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! England and Bermuda District
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2015-2016 District Executive Assistant Service Agreement
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The following contract is to be signed by all who wish to serve as executive assistant. This
contract outlines the minimum performance requirements that the executive assistant must
maintain to remain in office and must be paired with the previous service agreement for all
District Board Members. It is understood that failure to observe the following agreement will
result in possible removal from office in accordance with the Key Club International Constitution
and Bylaws and the Standard Form of District Bylaws.
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The executive assistant agrees to do the following during his/her term of office:
1. The Executive Assistant shall attend all board meetings of the Board of Trustees and the
annual District Conference.
2. The Executive Assistant shall document the activities of The New England and Bermuda
District of Key Club International Board of Trustees.
3. The Executive Assistant shall coordinate the Interfaith Service held at the annual District
Conference.
4. Conference to be distributed to the District Board at the November board meeting.
5. The Executive Assistant shall aid the Executive Board in their duties.
6. The Executive Assistant shall assist in writing/editing any documents (including meeting
minutes, publications, amendments, etc.) at the discretion of the Executive Board.
7. The Executive Assistant shall chair the Regional Training Conference Committee, and
keep in constant contact with its membership by a monthly email to committee
members with the Adult Committee and the Governor copied.
8. The Executive Assistant shall write at least one article per each edition of The YanKey.
9. The Executive Assistant shall give monthly email updates to the entire Board via the
google groups reflector by the twenty-fifth of the month.
10. The Executive Assistant shall give updates in all general mailings.
11. The Executive Assistant shall give a committee report to the District Board at each and
every Board meeting.
12. The Executive Assistant shall brief the incoming Executive Assistant on his/her
responsibilities as a member of The New England and Bermuda District of Key Club
International Board of Trustees.
13. The Executive Assistant shall strive to attend all District events.
14. The Executive Assistant shall also be an active member of his/her home club, and should
be responsible for attending any divisional and District events that help spread the word
of Key Club. !
I have read the District Executive Assistant Service Agreement which outlines the minimum
duties and responsibilities of the office, and I am willing and committed to faithfully execute
those duties in the 2015-2016 Key Club year.
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_____________________________________________________
Candidate
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____________________
Date
Duties of the Executive Assistant
Note: the position of Executive Assistant encompasses a vast range of duties that will help aid the District in its
endeavors. Based on the need of the District, the “concentration”!of the position changes each year. This year,
the Executive Assistant shall concentrate on supporting and redeveloping struggling Key Clubs across the
District. This position also encompasses the duties of Chaplain/Historian, listed below.!
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1. The Executive Assistant shall attend all District Board meetings and the District Conference:#
a. August Board Meeting on August 23, 2015 in Leominster, MA#
b. November Board Meeting on October 31 – November 1 in Springfield, MA#
c. District Educational Conference on April 7 – 10, 2016 in Springfield, MA#
2. The Executive Assistant shall document the activities of the New England and Bermuda District of Key
Club International Board of Trustees.#
3. The Executive Assistant shall coordinate the Interfaith Service held at the District Conference#
4. The DECON Chair shall strive to attend all other District events:#
a. International#Convention#on#June#23#–#28,#2015#in#Indianapolis,#IN#
b. Regional#Training#Conferences#(at#least#two)#
c. Key#Leader#on#September#25#–#27,#2015#in#West#Ossippee,#NH#
d. TrickPorPTreat#for#UNICEF#
e. Key#Club#Week#
f. Kiwanis#Pediatric#Trauma#Institute#Day#in#December#in#Boston,#MA#
5. The Executive Assistant shall create a promotional video to promote the District conference to be
distributed to the District Board at the November board meeting. #
6. The Executive Assistant shall aid the Executive Board in their duties. #
7. The Executive Assistant shall assist in the writing of the script for the annual District conference. #
8. The Executive Assistant shall assist in writing/editing any documents (including meeting minutes,
publications, amendments, etc.) at the discretion of the Executive Board. #
9. The Executive Assistant shall chair the Club Building and Development Committee, and keep in constant
contact with its membership by a monthly email to committee members with the Adult Committee and
the Governor copied.#
10. The Executive Assistant shall work with the LTGs to redevelop some of the clubs that may be struggling
and/or need assistance. #
11. The Executive Assistant shall write at least one article per each edition of The YanKey.#
12. The Executive Assistant shall give monthly email updates to the entire Board via the Google Groups
reflector by the twenty-fifth of the month (so that the information may be used for the Executive Board
and the Lieutenant Governors’#newsletters.)#
13. The Executive Assistant shall give updates in all general mailings.#
14. The Executive Assistant shall give a committee report at each District Board meeting.#
15. The Executive Assistant shall brief the incoming Executive Assistant on his/her responsibilities as a
member of the New England and Bermuda District of Board of Trustees.#
16. The Executive Assistant shall also be an active member of his/her home club, and should attend any
divisional and District events that help spread the word of Key Club. #
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I,#____________________________,#have#read#and#understood#the#above#document#regarding#the#position#of#
Executive#Assistant#2015P16.##By#my#signature#below,#I#understand#that#failure#to#fulfill#the#requirements#
will#result#in#my#removal,#at#the#discretion#of#the#District#Governor#and#District#Administrator.#
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_________________________________________# #
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Signature#
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Date#
Received:!
_________________________________________# #
________________#
District#Governor’s#Signature# #
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Date#
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_________________________________________# #
________________#
District#Administrator’s#Signature#
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Date#
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New England and Bermuda District
Candidate Information
Please print clearly.
Candidate __________________________________________ High School _________________________
Mailing Address ___________________________________________________________________________
Home Phone (____)_______________Cell Phone (____)______________ Current Grade Level ______
E-mail Address _____________________________________________________________________________
Required Signatures
I, the undersigned, do hereby signify that this candidate is a qualified individual able to serve as
______________________________________ for the 2015-2016 term. I have read the service
agreement for all District Board members as well as the specific ___________________________
Service Agreement and support the candidate’s decision to run for this office. I sign with
confidence that this Key Clubber will be an exceptional asset to our District’s leadership, will
abide by District and International bylaws, and will be a model member and leader of Key Club
International.
Please obtain the following signatures:
Legal Guardian:______________________________________________________ Date:_________________
Kiwanis Advisor:_______________________________________________________Date:_________________
Faculty Advisor:_______________________________________________________Date:_________________
School Principal / Guidance
Counselor:____________________________________________________________Date:_________________
This form, the District Board Member service agreement, the specific position service
agreement, and a letter of intent must be sent to Governor Lexie Jamieson by April 25th, 2015.
Governor Lexie Jamieson
14 Kerryman Circle
Scarborough, ME 04074
Please direct any questions to Governor Lexie at [email protected].