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SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015
Tasks to Complete: March 20th-27th
DATE
TASK
RESOUCES/HELP GUIDES
NOTES
3/20
District activates your PearsonAccess account
You will receive an email from
[email protected] to create your
user account
URL for PearsonAccess:
http://www.pearsonacc
ess.com/co
Review the CMAS PARCC Cross-Program
Highlights document posted HERE to
understand the two testing systems:
PearsonAccess for CMAS Science and Social
Studies and PearsonAccessNext for PARCC
PBA/EO
NOTE: PearsonAccess is
a different system than
the PearsonAccessNext
site used for PARCC PBA
testing. It is a different
URL and you will have a
separate acct. and login.
Materials will be
delivered to your school
beginning 4/6
3/20
District places initial order for paper testing materials
Order based on PNP for PARCC ELA/Math
(paper test booklets, oral scripts, large print,
braille, SS source books in Spanish)
3/20
Print the CMAS Science & Social Studies Procedures Manual –
Spring 2015
onlineassessment.dpsk12.org – Administration
Tab (S&SS)
3/20-3/27
Read manual thoroughly.

3/20
Schedule 1 hour to train your Test Administrators and
proctors

3/20-3/27
Review the CMAS PARCC Spring 2015 SAL Administration
Training PPT

onlineassessment.dpsk12.org – Administration
Tab (S&SS)
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 1 of 11
The Procedures Manual
is your source for CMAS
S&SS testing
administration
protocols.
This training should
occur the week of 4/6
SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015

DATE
TASK
RESOUCES/HELP GUIDES
NOTES
3/20-3/27
Create a Testing Schedule
Refer to:
CMAS Procedures Manual: Section 6
 CMAS Test Structure and Timing: Pgs.41-42
 CMAS Make-Up Testing: Pgs.43-44
(*Option 1 is recommended*)
 Sample Schedules: Appendix C
*Important* - district
testing window opens
on Tuesday, 4/14
(not Monday 4/13)
Testing Window: Tuesday, 4/14 – Friday, 5/1
 4th, 7th grade = Social Studies
 5th, 8th grade = Science
 3 sections per content
 80 minutes/section
 Sections must be tested in order

3/20-3/27

3/20-3/27
Also refer to CMAS PARCC SAL Training PPT “Determine your Testing Schedule” section
Student to Test Administrator ratio is 25:1
 If you have more than 25 students per testing room/lab,
you must have more than 1 test administrator.
Wireless testing rooms:
 For optimal capability, do not exceed 30 students per
Wireless Access Point (WAP).
Verify Testing List in PearsonAccess by comparing with your
official student roster. Add, Delete students as needed.
Prepare a master list showing students and their specific
accommodations and/or requirement for text-to-speech.
 You may also want to indicate whether a specific test
setting or Test Administrator is required


URL: http://www.pearsonaccess.com/co
GUIDE: Pearson – Add and Remove
Enrollment
Refer to:
 CMAS Procedures Manual (p.16-27)
 CMAS Accommodations Supplement
 CMAS Accommodations and Accessibility
Features 2015 (an overview document)
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 2 of 11
You will submit your
finalized testing
schedule here (due 4/6):
http://tinyurl.com/CMA
STESTINGSCHEDULE
Pull a current roster
from IC or the Principal
Portal
You will use this master
list to verify the correct
accommodations are
assigned in Pearson
Access (see task below).
SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015

By 3/27
Verify the accuracy of the Accommodation(s)/Accessibility
Feature(s) assigned in PearsonAccess.
Edit assignments as needed.


By 3/27
Order additional testing materials.
By 3/27
*NOTE: You only need to order materials if you make edits to
an accommodation that results in a need for paper testing
material, such as oral scripts, paper test booklets, or Spanish
Audio in SS (Spanish audio requires a paper source book)
Review your school’s Test Security Plan.
Tasks to
onlineassessment.dpsk12.org
 GUIDE to pull a Student Data Upload file to
view accommodation assignments in
PearsonAccess – coming soon (will posted
to site above)
 GUIDE: PearsonAccess – Assign
Accommodations to a Student
Place an order for more materials via
the Order Material app in the Assessment
Applications
Onlineassessment.dpsk12.org – posted here,
under “Testing Resources”
Confirm the security plan is up-to-date for CMAS S&SS
testing, or edit as needed. Your principal will need to sign off
on any changes.
Complete: April 6th-10th
Accommodation(s) given
on the ELA/Math PBA
test (PARCC) are now
loaded into P.A. – you
must confirm they are
correct (or edit/remove
as needed)
Questions about
material orders and/or
delivery?
Contact Ray Brazil:
Raymond_Brazil@dpsk1
2.org
Your school created a
Test Security Plan for
PARCC PBA testing.
DATE
TASK
RESOUCES/HELP GUIDES
NOTES

Deadline: 4/6
Submit Testing Schedule to ARE
Submit your final testing schedule HERE:
http://tinyurl.com/CMASTESTINGSCHEDULE

Week of 4/6
Receive, document and store materials
1. Conduct inventory of CMAS paper testing materials
2. Account for damaged Test Booklets or Oral Scripts
3. Order additional materials, if necessary
Refer to:
 CMAS Procedures Manual (Section 13, pg
96)
 Place an order for more materials via
the Order Material app in the Assessment
Applications (if needed)
*Required*
If your schedule
changes, submit a new
Google form.
*Secure Materials*
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 3 of 11
SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015

4/6-4/10
Schedule time for students to take an ePAT (Practice Testing
Environments), especially for students using accessibility feature
and accommodations (such as TTS/Spanish Audio).

4/6

4/6-4/10
Consult with STR:
 confirm that all computers used for both students and
Test Administrators are ready for testing
 Review Testing Schedule
 Confirm plan to provide and charge devices during
testing
Create PearsonAccess login accounts for CMAS S&SS Test
Administrators

*complete
this task
before your
TA training*
4/6-4/10
Thoroughly review each Spring 2015 CMAS Test Administrator
Manual (for relevant grade & content)
NOTE: Test Administrators must follow all procedures outlined
in the TAM and read the script exactly as it is written.
onlineassessment.dpsk12.org - under the
Instruction Tab; or
http://www.pearsonaccess.com/co -- ePAT
tab
onlineassessment.dpk12.org (Technology
tab)
Recommended
onlineassessment.dpsk12.org
 GUIDE: Adding a New Test Administrator
*TAs must sign a CMAS
Security Agreement
form to have an
account in
PearsonAccess
Confirm Proctor Cache
(charters only)
Test Administrator Manuals (TAMs) are HERE: Test Administrator
onlineassessment.dpsk12.org Manuals (TAMs) will
Administration (S&SS) tab
arrive by 4/8;
These are non-secure
and can be printed
online, if additional
manuals are needed.
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 4 of 11
SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015
DATE
TASK
RESOUCES/HELP GUIDES
NOTES
4/6-4/10
**Train Test Administrators (and proctors)**
1. Thoroughly Review Test Administrator Manual (TAM) with
ALL test administrators:
 Responsibilities of the Test Administrator…..page 11
 Student Test Materials…..page 14
 On Testing Day…..page 15
 Administrator “SAY” Directions.....page 18
 TestNav Exit Instructions….page 52
2. Remind TAs of their ethics and administration training and
the importance of following all protocols that are in place
for CMAS testing: Review “Breaches of Test Security and
Administration Procedures” (CMAS Procedures Manual:
pg.63-65)
3. Confirm PearsonAccess accounts are active and all TAs can
log in - write down login/pw on cheat sheet!
4. Review TA Support Packet and how to navigate in
PearsonAccess during testing
5. Discuss troubleshooting tips for technology issues during
testing.
6. Review protocol for tracking absent students, those who do
not finish testing and/or experience technology issues
(recommendation: print a roster sheet and track there, or
track on a Student Testing Ticket)
7. Review your Test Security Plan, Testing Schedule, Test
Session Time Requirements and the School Policy on
releasing students.
8. Prepare TAs to administer accommodated tests, as needed.
Conduct Infrastructure Trial, if desired
Posted HERE: onlineassessment.dps12.org
 Test Administrator Manual (TAM)
 TA Support Packet
 Login cheat sheet
 S&SS Security Agreement/Sign-In
*Required Forms*
1. All TAs and Proctors
must sign a CMAS
Security Agreement
(different than the
PARCC security
agreement form).
It is critical
that you hold
a thorough
training for
your TAs and
Proctors!

4/6-4/10
Note: A PPT will not be provided for your TA
training but rather use the list to the left (#18) to tailor your training. Most critical items
to cover:
1. Test Administrator Manual!
2. TA support packet (logging in and
navigating PearsonAccess during
testing)
3. School schedule, test security plan
(“Plan B” during testing) and how to
contact you during testing.
2. All TAs and Proctors
must sign the
attendance sign-in
sheet (posted HERE)
 SAL will
scan/email this
sign-in sheet to
onlineassessment
@dpsk12.org
Staff Training?
Your staff rec’d CMAS Ethics and
Administration training in advance of PARCC
PBA; CDE confirmed they do not need a
second ethics training for CMAS S&SS (unless
a staff member participating in CMAS testing
did not receive original training)
onlineassessment.dpsk12.org
 GUIDE: Infrastructure Trial Guide
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 5 of 11
*Optional*
SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015


DATE
TASK
RESOUCES/HELP GUIDES
NOTES
4/8
Create Test Sessions in PearsonAccess.
onlineassessment.dpsk12.org
Naming Convention for a testing session:
 TestAdministratorLastNameFirstInitial_content:
 i.e. GilmoreK_Science
GUIDE: Create a Test Session
Assign students to Test Sessions in PearsonAccess.
onlineassessment.dpsk12.org
Reminders when assigning students to sessions:
 25:1 ratio (student:TA)
 30:1 per Wireless Access Point (laptops)
GUIDE: Add, Remove and Move Students
within Test Sessions
NOTE: Students need
to be assigned to ONE
test session only (either
SS or Sci) – students
will take all 3 sections
in the same test
session.
NOTE: DO NOT assign
a student to a test
session until his/her
accommodation has
been identified and
correctly assigned in
PearsonAccess.
4/9

Up to 5 days
before testing

2 days before
testing

4/10
Students have been assigned to their Science or Social Studies
teacher’s “class” in PearsonAccess, which may help you when
assigning students into sessions.
Provide TAs with supervised access to Oral Scripts:
 English and Spanish oral scripts 24 hours prior to testing
 Translated oral scripts, including Signed presentation, 5
days prior to testing
 Teacher Notes for braille assessment 24 hours. SAL
should verify the correct form has been received.
Refer to:
 CMAS Procedures Manual (p.16-27)
 CMAS Accommodations Supplement
 CMAS Accommodations and Accessibility
Features 2015
*Secure Materials*
*TA must check the
materials in and out
each day and be
supervised.
Paper Tests: Unwrap test booklets and prepare testing
materials as needed.
Refer to:
CMAS Procedures Manual (Section 13, pg 96)
*Secure Materials
Print Authorization Tickets and Seal Codes
onlineassessment.dpsk12.org
GUIDE: Pearson – Student Authorization and
Seal Codes
*Secure Materials*
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 6 of 11
SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015

4/10
Print Session Rosters (in PearsonAccess)
Print Chain of Custody forms
Refer to Page 136 of the CMAS Procedures
Manual for a sample Chain of Custody form

4/10
Print “Do Not Disturb” door signs
Appendix J: Testing Sign (page 147-148) of
the CMAS Procedures Manual
Tasks to Complete: Week of 4/13 (the day before testing)
DATE
TASK
RESOUCES/HELP GUIDES

4/13
Refer to:
CMAS Procedures Manual (Section 7)

4/13
Prepare/Finalize testing bins
List of possible testing materials:
 Student Authorization Tickets
 Seal Codes
 Session Roster (list of students in testing session)
 Headphones (for TTS/Spanish Audio)
 Blank Scratch Paper (approved to use by DPS)
 SS Spanish Source books (used w/ Spanish Audio
accommodation)
 External keyboards (if using iPADs) and Mice
 Oral Scripts (accommodation only)
Materials Prohibited During All Sections:
• All cell phones, including camera phones and smartphones.
(Test Administrators are exempt if no land line is available to
provide access to technical assistance.)
• Other non‐test‐related personal electronic equipment
• Any electronic equipment capable of performing computations
or providing other assistance in either content area
• Personal document scanners
• eBooks
• Instructional aids related to the content being assessed
Refer to:
CMAS Procedures Manual (Section 7, and
pg.53)
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 7 of 11
NOTES
SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015

Day before
testing
Meet with your TAs for final overview of testing day protocols,
testing schedule and to answer questions

Consider a final review of TA manual/checklist and
support packet

Confirm TAs have their login/pw for PearsonAccess.
Please make sure teachers know the
PearsonAccess site is DIFFERENT that the
PARCC testing site!!
URL for Teachers:
http://www.pearsonaccess.com/co
The testing site for students is the SAME as
PARCC testing!
Site for Students:
http://co.testnav.com
Review Logistics Plan

Know how to contact your STR and confirm your SAL/STR roles during testing

Verify all testing devices are set up and ready to go

Print master list of sessions w/ assigned test administrators and students

Have a system in place to track students who are absent or do not complete a testing session due to illness or testing irregularity

Review school’s policy on what students should do during and after testing

Inform students and parents about the CMAS assessments
Final Preparation: The Day Before testing

Verify rooms are set-up for testing

Ensure testing rooms are clear of any instructional materials

Make sure there is a working clock in the room
During Testing – daily checklist

Confirm test sessions are “Started”

Host a daily meet up with TAs to gather testing bin, discuss troubleshooting tips, answer questions
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 8 of 11
Review the CMAS
PARCC Cross-Program
Highlights for more
information about the
PARCC vs. CMAS tests
SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015
During Testing – daily checklist (cont.)

Deliver secure test materials to your TAs (15 minutes before testing)

Remind Test Administrators to check audio levels prior to logging into TestNav

REMOVE ALL CELL PHONES FROM STUDENTS BEFORE BEGINNING A TEST SESSION!!

Monitor testing rooms to ensure test administration and security protocols are followed

Answer questions from Test Administrators

Assist with any technical issues experienced by students

Investigate all testing irregularities and notify the CMAS Hotline 720.423.2627

Complete an Irregularity Report within 24 hours of a testing incident: https://are.dpsk12.org/assessapps/
Login in, then select “Irregularity”

Arrange for and supervise make-up testing
o Ensure TAs have student’s Authorization Ticket and correct Seal Code for make-up session
o Ensure TAs deliver correct testing instructions from the Test Administrator Manual (TAM)
After Each Test Session

Collect materials from Test Administrators

Complete Chain of Custody/Security Checklist and store materials in locked storage

Verify students’ status is correct:
o “Exited” if completed Sections 1 and 2;
o “Completed” for students who have completed all testing

With assistance from STR, devices should be checked for battery charge. If they need charging, they should be connected to power source. If not, they
should be shut down until next session.
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 9 of 11
SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015
After All Test Sessions are Complete

Verify all students have completed testing

Verify all students are in “Completed” or “Marked Complete” status

“Stop” all test sessions

Mark tests with the appropriate invalidation code, if needed.

Verify student responses on the paper-based forms have been transcribed, if necessary (refer to CMAS Procedure’s Manual, pg. 89)

Sort, Package and Ship test materials to the DPS Processing Center (refer to CMAS Procedure’s Manual, pgs. 89-92 and also Section 13)
District Decisions and Testing Tips to Avoid Misadministrations!






Blank scratch paper is allowed
There is no minimum testing time
o HOWEVER all students must remain in a testing section until every student has completed the section. DO NOT allow test administrators to let
students move from section 1, to 2, to 3 at their own pace!!
Manage Seal Codes! Do not allow TAs to write more than 1 seal code on the board at any time. Once students have logged into the test, advise your
TAs to remove the seal code from the board.
Remove all Cell Phones before testing begins!
Check Accommodated Test Forms from the Dashboard before you begin testing! If a student starts a test without the correct accommodation it will
result in a misadministration. Check the test form before beginning Section 1 to ensure the correct test has been assigned!!
Remind Test Administrators to ASK if they have any questions, DON’T GUESS!
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 10 of 11
SAL Checklist
CMAS Science & Social Studies
Preparing for CMAS
Testing Window: April 14 – May 1 2015
CMAS “Office Hours”
We are holding informal “office hour” sessions to provide an opportunity to answer your CMAS testing and PearsonAccess questions. This is not an inperson session but hosted virtually via Adobe Connect. The dates and times are listed below:
1. March 24th: 8-9am
2. March 25th: 3:30-4:30pm
3. April 6th: 8-9am
4. April 8th: 3:30-4:30pm
5. April 10th: 8-9am
6. April 13th: 9-10am
Register to participate in an “Office Hour” session by clicking HERE: http://tinyurl.com/CMASOFFICEHOURS
Important Contact Information
CMAS Online Resources:
1. DPS CMAS Site: http://onlineassessment.dpsk12.org/
2. CMAS Resources: http://www.pearsonaccess.com/co
 Select “Support” tab
Before Testing begins:
 ARE Hotline for CMAS Administration Support: (720) 423-3736
 DoTS Hotline for CMAS Technology Support: (720) 423-3888
 Pearson - CMAS Science and Social Studies: (888) 687-4759 or [email protected]
**During Testing**
Call the CMAS Hotline for technology support and administration support
 Call: (720) 423-CMAS (2627)
 7:00am - 4:30pm daily during all testing windows
onlineassessment.dpsk12.org
CMAS S&SS - Spring 2015
Page 11 of 11