1. business and industrial
2. business operations
3. business plans

National Association of State Procurement Officials
2015 Southern Region Meeting
May 17 -19, 2015
Williamsburg, VA
AGENDA
All sessions are on the Lower Level unless otherwise noted
Sunday, May 17
4:00 pm–7:00 pm
Virginia Foyer
5:15 pm–6:00 pm
Piedmont A
Registration
First Timers’ Information Session
In this session you’ll learn:
o Goals and Purpose of the Meeting
o Overview of Cooperative Purchasing Process
Presented by: Lee Johnson, NASPO Honorary Member
6:00 pm–8:00 pm
Welcome Reception
Colony Terrace – Main Level
Monday, May 18
7:30 am-12:00 pm
Virginia Foyer
Registration
7:30 am-8:15 am
Piedmont AB
Breakfast
8:30 am-9:00 am
Virginia ABC
Welcome and Introduction of Attendees
Nancy Rodrigues, Secretary of Administration, Virginia
Chris Christine, Texas
9:00 am-10:15 am
Virginia ABC
Keynote Address – “Zap the Gap: How to Solve the Multi
Generational Puzzle”
Meagan Johnson, Generational Humorist
10:15 am-10:30 am
Break
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10:30 am-11:45 am
Virginia ABC
Cooperative Purchasing and NASPO ValuePoint
Voight Shealy, NASPO ValuePoint
A representative from NASPO ValuePoint (formerly the WSCANASPO Cooperative Purchasing Organization) will be on hand to
give a presentation about the current landscape of cooperative
purchasing, tips, and to take your questions.
12:00 pm-1:00 pm
Piedmont AB
Networking Lunch
1:00 pm-2:15 pm
Virginia ABC
1st Cooperative Meeting Brainswarming
Lee Johnson, NASPO Honorary Member
One of the main purposes of the Southern Regional Conference is to
identify potential "cooperative opportunities.” Individuals with
common interests will initially divide into two focus groups:
Products and Services.
2:15 pm-3:30 pm
Virginia ABC
Procurement University
Learn what opportunities await for high-quality professional
development through NASPO’s Procurement University. Four brief
presentations will give you a succinct view of the different areas of
focus within Procurement U, and help you identify how these
offerings will help fit your professional development needs.
Presenters: Ron Bell, NASPO Honorary Member
Norma Hall, NASPO Associate Member
Lee Johnson, NASPO Honorary Member
Matt Oyer, NASPO Policy Analyst
3:30 pm-3:45 pm
Break
3:45 pm-5:00 pm
Virginia ABC
Fast Track RFP Session
Josh Borden, Georgia
A Cronin Honorable Mention Award for innovation in Purchasing
Practices, Georgia has taken the 6-9 month RFP Process and
reduced it to approximately 60 days! The presentation will detail
how to effectively create, manage, and accomplish purchasing via
the RFP process in a relatively short timeframe.
7:30pm-9:00 pm
Dinner
Tuesday, May 19
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8:00 am–8:45 am
Piedmont AB
Breakfast
9:00 am–10:15 am
Virginia ABC
Fine Tune Supplier Relationships to Enhance Contract
Management
Cidna Unger, Virginia
Supplier Relationship Management is a program that has proven to
be beneficial across multiple industries by engaging with the supply
base. SRM has been defined by one professional organization “as a
set of principles, processes and tools that assist organizations in
the management of supplier relationships to maximize value and
minimize risk through the entire supplier relationship cycle”. We
will review 3 of the principles of SRM – the “3 Cs: Communication,
Collaboration, Commitment” and apply these principles in
interactive case studies.
10:15 am–10:45 am
Break
10:45 am–11:45 am
Virginia ABC
Security and Privacy - BYOD
Andrea Di Fabio, Norfolk State University
This session will identify the basic types of security that are at
issue for state governments (i.e. communications security,
information security, personal/physical security, etc.) using the
particular example of mobile device use by state employees to
explore these critical elements.
11:45 am–12:45 pm
Piedmont AB
Networking Lunch
12:45 pm–2:00 pm
Virginia ABC
2nd Cooperative Meeting Prioritize Contracts
Lee Johnson, NASPO Honorary Member
From the first session, narrow down to at least 5 potential
cooperative opportunities. Identify states and members to begin
working forming the teams to take them forward. A potential “lead
state” is the NASPO member state that accepts responsibility and
authority for a cooperative opportunity. A state might have limited
staffing flexibility, but real expertise in an area or industry,
another state (with more flexibility) might manage participation for
a cooperative opportunity, working with the lead state.
2:00 pm-2:15 pm
Break
2:15 pm–3:30 pm
Piedmont AB
Breakout Sessions
Topic A: Creative Procurement Learning
Jan Hall, Oklahoma
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Laura Bybee, Oklahoma
Do you make presentations on procurement topics that put people
to sleep? Do you find yourself at a loss of how to approach a
learning objective in a procurement class? Join us for a session on
some fun activities for procurement classes and share your ideas
with the group. Take home some ideas that you can try right away
and make procurement fun to learn.
Virginia ABC
Topic B: Cost/Price Analysis
Panelists: Darryl Mitchell, Georgia
Charlene Rendon, Texas
Andy Kidd, Tennessee
Chris Salita, Tennessee
This breakout session will concentrate on strategies for developing
Cost Proposals and using Best Practices and Benchmarking in the
Analysis stage as a means of facilitating better negotiations and
value. Examples of metrics, key considerations, and pricing models
for IT and Services Contracts will be used to structure the
discussion.
3:30 pm–3:45 pm
Break
3:45 pm–5:00 pm
Piedmont AB
Table Topic Session
Contract Administration and Negotiation
Moderator: Josh Borden, Georgia
Participants will be given a contract/negotiation scenario or topic
and discuss how this has been handled or recommendations on how
to manage the resulting issues that would arise. This is an
opportunity to catch up with your Southern Region procurement
colleagues to discuss what’s going on in their state.
6:00 pm
Dinner on your own
Wednesday, May 20 - Optional
Procurement University Training Day – NASPO-funded
8:00 am–9:00 am
Piedmont AB
Breakfast
9:00 am−4:00 pm
Virginia ABC
Current Issues in Public Procurement Training
This training will explore the pervasiveness of information
technology and its implications, innovative technology sourcing,
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and the expansion of enterprise resource planning systems. Other
issues include the streamlining of the procurement process, and
vendor protests of contract decisions, as well as the growth of
procurement and the changes in the workforce.
(Lunch, included, 12:00 pm-1:00pm)
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