NHSScotland Event 2015
Leading Integration
for Quality
Call for Posters
Guide for Submitting a Poster Abstract
23 – 24 June 2015
Scottish Exhibition and
Conference Centre, Glasgow
01
NHSScotland Event 2015 Call for Posters – A Guide for Submitting a Poster Abstract
NHSSCOTLAND
EVENT 2015
‘Don’t miss this opportunity to
raise awareness of your project,
showcase your achievements, gain
recognition, share best practice and
make new contacts.’
The NHSScotland Event is considered to be one of the
leading health events in Scotland. This annual two-day
gathering is the ‘premier meeting place’ for people
committed to not only providing safe, effective and
person-centred care but to also delivering high quality
sustainable care and support for the future.
The theme of the 2015 NHSScotland Event is Leading
Integration for Quality. Our 2020 Vision for
Health and Social Care is that by the year 2020,
everyone is able to live longer, healthier lives at home,
or in a homely setting.
Our Route Map to the 2020 Vision for Health and
Social Care describes the priority areas for action in
three domains:
•Improving the quality of the care we provide;
•Improving the health of the population; and
• Securing the value and financial sustainability
of the health and care services we provide.
Through our approach to quality healthcare
improvement as described in the Healthcare Quality
Strategy for Scotland, the associated Quality
Ambitions for person-centred, safe and effective care
have continued to be the guiding light for the work
undertaken at national and local level, transforming
care and delivering improved performance.
Quality is already embedded into our NHS and
this next phase will recognise and respond to the
expectation that health and care services should work
in a co-ordinated way with users, to understand what
matters most in their lives, and to build support around
achieving the outcomes that are important to them.
‘The poster exhibition
forms an integral part of
best practice, learning
and sharing at the
event.’
CALL FOR POSTER
ABSTRACTS
The NHSScotland Poster Exhibition forms an integral
part of best practice, learning and sharing at the
event. With over 450 innovative individuals and
teams submitting their projects last year, this is a
networking opportunity not to be missed. This year’s
poster exhibition will showcase over 200 projects
that are happening across NHSScotland and partner
organisations to support our journey towards the 2020
Vision. These will represent the shortlisted entries from
the Poster Abstracts submitted.
WHO CAN SUBMIT A POSTER ABSTRACT?
Submissions are welcome from NHSScotland
employees, our voluntary and partner organisations,
and other public or private sector organisations on
any aspect of work they are undertaking in, with or on
behalf of NHSScotland.
NHSScotland Event 2015 Call for Posters – A Guide for Submitting a Poster Abstract
02
WHY PRESENT A POSTER?
POSTER CATEGORIES
Don’t miss this opportunity to raise awareness of your
project, showcase your achievements, gain
recognition, share best practice and make new
contacts. Posters will be judged at the NHSScotland
Event and a winner will be chosen in each poster
category. There will also be a People’s Choice Poster
Award. This award will be voted for by the delegates
at the event.
The six poster categories are based on our priority
areas for action stemming from the Quality Ambitions
and the ‘triple aim’ as described in the Route Map to
the 2020 Vision:
Increasingly we are delivering improved quality
through closer working within healthcare and across
our partners in Social Care. This year, to acknowledge
that the theme of the Event is Leading Integration
for Quality, there will be a special award made
to the poster displaying work that is delivering better
quality and improved outcomes for people through the
integration of activity whether that is within healthcare
settings or across our partners in health and social
care.
4. Improving Quality, Infrastructure
If you want your abstract to be considered for the
integration award, please ensure you illustrate this in
your abstract (and poster if your poster is selected for
display).
All winners will be presented with a trophy by the
Cabinet Secretary for Health, Wellbeing and Sport
during the poster awards presentation in the main
auditorium on the morning of 24 June.
1. Improving Quality, Safe
2. Improving Quality, Effective
3. Improving Quality, Person-Centred
5. Improving the Health of the Population
6. Securing Value and Financial Sustainability
Please ensure that your abstract is linked to
at least one of these poster categories. More
information about each poster category can
be found on pages 6 and 8. If your abstract
cuts across more than one poster category,
please choose the category you think is most
relevant and submit only under one category.
NHSScotland Event 2015 Call for Posters – A Guide for Submitting a Poster Abstract
03
POSTER ENTRY CONTENT
SUBMISSION GUIDELINES
All entries should showcase specific examples of how
your work embeds the quality ambitions and is taking
forward the priority areas identified for action in our
journey towards the 2020 Vision.
If you wish to submit a poster abstract please follow the
instructions below.
In particular, your abstract should highlight:
•Abstracts must not exceed 300 words,
excluding title, references and any diagrams.
•How you are leading the way in developing
innovative approaches to improve quality outcomes
for service users;
•How you working seamlessly with colleagues and
partner organisations to achieve results; and
•What measures you are taking to ensure that these
are sustainable.
Poster abstracts should make explicit
reference to how you are contributing to the
work being recognised within the poster
category.
If you want your abstract to be considered for the
integration award to recognise work that is delivering
better quality and improved outcomes for people
through the integration of activity (either within
healthcare settings or across our partners in health
and social care) please ensure you illustrate this out
in your abstract (and poster if your poster is selected
for display). Do not worry if that is not the main focus
of your work. The criteria for judging the main poster
categories will remain unchanged.
•Download a copy of the poster abstract form from
www.nhsscotlandevent.com
•Please discuss and agree the content of your
poster abstract with your line manager, NHS Board
Quality Improvement Lead or Clinical Governance
Lead prior to submission. This will ensure that your
abstract is on message and that the content portrays
your work to its full potential.
•You may include up to two images, diagrams or
tables to illustrate your work further.
An example of a shortlisted poster abstract form from
the 2014 NHSScotland Event can be found on Page 9.
More information about the Quality Strategy and our
Quality Ambitions can be found at:
www.scotland.gov.uk/nhsscotlandquality
04
NHSScotland Event 2015 Call for Posters – A Guide for Submitting a Poster Abstract
SUBMITTING YOUR POSTER
ABSTRACT
Once you have completed the abstract form you
must email a copy of this to your designated Poster
Co-ordinator no later than 6 March 2015.
A list of the Poster Co-ordinators can be found on
page 10.
Your Poster Co-ordinator will review your abstract and
will contact you with constructive feedback on the
content and may suggest some editorial changes where
appropriate.
At that point, your Poster Co-ordinator will provide you
with instructions on how to upload your abstract to the
online poster system.
IF YOUR ABSTRACT IS SELECTED
All poster abstracts will be reviewed by a group of
shortlisters who will score all abstracts between
23 March and 7 April 2015.
Please be aware that the standard of poster abstracts
received are high and a shortlist of around 200
abstracts (45%) that are submitted will be successful.
You will be notified by email whether your poster has
been successful on 13 April 2015.
A list of the successful abstracts will also be published
on the NHSScotland Event website.
You must upload your poster abstract by 5pm on
20 March 2015.
Please note that there will be no extension to
this deadline.
‘Being able to showcase
achievements allows you to
celebrate the success from the hard
work of planning and implementing
a redesign with successful results –
receiving this recognition has encouraged
us to maintain our continuous
improvement efforts.’
Scott Wilson, NHS Highland previous poster winner
‘This year’s poster
exhibition will
showcase over
200 posters.’
NHSScotland Event 2015 Call for Posters – A Guide for Submitting a Poster Abstract
05
POSTER DESIGN
POSTER JUDGING AND
WINNERS
POSTER DESIGN
POSTER JUDGING AND WINNERS
If you have been successful, you will be required to
design a poster based on your abstract. The poster
design guidelines which include details of the poster
dimensions and orientation can be found in the Poster
Design Guide. You will be allocated a poster board
at the exhibition. The event team will provide you with
more information about your poster board allocation
nearer to the event.
All posters will be judged at the event and a winner
will be selected in each poster category, including the
Integration Award and the People’s Choice Poster
Award. The People’s Choice Poster Award will be
voted for by delegates attending the event. Winners
will be announced at the event on the morning of
24 June 2015. The judge’s decision will be final.
Some posters may be considered for inclusion in the
event programme as part of a Parallel Session or teams
may be asked to provide a brief presentation on their
work. Those selected to be presented in a Parallel
session will be notified at the earliest possible date.
By submitting an abstract, you have given permission
for the Scottish Government to publish the information
on its website and/or the event website and in other
ways considered appropriate. All materials will be
credited to the authors.
‘All poster winners will be
announced at the Poster
Awards Presentation on the
morning of 24 June 2015.’
2015 KEY DATES
14 January
Call for posters opens
6 March
Abstract forms to be submitted to Poster Co-ordinators
20 March
Closing date for submitting poster abstracts
23 March – 7 April
Shortlisting
13 April
Shortlisted abstracts announced
14 April – 15 May
Poster design
15 May
PDF posters to be submitted
24 June
Poster winners announced
NHSScotland Event 2015 Call for Posters – A Guide for Submitting a Poster Abstract
06
2015 POSTER CATEGORY OVERVIEWS
IMPROVING QUALITY: SAFE
There will be no injury or harm to people from the health and care they receive, and an
appropriate, clean and safe environment will be provided for the delivery of health and care
services at all times.
WHAT WE’RE LOOKING FOR
Examples of services, initiatives and activities that seek to ensure that the health and care environment is clean
and that there is regard for the quality of care people receive, ensuring no harm is incurred when they come
into contact with the health and care services.
If you want your abstract to be considered for the integration award to recognise work that is delivering better
quality and improved outcomes for people through integration of activity (either within healthcare settings or
across our partners in health and social care) please ensure you illustrate this out in your abstract (and poster if
your poster is selected for display). Do not worry if that is not the main focus of your work. The criteria for
judging the main poster categories will remain unchanged.
IMPROVING QUALITY: EFFECTIVE
The most appropriate treatments, interventions, support and services will be provided at the
right time to everyone who will benefit, and wasteful or harmful variation will be eradicated.
WHAT WE’RE LOOKING FOR
Examples of services, initiatives and activities that seek to ensure that appropriate and effective care are
provided consistently for every person, every time. This includes the use of innovative approaches to increase
efficiency in service delivery and a description of how collaborative approaches can realise economies of
scale, reduction of waste and variation in the system.
We are interested in projects related to the different stages along the age continuum for positive health and
wellbeing; from early years through to adult health improvement including prevention of population ill-health,
promoting responsibility for one’s own health and health maintenance.
If you want your abstract to be considered for the integration award to recognise work that is delivering better
quality and improved outcomes for people through integration of activity (either within healthcare settings or
across our partners in health and social care) please ensure you illustrate this out in your abstract (and poster if
your poster is selected for display). Do not worry if that is not the main focus of your work. The criteria for
judging the main poster categories will remain unchanged.
NHSScotland Event 2015 Call for Posters – A Guide for Submitting a Poster Abstract
07
IMPROVING QUALITY: PERSON-CENTRED
There will be mutually beneficial partnerships between patients, their families and those
delivering health and care services which respect individual needs and values and which
demonstrate compassion, continuity, clear communication and shared decision-making.
WHAT WE’RE LOOKING FOR
Examples of health and care services, initiatives and activities that seek to put people in the driving seat of their
care and that involve people and communities in shaping how they are supported and services are delivered.
This could include activities that use the ‘five must do’s with me’ as a basis for testing interventions which deliver
patient-centred care. It could also include a range of activity to encourage and listen to the voice of people
using services, their families and carers, and use this to continuously improve services to meet the needs and
values of people.
If you want your abstract to be considered for the integration award to recognise work that is delivering better
quality and improved outcomes for people through integration of activity (either within healthcare settings or
across our partners in health and social care) please ensure you illustrate this out in your abstract (and poster if
your poster is selected for display). Do not worry if that is not the main focus of your work. The criteria for
judging the main poster categories will remain unchanged.
IMPROVING QUALITY: INFRASTRUCTURE
Progress towards the three Quality Ambitions of Safe, Effective and Person-Centred care will be
optimised if we have the right supporting services and resources in place.
WHAT WE’RE LOOKING FOR
Examples of services, initiatives and activities which have been developed in through partnership working with
colleagues and partner organisations to support the delivery of the Quality Ambitions.
This includes for example e-Health, IT, Medicines Safety, Quality Improvement capacity building including the
Quality Improvement Hub, Governance and Workforce.
If you want your abstract to be considered for the integration award to recognise work that is delivering better
quality and improved outcomes for people through integration of activity (either within healthcare settings or
across our partners in health and social care) please ensure you illustrate this out in your abstract (and poster if
your poster is selected for display). Do not worry if that is not the main focus of your work. The criteria for
judging the main poster categories will remain unchanged.
NHSScotland Event 2015 Call for Posters – A Guide for Submitting a Poster Abstract
08
IMPROVING THE HEALTH OF THE POPULATION
NHSScotland, local and national government, the wider public and voluntary sectors have a
part to play in achieving a reduction in health inequalities.
WHAT WE’RE LOOKING FOR
Examples of services, initiatives and activities that have been developed through partnership working to tackle
preventable, lifestyle related illnesses and support individuals to make healthier choices leading to improved
outcomes with a focus on those in our most deprived communities. We will also consider initiatives that focus
on improving the health of the NHS workforce as part of the Health promoting Health Service.
We would also welcome examples involving service users to report and share accounts of their personal
experience of a service as a whole, or in relation to a particular intervention – and how this rich intelligence is
used to facilitate the ability for services to adapt and improve.
If you want your abstract to be considered for the integration award to recognise work that is delivering better
quality and improved outcomes for people through integration of activity (either within healthcare settings or
across our partners in health and social care) please ensure you illustrate this out in your abstract (and poster if
your poster is selected for display). Do not worry if that is not the main focus of your work. The criteria for
judging the main poster categories will remain unchanged.
SECURING VALUE AND FINANCIAL SUSTAINABILITY
As a publicly-funded service, NHSScotland has a duty to ensure value for money and to provide
person-centred, safe, effective and efficient services to the people of Scotland.
Evidence of the human and high financial cost of poor quality makes improvement in both
quality and financial sustainability essential across NHSScotland.
WHAT WE’RE LOOKING FOR
Examples of services, initiatives and activities that seek to improve quality and efficiency through improving
experience, reducing unwarranted variation, removing waste and eliminating harm.
We are particularly interested in clearly described examples where demonstrable benefits, in terms of quality
and efficiency, have been achieved through collaboration with partners.
If you want your abstract to be considered for the integration award to recognise work that is delivering better
quality and improved outcomes for people through integration of activity (either within healthcare settings or
across our partners in health and social care) please ensure you illustrate this out in your abstract (and poster if
your poster is selected for display). Do not worry if that is not the main focus of your work. The criteria for
judging the main poster categories will remain unchanged.
NHSScotland Event 2015 Call for Posters – A Guide for Submitting a Poster Abstract
09
2014 NHSSCOTLAND EVENT POSTER ABSTRACT FORM
EXAMPLE
CATEGORY:
Safe
TITLE:
Implementing the Sepsis Six Care Bundle into the Maternity Unit –
Getting it Right in the Golden Hour
Abstracts must not exceed 300 words, excluding title, references and any diagrams.
AIM
Briefly highlight why the project was undertaken and what the aims of the work encompassed.
The most recent triennial report (2006–2008) of maternal deaths (CMACE) highlighted that deaths from sepsis had risen,
the report identified problems with lack of recognition of the signs of sepsis and lack of guidelines on the management of
sepsis. The aim of this project was to implement a reliable process for the early recognition of sepsis and delivery of the
Sepsis Six Care Bundle within one hour of presumed diagnosis.
METHODOLOGY
What methods were used to achieve the aims?
The Model for Improvement was adopted to engage the multidisciplinary team in testing and implementing the
following strategies:
Adapting the NHS Fife Sepsis Screening Tool and Sepsis Six Care Bundle for Maternity
Implementing all elements of the care bundle
Awareness raising and education which included scenario based emergency drills
Providing feedback, displaying data using annotated run charts, women’s stories
Development of Antimicrobial guidance for Maternity
Raising awareness with women at risk of developing sepsis of the early signs and symptoms
RESULTS
What was achieved? How were the achievements measured or tracked?
Compliance with individual elements of the bundle and overall compliance was measured and targets set at 95% overall
compliance, with delivery of the Sepsis Six Bundle within one hour.
Since the project commenced in January 2013 overall compliance with the bundle has risen from 11% to 100%,
sustained over the last four months.
CONCLUSION
There is a high level of awareness amongst the clinical team of sepsis and the need for prompt treatment. The screening
tool and bundle has been well received with the clinical team and provides a consistent approach for the early
recognition and management of women with sepsis.
WHAT DO THE ABOVE RESULTS MEAN FOR THE SERVICE AND PEOPLE?
This now ensures that best practice for early recognition and management of sepsis is embedded in the maternity unit
and women receive prompt and appropriate care.
References should follow Vancouver Convention: name, title, publication, year, chapter, page number/s and
should be listed on a separate page.
For example: Moore M, Yuen H, Dunn N, Mullee MA, Maskell J, Kendrick T.
Explaining the rise in antidepressant prescribing: A descriptive study using the general practice
research database. BMJ 2009 24 Oct 2009;339(7727):956.
NHSScotland Event 2015 Call for Posters – A Guide for Submitting a Poster Abstract
POSTER CO-ORDINATORS
Poster Co-ordinators
NHSScotland employees should submit their poster abstract form to the designated Poster Co-ordinator in their
NHS Board as detailed below.
Voluntary, partner organisations and other public and private sector bodies should email their abstract form to:
[email protected]
NHS BOARD POSTER CO-ORDINATOR
NHS BOARD
POSTER CO-ORDINATOR
NHS Ayrshire & Arran
[email protected]
NHS Borders
[email protected]
NHS Dumfries & Galloway
[email protected]
NHS Fife
[email protected]
NHS Forth Valley
[email protected]
NHS Grampian
[email protected]
NHS Greater Glasgow & Clyde
[email protected]
NHS Highland
[email protected]
NHS Lanarkshire
[email protected]
NHS Lothian
[email protected]
NHS Orkney
[email protected]
NHS Shetland
[email protected]
NHS Tayside
[email protected]
NHS Western Isles
[email protected]
National Waiting Times Board
[email protected]
NHS 24
[email protected]
NHS Health Scotland
[email protected]
NHS Education for Scotland
[email protected]
NHS National Services Scotland
[email protected]
Healthcare Improvement Scotland
[email protected]
Scottish Ambulance Service
[email protected]
State Hospitals Board for Scotland
[email protected]
External partners, voluntary organisations and
other public and private sector bodies
[email protected]
10