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March 24, 2015
Mary McCuaig
CAO
La Nation
958 Route 500 West
Casselman, ON K0A 1M0
Email: [email protected]
Re:
Nation Municipality – Limoges Water and Wastewater Project
Project Management Services – Design Schedule Extension
Dear Mary,
As discussed, our existing mandate of $315,430 (reference proposal dated April 22, 2014) was based on
a design schedule of April 2014 to January 2015. We managed to extend our existing committed fees to
cover two additional months to the end of March 2015. At this time, given the current extended design
schedule to the end of May 2015, we are proposing an additional fixed fee amount of $66,000 to provide
continued project management services, using the same project team, in order to complete the design
and tendering of the wastewater treatment plant. This price assumes that the design phase of this project
will be completed in May 2015 and the tendering phase in June 2015. This fee also includes continued
government relations support from Ryan Kelahear on the project funding front.
We have provided a breakdown of this fee for your consideration and hourly rates for personnel if
additional scope of work is required. This fee is exclusive of HST and disbursements. We propose a
fixed disbursement amount of $3,960 excluding HST that includes mileage, long-distance telephone
calls, cell phone charges, and reproduction and delivery of information, drawings, specifications, and
other related costs.
Phase
Fees
WWTP Design Completion and Ongoing Funding
Support – April-May 2015
$ 46,000
WWTP Tender Phase – June 2015
$ 20,000
Completion of Design on other components: raw
water supply, wastewater collection, water treatment
plant – After June 2015
TBD
Construction Phase
TBD
Post-Construction Phase
TBD
Subtotal
$ 66,000
Disbursements (~6.0% of fee)
$ 3,960
Disbursements (Construction)
TBD
Total
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – Mars 2015
$ 69,960
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It is currently unknown when the remaining design elements from the Functional Design Report: Raw
Water, Wastewater Collection, and Water Treatment Plant, will be completed by Parsons. The above fees
include the management of all design work from April to the end of June 2015.
Hourly Rates:
Resource
Hourly Rate
Michael Paul – Principal
$150.00
Alain Grégoire – Project Director
$160.00
Luc Fréchette – Senior Project Manager
$135.00
Greg Ashley – Wastewater Expert
$175.00
Bala Araniyasundaran – Wastewater Expert
$135.00
Ryan Kelahear – Government Relations Expert
$135.00
Assistant Project Manager
$ 90.00
Scope of Work
MHPM will continue to provide the same level of service that was expected by the Nation in our previous
mandate from April 2014 to March 2015. Below is a detailed list of our scope of services:
1. Provide ongoing project management representation to the Nation Municipality
2. Provide leadership and advice to The Nation with respect to quality, schedule and costs
during the design stage
3. Manage project costs and update the project Cost Control Log and Financial Model, in
coordination with The Nation
4. Manage project timelines and provide regular updates to the master project schedule
5. Lead the design for conformity with the agreed project requirements and budget, and
administer design changes as required
6. Continued review of design at each design submission for conformance with the Nation’s
requirements and good design & construction practice.
7. Review of construction cost estimates
8. Review the preparation of tender documents
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – Mars 2015
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9. Evaluate and suggest alternatives, and assist The Nation to decide between them to best
meet scope, time, quality and cost goals as required
10. Identify the impact (time, quality, cost) of proposed changes to The Nation so that they may
make well-informed decisions whether or not to proceed with the proposed changes.
11. Assist with MOE, SNCA, MTO, Township of Russell, City of Ottawa and other required
approvals from authorities having jurisdictions
12. Coordinate the procurement of utilities for the new wastewater treatment plant
13. Assist the Nation with development agreements, and attendance to meetings as required
14. Assist the Nation with land purchases and easement agreements, and attendance to
meetings as required.
15. Organize meetings with politicians and government staff, and provide strategic advice to The
Nation with respect to government funding;
16. Prepare funding presentations and funding applications, as required
17. Chair Monthly project team meetings, and produce minutes
18. Attend design meetings
19. Manage specialist consultants retained by The Nation during the design stage.
20. Review invoices of prime consultant, specialty consultants and other suppliers in relation to
their scope and provide recommendation to The Nation for payment
21. Prepare monthly project status reports for the Nation
22. Identify milestone dates when Nation decisions and approvals are required.
23. Update risk management plan risk registry, identify the impact of potential risks to the Nation
24. Conduct the General Contractor Prequalification
25. Review the Construction Administration proposal from Parsons for the construction phase
It is anticipated that the construction of the wastewater treatment plant will occur from July 2015 to
November 2016. Upon satisfactory performance in the design phase, MHPM will submit a proposal for
the construction and closeout phase in order to provide a seamless project management solution from
inception to completion.
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – Mars 2015
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MHPM Project Team
Alain Grégoire, P.Eng, PMP, is the proposed Director responsible for ensuring adequate resourcing is
available to support Luc. Alain will provide overall quality control of MHPM deliverables. Alain draws upon
over 19 years of project management and municipal engineering experience in delivering major
infrastructure projects for public and private sector clients. Since 1994, Alain has accumulated a wealth of
experience on a variety of municipal projects. Alain has managed multi-disciplinary design and inspection
teams; prepared serviceability studies, master plans, preliminary/detail design, and contract documents;
and has overseen the provision of construction and operational services.
Luc Fréchette, M.Eng, P.Eng, PMP, is the proposed Senior Project Manager and will be the single point
of contact throughout the project. Luc will work with The Nation to execute the scope of work outlined in
this proposal. Luc has over 20 years of project management experience in the construction industry. Luc
specializes in site development and overall construction. Luc has been directly responsible for the
management of numerous large-scale mixed-use commercial development projects throughout eastern
Canada, including roads, parking lots, underground parking garages, retail stores, banks, restaurants and
multi-level office buildings. He also has extensive toad and building construction experience as a
geotechnical and materials engineer. Additionally, Luc has worked on wood-frame housing and multistorey condo construction in the residential sector.
Bala Araniyasundaran, P.Eng, PMP, is the proposed Technical Advisor on this project and will provide
technical review of the design. Bala has 26 years of experience in the water and wastewater sector in
Ontario, including 11 years in consulting, 11 years in project/program management for municipalities and
4 years in plant operations.
Ryan Kelahear will continue to provide government relations strategic advice to The Nation. He will work
with Don Boudria to communicate with government staff and politicians and facilitate meetings. Ryan has
many years experience with Hill+Knowlton, a leading public and government relations firm in Canada, as
well as having worked with various government offices and politicians.
An assistant project manager will be assigned to the project to complete administrative tasks and provide
assistance to the above listed project team.
Other internal MHPM experts will be used as required
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – Mars 2015
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Billing
Invoices will be submitted monthly, with payment due net 30 days from the date of invoice. Interest is
applicable and payable at a rate of 2% per month on overdue accounts.
We look forward to your acceptance of this proposal and wish to confirm our availability for the immediate
commencement of this project. Please do not hesitate to contact me if you have any questions.
Yours truly,
Michael Paul
Principal | Eastern Ontario
1900 City Park Drive, Suite 402, Ottawa, Ontario, K1J 1A3
Office 613.216.4345, ext.234 | Cell 613.614.6629
820173-0115
I accept the terms and conditions of this proposal for project management services.
____________________________
Mary McCuaig
__________________
Date
MHPM Project Managers Inc. Proposition pour la Municipalité de La Nation – Mars 2015
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