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Application Process for Mail Clerk:
Hello,
Thank you for your interest in serving our campus as a WJU Mail Clerk for the 2015-2016
Academic year. Please take the following steps to apply:
1
Read through the Job Description and sign page 2.
2
Complete the William Jessup University Application for Employment.
3
Complete the Student Development Mail Center Application.
a. attach your resume if you have one
4
Attach in this order and bring to the Office of Student Life in a sealed Manila
envelope by April 10th.
a. WJU Application for Employment
b. Job Description
c. Student Development Application
d. Resume
You will be contacted for interviews upon reviewing applications. Interviews will take place
during the week of April 13th -17th. Students hired for the position of mail clerk must be able to
commit to the following:
1. Shadow a current mail clerk for a minimum of one hour to a maximum of two hours
by May 1st. This will give you a glimpse of what working in the mail center looks like.
2. Attend a mandatory training session during the first week of class in the fall.
Sincerely,
Jessup Mail Services
JOB TITLE:
DEPARTMENT:
SUPERVISOR:
Student Mail Clerk
Mail Center
Assistant Director of Student Services
PURPOSE: To provide support and assistance to the Mail Center and the Assistant Director of
Student Services in all Mail Services responsibilities. To serve the campus community’s daily
mail and package needs including specialized Mail Center tasks and projects.
ESSENTIAL FUNCTIONS:
1. Assist students with mail service questions and box maintenance.
2. Sign for deliveries when necessary.
3. Process incoming campus mail and distribute mail to appropriate boxes and offices in a
scheduled and timely manner.
4. Process outgoing campus mail, including collection and application of postage, processing
of bulk mailings and delivery/drop-off when necessary.
5. Process all forwarded mail, maintaining accurate student address database.
6. Process all USPS, UPS, Federal Express packages daily.
7. Seek out and maintain current knowledge and understanding of USPS, UPS and Federal
Express regulations.
8. Notify appropriate supervisor and college departments of pertinent changes when
necessary. Assist with Updates to the Mail Center Handbook and Mail Center SOP
annually.
9. Other duties as assigned.
QUALIFICATIONS
EDUCATION/CERTIFICATIONS:
 Experience in Customer Service
 HS Degree Required
REQUIRED KNOWLEDGE:
 Microsoft Office (especially):
o EXCEL
o Outlook
o Publisher
 Basic operation of telephones and computers
 Basic understanding of internet
 Ability to learn Student Information Software
SKILLS/ABILITIES:
 Great Customer Service Attitude
 Punctuality
 Ability to organize and keep accurate records
 A love for students
 A willingness to serve
 Dependability
 Desire to learn and develop office related skills
 Flexibility
 Self-Motivated
 Strong interpersonal and communication skills
Revised- 4/3/2015

Team Player
WORKING ENVIRONMENT:
The employee agrees to promote the values and mission of WJU as a private Christ-centered
University and live a life consistent with biblical principles. All employees of the University are
expected to firmly support without reservation the William Jessup University doctrinal statement
of personal Christian faith.
WORKING CONDITIONS:
The employee is regularly in a typical office environment with adequate light and moderate noise
levels. No hazardous or significantly unpleasant conditions. Air-conditioned buildings; tile,
concrete and carpeted floors; adjustable workstation with ergonomic keyboard is provided.
PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:
While performing the duties of this job, the employee is regularly required to talk or hear and
frequently required to stand, walk, sit, and use hands to handle files, computers, and phones;
reach with hands and arms; stoop, and kneel. Frequent and regular repetitive movements
required using the wrists, hands, and/or fingers. The employee will occasionally lift and/or move
up to 40 pounds. Specific vision abilities include close vision, distance vision, color vision,
peripheral vision, depth perception, and the ability to adjust focus.
The above statements and job description is intended to describe the nature and level of work
being performed within this job. They are not intended to be an exhaustive list of all
responsibilities, duties and tasks. Other similar or additional duties are to be performed or
assigned. Job descriptions are not intended as and do not create employment contracts. William
Jessup University maintains its status as an at-will employer. Employees may be terminated for
any reason not prohibited by law.
I acknowledge I have reviewed the content of this job description and understand that if I have
any physical limitations or require any reasonable accommodations in order to perform my job, I
must immediately inform administration.
___________________________________________________________
Employee Signature
_____________________________
Date
Revised- 4/3/2015
Employment Application
William Jessup University
333 Sunset Blvd.
Rocklin, CA 95765
Equal Opportunity Employer
Full Name: ______________________________________________________________________Date: _____________________________
Full Address: ______________________________________________________________________________________________________
City
Phone:
Cell:
State
Zip
Email :
Position applying for: ____________________________________________________ Available start date: __________________________
Are you able to perform the essential functions of the job for which you are applying, either with or without reasonable accommodation?
Yes
No If no, describe the functions that cannot be performed:
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
(Note: We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions.)
Do you have any friends or relatives working for WJU?
Yes
No
If yes, state name(s) and relationship(s):
__________________________________________________________________________________________________________________
What is your motivation for wanting to work for WJU? ____________________________________________________________________
Are you currently employed?
Yes
No
If so, may we contact your current employer?
Yes
No
Special skills/certifications or research work:
Organization(s) you are a member of and/or activities you participate in:
Exclude organizations that indicate race, creed, sex, age, marital status, color or nation of origin.
EDUCATION
NAME AND LOCATION
OF SCHOOL*
# OF YEARS DID YOU
ATTENDED GRADUATE?
MO/YR
DEGREE
EARNED
SUBJECTS
STUDIED/DEGREE(S) EARNED
HIGH SCHOOL
COLLEGE
COLLEGE
*use additional paper if you attended more schools. You may also submit a resume to substitute for this section of the application.
ADDRESSES: List your previous home addresses over the last 10 years. Attach a separate sheet if necessary.
Residence Address
City
State
Please complete and sign reverse side
Zip Code
# of Years at this address
CURRENT AND FORMER EMPLOYERS (list previous three employers, starting with current or last one first)
Name and Address of Employer
Salary
Position
Reason for Leaving
Date
Month and Year
From
To
From
To
From
To
REFERENCES: List three persons not related to you who have knowledge of your work performance within the last three years.
Reference Name
Phone Number
Years
Acquainted
Relationship
Address
In accordance with the Jeanne Clery Act, the WJU Department of Campus Safety issues an Annual Security Report that includes, but is not limited to,
documentation of campus policies, significant annual crime and fire statistics, protection devices and/or programs, as well as any Emergency Action
Plans and Procedures that have been created.
The William Jessup University Annual Security Report can be found online at:
http://my.jessup.edu/campussafety/wp-content/uploads/sites/20/2013/06/WJU-Annual-Security-Report2.pdf
Please Read Carefully, Initial Each Paragraph and Sign Below
Initials
I hereby certify that I have not knowingly withheld any information that might adversely affect my chances for employment and that the
answers given by me are true and correct to the best of my knowledge. I further certify that I, the undersigned applicant, have
personally completed this application. I understand that any omission or misstatement of material fact on this application or on any
document used to secure employment shall be grounds for rejection of this application or for immediate discharge if I am employed,
regardless of the time elapsed before discovery.
Initials
I hereby authorize William Jessup University to thoroughly investigate my references, work record, education and other matters
related to my suitability for employment and, further, authorize the references I have listed to disclose to the university any and all letters,
reports and other information related to my work records, without giving me prior notice of such disclosure. In addition, I hereby release
William Jessup University, my former employers and all other persons, corporations, partnerships and associations from any and all
claims, demands or liabilities arising out of or in any way related to such investigation or disclosure.
Initials
I understand that nothing contained in the application, or conveyed during any interview which may be granted or during my
employment, if hired, is intended to create an employment contract between me and the University. In addition, I understand and agree
that if I am employed, my employment is for no definite or determinable period and may be terminated at any time, with or without prior
notice, at the opinion of either myself or the University, and that no promises or representations contrary to the foregoing are binding on
the University unless made in writing and signed by me and the University’s designated representative.
Initials
Date:
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to
complete the required employment eligibility verification document form upon hire.
Applicant's Signature:
Revised 8/4/14
Mail Services
M A I L
C E N T E R
A P P L I C A T I O N
Name: _________________________________________ Cell Phone: ______________________________
Address during Academic Year:______________________________________________________________
Email: ________________________________________ Campus Box #: _________________
Why are you interested in this position?
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Availability:
What type of employment are you applying for?
◊Fall Semester
◊Spring Semester
◊Full Academic Year
Below are our standard shifts. Please indicate the shifts you are available to work.
Monday
Tuesday
◊ 9:00am-12:30 pm
◊ 9:00am-12:30 pm
◊ 12:30pm –4 pm
◊ 12:30pm –4 pm
Wednesday
Thursday
Friday
◊ 9:00am -12:30 pm
◊ 9:00am -12:30 pm
◊ 9:00am -12:30 pm
◊ 12:30pm –4 pm
◊ 12:30pm –4 pm
◊ 12:30pm –4 pm
If you are unable to work full shifts, please fill in your hours of availability below.
Monday
Tuesday
Wednesday
Thursday
Example: Monday:
Friday
10am-11am
2pm-5pm
Minimum amount of desired hours per week:_______Maximum amount of desired hours per week:_______
**Please attach a copy of your Class Schedule.
Qualifications:
How many units will you be carrying this semester?_______________________________________________
Are you eligible for Work Study?
 Yes
 No
Unsure
Will the Office of Student Development be your only place of employment?
If not, please list your other
jobs.
Employer_________________________________
Title___________________________________
Employer_________________________________
Title___________________________________
Explain any experience or training you may have that pertains to the duties required for this position.
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
Will you be committed to any extra-curricular activities this semester? (ie. Student Leadership, Student
Government, Music, Athletics, Church, Clubs, etc.) If so, please list below.
__________________________________________________________________________________________________
__________________________________________________________________________________________________
References:
Have you ever previously had an on campus job? ◊Yes
◊No
If yes: Department____________________________________Title__________________________________
Supervisor____________________________________Dates of Employment__________________________
Please list another place of employment if applicable:
Employer_____________________________________ Supervisor__________________________________
Supervisor Phone_______________________________ Dates of Employment_________________________
Is there anything else you would like us to take into consideration regarding your employment?
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________