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THE NATIONAL INSTITUTE FOR ENTREPRENEURSHIP AND
SMALL BUSINESS DEVELOPMENT (NIESBUD)
(Ministry of MSME, Govt. of India)
SECTOR – 62, (Institutional Area), NOIDA – 201 309 (U.P.)
Website(s): www.niesbud.nic.in/www.niesbud.org /www.niesbudnaukri.com/
www.niesbudtraining.org/www.msmevirtualcluster.in/www.niesbudro.org
HELPLINE (TOLL FREE) : 1800-180-8956
No. NIESBUD/BDM/Tenders/14/2015
Dated the March 19, 2015
NOTICE INVITING TENDER
The Institute invites Tenders from the eligible and competent parties in a twobid system, Technical and Financial, for development/customisation of a Learn-ware
Portal for hosting E-learning Modules of different training programmes of the
Institute.
The Bids which are not submitted in the prescribed manner and are not
accompanied with the Earnest Money Deposit of Rs. 50,000/- and other prescribed
documents are likely to be rejected summarily.
The Bids, prepared in the prescribed manner with the outer cover/envelop
being super-scribed as “Tender for Development/Customisation of Learn-ware
Portal”, should reach Ms. Shrawani Srivastava, Senior Consultant latest by 2.30
p.m. on April 08, 2015.
The Terms & Conditions of the W ork including details of the eligibility
conditions, technical specifications etc. are enclosed.
Joint Director (BD&M)
[3]
TERMS AND CONDITIONS
1)
Eligibility Conditions

The Firm should have sufficient experience in developing similar Portals
for other clients.

It should have adequate number of Technical Personnel on its Pay Rolls
for the purpose.

It should have a PAN CARD in the name of the Company/Firm and should
be registered under all relevant statutes including Service Tax.
The attested copies in support of each of the above shall be
invariably enclosed without which the Bid may not be considered at all
(Packet No. 1).
2)
3)
Technical Specifications of the Work
a)
The Technical Specifications of the Portal are enclosed as ANNEXURE-I.
b)
The Technical Specifications of Portal being offered by the Bidder should
invariably match with those contained in ANNEXURE-I.
Scope of the Work
a)
Development/Customisation of the Portal and its hosting on the Server of
the Institute.
b)
Designing and delivery of the Codes.
c)
Providing Support Services for a period of 03 months from successful
hosting of the Portal including but not restricted to development/
customisation of the raw Course Contents of different E-Modules for
uploading upon the Portal; actual uploading of the Modules; interacting
with different Content Developers, attending to operational queries of the
students, faculty etc.
d)
Comprehensive Warranty (On-site) for a period of one year.
e)
Training to the identified personnel of the Institute in operation and
maintenance of the Portal.
The Portal shall be hosted at the Server of the National
Informatics Centre (NIC) or any other appropriate Agency, the
payment for which shall be borne by the Institute.
[3]
4)
Comprehensive Warranty Period (On-site)
The comprehensive warranty period will be one year commencing from
the date of successful hosting of the Portal and training to the identified
personnel of the Institute.
5)
Clarifications
a)
The Bidder should clearly read all the Terms and Conditions. If he/she
has any apprehension/observation about any Clause, the same should be
clarified beforehand.
The requests for seeking clarifications can be mailed at
[email protected]
with
a
copy
to
[email protected] till the closing hours of March 31,
2015.
6)
b)
The clarifications as may be issued by the Institute shall form an integral
part of the Terms and Conditions and shall be duly uploaded upon the
W ebsite.
c)
All such clarifications shall also be submitted, duly signed in the
prescribed manner, alongwith the Tender. No deviation from the Terms
and Conditions etc. in the Tender on part of the Bidder, is allowed.
Mode of Submission of Tenders
a)
The Tender shall be submitted in accordance with the prescribed
procedure.
b)
The Packet No. I shall contain Notice Inviting Tender, Terms and
Conditions (except ANNEXURE – II : Financial Bid), the prescribed
documents regarding the eligibility conditions of the Bidder(s) etc., and
the prescribed Earnest Money Deposit of Rs. 50,000/-.
c)
The failure to enclose the documents as above may result into summary
rejection of the Bid.
d)
The Packet No. II shall contain the Price/Financial Bid – ANNEXURE – II
only, on the Letterhead duly filled, in words and figures, signed and
stamped.
e)
The Tenders should be duly signed with date, sealed and witnessed by an
authorized signatory of the Bidder.
The proof of such authorization, in
favour of the person, signing the Tender should also be submitted
alongwith the Tender (Packet No. I).
f)
Both the Packets (I and II) shall be put in an outer envelope super-scribed
as “Tender for Development/Customisation of Learn-ware Portal”.
[4]
7)
8)
9)
Opening of the Tenders
a)
The Technical Bid(s) (Packet No. I) shall be opened at the Campus of the
Institute at 3.00 p.m. on April 08, 2015 by a Committee duly constituted
by the competent authority of the Institute for the purpose, in the presence
of the Bidders or their representative(s) who wish to be present on the
occasion.
b)
The Bidders or their representative(s) who are present at the time of
opening of the Technical Bid(s) shall sign the Register evidencing their
attendance on the occasion.
c)
The Committee shall scrutinize the Tenders/Bids for satisfaction as to
their completeness and acceptability with regard to the Earnest Money
Deposit, the prescribed papers and responsiveness to the Terms and
Conditions of the Tender etc.
d)
The Financial Bids of only those Bidders shall be opened who are
successful in scrutiny as at (c) above on a date and time at the Institute
which shall be duly intimated to all the concerned parties.
Right to Seek Details
a)
The Institute reserves the right to seek the details of the Portal from the
Bidder(s) in order to ensure inter-alia that the specifications/features of the
offered product meet the requirements of the Institute and/or are in
accordance with those prescribed by the Institute.
b)
The Institute may also require the Bidder(s) to demonstrate/present their
proposed Portal for adjudging inter-alia their suitability for purpose of the
Institute. The associated cost will be borne by the respective Bidder(s).
Earnest Money Deposit (To be Attached with Packet No. I)
a)
The Bidders must furnish the Earnest Money Deposit of Rs. 50,000/(Rupees fifty thousand only) in the form of a Pay Order/Bank Draft of any
Scheduled Bank drawn in favour of “NIESBUD, NOIDA” failing which the
Tender is liable to be rejected summarily.
b)
The Earnest Money Deposit of the unsuccessful Bidders will be returned
latest within 15 days of decision on the Tenders. No interest shall be
payable on the Earnest Money Deposit.
c)
The Earnest Money Deposit of the Bidder may, however, be forfeited:  If the Bidder withdraws his Tender during the specified period of validity
of Tender or does not respond/comply with the instructions to clarify or
supplement the information as may be asked for or fails to
demonstrate/present the product as may be required by the Institute
and
[5]
 In case of the successful Bidder, if he/she fails to submit the prescribed
Performance Security within the stipulated time.
10) Performance Security and its Refund
a)
The amount of Performance Security shall be 10% of the total value of the
Work, to be submitted within 07 days of receipt of Acceptance Letter from
the Institute, in the form of either a Pay Order/Bank Draft, FDR or
unconditional Bank Guarantee valid upto the expiry of the period of
Comprehensive W arranty (On-site).
b)
The amount of Performance Security shall be forfeited if the successful
Bidder fails to provide Services in accordance with the agreed stipulations
including delivery etc. and service during the warranty period.
c)
No interest shall be payable/admissible on the amount of the Performance
Security.
d)
If the successful Bidder is submitting the Performance Security in the form
of an unconditional Bank Guarantee, then the same will be for the full
amount of 10% of the total value of the W ork with the Earnest Money
Deposit earlier funsiehd being refunded.
e)
The amount of Performance Security as above shall be refunded upon
successful expiry of the Comprehensive W arranty (On-site) Period.
11) Delivery Period
The Portal shall be successfully uploaded in a ready to use form, on the
Server of the Institute latest within a period of three months from receipt of
Acceptance Letter from the Institute.
12) Liquidated Damages
a)
The successful Bidder will be required to deliver, and upload the Portal
and complete the training of the identified staff within the stipulated
delivery period or any extension thereof as may be approved by the
Institute.
b)
If the delivery period is not scrupulously adhered to, the Institute will have
the right to recover Liquidated Damages @ 0.5% of the total amount of
the W ork for per day of delay subject to a maximum of 5%, out of the total
payment for the W ork.
13) Compatibility
The Portal shall be compatible with the Server of the Institute.
[6]
Any particular specification/requirement of the Server or any
compatibility issue between the Portal and Server should be highlighted
while submitting the Bid.
14) IPRs of the Portal and Codes
The Intellectual Property Rights (IPRs) in respect of both the Portal and
Codes shall vest in the Institute after release of the payment.
The Institute will have the right to expand/edit/modify the Platform with
regard to its functionality with IPRs on such additions etc. being also vested
with the Institute.
The Institute shall be kept indemnified at all the times from any
claim/contention etc. regarding violation of such rights of any third party on
account of either development/customisation or hosting of the Portal by the
Institute.
A Certificate to the effect that the development/customisation/
hosting of the Portal will not involve violation of any IPRs as may be
vested in any third party, shall be invariably submitted alongwith the Bid
without which the Bid may not be considered at all.
15) Release of Payment for the Work
The payment for the W ork will be released as per the following Stages
upon submission of pre-receipted bill for the purpose:Stage
Stage I
Particulars
% of the Value of the
Work to be released
50
Stage II
Implementation Stage
(Developing/Customising & Uploading
Portal on NIESBUD’s Server)
After Expiry of three months from Stage I
Stage III
After Expiry of three months from Stage II
20
30
However, before release of payment at each Stage, the Institute reserves
the right to get the work/job executed verified from an independent technical
Specialist/Expert and the concerned payment shall be released only upon
satisfaction of the Specialist/Expert/Institute as to the W ork having been
completed satisfactorily.
[7]
16) Confidentiality
The details of the Portal, its hosting or any other information of the
Institute as may come to the notice of the successful Bidder shall not be shared
with any other party without prior permission of the Institute.
17) Sub-letting of the Work
The W ork shall not be sub-let to any other entity/party. If any specific
component of the W ork has to be outsourced that shall be resorted to only after
obtaining written permission from the Institute.
18) General
a)
The successful Bidder shall also make available to the Institute the
prescribed License/Approval etc. for continuous and uninterrupted use of
the Portal, if any, alongwith a complete set of literature about the Portal :
features, operations etc.
b)
The Conditional Tenders shall not be entertained.
c)
The Institute reserves the right to accept, cancel or reject the Tender and
to annul and reject all the Tenders at any time prior to award of the W ork
without assigning any reason or incurring any liability/obligation to the
Bidder(s) as regards the communication of the grounds for such an action
or otherwise.
d)
The rates quoted shall be valid for a period of 90 days from opening of the
Bids.
e)
All disputes regarding Tender/W ork shall be subject to jurisdiction of the
Courts in Delhi/New Delhi.
[8]
ANNEXURE - I
TECHNICAL SPECIFICATIONS OF THE PORTAL
1.
Capacity/Size
:
30 GB
(Amenable to further expansion)
2.
Language/Software
:
.net/php/java
3.
Amenability
:
Drupal and/or Moodle
4.
Compatibility
:
Server of the Institute
(Any specific requirement of the Server should be
clearly mentioned)
5.
Other Features
:
The Portal should have in-built provisions for the
following: -
CMS
-
On-line Examination
-
Face-to-Face Interaction between Students
and Faculty.
[9]
ANNEXURE - II
FINANCIAL BID
(On letterhead of the Bidder with seal)
Date:
To:
Sl.
No.
Particulars
Quoted Rate
(in Rs.)
In Figures
In Words
A.
Development/Customisation
of the Portal (as per Tender
Specifications)
B.
Service Tax
Total Cost
1)
The prices/rates, as above, are all inclusive in terms of the Tender.
2)
W e or somebody on our behalf, shall not canvass, in any form, in respect of the
Tender.
Signature
(with official seal)
Name :
Tel. No.
[10
10