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IAJGS 2015 JERUSALEM CONFERENCE
SIG APPLICATION
(Meals, Meetings, Speakers)
Please send your completed application no later than February 9, 2015 as an email attachment
to [email protected]. Date and time assignments will be fulfilled based on date and time
of receipt of this completed application as well as on scheduling demands. SIGs will be notified
of their event scheduling by March 31, 2015.
PLEASE READ THE IAJGS 2015 JERUSALEM CONFERENCE SIG PARTICIPATION GUIDELINES AND
THIS ENTIRE DOCUMENT BEFORE COMPLETING THIS APPLICATION
The conference will provide opportunities for SIGs to share information with individuals who are
researching the same areas. As in the past, time slots are available for SIG meetings with or
without meals and programming (which includes sponsored speakers). SIGs will be notified of
the costs for luncheon meetings/programs when the Conference Program Committee is
notified. Here is the basic outline of the Conference. We have one day less as we begin on
Monday. Each evening there are programs. On Friday we will be finished by 1 pm.
Planned Daily Schedule
Breakfast with Experts
AM Lectures 1 hr (4)
SIG Luncheons
PM Lectures 1 hr (3)
Evening
Monday
X
X
X
X
Program &
Reception
Tuesday
X
X
X
X
Taste of
Jerusalem
Wednesday
X
X
X
X
Thursday
X
X
X
X
Movie
Gala
Friday
X
X
It has been decided not to have a Share Fair as such this year. The Exhibitor Room will only be
set up on Monday afternoon. We will be willing to have SIG/BOF materials available at
unmanned tables in the Exhibit area on Monday until 2 pm. Those interested in having materials
available should let us know by email to [email protected] by June 1, 2015.
PART I: EVENT PLANNING
In order to assess your needs and interests, please complete the following:
Name of SIG: _____________________
A program block includes a SIG Luncheon plus a SIG Sponsored Session and SIG Meeting. The
meetings can either be before (AM) or after (PM) the luncheon. Complete the “Luncheon Only”
or “Membership Meeting Only” columns only if you are not requesting a Programming Block.
SIG Meeting Options
Program Block
Luncheon only
SIG Meeting only
SIG Board Meeting
(Date & AM or PM)
(Date only)
(Date & AM or PM)
(Date & AM or PM)
We will participate (Y/N)
Estimated # of participants
1st choice: Date/AM or PM
2nd choice: Date/AM or PM
3rd choice: Date/AM or PM
A SIG Board Meeting may be requested in addition to a Program Block or SIG Meeting. Please
note that preference will be given to Program Blocks.
The SIG sponsoring a luncheon will be responsible for designating a person or persons to serve
as door monitors, taking tickets and ensuring that only those with tickets are granted entry.
The Conference Program Committee will make every effort to avoid scheduling conflicts with
other SIGs/BOFs from your area of interest. However, we cannot guarantee this. Please indicate
any scheduling preferences relative to other meetings that may be held at the conference.
We prefer NOT to be scheduled at the same time as:
______________________________________________________________________________
______________________________________________________________________________
PART II – SPONSORSHIP GUIDELINES
Does your SIG plan to sponsor a speaker at the Jerusalem Conference?
Yes_______ No_______
If “YES,” please read the section below and the IAJGS 2015 Jerusalem Conference SIG
Participation Guidelines for additional information.
1. For all speakers including SIG luncheon presenters and SIG sponsored-speakers, proposals
must be submitted to the Conference website, www.iajgs2015.org at the “Speaker Service
Center” section of the “SPEAKERS” tab. Information submitted to the Conference website will be
used for the Conference Daily Planner, Conference website, syllabus, signs, etc. As the date for
submitting abstracts has passed if you have a special request please write to
[email protected] with a copy to [email protected].
2. The Conference Program Committee may authorize reimbursement up to $500 (according to
available budget) in documented travel expense (receipts must be turned in no later than July
17, 2015), on a matching basis, and may provide one or more nights lodging for an approved
SIG-sponsored speaker. Please review the IAJGS 2015 Jerusalem Conference SIG Participation
Guidelines for details on the criteria and terms of this offer.
3. The Conference Program Committee will reduce the speaker’s Conference registration fee, in
accordance with the Conference policy. Please review the IAJGS 2015 Jerusalem Conference SIG
Participation Guidelines for the criteria for this registration reduction.
4. In addition to submitting all speaker proposals through the Conference website, please email
to [email protected] by February 9, 2015 your SIG’s Sponsored Speaker name, title of
presentations, luncheon presentation, list his/her willingness to fulfill the requirements as
stated in IAJGS 2015 Jerusalem Conference SIG Participation Guidelines, your request for
reimbursement and/or hotel lodging and your breakdown of the estimated total costs of your
sponsored speaker. Acceptance of a proposed SIG speaker for this subsidy is not guaranteed,
but subject to approval of the Program Committee. You will receive an email with confirmation
of the Conference Program Committee authorized reimbursement by March 31, 2015.
PART III – CONTACT INFORMATION AND AGREEMENT
By clicking here ___, you are affirming that:
1) This is a non-profit organization involved in or supporting Jewish genealogy.
2) You are authorized to submit this application on behalf of your SIG.
3) You will serve as the primary contact or will provide the contact information for that person.
Name: _______________________________ Title: ____________________________
Mailing Address: ________________________________________________________________
Primary Phone: _________________________ Alternate phone: _______________________
Email Address: __________________________ Website URL: ___________________________
Questions? Please contact Ellen Stepak, IAJGS Jerusalem SIG/BOF Coordinator at
[email protected].
Thank you,
Looking forward to seeing you in Jerusalem!
Ellen Stepak
Note: By completing Parts I, II and III and signing below, your SIG accepts the terms of
sponsorship as outlined and will assume responsibility for coordination and any expenses
outside of those listed herein as reimbursement by the Conference Program Committee. You
further understand that no reimbursement will be provided prior to the Conference. The SIG
agrees to make every effort to ensure that sponsored speakers and the SIG will supply all
required information to the Conference Program Committee.
(Sign electronically or by hand. Some browsers may not permit you to sign a PDF electronically.
If so, please print, sign and scan.)
Name: ______________________ Position: ___________________ Date: ________________