Submit by Email Print Form 2015-2016 ADMISSIONS CHECKLIST AND IMPORTANT ENROLLMENT INFORMATION IMPORTANT ENROLLMENT DATES January 20, 2015 (ongoing thereafter): Returning Students and Preschool Siblings February 2, 2015 (ongoing thereafter): New Military Preschoolers and Prekindergarten through Fourth Grade Siblings February 17, 2015 (ongoing thereafter): Waitlisted Military Families (from previous school year) March 2, 2015 (ongoing thereafter): New Military Families April 1, 2015 (ongoing thereafter): New Civilian Families AGE REQUIREMENTS New students entering Navy Hale Keiki School must meet the following age requirements. Preschool - 3 years old by 7/31/2015 Prekindergarten - 4 years old by 7/31/2015 Kindergarten - 5 years old by 7/31/2015 DUE AT TIME OF REGISTRATION (NEW AND RETURNING STUDENTS) Completed NHKS Application and Registration Forms BOTH PARENTS must sign the Tuition Agreement Registration Fee ($175.00) and Tuition Deposit ($200.00) Please be advised that incomplete applications will not be processed. Students will not be eligible to attend until all applicable forms have been signed and submitted. All new students will be scheduled for a screening once registration forms and fees have been received. Returning students do not need to complete another screening. DUE BY JULY 1, 2015 (NEW STUDENTS) Copy of student’s birth certificate Student Form 14 Health Record (or equivalent) - Physical examination must be performed within 12 months of student’s first day of attendance. If a physical examination cannot be completed prior to the student’s first day, please provide a statement from your health care facility indicating the date of your child’s appointment. TB skin test - performed within 12 months prior to student’s first day of attendance. (A separate sheet is not necessary if your child’s Tuberculosis Exam is annotated on Form 14) Current immunization record (A separate sheet is not necessary if your child’s immunizations are annotated on Form 14) Previous School Records (Grades K-4 only if applicable) including Progress Reports, Test Scores, etc. (If these are not available, please ensure you provide accurate previous school contact information on your enrollment form so that we may request your student’s records. ) Copy of Power of Attorney (Only if military spouse/sponsor is deployed or unable to sign) Copy of Dependant Care Certificate or Family Care Plan (Only for single parent or dual military families) DUE BY JULY 1, 2015 (RETURNING STUDENTS) ***Returning students do not need to provide birth certificate, annually updated Form 14 or TB Clearance*** These documents are only necessary if there are changes in information. Returning students entering Kindergarten must provide an updated immunization record listing their Kindergarten shots. WE ANTICIPATE FULL CLASSES. PLEASE DO NOT DELAY SUBMITTING YOUR APPLICATION. REGISTRATION IS ACCEPTED ON A FIRST COME, FIRST SERVED BASIS. NAVY HALE KEIKI SCHOOL 2015-2016 STUDENT APPLICATION/ENROLLMENT FORM FOR OFFICE USE ONLY Grade Level: First Day: Teacher: Screening: Checked ID Known to me/returning Signature of Witness: Date: STUDENT INFORMATION Last Name: Middle Name: First Name: Birthdate (MM/DD/YYYY): T-Shirt Size: XS S M L XL Gender: Male Female Ethnic Category of Student (Optional. Used for record keeping purposes to maintain nonprofit status.): African American Asian Caucasian Hispanic Native American or Alaskan Native Native Hawaiian or Other Pacific Islander Other: NOTICE OF NONDISCRIMINATORY POLICY Navy Hale Keiki School does not discriminate on the basis of religion, race, color, national origin, sex, disability, age, height, weight, or familial status in its admission, education programs, or other school administered activities. CONTACT INFORMATION Physical Address: Number Street Apartment Number City State Zip Code Mailing Address (If different from above.): Military Housing: Add to Carpool List: Yes No PARENT/GUARDIAN INFORMATION MOTHER/GUARDIAN FATHER/GUARDIAN Dual Military: Yes No Anticipated Rotation Date (Month/Year): Last Name: Home Phone: ( ) First Name: Cell Phone: ( ) Email: Work Phone: ( ) Status (Check all that apply.): Employer/Command: Branch of Service: Marital Status: Custody of Child: Rate/Rank: Married Physical ACT RES RET HIANG Divorced Separated Single Educational Child Lives with Parent/Guardian: Yes Last Name: Home Phone: ( ) First Name: Cell Phone: ( ) Email: Work Phone: ( ) Marital Status: Custody of Child: Rate/Rank: Married Physical No Status (Check all that apply.): Employer/Command: Branch of Service: DOD ACT RES RET HIANG Divorced Separated Single Educational Child Lives with Parent/Guardian: Yes 1 DOD No SIBLINGS ENROLLED AT NHKS Name: Grade: Name: Grade: Name: Grade: EMERGENCY CONTACTS/CARPOOL List two persons (other than parents/guardians) authorized to pick up your child. Please also indicate whether authorized persons are designated for carpool pick-up and/or emergency pick-up. Application cannot be process without at least two on-island emergency contacts listed. It is the parent's/guardian's responsibility to notify the school of any changes. Name: Authorized as: Emergency Contact/Pick-Up Carpool Emergency Contact/Pick-Up Carpool Emergency Contact/Pick-Up Carpool ) Phone 1: ( ) Phone 2: ( ) Phone 1: ( ) Phone 2: ( ) Does this contact live on island? Name: Authorized as: Phone 2: ( Does this contact live on island? Name: Authorized as: ) Does this contact live on island? Name: Authorized as: Phone 1: ( Emergency Contact/Pick-Up Carpool Phone 1: ( ) Phone 2: ( ) Does this contact live on island? Yes No Yes No Yes No Yes No Consent for Emergency Medical or Surgical Care In the event that child becomes ill or is injured at school, and I cannot be contacted, school authorities have my permission to contact and release my child to the custody of the emergency contacts listed above. In the event that I cannot be contacted, I hereby give my permission and authorize Navy Hale Keiki School to obtain appropriate medical or hospital personnel to provide emergency medical or surgical care for my child. I will assume the cost of any necessary medical or surgical care. Unless sooner revoked or terminated by me, this Consent for Emergency Medical or Surgical Care shall become null and void from and after July 31, 2016. I understand my obligation to submit in writing to the school office any changes in my contact information. Signature of Parent/Legal Guardian Date 2 HEALTH/MEDICAL INFORMATION My child receives care for the following medical conditions or allergies: No medical condition or allergies (Please skip to the next section.) Yes, my child has the following medical condition(s). (Please check all that apply.): Asthma Behavioral Problems Cancer/Leukemia Chronic Cough/Wheezing Diabetes Hearing Problem Heart Problems Hemophilia Hypertension JRA Arthritis Rheumatic Heart Skin Problems Sickle Cell Anemia Vision Problems Allergies: Bee Sting Medications Food (Please specify): Date and type of last reaction: Other health concerns: Category of medical Studentcondition (Optional.orUsed for are record keeping purposes to maintain nonprofit IfEthnic symptoms of this allergy exhibited during school, I would like the staffstatus.): to take the following action(s): My child takes the following medications: (Please annotate if these medications are take at home or school): Verification of any allergies or medical conditions is required from your child's physician. Students with severe allergies or those that take medication at school must have a Form SH36 on file. FALL ENROLLMENT Preschool through fourth grade classes are five-day-a-week programs ONLY. Regular attendance is expected. School begins at 8 am. Students may be dropped off beginning at 7:30 am. Regular School Hours Early Bird Care (Care provided from 6 am to 7:30 am.) Before School Care (Care provided from 7 am to 7:30 am.) Full Time After School Care (Care provided Monday through Friday from dismissal to 5:30 pm.) Standing Reservation After School Care (Care provided for up to three days a week from dismissal from 5:30 pm. Please indicate days that you need care.) MONDAY TUESDAY WEDNESDAY THURSDAY Casual After School Care (Care can be scheduled ahead of time by calling for availability.) 3 FRIDAY FORMS All forms must be thoroughly read, understood, agreed to, and signed by the student's parent or legal guardian before the student may be accepted to Navy Hale Keiki School. FINANCIAL AID APPLICATIONS/INFORMATION Financial aid requests are managed separately from the admissions process. For full information, visit www.ohana.nhks.org. To assist us in managing these two processes, please indicate if you plan to apply for Financial Aid: Yes No BATHROOM READINESS/TOILET TRAINING Prior to acceptance into the school, each student must be able to take care of his or her toilet functions without the assistance of any other person. By signing below, I acknowledge that my child is able to take care of his or her toilet functions without the assitance of others. Signature of Parent/Guardian Date LIST IN SCHOOL DIRECTORY Yes, I would like my address and phone number listed in the school directory for distribution to the school community only. No, I do not want to be listed in the school directory. Signature of Parent/Guardian Date 2015-2016 PARENT HANDBOOK My signature below affirms that I have received a parent handbook and that I am required to read and understand the contents of I/We accepthandbook. all the proposed and understand that violations of any codeof ofany conduct or code school the parent I acceptexpectations all the proposed expectations and understand thatpolicy, violations policy, ofprocedure conduct orby myself or school procedure by myself or my child may result in disciplinary action and disenrollment from Navy Hale Keiki School. Signature of Parent/Guardian Date NEW STUDENTS ONLY NEW STUDENT SCREENING Preschool through kindergarten students must attend a social and emotional readiness screening on March 28, 2015 from 8:30 to 9:30 am. Parents will attend an orientation session while children are screened in a separate location. Kindergarten students must also schedule an academic readiness screening with the school's Curriculum/Student Support Specialist. New students entering grades 1-4 will attend a full day of school prior to May 27, 2015 to assess the student's social, emotional and academic readiness. New students may be required to attend summer school prior to the start of school in August 2015. Signature of Parent/Guardian Date NEW STUDENT RECORDS REQUEST Only for students who have attended previous schools. I hereby authorize Navy Hale Keiki School to obtain my child's previous school records to include progress reports, standardized test scores, etc. Name of School: Address: Street City Signature of Parent/Guardian State Zip Date 4 NAVY HALE KEIKI SCHOOL PHOTOGRAPHIC AND PUBLICITY PERMISSION FORM PRINTED PUBLICATIONS Navy Hale Keiki School on occasion may wish to include captured imagery in printed publications. Images may be captured during events organized and hosted by the school using film photography, digital photography, video, or other medium and maybe used in the following publications. Examples of printed publications: • Navy Hale Keiki School bulletin • Navy Hale Keiki School leaflets and posters • Navy Hale Keiki School course brochures • Other Navy Hale Keiki School publicity material • Articles in local media, e.g. Star Bulletin, Navy News, Honolulu Magazine • Navy Hale Keiki School yearbook Please note that any printed publications and publicity material may be replicated on the school website. ONLINE AND ELECTRONIC PUBLICATIONS Navy Hale Keiki School on occasion may wish to include captured imagery online and in electronic publications and on the school website. Images may be captured during events organized and hosted by the school using film photography, digital photography, video, or other medium and maybe used in the following publications. Examples of electronic publications: • Navy Hale Keiki School PowerPoint presentations • Navy Hale Keiki School prospectus • Navy Hale Keiki School course brochures • Navy Hale Keiki School website Any images used for generic/illustrative purposes on the website may be replaced with more recent images/film regularly. Images of students associated with particular news stories or events may remain on the school website in perpetuity, but will be archived as new stories and events are added. Please note that websites can be viewed throughout the world and not just in the United States where U.S. law applies. CONDITIONS OF USE 1. We will not include personal email or postal addresses, or telephone or fax numbers on video, on our website or in any school documentation. 2. We may use group or class photographs or footage with very general labels such as "science lesson" or "students at play." PLEASE COMPLETE AND RETURN THIS FORM TO THE SCHOOL This form gives consent for the school to use pictures of the person named below for media, general publicity, including (but not limited to) the school website, leaflets, posters, display materials, prospectus, and reports. Print Name: ________________________ Signed: ____________________________________________ Relationship to Child: ______________________________________ Date: ___________________ Print Child's Full Name: __________________________________________________________________ Please Select One of the Following: ____ YES, I give permission for my child to be included in any publicity/publication material, in school and externally, with local media such as those mentioned in this form. I also give permission for any digital photography/video to be used for this use or for press releases. ____ NO, I do not wish my child to be included in any publications and/or publicity materials either in school or externally with local media such as those mentioned in this form. I also do not wish any digital photography/video to be used or for this use or press release. 5 NAVY HALE KEIKI SCHOOL STUDENT INFORMATION FORM (Teacher Copy Page 1) Student Name: 2015-2016 School Year Student's Nickname(s): Father's/Guardian's Name: Occupation: Mother's/Guardian's Name: Occupation: Siblings Names and Ages: Ethnic Category of Student (Optional. Used for record to maintain nonprofit status.): Name Agekeeping purposes Name Age African American Name Age 1) Birth: Check One Full Term Name Premature Age Primary language spoken at home: Did your child need special care/extra hospitalization after birth? Please explain: 2) Age when child: (PS, PK, K students only) 3) Has your child attended school or day care? Walked: Said Single Words: Yes No If yes, please list name and address of previous schools/programs attended: 4) Testing or services your child is currently receiving or has received in the past: Infant Development Program Operation Search IEP School Speech Other (please explain) 5) What are your child's strengths? 6) The following are happening at home and may be affecting my child's development and behavior: Parental conflict, separation, divorce Death in the family, major illness, or problem with a loved one Change in the child's environment, e.g. recently moved, new family member, change in schedule or routine Spouse attached to active deploying unit Estimated Date of Deployment Anticipated Length of Deployment Other (please explain): 7) Please provide any additional information which you feel may help your child's teacher to better understand your child's social emotional, physical, cognitive, language, academic, and behavioral needs. 6 NAVY HALE KEIKI SCHOOL STUDENT INFORMATION FORM (Teacher Copy Page 2) Please review the list below. Check concerns that you feel apply to your child and check the details that apply. SOCIALIZATION: Very shy Tantrums BEHAVIOR: Lacks confidence Does not follow rules ATTENTION SPAN: Does not finish task ACTIVITY LEVEL: Squirmy, fidgety, restless Hard to handle behavior Overly active Squints or frowns to see Needs to have things repeated Wants TV on loudly Speaks loudly Hard to understand Difficulty expressing him/herself Difficulty following or remembering directions or routine Clumsy BODY CONTROL/MOVEMENT: Holds things too close or too far to see Seems inattentive to directions Needs to watch your face when you talk Mispronounces many words LANGUAGE/UNDERSTANDING: Does not interact well with other children Goes from one activity to another without really "getting into it" VISION: HEARING: Separation Anxiety Tilts head to listen Mispronounces many words Stutters/voice sounds unusual Doesn't remember information from day to day Doesn't "pick up" new words or ideas easily Difficulty with throwing or catching a ball, with jumping or hopping Difficulty using scissors, pencils, or building Difficulty using two hands together Additional Comments/Information (Optional): Your hopes and fears for your child (Required): I understand the information I provide is to be used by the teaching and administrative staff of Navy Hale Keiki School to aid in providing an effective educational program for my child. I hereby agree to any diagnostic screening and/or testing the school feels necessary to administer. The school will notify me if such screening/testing is deemed necessary and will make the results/recommendations available for my review and for further consideration. The information provided is true with no omissions. I understand that failure to disclose information could be the basis for involuntary disenrollment and forfeiture of any fees paid to date of withdrawal. Parent/Guardian Signature Date Relationship to Student 7 NAVY HALE KEIKI SCHOOL SCHOOL YEAR 2015-2016 FALL TUITION SCHEDULE MONTHLY BILLING STATEMENTS ARE NOT PROVIDED Please refer to this sheet for any questions regarding billing and procedures. Tuition and fees will be deducted from the parent designated bank account on the 15th of each month starting July 15, 2015. Payments not available for deduction on the 15th will be assessed a $30.00 late fee. Tuition payments begin July 15, 2015 and end on April 15, 2016. NO REGULAR SCHOOL YEAR TUITION PAYMENT WILL BE DUE FOR THE MONTH OF MAY 2015 FOR ACCOUNTS IN GOOD STANDING. The $200.00 tuition deposit will be applied to your first tuition payment deducted on July 15, 2015. GRADE Preschool (8:00 a.m. - 11:30 a.m.) Prekindergarten (8:00 a.m. - 11:45 a.m.) Kindergarten (8:00 a.m. - 2:30 p.m.)* 1st Grade (8:00 a.m. - 2:45 p.m.)* 2nd - 4th Grades (8:00 a.m. - 3:00 p.m.)* REGISTRATION FEE TUITION DEPOSIT ANNUAL TUITION 10 MONTHLY INSTALLMENTS (BEGINS JULY 15th & ENDS APRIL 15th) $175.00 $200.00 $6,340.00 $634.00 $175.00 $200.00 $6,340.00 $634.00 $175.00 $200.00 $8,080.00 $808.00 $175.00 $200.00 $8,230.00 $823.00 $175.00 $200.00 $8,380.00 $838.00 *Wednesday is an early dismissal day. Wednesday dismissal times are as follows: Kindergarten: 12:00 pm, 1st: 12:15 pm, 2nd - 4th: 12:30 pm BEFORE & AFTER SCHOOL CARE SERVICES Monthly Before & After School program fees are prorated in the months of October, December & March due to the extended time off school. Early Bird Care (EBC), Before School Care (BSC) and Full Time After School Care are deducted in the month care is incurred. Payments for After School Care Standing Reservations and Casual Care will be deducted with the following month's tuition payment. STANDING RESERVATION OR CASUAL CARE IS NOT AVAILABLE FOR EBC/BSC. SPACE IN EARLY BIRD CARE AND BEFORE SCHOOL CARE IS VERY LIMITED. BE SURE TO RESERVE YOUR CHILD'S SPACE WELL AHEAD OF TIME. PLEASE MAKE YOUR RESERVATIONS FOR CASUAL CARE AT LEAST 3 DAYS IN ADVANCE. GRADE Preschool Prekindergarten Kindergarten 1st-4th Grades MONTHLY EARLY BIRD CARE MONTHLY BEFORE SCHOOL CARE MONTHLY AFTER SCHOOL CARE DAILY CASUAL AFTER SCHOOL CARE/STANDING RESERVATION 6:00 a.m. - 7:30 a.m. 7:00 a.m. - 7:30 a.m. until 5:30 p.m. until 5:30 p.m. $154.00 $154.00 $154.00 $154.00 $65.00 $65.00 $65.00 $65.00 $304.00 $304.00 $214.00 $202.00 $16.75 $16.75 $11.75 $11.00 If the reservation is no longer needed, care must be cancelled no later than 7:30 a.m. on that day. A late charge of $10.00 for every 10 minutes or fraction thereof will be assessed when children are not picked up by 5:30 p.m. when child/ren are not picked up by 5:30 p.m. 8 NAVY HALE KEIKI SCHOOL MILITARY TUITION AGREEMENT – SCHOOL YEAR 2015-2016 Please read prior to registration. Signatures and initials from both guardians are required (if applicable). At least one guardian must complete his/her signature and initials at registration and be witnessed by the ADMINISTRATIVE STAFF. For Military Families Only: If you are not the active duty military member and you are signing in their place, a copy of your Power of Attorney will be required. 1. _____ Registration Fees and Tuition Deposits are due at the time of registration and are not refundable or transferable. 2. _____ The Annual Tuition is payable in full at the beginning of the school year. For the convenience of parents, an agreement between FACTS Tuition Management Company and each family is required. Tuition payments will be deducted from the th parent designated bank account on the 15 of each month starting July 15, 2015. The subsequent nine tuition installments will be deducted each month. Students enrolling after the start of the school year may also take advantage of the installment plan. The installment amount will be the same as those for other students; however, the amount collected upon enrollment will also include a prorated portion of the first installment. th 3. _____ Navy Hale Keiki School does not generate billing statements. Payments not available for deduction by the 15 of each th month will incur a penalty fee of $30.00 per student. A second attempt to collect funds will occur on the 30 of the month. The family account will be transferred to the school if funds are not available on the second attempt and will incur an additional charge of 10% of the delinquent amount. Accounts in arrears over 30 days will be reported to the Board of Governors and may result in disenrollment from school. All expenses incurred by the school resulting from the collection of a delinquent account will be charged to the family necessitating such expense. 4. _____ Three weeks (3) advance written notice to the Business Office is required prior to withdrawal of a student from school. In addition, the parent or guardian agrees to pay a disenrollment fee of $1,000.00 per student, or the remaining unpaid amount of the annual tuition, whichever is less, if the student is disenrolled for any reason other than moving off O’ahu. Notification must be provided, in writing, to the NHKS office no later than June 1, 2015. Notification after June 1, 2015, will result in the assessment of the $1,000.00 disenrollment fee. A copy of official military orders or Bill of Lading from the moving company along with the school’s disenrollment notice must be submitted to waive the disenrollment fee. The disenrollment fee is applicable at the time of signing for those students being registered after June 1, 2015. 5. _____ Tuition refunds are not given for students involuntarily withdrawn from school due to uncorrected behavior. 6. _____ Tuition refunds and disenrollment fee waivers are not given for students voluntarily withdrawn from school for reasons including, but not limited to, moving homes on O’ahu, receiving a geographical exemption for another school, vacations, or deployments. 7. _____ Children should be picked up promptly at dismissal times. A late pick up fee of $2.00 for every 5 minutes or fraction th thereof will be assessed. After the 5 late pick-up, parents will be charged $10.00 for every 5 minutes or fraction thereof (Refer to the Parent Handbook for additional information on late pick-up charges.) 8. _____ Children in After School Care who are not picked up by 5:30 p.m. will be charged $10.00 for every 10 minutes or fraction thereof after 5:30 p.m. (Refer to the Parent Handbook for additional information on After School Care dismissal policies.) I have read, understand, and agree to the above. In the event that my account is 60 days or more in arrears, and following unsuccessful attempts by Navy Hale Keiki School to communicate with and/or collect from me, I consent to Navy Hale Keiki School communicating with my Commanding Officer, Officer-In-Charge, or other employer, however denoted, concerning my indebtedness/delinquent account. If legal action is necessitated, I agree to pay any additional legal or collection costs. If my account is sent to collections, I agree that my account will be assessed an additional 50% of the outstanding balance. All above statements, #1-8, become applicable at the time of signing. Student’s Legal Name (please print) _______________________________________________ ______________________________________ Parent Name (Print) ____________________________________ Parent Name (Print) ______________________________________ Parent Social Security Number ____________________________________ Parent Social Security Number ______________________________________ Parent Name (Signature) ____________________________________ Parent Name (Signature) Date: ________________ Business Manager’s Signature: ______________________________ Date: __________________ 9 NAVY HALE KEIKI SCHOOL 2015 - 2016 PARENT MARKETING SURVEY Navy Hale Keiki School (NHKS) is conducting a marketing survey. Our survey serves two purposes for gathering information. First, we would like to know how you initially became aware of NHKS. Then, we would like to know what influenced your final decision to enroll your child(ren). Thank you for taking the time to participate in our survey. INITIAL INTEREST Please circle ALL that apply. NHKS sign in front of the school Visit to NHKS NHKS Website Hawaii Association of Independent Schools (HAIS) Website Welcome Aboard Packet (received when PCSing to Hawaii) Navy Family Service Center Army Community Service Center Hickam Family Support Center Recommendations from parents on the Mainland/Other Recommendations from parents in Hawaii Other: Comments: ________________________________________________________________________________________ FINAL DECISION Please circle ALL that apply. NHKS Sign in front of the school Visit to NHKS NHKS Website Hawaii Association of Independent Schools (HAIS) Website Welcome Aboard Packet (received when PCSing to Hawaii) Navy Family Service Center Army Community Service Center Hickam Family Support Center Recommendations from parents on the Mainland/Other Recommendations from parents in Hawaii Other: Comments: _______________________________________________________________________________ Student Name: ___________________________________ Grade: __________________ 2015-2016 The school would like extended family to feel a part of our 'Ohana (family) through annual report mailings and as a part of our Annual Appeal. Please complete information for grandparents or other friends/family members to be included in our database. Name: _______________________________________ Name: ________________________________________ Address: _______________________________________ Address: ________________________________________ _______________________________________ ________________________________________ Name: _______________________________________ Name: ________________________________________ Address: _______________________________________ Address: ________________________________________ ________________________________________ _______________________________________ 10
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