CMS HOSPITAL CONDITIONS OF PARTICIPATION (COPS) 2015
4/25/2015 CMS HOSPITAL CONDITIONS OF PARTICIPATION (COPS) 2015 Discharge Planning Standards and Final Worksheet Speaker Sue Dill Calloway RN, Esq. CPHRM, CCMSCP AD, BA, BSN, MSN, JD President of Patient Safety and Education Consulting Board Member Emergency Medicine Patient Safety Foundation 614 791-1468 (Call with questions, No emails) [email protected] 2 You Don’t Want One of These 3 1 4/25/2015 The Conditions of Participation (CoPs) Regulations first published in 1986 CoP manual updated more frequently now Tag numbers are section numbers and go from 0001 to 1164 First regulations are published in the Federal Register then CMS publishes the Interpretive Guidelines and some have survey procedures 2 Hospitals should check the CMS Survey and Certification website once a month for changes 1www.gpoaccess.gov/fr/index.html 2www.cms.hhs.gov/SurveyCertificationGenInfo/PMSR/list.asp 4 Location of CMS Hospital CoP Manuals CMS Hospital CoP Manuals new address www.cms.hhs.gov/manuals/downloads/som107_Appendixtoc.pdf 5 CoP Manual also Called SOM www.cms.hhs.gov/manu als/downloads/som107_ Appendixtoc.pdf 6 2 4/25/2015 CMS Survey and Certification Website www.cms.gov/SurveyCertific ationGenInfo/PMSR/list.asp# TopOfPage 7 8 Transmittals www.cms.gov/Transmittals/01_overview.asp 9 3 4/25/2015 Access to Hospital Complaint Data CMS issued Survey and Certification memo on March 22, 2013 regarding access to hospital complaint data Includes acute care and CAH hospitals Does not include the plan of correction but can request Questions to [email protected] This is the CMS 2567 deficiency data and lists the tag numbers Updated quarterly Available under downloads on the hospital website at www.cms.gov 10 Access to Hospital Complaint Data There is a list that includes the hospital’s name and the different tag numbers that were found to be out of compliance Many on restraints and seclusion, EMTALA, infection control, patient rights including consent, advance directives and grievances Two websites by private entities also publish the CMS nursing home survey data and hospitals The ProPublica website The Association for Health Care Journalist (AHCJ) websites 11 Access to Hospital Complaint Data 12 4 4/25/2015 Updated Deficiency Data Reports www.cms.gov/Medicare/Provider-Enrollment-andCertification/CertificationandComplianc/Hospitals.html 13 Deficiency Data Discharge Planning Tag Number Section Nov 2014 Jan 2014 799 Discharge Planning (DP) 25 20 800 DP Evaluation 52 25 806 DP Needs Assessment 69 58 807 Qualified DP Staff 10 8 810 Timely DP Evaluation 14 12 14 Deficiency Data Discharge Planning Tag Section Nov 2014 Jan 2014 811 Documentation & Evaluation 21 16 812 Discharge Planning 4 3 817 818 Discharge Plan DP Personnel Removed 28 4 0 819 MD Required DP 4 3 820 Implementation of DP 73 53 15 5 4/25/2015 Deficiency Data Discharge Planning Tag Section Nov 2014 Jan 2014 821 Reassess DP 141 49 823 List of HH Agencies 38 31 837 Transfer or Referral 50 38 843 Reassess DP Process 31 Total 536 30 Total 364 16 CMS Discharge Planning Standards 17 Discharge Planning Memo CMS issues 39 page memo on May 17, 2013 and final transmittal July 19, 2013 and in current manual Revises discharge planning standards Includes advisory practices to promote better patient outcomes Only suggestions and will not cite hospitals Call blue boxes The discharge planning CoPs have been reorganized A number of tags were eliminated The prior 24 standards have been consolidated into 13 18 6 4/25/2015 Discharge Planning Revisions www.cms.gov/SurveyCertificati onGenInfo/PMSR/list.asp#Top OfPage 19 Discharge Planning Transmittal July 19, 2013 20 Starts at Tag Number 799 21 7 4/25/2015 Discharge Planning 799 7-19-2013 Standard: The hospital must have a discharge planning (DP) process that applies to all patients (799) The hospital must have written DP P&Ps (799) To determine if will need post hospital services like home health, LTC, assisted living, hospice etc. To determine what patient will need for safe transition to home Called transition planning or community care transition Need to incorporate new research on care transitions to prevent unnecessary readmissions 22 Discharge Planning 799 Discharge planning is: New DP guidelines based on this new research It is a shared responsibility of health professionals and facilities Hospital needs adequate resources to prevent readmissions 1 in 5 patients readmitted within 30 days (20%) – Reduced to 17% in 2015 1 in 3 patients readmitted within 60 days (34%) Good DP will help patient reach goal of plan of care after discharge 23 Discharge Planning 799 CMS says the DP process is in effect for all patients However, CMS notes that the preamble made it clear it was meant to apply to inpatients and not outpatients DP presupposes hospital admission CMS suggests that hospitals voluntarily have an abbreviated post-hospital DP for same day surgery, observation, and certain ED patients However, remember that all patients have a right to have a plan of care and be involved in the plan of care 24 8 4/25/2015 Discharge Planning (DP) 799 Hospital must take steps to ensure DP P&P are implemented consistently DP based on 4 stage DP process: Screen all patients to determine if patient at risk such as screening questions by nursing admission assessment Evaluate post-discharge needs of patients Develop DP if indicated by the evaluation or requested by patient or physician – Consider putting it in written patient rights Initiate discharge plan prior to discharge of inpatient 25 Discharge Planning P&P 799 Suggests input from MS, board, home health agencies (HH), long term care facilities (LTC), primary care physicians, clinics, and others regarding the DP P&Ps Involve the patient in the development of the plan of care Must actively involve patients through out the discharge process Patient have the right to refuse and if so CMS recommends this be documented 26 Identify Patients in Need of DP 800 Standard: The hospital must identify at an early stage all patients who are likely to suffer adverse consequences if no DP is done Recommend all inpatients have a Discharge Plan – Most hospitals the nurse asks specific questions on the admission assessment If not must have P&P and document criteria and screening process used to identify who is likely to need DP Hospital must identify which staff are responsible are carrying out the evaluation to identify if patient needs DP 27 9 4/25/2015 Case Management Consults 28 Identify Patients in Need of DP 800 CMS says factors the assessment should include: Patient’s functional status and cognitive ability Type of post hospital care patient needs Availability of the post hospital needed services Availability of the patient or family and friends to provide follow up care in the home No national tool to do this Blue box advisory recommendation to do a discharge plan on all every inpatient 29 Nurses Admission Assessment 30 10 4/25/2015 31 Functional Assessment 32 Blue Box Advisory Do a DP on all Inpatients 33 11 4/25/2015 Discharge Planning 800 Must do at least 48 hours in advance of discharge If patient’s stay is less than 48 hours then must make sure DP is done before patient’s discharge Must make sure no evidence that patient’s discharge was delayed due to hospital’s failure to do DP DP P&Ps must state how staff will become aware of any changes in the patient’s condition Change may require developing DP for the patient If patient is transferred must still include information on post hospital needs 34 DP Survey Procedure 800 Surveyor to go to every inpatient unit to make sure timely screening to determine if DP is needed Unless hospital does DP evaluation for all patients CMS instructs the surveyors to conduct discharge tracers on open and closed inpatient records Can hospital demonstrate there is evidence of DP if the stay is less than 48 hours Was criteria and screening process for DP evaluation applied correctly Was there process to update the discharge plan? 35 So What’s in Your P&P? 36 12 4/25/2015 Discharge Planning Evaluation 806 Standard: The hospital must provide a DP evaluation to patients at risk, or as requested by the patient or doctor Must include the likelihood of needing post hospital services Like home health, hospice, RT, rehab, nutritional consult, dialysis, supplies, meals on wheels, transport, housekeeping, or LTC Is the patient going to need any special equipment (walker, BS commode, etc.) or modifications to the home Must include an assessment if the patient can do self care or others can do the care 37 Discharge Planning Evaluation 806 Must have process for making patients or their representative aware they can request a DP evaluation Put it in writing in the patient rights document Have the nurse inform the patient and document it in the admission assessment Must have a process for making sure physicians are aware they can request a DP evaluation Unless hospital does DP evaluation on every patient Issue memo to physicians, include in orientation book for new physician orientation, and discuss at MEC meeting 38 Discharge Planning Evaluation 806 Must evaluate if patient can return to their home If from a LTC, hospice, assisted living then is the patient able to return Hospitals are expected to have knowledge of capabilities of the LTC and Medical homes and services provided May need to coordinate with insurers and Medicaid Discuss ability to pay out of pocket expenses Expected to have know about community resources Such as Aging and Disability Resources or Center for Independent Living 39 13 4/25/2015 Discharge Planning Evaluation 806 Discharge evaluation is more detailed in contrast to the screening process Used to identify the specific areas to address in the discharge plan Must evaluate if patient can do any self-care Or family or friends The goal is to return the patient back to the setting they came from and to assess if they can return 40 Discharge Evaluation & Plan 41 42 14 4/25/2015 43 Discharge Evaluation & Plan 806 Will the patient need PT, OT, RT, hospice, home health care, palliative care, nutritional consultation, dietary supplements, equipment, meals, shopping, housekeeping, transport, home modification, follow up appointment with PCP or surgeon, wound care etc. – Discuss if patient can pay out of pocket expenses Make sure if sent to LTC it does not exceed their care capabilities Hospitals are required to have knowledge of the capabilities of the LTC facilities and community services available including Medicaid home 44 CMS DP Checklist for Patients 45 15 4/25/2015 CMS Your Discharge Planning Checklist www.medicare.gov/Publications/Pu bs/pdf/11376.pdf 46 47 www.ahrq.gov/patients-consumers/diagnosistreatment/hospitals-clinics/goinghome/goinghomeguide.pdf 48 16 4/25/2015 www.patientsafety.org/page/transtoolkit/ 49 Discharge Evaluation & Plan 806 Patient has a right to participate in the development and implementation of their plan of care CMS views discharge planning as part of the plan of care (POC) The patient is expected to be actively engaged in the development of the discharge evaluation Surveyor will make sure staff are following DP policies and procedures If hospital does not do one on every inpatient will assess how to determine if change in the patient’s condition 50 Survey Procedure 806 Will check to make sure documented in the medical record If from assisted living or LTC is there documentation facility has capability to provide necessary care? Surveyor will assess if patient needs special medical equipment or modifications to the home Surveyor will assess to make sure the patient or other can provide the needed care at home Will assess if insurance coverage would or would not pay for necessary services 51 17 4/25/2015 Qualified Person to Do DP 807 Standard: A RN, social worker (SW), or other appropriately qualified person must develop or supervise the development of the DP evaluation Written P&P must say who is qualified to discharge planning evaluation P&P must also specify the qualifications for staff other than RNs and SWs All must have knowledge of clinical, social, insurance, financial and physical factors to meet patient’s post discharge needs 52 Multidisciplinary Team Approach 53 Discharge Planning Standard: the DP evaluation must be completed timely to avoid unnecessary delays (810) This means there has to be sufficient time after completion for post-hospital care to be made Cannot delay the discharge Expects to be started within 24 hours of request or need Standard: The hospital must discuss the results of the DP evaluation with the patient (811) Documentation of the communication must be in the medical record 54 18 4/25/2015 Discharge Planning Standard: The hospital must discuss the results of the DP evaluation with the patient (811, continued) Do not have to have the patient sign the document Cannot present the evaluation as a finished product without participation of the patient Standard: The DP evaluation must be in the medical record (812) Must be in the medical record to guide the development of the discharge plan Serves to facilitate communication among team members 55 Discharge Planning Standard: RN, SW, or other qualified person must develop the discharge plan if the DP evaluation indicates it is needed (818) DP is part of the plan of care Best if interdisciplinary such as case manager, dietician, pharmacist, respiratory therapy, PT, OT, nursing, MS, etc. Standard: The physician may request a DP if hospital does not determine it is needed (819) 56 Implement the Discharge Plan 820 Standard: The hospital must implement the discharge plan Patient and family counseled to prepare them for posthospital care This include patient education for self care It includes arranging referral to HH or hospice It includes arranging transfers to LTC, rehab hospitals etc. Arrange for follow up appointments, equipment etc. Patient needs clear instructions for any problems that arise, who to call, when to seek emergency assistance 57 19 4/25/2015 Implement the Discharge Plan 820 Recommendations to reduce readmissions: Improved education on diet, medication, treatment, expected symptoms Use teach back or repeat back Legible and written discharge instructions and may use checklists Written in plain language (issue of low health literacy) Provide supplies for changing dressings on wounds Give list of all medication with changes (reconciled) Document the above 58 59 Survey Procedure 820 Send necessary medical information (like discharge summary) to providers that the patient was referred to prior to the first post-discharge appointment or within 7 days of discharge, whichever comes first Surveyor will make sure referrals made to community based resources such as Department of Aging, elder services, transportation services, Centers for Independent Living, Aging and Disability Resource Centers, etc. If transfer, will make sure medical record information sent along with patient 60 20 4/25/2015 Reassess the Discharge Plan 821 Standard: The hospital must reassess the discharge plan if factors affect the plan (821) Changes can warrant adjustments to the discharge plan Have a system in place for routine reassessment of all plans Many hospitals now have discharge planners or social workers who review the charts on a daily basis If this is not done then need system to find out when there are changes 61 Freedom of Choice LTC HH 823 Standard: If patient needs HH or LTC must provide patients a list (823) Must inform the patient or family of their freedom to chose Cannot specify or limit qualified providers Must document that the list was provided If in managed care organization, must indicate which ones have contracts with the MCO Disclose if hospital has any financial interest If unable to make preference must document why such as no beds available 62 63 21 4/25/2015 Transfer or Referral 837 Standard: Hospital must transfer or refer patients to the appropriate facility or agency for follow up care (837) Includes hospice, LTC, mental health, dialysis, HH, suppliers of durable medical equipment, suppliers of physical and occupational therapy etc. Could be referral for meals on wheels, transportation or other services Must send necessary medical record information Includes information necessary for transfer 64 65 Reassessment 843 Standard: The hospital must reassess if DP process is on an on-going basis and review the discharge plans to ensure they meet the patient’s needs Must track readmissions – Must choose at least one interval to track such as 7, 15, 30 days and review at least 10% of preventable readmissions – Recommend 30 days as the NQF endorsed readmission measures Must review P&P to make sure DP is ongoing on at least a quarterly basis Must track effectiveness of DP process through QAPI 66 22 4/25/2015 Memo Includes Cross Walk to Old Tags 67 Additional Resources There are two additional resources Tips based on the literature to reduce unnecessary readmissions CMS has a discharge planning worksheet –The 3 CMS worksheets are very important –Will be used in 2014 for surveys including validation surveys with some modification –It is imperative that all hospitals be familiar with the discharge planning worksheet 68 CMS Worksheet Discharge Planning 23 4/25/2015 CMS Hospital Worksheets History First, October 14, 2011 CMS issues a 137 page memo in the survey and certification section and it was pilot tested in hospitals in 11 states Memo discusses surveyor worksheets for hospitals by CMS during a hospital survey Addresses discharge planning, infection control, and QAPI (performance improvement) May 18, 2012 CMS published a second revised edition and pilot tested each of the 3 in every state over summer 2012 November 9, 2012 CMS issued the third revised worksheet and revised discharge planning one March 2014 Final ones issued November 26, 2014 70 Final 3 Worksheets QAPI www.cms.gov/SurveyCertificationG enInfo/PMSR/list.asp#TopOfPage 71 CMS Hospital Worksheets Hospitals should be familiar with the three worksheets and discharge planning is 15 pages Will use whenever a validation survey or certification survey is done at a hospital by CMS CMS says worksheets are used by State and federal surveyors on all survey activity in assessing compliance with any of the three CoPs Hospitals are encouraged by CMS to use the worksheet as part of their self assessment tools which can help promote quality and patient safety 72 24 4/25/2015 CMS Hospital Worksheets And of course completing the forms helps the hospital to comply with those three CoPs Citation instructions are provided on each of the worksheets The surveyors will follow standard procedures when non-compliance is identified in hospitals This includes documentation on the Form CMS 2567 Not used in CAH but good tool for CAH to use Questions to: [email protected] 73 Form 2567 Statement of Deficiency/POC www.cms.gov/Medicare/CMSForms/CMSForms/Downloads/CMS2567.pdf 74 CMS Hospital Worksheets Some of the questions asked might not be apparent from a reading of the CoPs So the worksheets are a good communication device It helps to clearly communicate to hospitals what is going to be asked in these 3 important areas Hospitals might want to consider putting together a team to review the 3 worksheets and complete the form in advance as a self assessment Hospitals should consider attaching the documentation and P&P to the worksheet 75 25 4/25/2015 CMS Hospital Worksheets This would impress the surveyor when they came to the hospital The worksheet is used in new hospitals undergoing an initial review and hospitals that are not accredited who are suppose to have a CMS survey every three or so years The Joint Commission (TJC), American Osteopathic Association (AOA) Healthcare Facility Accreditation Program, CIHQ, (Center for Improvement in Healthcare Quality) or DNV Healthcare are the 4 AOs with deemed status It would also be used for hospitals undergoing a validation survey by CMS 76 Final Discharge Planning Evaluation Tool 77 CMS Hospital Worksheets Goals Goal is to reduce hospital acquired conditions (HACs) including healthcare associated infections Goal to prevent unnecessary readmission and currently 1 out of every 5 Medicare patients is readmitted within 30 days (17% in 2015) Many hospitals financially penalized after October 1, 2012 because they had a higher than average rate of readmissions 2,610 hospitals forfeited 428 million in 2015 The underlying CoPs on which the worksheet is based did not change 78 26 4/25/2015 CMS Hospital Worksheets First part of the risk evaluation tool includes identification information and is 15 pages Called the Hospital Patient Safety Initiative or PSI Name of the state survey agency which in most states is the department of health under contract by CMS In Kentucky it is the OIG or Office of Inspector General It will ask for the name and address of the hospital, CCN number, and date of the survey 79 80 Discharge Planning Worksheet P&P Is there a discharge planning process for certain categories of outpatients such as observation, ED patients and same day surgery patients? Could add questions to the assessment tool and include in questions asked in pre-admission tests for OP surgery Are discharge P&P in effect for all inpatients? Is there evidence on every unit that there is discharge planning activities? Are staff following the discharge planning P&P? – Tag 800, 806, and 818 81 27 4/25/2015 Discharge Planning P&P 82 Are Staff Aware of Your DP Policy? 83 84 28 4/25/2015 What’s In Your Policy and Procedure? 85 Discharge Planning Worksheet 2.4 For patients not initially identified as in need of discharge plan, does the P&P address for updating this based on changes in a patient’s condition? (800) Many hospitals have the nurse doing the admission assessment ask a set of predetermined questions to see if assistance is needed How do you update this when there is a change? Note that hospital in which case managers and nurse discharge planners see the patients or review their charts everyday to make sure there is no change in condition, this will stream line the process and ensure compliance 86 Nurses Admission Assessment 87 29 4/25/2015 88 Functional Assessment 89 Discharge Planning Worksheet 2.4 Are the inpatient unit staff aware of how, when, and whom to notify of such changes in order to trigger a discharge planning evaluation? (Tag 800) An example would be a patient who is expected to go home in the morning and develops a pulmonary emboli and condition changes Do the nurses on the unit pick up the phone and call the RN discharge planners or social workers so they know there is a change in the condition and perhaps now they need a discharge planning evaluation done 90 30 4/25/2015 Discharge Evaluation & Plan 91 Discharge Planning Evaluation 2.5 The following questions are asked for a patient who does not have a discharge planning evaluation Does hospital have a process for notifying patients they can request a discharge planning evaluation? Or process for the patient representative to request (806) Note that hospitals should consider putting this in their written patient rights Don’t just hand it to the patient but rather have the registration person tell the patient about this right Note hospitals could also mention this during the nursing admission assessment and document it 92 Give Patients A Copy of Their Rights 93 31 4/25/2015 CMS Discharge Planning Medicare Learning www.cms.gov/Outreach-and-Education/Medicare-Learning-NetworkMLN/MLNProducts/Downloads/Discharge-Planning-Booklet-ICN908184.pdf 94 Discharge Planning Worksheet 2.5 Can the hospital show that they conducted the DP evaluation upon request? (806) Can both the discharge planning and unit nursing staff describe the process for the patient or the patient’s representative to request a discharge planning evaluation They must be able to do this even if the hospital’s screening criteria did not indicate that one was needed (Tag 806) Surveyor is suppose to interview the patient to make sure they knew how to request one 95 Discharge Planning Worksheet 2.5 Will interview doctors and make sure they know they can request a discharge planning evaluation (806 and 819) If doctor not aware will also ask for evidence of how hospital informs the medical staff about this Again, if the hospital does an DP evaluation on every inpatient this section will not be applicable and the hospital avoids jumping through many of the hoops 96 32 4/25/2015 Physicians Can Request a DP Evaluation Note that the hospital could include this information in new physician orientation Note the Chief Medical Officer could write a memo to all physicians and advise that they can request a DP evaluation Best way is to place on order in the medical record This only has to be done if the hospital does not do a DP evaluation on all patients 97 Discharge Planning Evaluation CMS MLN 98 Discharge Planning Worksheet Will ask staff to describe the process for physicians to order a discharge plan (819) Does P&P provide a process for ongoing reassessment of discharge plan in case of changes to the patient’s condition (819)? Does hospital discharge planning P&P include a process for ongoing reassessment of the discharge plan based on changes in the patient’s condition, changes in available support including changes in post hospital care requirements? (821) 99 33 4/25/2015 100 Section 3 QAPI DP and Reassessment Does hospital review discharge planning process on an ongoing manner as through PI? Does hospital track readmission rates as part of discharge planning? (843 and 283) Does assessment include if readmission was potentially preventable? If preventable then did the hospital make changes to the planning process? 101 QAPI 102 34 4/25/2015 Discharge Planning Worksheet Does hospital track readmission rates as part of discharge planning? (843 and 283) Consider asking patient why they thought readmission occurs Remember study that reduced readmissions if appointment made within 14 days after discharge The study found that the timing of the visit was very important 103 Timing of Physician Follow Up Appt Timing of the physician follow up appointment may be important One hospital found if patient saw doctor day 1-4 the chance of readmission is less than 6% If appointment 6-10 days after discharge readmission rate was 6 to 13% If visits on day 25 then chance went up to 29% Readmission rate increased 1% for every day between discharge and the first physician visit Article published Jan 8, 2014, Detroit Medical Center, Media Health Leaders 104 Discharge Planning Worksheet Does hospital collect feedback from postacute providers for effectiveness of the hospital’s discharge planning process? This would include places like LTC, assisted living or home health agencies Consider holding monthly meetings with the home health agencies and long term care facility staff Note recent study that found doing this can reduce readmissions by 20% 105 35 4/25/2015 Monthly Meetings LTC and HH Hospitals should consider working with their state QIO JAMA study found that hospitals working with QIOs in communities across the country experienced twice the reduction in readmissions compared with those that did not (Jan 23, 2013) Consider holding monthly meeting with your various partners such as nursing homes and home health staff One study showed this reduced readmissions by 20.8% (Jan 2014 IPRO-NY’s QIO) 106 Discharge Planning Tracers Has a discharge planning tracer Section 4 Surveyors is to review five patient records One inpatient who has DP evaluation and discharge plan under development Surveyor is to review the closed medical record of two or three patients who was discharged with DP evaluation and discharge plan Will try and include one patient who was readmitted within 30 days 107 108 36 4/25/2015 Discharge Planning Tracers Will mark worksheet to show if it was an open medical record where the patient is still in the hospital or A closed medical record where the patient has been discharge Should include a combination of patient’s admitted from home as well as from LTC, assisted living, or other residential healthcare facility Don’t include review of medical records of patients transferred to another acute care hospital 109 Discharge Planning Tracers 4.3 Was the screening done to identify if the inpatient needed a discharge planning evaluation? (800) Includes at the time of admission, after an admission but at least 48 hours prior to discharge, or N/A In some hospitals all patients get a discharge plan Can staff demonstrate that the hospital’s criteria and screening process for discharge evaluation were correctly applied (800)? Was discharge planning evaluation done by qualified person (SW, RN) as defined in the P&P? (807 evaluation or 818 plan) 110 DP by Qualified Staff 111 37 4/25/2015 Discharge Planning Tracers Are the results of the discharge planning evaluation documented in the chart? (812) Did the evaluation include an assessment of the patients post-discharge care needs? Examples: Patient need home health referral Patient needs bedside commode Patient needs home oxygen Patient needs post hospital physical therapy Meals on wheels, etc. 112 Discharge Planning Tracers Did the evaluation include an assessment of: (806) Patient’s ability to perform ADL (feeding, personal hygiene, ambulation, dressing, bladder control etc.)? Family support or patient ability to do self care? Whether patient will need specialized medical equipment or modifications to their home? Is support person or family able to meet the patient’s needs and assessment of community resources ? 113 Discharge Planning Tracers Did the evaluation include an assessment of: (806) Was patient given a list of HHA or LTC facilities in the community and must be documented in the record and the list appropriate (806) If the hospital provided the list were the facilities geographically appropriate for the patient (823) An example would be selection of a LTC facility that is close to the patient’s home One hospital has patient sign an attestation about freedom of choice and include information on community resources and LTC and home health compare 114 38 4/25/2015 DP Evaluation Includes an Assessment 115 116 Discharge Planning Tracers To LTC Separate set of questions if patient admitted from LTC or assisted living Did evaluation include if LTC has capacity for patient to go back there? Does it include assessment if insurance coverage will cover it if they go back there? (806) Was the discharge planning evaluation timely to allow for arrangements if the patient needs to go back there (810) Was the patient’s representative involved in these discussions? (811 and patient rights 130) Discharge plan needs to match the patient’s needs (811, 130) and any changes in condition were documented (821) 117 39 4/25/2015 If Admitted From a LTC or Other Facility 118 Discharge Plan Did the discharge plan match the needs of the patient as determined by the discharge planning evaluation? (818) If there were any significant changes in the patient’s condition was it documented in the medical record and was the discharge planned updated to reflect this? (821) 119 Discharge Plan 120 40 4/25/2015 Discharge Planning Tracers If patient discharged home is their initial implementation of the discharge plan? Did staff provide training to patient including recognized methods such as teach back, repeat back, or simulation labs? Were the written discharge instructions legible and use non-technical language (low health literacy) Was a list of all medication patient will take after discharge given with a clear indication of any changes? TJC has 5 EPs on medication reconciliation NPSG.03.06.01 121 Medication List From RED 122 Project RED Tools Revised 2013 www.bu.edu/famm ed/projectred/ 123 41 4/25/2015 www.ahrq.gov/professionals/systems/h http://www.ahrq.gov/professionals/syst ems/hospital/red ospital/red/ 124 Discharge Planning Tracers Will look for evidence of hospital of patients and support persons on admission and discharge Was patient referred back for follow up with their PCP or a health center? Was there a referral to PT, mental health, HHA, hospice, OT etc. as needed? Was there a referral for community based resources such as transportation services, Department of Aging, elder services, transport services etc.? Arranged for needed equipment such as oxygen, commode, wheel chair etc. 125 126 42 4/25/2015 Discharge Planning Worksheet If transferred to another inpatient facility was the discharge summary ready and sent with patient? The following controversial section was changed in the final revision Was discharge summary sent before first postdischarge appointment or within 7 days of discharge? Was follow up appointment scheduled? Now says send necessary medical record information to providers the patient was referred prior to the first post-discharge appointment or 7 days, whichever comes first (820) 127 Appointments for Follow Up 128 Discharge Summary in the Hands of PCP 129 43 4/25/2015 Discharge Planning Worksheet Transfers Was the necessary medical record information ready at the time of transfer if patient sent to another facility (837) Note CMS has requirements for the transfer form Was there any part of the discharge plan that the hospital failed to implement that resulted in a delay in discharge (820) Was there documentation in the medical record of results of tests pending at the time of discharge both to the patient and the post hospital provider? Was patient readmitted within 30 days? 130 131 Were Any of the Following Done? Were any of the following services initiated while patient was in the hospital: Scheduled follow up appoint, Filled prescription Pharmacist met with patient or family Pharmacist reviewed discharge medications prior to discharge Home setting visited by hospital staff Discharge planning checklist given to patient such as CMS, AHRQ, CAPA checklist 132 44 4/25/2015 CMS DP Checklist for Patients 133 CMS Discharge Checklist CMS website recommends the discharge planning team use a checklist to make transfer more efficient It is available at www.medicare.gov Previously research showed the value of hospital discharge planners using a discharge checklist We need to dictate the discharge summary immediately when the patient is discharged We need to document that it is in the hands of the family physician 134 CMS Your Discharge Planning Checklist www.medicare.gov/Publications/Pu bs/pdf/11376.pdf 135 45 4/25/2015 136 www.ahrq.gov/patients-consumers/diagnosistreatment/hospitals-clinics/goinghome/goinghomeguide.pdf 137 www.patientsafety.org/page/transtoolkit/ 138 46 4/25/2015 Readmission and Pending Tests Results Is there documentation in the medical record that if there are pending tests at the time of discharge that the patient and or post hospital provider were informed? Example would be to include information in written discharge summary and include in the patient’s written discharge instructions See the RED form Is the inpatient admission record review to determine if a patient was readmitted within 30 days? 139 Outstanding Labs or Tests 140 The End! Questions??? Sue Dill Calloway RN, Esq. CPHRM, CCMSCP AD, BA, BSN, MSN, JD President of Patient Safety and Education Consulting Board Member Emergency Medicine Patient Safety Foundation 614 791-1468 (Call with questions, No emails) [email protected] Additional resources on how to reduce unnecessary readmissions 141 47 4/25/2015 How to Prevent Unnecessary Readmission and Important Discharge Information 142 Readmission Rates Vary Readmission rates vary widely in the US Too often quality of care during transition from hospital to home is not good Data shows readmission rate for MI and CHF vary Found only modest association between performance on discharge measures and patient readmission rates See A. K. Jha, E. J. Orav, and A. M. Epstein, Preventing Readmissions with Improved Hospital Discharge Planning, NEJM Dec 31, 2009 361 (27):2637-2645 143 Readmissions and Discharges One in 5 hospital discharges (20%) is complicated by adverse event within 30 days 20% were readmitted within 30 days with 1/3 leading to disability which was reduced in 2015 to 17% Often leads to visits to the ED and rehospitalization 6% of these patients had preventable adverse events 66% were adverse drug events The incidence and severity of adverse events affecting patients after discharge from the hospital. Forster AJ, Murff HJ, Peterson JF, Gandhi TK, Bates DW. Ann Intern Med. 2003;138:161-167 144 48 4/25/2015 AHA Guide to Reduce Avoidable Readmissions AHA had committees look at the issue of how to reduce unnecessary hospital readmissions AHA published several memos and a 2010 Health Care Leader Guide to Reduce Avoidable Readmissions Issues memo on Sept 2009 on Reducing Avoidable Hospital Readmissions Includes evaluation of post acute transition process which is the process of moving from the hospital to home or other settings 145 AHA Guide to Reduce Readmissions www.hret.org/care/projects/guid e-to-reduce-readmissions.shtml 146 Free Readmission Newsletter Readmissions eNewsletter [[email protected]] 147 49 4/25/2015 CMS Discharge Checklist CMS website recommends the discharge planning team use a checklist to make transfer more efficient It is available at www.medicare.gov Previously research showed the value of hospital discharge planners using a discharge checklist We need to dictate the discharge summary immediately when the patient is discharged We need to document that it is in the hands of the family physician 148 CMS Your Discharge Planning Checklist www.medicare.gov/Publications/Pu bs/pdf/11376.pdf 149 CMS Discharge planners should be a member of the hospital committee to prevent unnecessary readmissions Discharge planners and transition coaches may actually make the physician appointments Ensure medication information is clearly understood by the patients and use pharmacists when needed in the process CMS discharging planning standards start at tag number 799 150 50 4/25/2015 Things to Consider Form a committee on redesigning the discharge process Do a literature search and pull articles Look at the different transition studies that have been done and which ones have been successful Care Transition, Transition of Care, RED, RED 2, Guided care, H2H, IHI Transforming Care at the Bedside, STAAR, Boost, GRACE, Interact, Evercare, etc. Have physician dictate discharge summary as soon as patient is discharge Hospitals needs to get it into the hands of the primary care physician and document this in the chart 151 Things to Consider Medical staff should dictate what needs to be in the discharge summary beyond what CMS and TJC require Hospital should schedule all follow up appointments with practitioners for the patients Hospital should put in writing for the patient and in the discharge summary Any tests that are pending that are not back yet Any future tests and these should be scheduled before the patient leaves the hospital 152 Things to Consider Use a discharge checklist for staff to use Pa Patient Safety Authority has one called “Care at Discharge” at http://patientsafetyauthority.org/EducationalTools/PatientSafetyTools/Pages/home.aspx Society of Hospital Medicine has one at www.hospitalmedicine.org/AM/Template.cfm?Section=Quality_Improvement_Tools&Template=/CM/ ContentDisplay.cfm&ContentID=8363 Give patients a copy of the CMS checklist “Your Discharge Planning Checklist” at www.medicare.gov/Publications/Pubs/pdf/11376.pdf Give a list of medications with times and reason for taking 153 51 4/25/2015 PaPSA Checklist 154 See Society of Hospital Medicine at http://www.hospitalmedicine.org/AM/Template.cfm? Section=Quality_Improvement_Tools&Template=/CM /ContentDisplay.cfm&ContentID=8363 155 Things to Consider Ensure education on all new meds and use teach back to ensure education and give information in writing Ensure patient is given a copy of the plan of care Give patient in writing their diagnosis and written information about their diagnosis Have patient repeat back in 30 seconds understanding of their discharge instructions Includes symptoms that if they occur what you want to do and who to call 156 52 4/25/2015 Things to Consider Call back all patients discharged and review information and reinforce discharge instructions Have a call back number that patients and families can use 24 hours a day, seven days a week Reconciling the discharge plan with national guidelines and critical pathways when relevant Assess your hospital’s readmission rate Pull charts and review for any patient who is readmitted within 30 days Have prescriptions filled in advance and brought to hospital to go over at discharge 157 Project RED Tools Revised 2013 www.bu.edu/famm ed/projectred/ 158 www.ahrq.gov/professionals/systems/h http://www.ahrq.gov/professionals/syst ems/hospital/red ospital/red/ 159 53 4/25/2015 Outstanding Labs or Tests 160 Appointments for Follow Up 161 Medication List 162 54 4/25/2015 The End! Questions??? Sue Dill Calloway RN, Esq. CPHRM, CCMSCP AD, BA, BSN, MSN, JD President of Patient Safety and Education Consulting Board Member Emergency Medicine Patient Safety Foundation at www.empsf.org 614 791-1468 [email protected] 163 55
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