Dear Friends, Plans are well underway for the 2015 No Tie Dinner & Dessert Party (NTDD) benefiting AIDS Services of Dallas (ASD). Last year’s event drew more than 1,500 community supporters and raised over $125,000 for the residents of AIDS Services of Dallas. The 2015 event will be on Saturday, March 28, 2015 at the Frontiers of Flight Museum. As you may know, ASD provides affordable housing and supportive services to 170 low-income and formerly homeless men, women, children and families living with HIV/AIDS. For our residents, housing is health care. We ask you to consider joining us as we raise funds to support the men, women and children living at AIDS Services of Dallas. We must turn to people who care about those who can’t always care for themselves. Many of the people we serve come to us – literally -- with nothing but the clothes on their backs. What you give helps provide a home, food and a community that provides services and an understanding of life with HIV/AIDS. In the NTDD packet, you will find several opportunities for participation along with information about the No Tie Dinner & Dessert Party and information about AIDS Services of Dallas. I hope that you will consider supporting this very worthy cause. Please visit www.notiedinner.org to learn more. If you have any questions please contact Kristi Holman at 817-703-5680 or [email protected]. Sincerely, Don Maison ASD President and CEO 2015 No Tie Dinner & Dessert Party Chairs: David Nelson and Dennis Kershner Honorary Chairs: Jody and Sterling O’Donnell We are excited to announce the 10th Year of our No Tie Dinner & Dessert Party! This annual event is a benefit to raise funds for AIDS Services of Dallas (ASD), which provides housing and supportive services for low-income and formerly homeless men, women, children and families living with HIV/AIDS. How does the event work? On Saturday, March 28, groups of people across DFW will host social gatherings – from backyard barbecues for as few as 10 people to formal dinners for 30 or more. These socials can be casual or formal, large or small, gourmet to potluck. In return for their host’s hospitality, guests are asked to make a donation of $75 or more to ASD, of which ALL proceeds go towards housing and supportive services for ASD clients. Following your dinner, all hosts and guests are invited to Frontiers of Flight Museum where more than 1,500 people will gather for an exciting evening of entertainment, dancing, music, drinks and delightful desserts donated by some of our community’s finest chefs. Fabulous items from Dallas designers, restaurants and stores to luxury prizes and exotic getaways will also be available for silent & live auction bidding that night! Dinner hosts and sponsors will be invited to a VIP Sponsor and Host Appreciation Party located in an intimate, exclusive setting – date and location to be announced. Join us in celebrating 10 years! What a fantastic way to make a difference for the men, women and children living at AIDS Services of Dallas. www.notiedinner.org Sponsorship Levels $10,000 - Platinum Sponsor (limit 2) • • • • • • • • • • • Prominent recognition as Platinum Sponsor of 2015 No Tie Dinner & Dessert Party. Name and Logo recognition in all event materials (advertisements, invitations, event and table signage, electronic fliers and name tags). Headline Logo/Name on No Tie Dinner & Dessert Party T-Shirts. Banner displayed at Kick-Off Party, Sponsor and Host Party Dessert Event with company name and logo. Company logo, profile and link on event website. Company logo displayed throughout mixed media presentation. Special Recognition during the Sponsor & Host Appreciation Party. Special on-stage “thank you” during dessert party. 30 sec. Video Link on website. (Optional) 10 VIP Complimentary Admission to the dessert party. Social media exposure. $5,000 – Diamond Sponsor (limit 4) • • • • • • • • • Name and Logo recognition in event materials (invitations, event and table signage, electronic fliers and name tags). Name on No Tie Dinner & Dessert Party T-Shirts. Banner displayed at the event with company name and logo. Company logo and link on event website. Company logo displayed throughout mixed media presentation. Special Recognition during the Sponsor & Host Appreciation Party. Special on-stage “thank you” during dessert party. 6 VIP Complimentary Admission to the dessert party. Social media exposure. $2,500 – Ruby Sponsor (limit 8) • • • • • • Name and Logo recognition in event materials (invitations, event and table signage, and electronic fliers) Banner displayed at the event with company name and logo. Company logo and link on event website. Special Recognition during the Sponsor & Host Appreciation Party. 4 VIP Complimentary Admission to the dessert party. Social media exposure. $1,000 – Gold Sponsor • • • • • • Name recognition in all event materials (event and table signage, and electronic fliers) Banner displayed at the event with company name and logo. Company logo and link on event website. Special Recognition during the Sponsor & Host Appreciation Party. 2 VIP Complimentary Admission to the dessert party. Social media exposure. $500 – Silver Sponsor • • • • Name recognition in all event materials (event and table signage) Name on event website. 4 Complimentary General Admission to the dessert party. Social media exposure. $250 – The ‘250’ Club • • Name on event website & social media. 2 Complimentary General Admission to the dessert party. SPONSORSHIP AGREEMENT Please complete and return this form as soon as possible, as confirmation of your commitment to No Tie Dinner & Dessert Party. Name/Company Name: (for printed materials) Contact Name: ___________________________________________ Address: ___________________________________________ City, State, ZIP: ___________________________________________ Phone: ___________________________________________ Email: ___________________________________________ ___________________________________________ SPONSORSHIP LEVELS PLATINUM $10,000 GOLD $1,000 DIAMOND $5,000 SILVER $500 RUBY $2,500 ‘250’ CLUB $250 LEVELS I am unable to be a sponsor, but enclosed is my gift of $______________ OTHER WAYS TO HELP HIP I WILL DONATE AN AUCTION ITEM I WANT TO BE A DINNER HOST THANK YOU FOR YOUR SUPPORT! Checks made payable to AIDS Services of Dallas Please make a copy for your records and return in the pre-addressed envelope to: AIDS Services of Dallas No Tie Dinner & Dessert Party P.O. Box 4338 Dallas, TX 75208-0338 Your contribution is tax deductible to the full extent of the law. For more information contact Kristi Holman at 817-703-5680 or [email protected] or go to www.notiedinner.org. CHARGE CARD AUTHORIZATION 2015 PLEASE PRINT DONOR’S NAME MAILING ADDRESS CITY STATE HOME PHONE ZIP CODE WORK/CELL E-MAIL ADDRESS ACCOUNT NUMBER AMERICAN EXPRESS 4-DIGIT CODE ON FRONT = VISA 3-DIGIT CODE ON BACK = MASTERCARD 3-DIGIT CODE ON BACK = DISCOVER 3-DIGIT CODE ON BACK = NAME ON CARD EXPIRATION DATE DONATION AMOUNT $ CARDHOLDER’S SIGNATURE STAFF/PARTY HOST *********************************************** DATE RECEIVED DATE CARD PROCESSED HOST DETAILS The No Tie Dinner and Dessert Party is AIDS Services of Dallas’ signature benefit to raise funds for ASD’s supportive housing program that provides vital services to low-income and formerly homeless individuals and families. HOW THE EVENT WORKS On Saturday, March 28, 2015, generous, fun people like you host dinner parties for your friends. Each dinner guest is asked to make a $75 (or more) donation to AIDS Services of Dallas. These funds help to provide housing and supportive services to ASD residents. The more guests you have, the more money you raise for ASD. Plan to attend a VIP Sponsor & Host Appreciation Party in an intimate, exclusive setting (details to come). We want to thank you for your support. After you host your party, you and your guests are invited to the Frontiers of Flight Museum (6911 Lemmon Avenue) for the Dessert Party where more than 1,500 people will gather for an exciting evening of entertainment, dancing, music, drinks and delightful desserts donated by some of our community’s finest chefs. Fabulous items from Dallas designers, restaurants and stores to luxury prizes and exotic getaways will also be available for silent & live auction bidding that night! IT’S AS EASY AS HAVING DINNER! THE APPETIZER: Please encourage your guests to pre-purchase their ticket(s) AND register as a VIP on your host page at www.notiedinner.org. THE MAIN COURSE: Have a fabulous dinner party! Dress casual or have a wild or wacky theme. AND OF COURSE, DESSERT!: Join people from all over Dallas for the BEST party in town at the Frontiers of Flight Museum! 2015 No Tie Dinner & Dessert Party Host Timeline DATE ACTION Now Informally invite your Dinner guests March 9th You submit completed Party Profile and Guest List to ASD (Early submissions are greatly appreciated.) email: [email protected] Date TBD Attend the VIP Sponsor & Host Appreciation Party Location TBD Prior to main event ASD mails invitations to your guests March 28th No Tie Dinner & Dessert Party Early evening - Dinner in your home 7:00 PM - Dessert Party and auction at Frontiers of Flight Museum 11:00 PM and on - Congratulate yourself on a great dinner and dessert party for a great cause! DETAILS Frontiers of Flight Museum 6911 Lemmon Avenue, Dallas, TX 75209 Complimentary Valet Parking Provided 2015 DINNER HOST CONFIRMATION Primary Party Host First Name Last Name Name(s) of Co-Host(s) Primary Host Mailing Address City State Home Phone Zip Code Cell Phone Primary Host Contact Number (Night of the Event) Email Address Estimated Party Size (number of guests expected to attend) Fundraising Goal $ Notes (suggested minimum of $1K for small party of 10-12 guests) 2015 No Tie Dinner & Dessert Party Dessert Underwriter Agreement We hope that you will consider agreeing to participate as a dessert underwriter in the 2015 No Tie Dinner & Dessert Party benefiting AIDS Services of Dallas on the evening of Saturday, March 28, 2015. If you agree to be a dessert sponsor please read, complete, sign and mail your signed form back to us at: AIDS Services of Dallas, P.O. Box 4338, Dallas, TX 75208-0338. You may also fax it to us at (214)941-8144 or email to [email protected]. AS A DESSERT UNDERWRITER, YOU WILL BE PROVIDED WITH THE FOLLOWING: Link on the website as a sponsor and suggested caterer for host dinners Opportunity to market your business in front of an estimated 2,000+ party guests Draped table with standard signage Opportunity to display company promotional materials at your table Special recognition of your company on event night Recognition on the event invitation Two complementary tickets to the dessert party Invitations for you and your guest to the Sponsor & Host Appreciation Party AS A DESSERT UNDERWRITER, YOU AGREE TO THE FOLLOWING: Prepare 300, or more, bite-sized desserts for the event Bring at least one person from your business to promote your item on event night (optional) Provide any and all necessary serving equipment you will need at the event Provide any additional promotion items you wish to display (i.e. coupons, brochures, fliers, discount offers, business cards, etc.). If you have any questions, please contact Sergio Delgado at 214-941-0523 ext. 105. PARTICIPANT’S SIGNATURE DATE .................................................................... ……………………………… NAME OF PRIMARY CONTACT FROM YOUR BUSINESS E-MAIL .................................................................... ……………………………… ADDRESS DIRECT PHONE # .................................................................... ……………………………. YOUR DESSERT OFFERING (tentative) NAME OF BUSINESS ................................................................... ……………………………. Thank you so much for your participation as a Dessert Sponsor for the No Tie Dinner & Dessert Party. We look forward to a wonderful event that will help the men, women and children living at AIDS Services of Dallas and give you the opportunity to show your community support and showcase your desserts to over 2,000 people. In order to ensure that set up is smooth for you, here are some things to keep in mind: The Frontiers of Flight Museum has a kitchen for limited workspace and water, but they do NOT have refrigerators or freezers. The dock area for unloading your desserts and supplies is on the north side of the building. Volunteers will be available on the dock to help you unload and for set up and break down of your table. There will be carts available. Access to the dock will be from 3:30 to 6:30 with final set up by 6:45. Guests start arriving at 7:00. You may bring promotional materials and decorations for your table. If you would like us to provide table decorations, please let me know. If we are picking up your donation, please let me know what time you want us to arrive. Plates, napkins, forks and spoons are provided by ASD. You are provided 2 tickets to the event for guests (beyond your service staff). Please provide names to [email protected] or 214-941-0523 ext 105 so that they will be put on the list as ‘Sponsors Guests’. Please let me know if you have any questions or concerns. We will make sure that your needs are met. Thank you, Sergio Delgado 214-941-0523 ext, 105 [email protected] Location: Frontiers of Flight Museum 6911 Lemmon Avenue Dallas, TX 75209 Date: March 28, 2015 AIDS Services of Dallas No Tie Dinner & Dessert Party AUCTION DONATION Contributor: ___________________________________________ Contact Name: ___________________________________________ Address: ___________________________________________ City, State, ZIP: ___________________________________________ Phone: ___________________________________________ Email: ___________________________________________ Agrees to donate the following auction item(s): Value:(Please indicate the full retail value so that bid prices may be made accordingly) ___________________________________________ _______________ ___________________________________________ _______________ ___________________________________________ _______________ Pick Up: No _____ Yes _____ Pick Up Address: ________________________________ Pick Up Date: ________________________ Your contribution is tax deductible to the full extent of the law. For more information contact Alex Sanchez at 214-941-4411 ext.510 or [email protected] Please return to: AIDS Services of Dallas Attn: No Tie Dinner & Dessert Auction P.O. Box 4338 Dallas, TX 75208 Auction Donations and Packages are WELCOME! Your quality donations are the foundation to the success of our auction. No gift is too big or too small! Donors may deliver their gift to AIDS Services of Dallas, or contact Alex Sanchez at 214-941-4411 ext.510 or [email protected] to arrange item pickup. If you do not have a specific gift in mind, see the Auction Item Wish List below. Auction Item Wish List Airline Airline Miles Air Passes Electronics iPad Kindle iPod/XBOX/Wii Computer Systems Computer Software CD/DVD Player Printer Handheld Electronics Telephones iPhone Camera Television Stereo Components Game System Games Home/Garden Furniture Home Accessories Crystal China Silver Garden Tools/Tool Sets Gift Certificates Clothing Restaurants Movies Salons Home Improvements Trips Vacation Homes/Getaways Beach House Lake House Ski Resort/Cabin Ranch Hotel Packages Tickets, Suites & Boxes Dallas Cowboys Dallas Mavericks Dallas Stars Dallas Burn Dallas Theater Center Movie Tickets Pops Series Texas Rangers Broadway Series Summer Musicals Texas Motor Speedway 2015 No Tie Dinner & Dessert Party Frontiers of Flight Museum at 6911 Lemmon Avenue Dallas 75235 Volunteer Job List Night of Event – March 28, 2015 Below are some volunteer opportunities available the night of our event. Select three choices. We will do our best to accommodate your first choice. If you have any question, please contact Henrietta Martin at 214-941-0523. [email protected] FAX: 214-941-8144. Thank you! Area 1. Auction Item Stations 2. Dessert Table Stations 3. First AID Station 4 Greeter Stations 5. Hospitality Station/ Dessert Assistant 6. Runners 7. Set Up 8. Tear Down 9. Volunteer Registration 10. Door Guards Choice Name: ________________________________ Email:_________________________________ Duties Distribute bid sheets and monitor items. Taking Bid Sheets to Check Out Any other duties requested by section lead. Serve desserts and greet guests in your area. Assist with replenishing desserts. Offer first aid to those in need. Greet and direct guests as needed. Any other duties requested by section lead. Monitor snacks and drinks for volunteers. Managing additional dessert for dessert tables. Assist the leads taking bid sheets to the Check In/Out area, bringing out more desserts and helping wherever needed. Set up tables, auction items, hospitality area. Any other duties requested by section lead. Break down event, load tables, chairs and auction items. Any other duties requested by section lead. Sign in volunteers and provide assignment. Any other duties requested by section lead. Direct Incoming guests Phone:_______________________________ P. O. Box 4338 Dallas, TX 75208 (214) 941-0523 (214) 941-8144 (fax) www.aidsdallas.org AIDS SERVICES OF DALLAS • AIDS Services of Dallas (ASD) provides housing and supportive services to low-income and homeless men, women, and children living with HIV/AIDS. • Residents are empowered to live rich, meaningful lives by avoiding nursing homes, hospitals, and traditional hospice placements. They are involved in the community at ASD by participating in Residents Councils at each facility and serving as voting members of the agency’s Board of Trustees. • ASD’s four apartment communities are licensed by the Texas Department of Health and are located in North Oak Cliff near Methodist Medical Center. FACILITY The Ewing Center Revlon Apartments Hillcrest House Spencer Gardens TOTAL CAPACITY LICENSED CAPACITY 22 75 64 64 225 SERVES Individuals Families and Individuals Homeless Individuals Families ASD’S SUPPORTIVE HOUSING PROGRAM INCLUDES • Privately configured one, two, and three-bedroom apartments • 24-hour home health care • Medical and Social case management • Nutritious meals • Transportation • Volunteer support from over 1,000 multi-cultural and caring individuals DEMOGRAPHICS OF ASD’S CURRENT CLIENTS • 82 percent (82%) of ASD’s residents are persons of color • 39 percent (39%) are women and/or children Average Annual Income for ASD Residents Family Unit Individual $9,941 $8,276 • One day of care costs $40.73 per individual living with AIDS • 85 percent (82%) goes to direct care • Only 15 percent (18%) goes to administration • Currently serving 16 families with 35 children • 155 total individuals on waiting list (includes 9 families) f/") I R S i,ìtiil llì";ì'":l,lii ilì:ìì'l':: O. Box 2508 Cihcinnati 0H q52Ol P. In repfy refer to z O248162550 O7 , 2012 LTR 4168C E0 75-21445r8 000000 00 Man. 00027962 B0ÐC: TE REC'Ð MAR 1.2 ?Ur PWA COALIT]ON OF DALLAS INC AIDS SERVICES OF DALLAS P0 BOX 4538 DALLAS TX 75208_0338 06073 Emplover Identification Number: 75-2L445L8 Person to Contact: John G Edwards Jr Tol-1 Free Telephone Number: l-877-829-5500 Dear Taxpaven: This is in response to your Feb.27, ?0LZr Fêeuest for Ínformation reganding your tax-exempt status. Our neconds indicate that Vou were recognized as exempt unden section 501(c)(03) of the InternaL Revenue Code in a determination letter issued in June 1988. Our reccrds.=Lso inCicate that you are not a private foundaticn withi.n the meanirrg of section 509(a) of tlre Code because you ane described in section(s) 509(a)(I) and 170(b)(t)(A)(vi). Donons may deduct contnibutÍons to you as provided in secticn I70 of the Code. Bequestsr legacies, devises, transfens, or gifts to you or for your use are deductibl-e fon Federal- estate and gift tax put'poses if they meet the applícable provisions of sections 2A55,2IO6, and 2522 of the Code. Pl-ease ref er to oul website www. irs. gov./eo f on inf onmation ! egarding filing reqL!irements. Specíficafly, section 6035(j ) of the Code provides that failure to file an annual information retunn for three consecutive years results in revocation of tax-exempt status as of the filing due date oí the third r'eturn for onganizaiions required to file. We wil-l- publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our website beginning in early 20 I I . 0248L62350 Mar, O7 , ?OLZ LTR 4I68C €0 75-2144518 000000 ü0 , o0|i27963 PWA COALITION OF DALLAS INC ATDS SERVICES OF DALLAS P0 Box 4338 DALLAS TX 75208-0338 If you have any questioÍlsr please caIl us at the telephone shown in the heading of this letter. SincereLy }¡0uFS numben r S. A. Martinr Operations Manager Accounts Management Openations
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