TENNIS
Section 1
General
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The Tennis tournament to be held as part of the 2015 ORLEN OLYMPICS – a
competitive sports event for employees of the ORLEN Group, designed to foster
the corporate values and promote the image of PKN ORLEN S.A. and
companies of the ORLEN Group – is organised by Agencja Allegro Sp. z o.o.
Sp. k, with its registered office at ul. Słowackiego 19a in Warsaw (“Organiser”).
The rules of participation in the 2015 ORLEN OLYMPICS are set forth in the
“Rules of the 2015 ORLEN OLYMPICS” (“Rules of the Event”).
The Tennis tournament of the 2015 ORLEN OLYMPICS shall be a strictly
amateur event.
Polski Koncern Naftowy ORLEN Spółka Akcyjna, with its registered office at ul.
Chemików 7 in Płock 09-411, shall be the administrator of the personal data to
be processed in connection with the Tennis tournament of the 2015 ORLEN
OLYMPICS, within the meaning of the Act on Personal Data Protection of
August 29th 1997 (Dz.U. of 2014, item 1182, as amended). Provision of
personal data shall be required to participate in the Tennis tournament of the
2015 ORLEN OLYMPICS in accordance with these Rules. Persons who have
provided their personal data shall have the right to access and correct them, as
well as revoke their consent to the processing of their personal data at any time.
The administrator shall process the personal data together with the Organiser,
whom the administrator shall authorise to process the personal data for the
purposes of the 2015 ORLEN OLYMPICS pursuant to Art. 31 of the Act on
Personal Data Protection.
Section 2
Participation
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Only employees of PKN ORLEN S.A. of Płock and employees of other ORLEN
Group companies may participate in the Tennis tournament of the 2015 ORLEN
OLYMPICS. An employee shall mean a person employed at PKN ORLEN S.A.
or an ORLEN Group company under an employment contract.
PKN ORLEN S.A. and each company of the ORLEN Group may enter any
number of players and teams in the Tennis tournament.
Prior to the Tennis tournament, participants shall present to the Organiser a
document confirming their identity, such as a valid employee ID card. A person
who fails to present such document on the day of the competition shall not be
permitted to participate.
Participants shall observe public order, follow the instructions of safety
coordinators and treat other participants of the 2015 ORLEN OLYMPICS with
respect. The Organiser of the 2015 ORLEN OLYMPICS shall have the right to
remove from the premises of the tournament any person who in any way
disrupts public order or the 2015 ORLEN OLYMPICS, or who acts in violation of
these Rules or the Rules of the Event.
Participants in the 2015 ORLEN OLYMPICS shall declare in writing, or by
checking the appropriate box if they register online through
www.olimpiada.orlen.pl, that they agree to observe these Rules, thus
acknowledging and undertaking to respect their provisions.
Participants in the 2015 ORLEN OLYMPICS shall declare in writing, or by
checking the appropriate box if they register online through
www.olimpiada.orlen.pl, that they agree to participate in the competition at their
sole responsibility, fully aware of the dangers and risks inherent in such events,
including the risk of injury and death. Only persons in good health, and without
any medical contraindications against participating in the Tennis tournament of
the 2015 ORLEN OLYMPICS, shall be allowed to enter the Tennis tournament.
Participants in the Tennis tournament shall declare in writing, or by checking the
appropriate box if they register online through www.olimpiada.orlen.pl, that they
consent to the processing of their personal data, including placement of such
data in online and printed communications relating to the 2015 ORLEN
OLYMPICS.
Participants in the Tennis tournament shall declare in writing, or by checking the
appropriate box if they register online through www.olimpiada.orlen.pl, that they
agree to submit to the verification process which will take place at the Event
Office on June 12th–13th 2015. During the verification, each participant shall be
required to submit again the written declaration referred to in Section 2.6 above.
The declarations referred to in Section 2.5–2.8 above are included in Schedule
1 to these Rules.
10. Participants may collect their starter kits at the Event Office located on the
premises of Wisła Płock Stadium (Stadion Wisły Płock) at ul. Łukasiewicza 34 in
Płock, on June 12th 2015 between 7am and 12 midnight, and on June 13th
2015 from 7am until the end of the competition.
Section 3
Competition schedule
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The Tennis tournament of the 2015 ORLEN OLYMPICS shall be held on June
13th 2015 at the Wisła Płock Stadium, ul. Łukasiewicza 34 in Płock, from 9am
to 6pm.
The Tennis tournament of 2015 ORLEN OLYMPICS shall be governed by the
rules of the Polish Tennis Association (Polski Związek Tenisowy).
If a large number of requests for participation are submitted, the Organiser
reserves the right to hold qualifiers, having notified all the participants.
The drawing of lots for qualifiers shall be carried out four days prior to the start
of the Tennis finals.
In the Tennis tournament, each match shall consist of one set. A player shall
win a set by winning at least six games and at least two games more than the
opponent. If a set reaches 6–6 in games, a tie-break shall be played (until one
of the players scores 7). If it turns out after the first round that the matches take
too long, the Organiser may shorten the matches played in qualifiers by 2
games, meaning that a set shall start assuming the 2−2 score.
Details of the competition shall be announced by the Organiser through
corporate media, with a copy sent to the ambassadors, promptly after the list of
participants is closed.
Any competitor who is not ready to start playing when a match commences
shall be disqualified.
Section 4
Sportsmanlike conduct
1.
A player who breaks the rules of the game or fails to behave in a sportsmanlike
manner may be punished by the umpire with a one or two-minute ban, or may
even be sanctioned by expulsion (shall not play for the rest of the match).
2.
After the tournament, umpires shall grant a special fair play award to one of the
players.
3.
A player may be sanctioned by expulsion for:
 using offensive or vulgar language with respect to the umpire or other players,
showing dissatisfaction with the umpire’s decision with a word or gesture;
 committing another offence that the umpire considers to be a manifestation of
particularly unsportsmanlike conduct.
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Only the umpire shall be authorised to interpret conduct.
Section 5
Health care
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The Organiser shall provide Personal Accident Insurance for participants of the
Tennis tournament.
The Organiser shall provide first medical aid in the case of any injuries suffered
by players during play; however, the Organiser shall not be held responsible in
any manner whatsoever for participation in the tournament of persons with any
medical condition (anything that causes them not be in full health) and for any
resulting accidents or their consequences.
Section 6
Registrations
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Registrations shall be accepted until May 25th 2015.
Registrations may be submitted:
- electronically, using the online registration form, in accordance with the
participant’s instructions, or on paper, using the Organiser’s original forms,
delivered:
a. by post, to the following address: PKN ORLEN, Biuro Komunikacji
Korporacyjnej/Corporate Communication Office, 09-411 Płock, ul.
Chemików 7, with the following additional note: ORLEN OLIMPIADA
2015;
b. personally to PKN ORLEN S.A. in Płock, ul. Chemików 7, building
07, room 804 or 805;
Filled in registration forms, sent in scanned form by e-mail, to the following
address: [email protected], shall also be accepted.
Registrations submitted otherwise than as provided in Section 6.2 above shall
not be considered.
Section 7
Dissemination of image
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Persons participating in the tournament agree to the use and dissemination
(including public use) by PKN ORLEN S.A. and by the Organiser (to the extent
of its cooperation with PKN ORLEN on the 2015 ORLEN OLYMPICS) of their
image recorded in photographs taken during the 2015 ORLEN OLYMPICS, in
all fields of use: in video footage prepared for internal publication on the
Intranet, on ORLEN Studio screens, in photographs intended to be used in inhouse media, as well as in brochures, advertising leaflets, or printed corporate
materials, e.g. calendars (including also parts of such photographs or their
lower resolution or compressed versions) for an unlimited period of time.
Participants of the 2015 ORLEN OLYMPICS are required to submit a
declaration, in such form and manner as stipulated in Section 2.7 above, to the
effect that they agree to the processing of their image and that the right to
authorise dissemination of their image is not restricted by any third-party rights.
When using such photographs, PKN ORLEN S.A. and the Organiser shall have
the right to give the names and surnames of participants of the 2015 ORLEN
OLYMPICS.
The photographs and other derived materials may be used by PKN ORLEN
S.A. and the Organiser in PKN ORLEN S.A.’s advertising and promotional
materials, including materials distributed over the Internet and Intranet, at
exhibitions, in brochures and booklets concerning their own work, or in the
mass media, at any time and place, whether in Poland or abroad.
The rights specified in Section 7.1 above may be transferred by PKN ORLEN
S.A. to other entities working with PKN ORLEN S.A. on organisation of the 2015
ORLEN OLYMPICS.
Section 8
Miscellaneous
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These Rules shall come into force upon being published on
www.olimpiada.orlen.pl.
The Organiser may change the time of play if technical or organisational
considerations so require.
The Organiser reserves the right to change these Rules. Any such changes
shall not relate to material issues. The Organiser shall directly notify all
participants of any such changes, as well as post an appropriate notice on
www.olimpiada.orlen.pl.
In matters not regulated in these Rules, the Rules of the Event shall apply.
In matters relating to the Tennis tournament which are not regulated in these
Rules or the Rules of the Event, final decisions shall be made exclusively by the
Organiser.
Schedule 1 to the Rules
………………………………
Place, date
DECLARATION OF PARTICIPANT IN 2015 ORLEN OLYMPICS
…………………………………
First name and surname
…………………………………………………………………..
name of company or symbol of organisational unit in the case of PKN ORLEN
As a participant in the 2015 ORLEN OLYMPICS to be held on June 13th–14th 2015,
I hereby declare that I agree to the use and dissemination by Polski Koncern Naftowy
ORLEN Spółka Akcyjna, with its registered office in Płock at ul. Chemików 7, KRS
No. 0000028860 (“PKN ORLEN”), and Allegro Sp. z o.o. Sp.k. as the Organiser, to
the extent of its cooperation with PKN ORLEN on the 2015 ORLEN OLYMPICS, of
my photographic, video or other images taken in connection with my participation in
the 2015 ORLEN OLYMPICS, in all fields of use (including parts of such photographs
or their lower resolution or compressed versions, as well as other modifications) and
for an unlimited period of time.
The above consent to use my image refers to the use by PKN ORLEN and the
Organiser of the above-mentioned materials (photographs, video, etc.) in advertising
and promotional materials, including materials distributed over the Internet and
Intranet, at exhibitions, in brochures and booklets concerning PKN ORLEN or its
activities, at any time and place, whether in Poland or abroad. I further declare that
the consent expressed in this Declaration shall extinguish all of my claims that I could
otherwise have against PKN ORLEN and other entities involved in organising the
2015 ORLEN OLYMPICS in connection with my personality rights.
I further declare that my right to authorise dissemination of my image is not restricted
by any third-party rights.
…………………………………………..
first name and surname (in legible script)
I hereby consent to the processing of my personal data contained in the registration
form by the Administrator of personal data within the meaning of the Act on Personal
Data Protection of August 29th 1997 (Dz.U. of 2014, item 1182, as amended), i.e.
Polski Koncern Naftowy ORLEN S.A., with its registered office in Płock at ul.
Chemików 7, for the purposes of organising the 2015 ORLEN OLYMPICS.
I have been advised that the Administrator may process my personal data together
with other entities, including the Organiser of the 2015 ORLEN OLYMPICS, i.e.
Allegro Sp. z o.o. Sp. k., with its registered office at ul. Słowackiego 19a in Warsaw. I
further declare that I have been informed of the right to access and correct my
personal data, as well as revoke my consent to their processing at any time. I hereby
acknowledge that provision of personal data is voluntary, but necessary for
participation in the 2015 ORLEN OLYMPICS.
…………………………………………..
first name and surname (in legible script)
I represent that I am in a good state of health allowing me to participate in the sports
competition to be held on June 13th–14th 2015 under the name of 2015 ORLEN
OLYMPICS, that my participation is voluntary and that I agree to participate in the
competition at my sole responsibility, fully aware of the dangers and risks inherent in
such events, including the risk of injury and death. I am aware that I am prohibited
from participating in the 2015 ORLEN OLYMPICS under the influence of alcohol or
narcotics.
I further represent that I have read the Rules of the 2015 ORLEN OLYMPICS, rules
of the competition, and rules of the facilities where the competition will be held, and
that I fully accept these rules and agree to observe them.
I agree to submit to the verification process which will take place at the Event Office
on June 12th–13th 2015.
…………………………………………..
first name and surname (in legible script)