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Harwich Haven
Authority
Harwich
Haven
Authority
Marine Pilot
Briefing Pack
Ref No: MP1/2015
Harwich Haven Authority
Recruitment campaign – Marine Pilot
May 2015
Harwich Haven Authority
Marine Pilot
Briefing Pack
Ref No: P1/2015
Contents
Page
number
Advertisement
1
Standards - Application submissions
2
Short listing and interview
3
General brief for appointment
4
Organisation chart
5
Job description
6
Person specification
9
Harwich Haven Authority
MARINE PILOT
c.£45,000 - £70,000 + Overtime + Competitive Pension + Benefits
Harwich Haven Authority provides pilotage services to five diverse ports including Britain’s
Premier Container Port and we are looking for dedicated and professional mariners to join
our team and maintain this service.
We have a proven track record of nurturing and developing world class marine pilots with
the necessary skills to pilot the full range of ships including some of the world’s largest
container vessels, bulk carriers, tankers and cruise ships.
You should possess an STCW II/2 Master or Chief Mates certificate of competency or hold
an RN equivalent qualification. Ideally, you will either already have some experience of
working as a pilot or are looking to progress your career in this field.
In return we offer a rewarding career in a diverse and challenging environment, supported
by a comprehensive training programme encompassing cutting-edge techniques, a
commensurate salary and structured career progression.
We invite enthusiastic, positive and committed individuals to visit http://www.hha.co.uk,
click ‘Vacancies’ for a detailed briefing pack, which includes the standards and how to
apply.
If you require further information contact the Human Resources Department, Harwich
Haven Authority, on 01255 243030.
The closing date / time for the receipt of applications is Friday 17th July 2015, 1200hrs.
Harwich Haven Authority is an Equal Opportunities Employer.
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Harwich Haven Authority
STANDARDS - APPLICATION SUBMISSIONS
Your application needs to comprise the following:

A covering letter (no more than two sides of A4);

A full CV giving your education and professional and life qualifications and full
career history;

The accompanying HHA application form completed (internal candidates need not
complete the referee section);

External candidates only - Please give the names, addresses and brief details of
two referees who know you well but are not personally connected to you and can
assess your potential to contribute to this role. Referees will only be contacted
post offer.
You must be able to demonstrate in your CV and / or covering letter that:

You hold a Chief Mate/Master STCW II/2 Certificate of Competency as a deck
officer or a RN equivalent (Spec N);

You hold or are able to meet the requirements of the ENG 1 medical certificate;

You have the right to permanent residency in the United Kingdom; and
You should also be fluent in spoken and written English language to be considered for this
appointment and hold a full UK driving license.
Work Permit Harwich Haven Authority does not sponsor work permit applications therefore
you must have eligibility to work in the UK when applying. Accordingly, evidence of your
right to work will be required at interview.
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Harwich Haven Authority
SHORT-LISTING & INTERVIEW
Following the closing date, a shortlist will be drawn up and interviews held in Harwich,
likely to commence August 2015.
The interviews will be held at the Authority’s office and the panel will consist of:

The Pilotage Manager

The Harbour Master of the Authority

The HR Manager of the Authority
Please send your submissions to, or request further information from:
Human Resources Department
Harwich Haven Authority
Harbour House
The Quay
Harwich
Essex CO12 3HH
The recruitment reference number for this post is: P1/2015
Submissions can be sent by fax or e-mail but must be signed by you. Failing this your
communication should be followed with a hard copy signed original; it will not be
considered otherwise.
e-mail:
Fax:
Tel:
[email protected]
01255 504946
01255 243030
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Harwich Haven Authority
GENERAL BRIEF FOR APPOINTMENTS TO HARWICH HAVEN AUTHORITY
Introduction
Harwich Haven Authority (HHA) was established by Act of Parliament in 1863 in order to
safeguard the best natural haven on the East Coast of England. Its jurisdiction covers the
River Stour, the lower part of the River Orwell, Harwich Harbour and an area to seaward
extending 12 nautical miles from the harbour entrance and covering 150 square miles.
HHA is a Trust Port – an independent statutory body governed by an independent board
of trustees charged with acting in the interests of all stakeholders. Its roles are primarily
ones of ensuring the safety of navigation and protection of the environment.
As the conservancy and pilotage authority HHA provides services for shipping at one of
the UK’s major trade gateways which includes the commercial ports of Felixstowe,
Ipswich, Harwich International, Harwich Navyard and Mistley. Boarding and landing
services for the rivers Thames, Medway, Blackwater, Colne and Crouch are also provided.
As a trust port HHA derives its income from conservancy and pilotage charges on
commercial shipping – it receives no public funding, it does not issue, nor is required to
pay a dividend on any form of equity, public or private. Any surpluses from operations are
reinvested for the improvement of facilities.
The Role
To support the Harbour Master in facilitating the safe and efficient handling of shipping as
required by the Harwich Harbour Acts and Orders 1973-2000 and all relevant sections of
the Port Marine Safety Code, in particular, the post holder is responsible for the safe and
efficient conduct of navigation of vessels which request the services of an authorised pilot
within the jurisdiction of the Authority.
Pilotage is a 24-hour operation all year round, accordingly you will be expected to work on
a rostered shift pattern.
Due to the nature of the appointment the preferred incumbent will have to be within one
hours travel time.
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Harwich Haven Authority
MARINE DEPARTMENT ORGANISATION CHART
Harbour Master
Marine
Administrator
Pilotage
Manager
Marine Pilots
Launch Services
Supervisor
Launch Crew
Administration
Assistant
DHM
(Operations)
Duty Officers
VTSOs
DGO
Marine
Engineering
Manager
DHM
(Conservancy)
Marine Support
Supervisor
Marine Support
Crew
Pier Masters
Surveyor
GIS Technician
Fitters
Stores
General Duty
person
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Harwich Haven Authority
JOB DESCRIPTION:
MARINE PILOT
Job Title:
Marine Pilot
Reports to:
The Pilotage Manager
Responsible for:
Not applicable
Main Purpose of the Job:
To support the Harbour Master in facilitating the safe and efficient handling of shipping as
required by the Harwich Harbour Acts and Orders 1973-2000 and all relevant sections of
the Port Marine Safety Code, in particular, the post holder is responsible for the safe and
efficient conduct of navigation of vessels which request the services of an authorised pilot
within the jurisdiction of the Authority.
To conduct the safe movement of vessels from sea, berth and anchorage in accordance
with appropriate procedures.
To comply with the Authority’s policies and procedures.
Key Tasks:
1. To comprehensively plan the passage of each vessel to be conducted including liaison
with other operational team members.
2. To discuss and agree the vessel’s passage plan with the Master using the Master/Pilot
Exchange form and inform Harwich VTS of the agreed plan.
3. To maintain communication with Harwich VTS whilst conducting the act of pilotage
and comply with the Authority’s operational procedures.
4. To board and land from vessels by pilot launch and from the shore as appropriate.
5. To act as the Authority’s representative on board.
6. To act as the Authority’s representative on board in the event of an emergency.
7. To complete Incident and Marine reports as appropriate and when requested by the
Harbour Master.
8. To co-operate fully with any relevant investigations into marine incidents.
9. To embark and disembark from vessels at ports other than those within the Haven
when required.
10. To wear the appropriate personal protective equipment and clothing provided by the
Authority.
11. To undertake relevant training as required by the Authority.
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Harwich Haven Authority
12. To assist with the training of new entrants and advise on their progress, ultimately to
unrestricted pilot.
13. To comply with the Code of Best Practice for European Maritime Pilots.
14. To undertake tasks not specifically referred to above but consistent with the role of
Marine Pilot; for example, participation at meetings and on working groups and
committees.
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Harwich Haven Authority
PERSON SPECIFICATION: MARINE PILOT
Job Title: Marine Pilot
Criteria
Qualifications
Essential
Chief Mate II/2 (unlimited) or
equivalent (RN Spec N).
Desirable
Master II/2 (unlimited)
Technical
Knowledge
Knowledge of the Port Marine
Safety Code and its effective
application.
Knowledge of the Marine
National Occupation
Standards for Marine Pilots.
Understanding of:
 Pilotage
 VTS
 Vessel berthing and
mooring
 Ship handling
characteristics
 Charts/Surveying
Appropriate understanding of
the legal and regulatory
environment that Statutory
and Competent Harbour
Authorities are required to
operate within.
Skills and
Knowledge
Understanding of the
operation of a major port
facility and its organisational
components
Demonstrable understanding of the
Pilotage service operation.
Planning skills:
Ability to input and adhere to set
objectives.
Procedural skills:
Ability to adhere to national and
internal procedures.
Performance monitoring skills:
Ability to maintain awareness of
own performance.
Decision-making and problemsolving ability:
Ability to make sound, rational and
timely decisions, justifying them
when required.
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Harwich Haven Authority
Ability to identify problems, analyse
and resolve them.
Communication skills:
To be IT literate
Ability to communicate, at all
levels, with both internal and
external stakeholders with selfassurance and authority.
Relationship-building skills:
Ability to engender respect and
trust by consistently demonstrating
competence, honesty, integrity and
discretion.
People management skills:
Ability to organise work, give clear
direction and objectives, and make
expectations clear about work
performance standards.
Ability to foster a team working
ethos of co-operation, flexibility,
mutual trust, support and open
communication.
Previous
Experience
This position requires the post
holder to have recent sea going
experience in a bridge watch
keeping navigational role.
Ship handling experience
Pilotage experience
Seagoing experience as a
Chief Officer or Master
Working knowledge of Haven
Ports waterways
Relevant port related /
nautical experience
Special
Circumstances
The post holder must have current This position requires the
entitlement to live and work in the post holder to hold a full UK
UK.
driving license.
This position requires the post
holder to be fluent in spoken and
written English.
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Harwich Haven Authority
This position requires the post
holder to successfully undertake an
ENG 1 Medical.
This position requires the post
holder to live within 60 minutes
radius of the Haven.
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