The University of the Philippines GAZETTE VOLUME XLII, NUMBER 4 October - December 2011 ISSN No. 0115-7450 CONTENTS DECISIONS OF THE BOARD OF REGENTS 1274TH MEETING, 27 OCTOBER 2011 MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD Page On the Appeal to the Honorable Board of Regents of the Decision of the Office of the President on the case of DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD-2004-009) 1 On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondents-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Office of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty 1 On the MOTION TO INHIBIT by Respondents-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from Sitting as Presiding Officer in Deliberations, Discussions and/or Voting before the Board of Regents in Relation to the Case 1 On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF ALSIDRY on the Decision of the Office of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty 1 On the Report of the Reconstituted Administrative Disciplinary Tribunal on the case of MR. FLORENDO SAMBRANO, UP Los Baños 1 REPORTS FOR INFORMATION OF THE BOARD A. Report of the President 2 Request of the UP Manila for Change of Schedule for the First Semester, Academic Year 2011-2012 3 Request of the UP Open University to Adjust their 38th UPOU University Council Meeting from 7 December 2011 (Wednesday) TO 13 December 2011 (Tuesday) 4 Deed of Donation and Acceptance between the University of the Philippines (Donee) and Mr. Miguel Belmonte (Donor) 4 Memorandum of Agreement between the University of the Philippines (UP) and the Upsilon Sigma Phi-Sigma Delta Phi ’69 Foundation, Inc. (Foundation) 5 Memorandum of Agreement between the University of the Philippines and the Tau Alpha Foundation, Inc. (TAFI) 5 Construction Agreement between the University of the Philippines and the Ravilo-Gonzales Group Construction Corporation (Contractor) 6 Construction Agreement between the University of the Philippines and the Greenlight Power, Inc. (Contractor) 7 The University of the Philippines Gazette is a quarterly publication of the Office of the Secretary of the University. ii UP Gazette Vol. XLII, No. 4 Construction Agreement between the University of the Philippines and the PGM Construction and Plumbing Services (Contractor) 7 Construction Management Services Agreement between the University of the Philippines and the DCCD Engineering Corporation (Construction Management Consultant) 8 Supplemental Contract for Security Services between the University of the Philippines Manila and the 168 Security and Allied Services, Inc (168SASI) [Agency] 8 B. Report of the Student Regent 9 GENERAL GOVERNANCE Appointment of University Officials 11 ACADEMIC MATTERS Amendment in the Membership Requirements of the University Council’s Committee on Ethics, UP Diliman 11 Request of the UP Manila to Institutionalize the Chancellor Florentino B. Herrera, Jr., Memorial Lecture 12 FISCAL MATTERS Programming of CY 2010 Excess Income under the Revolving Fund of the UP Baguio in the Amount of PhP18,247,000.00, Certified as Available by the UP Baguio Accounting Office 12 Supplemental Budget Charged to the Legal Research Fund (LRF) of the UP Diliman in the Amount of PhP10,000,000.00, Certified as Available by the UP Accounting Office 13 Reprogramming of the UP Visayas’ Unexpended Obligations under the Realigned Investment Fund in the Amount of PhP3,800,000.00, Certified as Available by UPV Chief Accountant and Budget Officer Chief 13 Request of UP Manila for Authority to Augment the Professorial Chairs Effective 2012 13 Contract for Supply of Autodelfia Newborn Screening Reagents and Consumables for Institute of Human Genetics – Newborn Screening Laboratory between the UP Manila and the Perkin Elmer Instruments Phils., Corp. 14 Memoranda of Agreement for CONFIRMATION of the Board I. Academic Matters Memorandum of Agreement between the University of the Philippines through the National College of Public Administration and Governance (NCPAG) and the Mahasarakham University (MSU), Thailand, through its College of Politics and Governance, Thailand 14 Memorandum of Agreement between the University of the Philippines through the College of Music and the Mahasarakham University (MSU), Thailand, through its College of Music 15 Memorandum of Understanding between the University of the Philippines through the College of Home Economics and the Jeonju University, Korea 15 Memorandum of Understanding between the University of the Philippines (University) and the Provincial Government of Bohol (First Party) 16 Memorandum of Agreement among the University of the Philippines Diliman through the Electronics and Electrical Engineering Institute (UPD-EEEI), the Department of Science and Technology (DOST) and the Philippine Council for Industry, Energy, and Emerging Technology Research and Development (PCIEERD) 17 Memorandum of Agreement between the University of the Philippines Diliman through the Electronics and Electrical Engineering Institute (UPD-EEEI) and the Philippine Council for Industry, Energy, and Emerging Technology Research and Development (PCIEERD) 18 Project Contract between the University of the Philippines Diliman through the College of Engineering and the JICA Project Office for ASEAN University Network/Southeast Asia Engineering Education Development Network (AUN/SEED-Net) 18 iii UP Gazette October - December 2011 Memorandum of Agreement between the University of the Philippines Manila and the Department of Health (DOH) 19 nternational Sister Agreement between the University of the Philippines Open University and the Open University of Kaohsiung, Taiwan, R.O.C. 20 Endowment Agreement between the University of the Philippines Open University (UPOU) and the Honorable Antonio F. Trillanes IV (Donor) 20 Memorandum of Understanding between the University of the Philippines Open University and the DXN International Private Ltd. 21 Memorandum of Agreement between the UP Mindanao and the Philippine Broadcasting Service (PBS) 22 II. General Construction and Other Services Consultancy Contract between the University of the Philippines Open University and Mr. Ronaldo C. De Jesus (Consultant) 23 III. Lease of Land Contract of Lease between the University of the Philippines (Lessor) and Mr. Bernard V. Sison of the MVS Heavy Equipment Rental and Builders (Lessee) 24 ADMINISTRATIVE MATTERS Request of Dr. GRACIANO P. YUMUL for Extension of His Secondment to the Department of Science and Technology (DOST) for Another Year until 7 August 2012 24 Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. MICHIYO Y. REYES, Assistant Professor 7, Asian Center, UP Diliman, Effective 1 November 2011 until 31 May 2012 25 Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. LIEZL M. ATIENZA, Assistant Professor 2, Institute of Human Nutrition and Food, College of Human Ecology, UP Los Baños, Effective 1 November 2011 until 31 May 2012 25 Request for Waiver of Faculty Tenure Rule in Favor of Asst. Prof. FILAME JOY U. CATINAN, Assistant Professor 2, College of Arts and Sciences, UP Visayas, effective 1 November 2011 until 31 May 2012 26 Request for Extension of Secondment without Pay in Favor of Dr. MARY ANN LANSANG, College of Medicine, UP Manila, from 14 October 2011 to 31 December 2011 (two-and-a-half-(2 ½)-month extension) to Enable Her to Complete Her Assignment as Director of the Global Fund in Switzerland 26 Appointment of Faculty 26 Transfer to Permanent Status 26 Automatic Promotion 27 Extension of Appointment Beyond Compulsory Retirement Age of 65 27 Original Appointment Beyond Compulsory Retirement Age of 65 28 Renewal of Appointment Beyond Compulsory Retirement Age of 65 28 Reappointment Beyond Compulsory Retirement Age of 65 28 Appointment of UP Scientists Effective 2011-2013 29 OTHER MATTERS Construction Agreement between the U.P. and the C.E. Padilla Construction, Inc. 30 On Contracting a Legal Counsel for the Board of Regents 30 Announcements 30 iv UP Gazette Vol. XLII, No. 4 1275THMEETING, 24 NOVEMBER 2011 MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD Appeal to the Honorable Board of Regents on the Decision of the Office of the President in the case of DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD 2004-009) 31 NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Office of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty 31 MOTION TO INHIBIT by Respondent-Appellants Dean ENRIQUE M. AVILA, Prof. ERNESTO P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from, Upon BOR’s Order, Sitting as Presiding Officer in Deliberations, Discussions and/or Voting Before the Board of Regents in Relation to the Case 31 NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF ALSIDRY on the Decision of the Office of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty 31 Regents’ Committee Report on the Case of MR. FLORENDO SAMBRANO, UP Los Baños 32 REPORTS FOR INFORMATION OF THE BOARD A. Report of the President 32 MANIFESTATION submitted by President Alfredo E. Pascual to the Honorable Members of the Board on the Avila Case (ADT Case No. UP Cebu 2011-001) 36 Request of UP Manila for Change in the Date of the University of the Philippines Manila Council Meeting from 1 December 2011 to 8 December 2011 36 Request of UP Manila for Change of Date of the Mid-Semester, Second Semester from 4 January 2012 to 26 January 2012 36 Deed of Donation/Agreement Deed of Donation between the U.P. Engineering Research & Development Foundation, Inc, (Donee) and the Maynilad Water Services, Inc. (Donor) 36 Memorandum of Agreement between the U.P. Engineering Research & Development Foundation, Inc, (Donee) and Dr. Magdaleno B. Albarracin, Jr. (Donor) 37 Contracts/Agreements Construction Agreement between the University of the Philippines and the Dadoy Freight Service Construction and Supply (Contractor) 37 Architectural and Engineering Design Services Agreement between the University of the Philippines Diliman (University) and TCGI, Inc. (Design Consultant) 38 Memorandum of Agreement between the University of the Philippines Open University (UPOU) and the Central Book Supply, Inc (CBSI) 38 Contract of Lease Contract of Lease (Supplemental) between the University of the Philippines (Lessor) and the MVS Heavy Equipment Rental and Builders (Lessee) 39 Contract of Lease between the University of the Philippines Open University (UPOU) and the UP Baguio 40 Contract of Lease between the University of the Philippines Open University (UPOU) and the UP Cebu 40 Contract of Lease between the University of the Philippines Open University (UPOU) and the Divine Word College of Vigan (DWCV) 40 B. Report of the Faculty Regent 41 October - December 2011 UP Gazette v C. Report of the Student Regent 41 D. Report of the Staff Regent 42 GENERAL GOVERNANCE Appointment of University Officials 43 ACADEMIC MATTERS Implementation Guidelines of the “Reinventing Research in UP” to be Called the Emerging Interdisciplinary Research (EIDR) Program 44 Report of the Ad Hoc Committee on UPLB Street-and-Building-Naming Project 47 Graduation Ad Referendum of Mr. HERMOGENES C. FERNANDEZ for the Degree of Bachelor of Laws as of the End of Second Semester 1972-1973 48 Establishment of the Maynilad Faculty Retention and Development Fund at the College of Engineering, UP Diliman 48 Establishment of Professorial Chairs in the Name of Past Filipino Deans at the College Engineering, UP Diliman 49 Proposed Logo of the Office of Anti-Sexual Harassment (OASH), UP Manila 49 FISCAL MATTERS Christmas Grocery Allowance for 2011 50 Grant of Cash Award in the Amount of PhP10,000.00 Each to Employees of the Office of Admissions (OA) 50 Request Authority to Purchase Two (2) Motorcycle Units for the Use of the Office of Community Relations (OCR), UP Diliman in the Amount of PhP190,000.00 Chargeable Against UP Diliman Funds, Certified Available by the UP Diliman Budget Office 51 Memoranda of Agreement for CONFIRMATION of the Board Academic Matters Memorandum of Understanding between the University of the Philippines and the Philips Electronics and Lighting, Inc. 51 Memorandum of Understanding between the University of the Philippines and the PNOC Renewables Corporation (PNOC RC) 52 Academic Cooperation Agreement between the University of the Philippines Diliman and the Université Paul Valéry – Montpellier III, France 53 Memorandum ng Kasunduan sa pagitan ng Unibersidad ng Pilipinas, sa pamamagitan ng Sentro ng Wikang Filipino (UP SWF), at ni Pamela C. Constantino (Puno ng Proyekto) 55 Memorandum of Understanding on Student Exchange between the University of the Philippines Los Baños and the University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM) 55 Agreement on Academic Exchange between the University of the Philippines Los Baños and the University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM) 56 Memorandum of Agreement between UP Open University and the Cagayan State University (CSU) 57 Memorandum of Understanding between the UP Open University and the Geoinfometrics 58 Memorandum of Agreement between the UP Open University and the UP Open University Foundation, Inc. 58 vi UP Gazette Vol. XLII, No. 4 ADMINISTRATIVE MATTERS Designation of the Vice President for Legal Affairs, Atty. Hector Danny D. Uy as the Official Representative of the University in the Philippine Long Distance Telephone Company (PLDT) Stockholders Meeting 60 Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. ROSA PILIPINAS F. FRANCISCO, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012 61 Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. HERMILEA MARIE C. CASTILLO, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012 61 Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. LIZA A. CABRERA, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012 62 Request for Waiver of the Sabbatical Rule in Favor of Dr. CORA A. AÑONUEVO, College of Nursing, UP Manila, Effective 1st Half (1 June – 31 October, 2011) [6 months] and 2nd Half (1 June – 31 October 2012) [6 months] 63 Appointment of Faculty 63 Transfer to Permanent Status 63 Extension of Appointment Beyond Compulsory Retirement Age of 65 64 Original Appointment Beyond Compulsory Retirement Age of 65 64 Renewal of Appointment Beyond Compulsory Retirement Age of 65 64 Reappointment Beyond Compulsory Retirement Age of 65 64 Faculty Members Recommended for Appointment as UP Artists Effective 2010-2012 65 OTHER MATTERS Request of President Alfredo E. Pascual for Authority to Travel to Beijing, China from 11-15 December 2011 to Attend the 6th Confucius Institute Conference 65 Request of President Alfredo E. Pascual for Authority to Travel to Hong Kong, China from 17-20 December 2011 to Attend the University of Hong Kong Centenary Celebrations 65 The 2011 UP Diliman Land Use Plan 66 SCHEDULE OF THE SPECIAL BOARD MEETING 66 ANNOUNCEMENTS 66 ADMINISTRATIVE ISSUANCES ADMINISTRATIVE ORDERS Administrative Order No. PAEP 11-60: Officer-in-Charge of the University 67 Administrative Order No. PAEP 11-62: Officer-in-Charge of the University 67 Administrative Order No. PAEP 11-65: Reconstitution of the System Committee for Alumni Relations of the OVPPA, its membership, and its functions 67 Administrative Order No. PAEP 11-66: Reconstitution of the System Committee for Media Affairs of the OVPPA, its membership and functions 67 Administrative Order No. PAEP 11-68: Search Committee for the Dean of the College of Forestry and Natural Resources (CDNR), UP Los Baños 69 Administrative Order No. PAEP 11-69: Officer-in-Charge of the University 70 vii UP Gazette October - December 2011 Administrative Order No. PAEP 11-70: Constructors Performance Evaluators (CPEs) for UP Manila SHS Extension Campus, South Cotabato 70 Administrative Order No. PAEP 11-71: Constructors Performance Evaluators (CPEs) for the Proposed Arc Gateway CAS; Renovation of CR SSWC (Phase I), Proposed Laboratory, College of Arts and Sciences, and Repiping of Sewer and Water Lines of Comfort Rooms and Out Patient Building, PGH 70 Administrative Order No. PAEP 11-72: Constructors Performance Evaluators (CPEs) for UP Manila SHS (Phase I) Brgy. Reserva Campus, Baler, Aurora 71 Administrative Order No. PAEP 11-73: Reconstitution of the Board of Overseers of the University Hotel 72 Administrative Order No. PAEP 11-74: Legal Team to Study the Proposal of Q.C. Mayor Herbert Bautista Pertaining to Krus na Ligas 72 Administrative Order No. PAEP 11-75: Compliance Committee – UP Diliman East Campus Project 73 Administrative Order No. PAEP 11-76: Steering Committee for the UP Professional Schools – BGC 73 Administrative Order No. PAEP 11-77: Officer-in-Charge of the University 74 Administrative Order No. PAEP 11-78: Appointment as a New Member of the UP System Media Affairs Committee 74 Administrative Order No. PAEP 11-79: Officer-in-Charge of the University 74 Administrative Order No. PAEP 11-40: Appointment to the Committee that will Co-Manage the PNOC-EC Endowment Fund 74 Administrative Order No. PAEP 11-81: Officer-in-Charge of the University, 11-20 December 2011 75 Administrative Order No. PAEP 11-82: Constitution of an Ad Hoc Committee to Assess the Construction of UP Baguio Balay 75 Administrative Order No. PAEP 11-83: Advisory Council for UP Center for Integrative and Development Studies 76 Administrative Order No. PAEP 11-86: Designation as UP President’s Representative to the Scientific Career System Committee 76 MEMORANDA Memorandum No. PAEP 11-19: Collection of Systemwide Data on the Implementation of RA 7877 (“AntiSexual Harassment Act of 1995”) in UP 77 Memorandum No. PAEP 11-20: Merit Incentive II for CY 2011 77 Memorandum No. PAEP 11-21: Disruption Day 78 Memorandum No. PAEP 11-22: Appointment of members of the UP System Alumni Relations Committee 79 Memorandum No. PAEP 11-23: UP System Media Affairs Committee Appointment of Members 80 Memorandum No. PAEP 11-24: Mandatory Holiday Break 82 Memorandum No. PAEP 11-26: Guidelines on the Grant of 2011 Christmas Grocery Allowance of One Thousand Pesos (P1,000.00) 82 Memorandum No. PAEP 11-27: Guidelines on the Grant of Additional 2011 Christmas Grocery allowance of Three Thousand Pesos (P3,000.00) 83 Memorandum No. PAEP 11-30: Search Process for Dean-College of Human Ecology (CHE) 84 UP Gazette viii Vol. XLII, No. 4 Board of Regents University Officials Hon. Patricia B. Licuanan, Chair Chair, Commission on Higher Education Prof. Alfredo E. Pascual, MBA, PhD (honoris causa) President Hon. Alfredo E. Pascual, Co-Chair President, University of the Philippines Prof. Gisela P. Concepcion, PhD Vice-President for Academic Affairs Hon. Edgardo J. Angara Chair, Senate Committee on Education, Arts and Culture Prof. Lisa Grace S. Bersales, PhD Vice-President for Planning and Finance Hon. Juan Edgardo M. Angara Chair, House Committee on Higher and Technical Education Prof. Maragtas S.V. Amante, PhD Vice-President for Administration Hon. Gladys S.J. Tiongco President, UP Alumni Association Prof. Elvira A. Zamora, PhD Vice-President for Development Hon. Reynato S. Puno Hon. Magdaleno B. Albarracin Jr. Hon. Elizabeth Rose C. Orteza Siguion-Reyna Prof. J. Prospero E. De Vera III, DPA Vice-President for Public Affairs Hon. Ida F. Dalmacio Faculty Regent Hon. Maria Kristina Conti Student Regent Hon. Jossel I. Ebesate Staff Regent Prof. Lilian A. de las Llagas, PhD, LLB Secretary of the University & of the Board of Regents Atty. Hector Danny D. Uy, LLB Vice-President for Legal Affairs Prof. Lilian A. de las Llagas, PhD, LLB Secretary of the University & of the Board of Regents ***** Prof. Caesar A. Saloma, PhD Chancellor, UP Diliman Prof. Luis Rey I. Velasco, PhD (until 31 October 2011) Prof. Rex Victor O. Cruz, PhD (effective 1 November 2011) Chancellor, UP Los Baños Prof. Ramon L. Arcadio, MD (until 31 October 2011) Prof. Manuel B. Agulto, MD (effective 1 November 2011) Chancellor, UP Manila The University of the Philippines Gazette Editors Prof. Lilian A. de las Llagas Prof. Virginia R. Ocampo Consultant Prof. Lourdes M. Portus (as of 2012) In-Charge of Production Levi R.R. Lusterio Prof. Minda J. Formacion, PhD (until 31 October 2011) Prof. Rommel A. Espinosa, PhD (effective 1 November 2011) Chancellor, UP Visayas Prof. Grace J. Alfonso, PhD Chancellor, UP Open University Prof. Gilda C. Rivero, PhD Chancellor, UP Mindanao Prof. Priscilla Supnet-Macansantos, PhD Chancellor, UP Baguio Prof. Enrique M. Avila, PhD Dean, UP Cebu October - December 2011 UP Gazette 1 DECISIONS OF THE BOARD OF REGENTS 1274THMEETING, 27 OCTOBER 2011 MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD On the Appeal to the Honorable Board of Regents of the Decision of the Office of the President on the case of DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD-2004-009) (The Appeal is on file at the OSU Records.) Board Action: The Board agreed to reset the discussion of the case to give its members ample time to study the matrix. On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondents-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Office of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty (The Notice of Appeal is on file at the OSU Records.) Board Action: The Board agreed to reset the discussion of the case to give its members ample time to study the matrix. On the MOTION TO INHIBIT by Respondents-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from Sitting as Presiding Officer in Deliberations, Discussions and/or Voting before the Board of Regents in Relation to the Case (The Motion to Inhibit is on file at the OSU Records.) Board Action: Regent Puno instructed the Vice President for Legal Affairs to assist the Secretary in preparing the Board Resolution on this matter. On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF ALSIDRY on the Decision of the Office of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty (The Notice of Appeal is on file at the OSU Records.) Board Action: The Board agreed to reset the discussion of the case at the next Board meeting. On the Report of the Reconstituted Administrative Disciplinary Tribunal on the case of MR. FLORENDO SAMBRANO, UP Los Baños Pursuant to the directive issued in the 26 July 2011 letter of the Secretary of the University, the reconstituted Administrative Disciplinary Tribunal (ADT) submitted its report evaluating the appeal of Mr. Florendo Sambrano. In accordance with the directive, the ADT’s inquiry focused on the “defense of Mr. Sambrano that he did not submit 2 UP Gazette Vol. XLII, No. 4 monthly fuel allowance reports because of what he observed that there was allegedly a variance in the computation of the Accounting Office and Supplies and Property Management Office (SPMO).” The ADT was constrained to request for an extension in the submission of this report in order to grant Mr. Sambrano sufficient time to prepare his response. But Mr. Sambrano failed to make use of the opportunities to do so. Instead, he sent a letter which the ADT received two days after having submitted its own report to the Office of the Vice-Chancellor for Instruction. Mr. Sambrano claimed that the exact date of the next hearing, was unclear to him. The transcript of the first hearing which he attended, proves otherwise. (The Report of the Reconstituted Administrative Disciplinary Tribunal is on file at the OSU Records.) Board Action: The Board agreed to reset the deliberation of the case to allow the members of the Board to extensively read the report. REPORTS FOR INFORMATION OF THE BOARD A. Report of the President 1. Initiatives and Activities of the President Hereunder is the report of President Pascual: “U.P. PRESIDENT’S REPORT TO THE BOARD OF REGENTS 29 September – 26 October 2011 A. U.P. BUDGET Aside from reductions in budget, UP is also encountering problems in getting the full release of its budget appropriations. In 2009, out of PhP8.5 billion appropriated, 0.5 billion was not released: PhP8 million for PS, P257 million for MOOE, and PhP244 million for CO. In 2010, out of PhP6.9 billion of budget appropriation, P2.3 billion was not released: PhP381 million for PS, PhP662 million for MOOE, and PhP1.3 billion for CO. I highlighted these observations in the budget committee hearing at the Senate on 4 October. For 2011, we finally submitted on 13 October the voluminous data to DBM in our effort to obtain the release of our budget for unfilled positions, the allocation for which is a total of PhP615,192.00 The documents we submitted covered 83% of this amount. B. UPDATES ON ONGOING PROJECTS • As part of the Green UP program in our Operational Excellence thrust, we will sign two (2) separate MOUs on 9 November: one with the PNOC Renewables Corporation, and the other, with the Philips Electronics and Lighting, Inc. These are both for energy saving initiatives in various UP campuses. • Still part of the Green UP program, a study of the electricity consumption patterns in UP Diliman has just been completed. In 2010, UP Diliman incurred Meralco electricity bills totaling PhP175 million for 109 accounts. Of these, 34 accounts consumed electricity less than the Guaranteed Minimum Billing Demand (GMBD). This means that UP Diliman paid for electricity that had not been used at all. Correcting the situation would involve adjustments in the billing arrangements with Meralco. The next area to be reviewed is the water consumption. C. UP IN THE NEWS • Rep. Amado S. Bagatsing of the 5th District of Manila has raised a complaint against the PGH for the alleged anomaly regarding the use of his PDAF for his district’s indigent patients, who are confined in the hospital. The fund involves some PhP2M which is the discrepancy in the balance as jointly accounted for by the PGH and the Office of Rep. Bagatsing. I immediately conferred with PGH Director Jose Gonzales and UP Manila Chancellor Ramon Arcadio upon receipt of a copy of Rep. Bagatsing’s letter addressed to the PGH Director. October - December 2011 3 UP Gazette This was promptly followed by the Chancellor’s action constituting a committee to investigate the problem. Director Gonzales has voluntarily gone on leave for the duration of the investigation. The designated OIC is the Deputy Director for Health Operations,Dr. Ester S. Bitanga. The Committee’s preliminary report indicates that it has gathered the documentary evidences (audit reports, hospital processes, transaction/ fund availment procedures, authorization letters, treatment protocols, etc.), and has summoned some people. But the findings, so far, have only warranted a more thorough investigation. So far there is already a claim that the computer containing the PDAF files has been corrupted. The Committee has asked for a two-week extension. The committee has also suggested that the NBI be asked to conduct a professional investigation. The Committee has likewise asked for some form of protection for its own members. D. TRIP TO INDIA, 11-15 OCTOBER 2011 As an ex-officio member of the Board of Trustees (BOT) of the International Rice Research Institute (IRRI), I travelled to New Delhi, India, from 11-15 October to attend the second of what is usually twice-a-year meeting of the Board. The case of Given Grace Cebanico was taken up at the Board meeting of IRRI: On the day I left Manila, news broke out about the abduction and killing of Given Grace Cebanico, who, by now, we all know was a 3rd year Computer Science student of UP Los Baños. Her body was dumped in a dark and empty area near the Institute of Plant Breeding. This prompted the Secretary-General to express at the meeting his serious concern over the “deteriorating” peace and order and security condition in the vicinity of the IRRI Headquarters. According to Dr. Virginia Cardenas, the VC for Community Affairs of UPLB, the putting up of lamp posts along the IPB road and Pili Drive (the road which connects the campus to IRRI) was indeed in their plans. But now that this gruesome crime had happened, they are also considering more CCTV cameras and the imposition of curfew for minors in coordination with the local government. 2. Delegated Authority subject to information of the Board Request of the UP Manila for Change of Schedule for the First Semester, Academic Year 20112012 FROM TO 11 Oct 2011 (Tues) 14 Oct 2011 (Friday) 13 Oct 2011 (Thursday) to 14 Oct 2011 (Fri) 17 Oct 2011 (Monday) to 18 Oct (Tuesday) 13 Oct 2011 (Thursday) to 20 Oct 2011 (Thursday) 17 Oct 2011 (Monday) to 24 Oct 2011 (Monday) Deadline for Submission of Grades • Graduating students 21 Oct. 2011 (Friday) 25 Oct. 2011 (Tuesday) • Other students 28 Oct 2011 (Friday) NO CHANGE Removal Examination Period 21 Oct 2011 (Friday) to 3 Nov. 2011 (Thursday) 25 Oct. 2011 (Tuesday) to 3 Nov. 2011 (Thursday) Validation for Advance Credits 21 Oct. 2011 (Friday) to 3 Nov. 2011 (Thursday) 25 Oct. 2011 (Tuesday) to 3 Nov. 2011 (Thursday) End of Classes Final Examinations • Graduating Students • Other students In view of several suspensions of classes due to inclement weather and a number of holidays observed during the period, the UP Manila requests for approval of the following changes of schedule for the First Semester, Academic Year 2011-2012: 4 UP Gazette Vol. XLII, No. 4 The President, by virtue of the authority granted him by the Board of Regents, approved this request on 13 October 2011. Board Action: NOTATION. Request of the UP Open University to Adjust their 38th UPOU University Council Meeting from 7 December 2011 (Wednesday) TO 13 December 2011 (Tuesday) The UP Open University is requesting to adjust their 38th UPOU University Council Meeting from 7 December 2011 (Wednesday) TO 13 DECEMBER 2011 (TUESDAY). The officials of the University will be at the Open University of Kaoshiung (OUK), Taiwan, from 7 – 11 December 2011, in order to attend to a mutually agreed upon fund raising activity for the UPOU-KOU Faculty and Staff exchange and research fund. The President, by virtue of the authority granted him by the Board of Regents, approved this request on 13 October 2011. Board Action: NOTATION. Deed of Donation and Acceptance between the University of the Philippines (Donee) and Mr. Miguel Belmonte (Donor) Donation: US$ 8,000.00 Purpose: To purchase a software for the exclusive use of the Department of Hotel, Restaurant and Institution Management (DHRIM), College of Home Economics Particulars: a. For and in consideration of the foregoing, and of the high esteem which the Donor holds for the Donee, said Donor hereby transfers and conveys, by way of donation, unto said Donee, the absolute management and ownership of the said donation; b. The Donee hereby accepts and acknowledges receipt of the Donation, made in its favor by the Donor, and expresses its appreciation and gratitude for the kindness and generosity of the Donor and hereby warrants that the money donated shall be properly managed and utilized solely and exclusively for the purpose intended by the Donor which is for the purchase of software for the DHRIM Information Technology Laboratory; and c. The Donee shall exercise exclusive and sole ownership of the software to be purchased from the subject of the deed of donation. Date notarized: 9 September 2011 Board Action: NOTATION with appreciation. October - December 2011 UP Gazette 5 Academic Agreement Memorandum of Agreement between the University of the Philippines (UP) and the Upsilon Sigma Phi-Sigma Delta Phi ’69 Foundation, Inc. (Foundation) Program: Upsilon Sigma-Phi-Sigma Delta Phi ’69 Foundation, Inc. Scholarship Program (Provision of Three (3) Scholarship Slots to Qualified College Student) Responsibilities of the Parties: The Foundation shall: 1. provide full scholarship for three (3) college students enrolled in any BS or AB course (Diliman, Los Baños, or Manila) who will meet the qualifications set forth in the rules to govern the scholarship stated in the MOA; 2. leave the selection of the recipients of the scholarship grant exclusively to the UP; and 3. remit the amount of PhP39,000.00 per semester, per scholar, at the start of each semester. Accordingly, in one school year, which is composed of two semesters, the Foundation shall provide full scholarship assistance to each scholar at a maximum of PhP78,000.00. The UP (through its “Office of Scholarship and Student Services) shall: 1. implement the Rules in the selection of scholars; 2. select the students qualified to receive the scholarship grants under the Program; 3. hold in trust the amount received from the Foundation for the purposes intended. The scholar shall draw the necessary amount there from in accordance with the rules and regulations of the UP; 4. send, within thirty (30) days after the closing of each school year, a statement of expenditures of the scholarship to the Foundation. Any savings shall be credited for the next school year’s remittance; and 5. make periodic reports to the Foundation of the scholars, subjects taken and grades obtained at the close of every semester. Effectivity: Effective upon signing of the document. Date notarized: 30 September 2011 Board Action: NOTATION. Contracts/Agreements (Delegated Authority to the President subject to information of the Board [cost not exceeding PhP 30 Million Pesos]) Note: These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned. UP Diliman Memorandum of Agreement between the University of the Philippines and the Tau Alpha Foundation, Inc. (TAFI) Project: Construction of the Roofing Structure for the Cristy Hernandez Activity Center Contract Amount: PhP3,000,000.00 Particulars: Obligations of the TAFI: a. In accordance with the designs, plans and technical specifications approved by the Office of the Campus Architect, implement the Project within the period of Ninety (90) Calendar Days as specified in the Permit to Implement Project to be issued by the University; 6 UP Gazette Vol. XLII, No. 4 b. Secure all pertinent permits, clearances, licenses required by any government office or agency in connection with the Project; c. Supply and provide all labor, materials, tools, equipment, transportation and other facilities and services, and all related work for the Project; d. Pay for its actual consumption of electricity and other public services or utilities consumed in the implementation of the Project. For this purpose, TAFI shall provide the sub-meter for monitoring its actual consumption of electricity and other utilities; e. Comply with all laws, rules and regulations promulgated by the government of the Republic of the Philippines, including those on labor, environment, safety and sanitation. TAFI shall be solely liable for any violation of the same during the period of construction; f. Take all precautionary measures during the period of construction to ensure the safety and convenience of its workers and the general public, and to prevent damage or injury to persons or property in or about adjacent to the premises where works are being performed; g. Assume full responsibility for the acts, omissions, or negligence of its workers, employees, agents and all other persons doing work under the Agreement. TAFI, however, shall not be held responsible for damages or liabilities due to force majeure or those brought about by acts of god, provided it has exercised the required diligence under the circumstances; h. Warrant the works performed under the Agreement and undertake any and all acts pursuant to its warranty; and i. Upon completion of the Project, donate the same to the University subject to the Rules and Regulations of the University on donations. Obligations of the University: The University, through the Campus Architect, shall: a. Provide pertinent documents to enable TAFI to secure the required clearances/permits with any government office or agency in connection with the project; b. Certify as to the completion of the construction works; and c. Provide a suitable area for the temporary facilities of TAFI and for unloading and storage of construction materials to be used for the Project. Period of Contract: Date notarized: Ninety (90) Calendar Days as specified in the Permit to Implement Project to be issued by the University 19 September 2011 Board Action: NOTATION. Construction Agreement between the University of the Philippines and the Ravilo-Gonzales Group Construction Corporation (Contractor) Project: Proposed Re-Roofing and Miscellaneous Works at NIML Building, College of Home Economics Amount of Contract: PhP586,313.64 Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations Statement from the UP Manila Legal Office: UP Diliman Legal Office. The Construction Agreement was reviewed and endorsed by the Statement of Compliance: In the Procurement of Civil Works for the Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority have been complied with. October - December 2011 Period of the Contract: Date notarized: UP Gazette 7 Sixty (60) calendar days as specified in the Notice to Proceed to be issued by the University 18 August 2011 Board Action: NOTATION. Construction Agreement between the University of the Philippines and the Greenlight Power, Inc. (Contractor) Project: Proposed Panel boards for Existing and Future Electrical Loads, Bocobo Hall, College of Law Amount of Contract: PhP900,947.00 Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations Statement from the UP Diliman Legal Office: UP Diliman Legal Office. The Construction Agreement was reviewed and endorsed by the Statement of Compliance: In the Procurement of Civil Works for the Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority have been complied with. Period of the Contract: Date notarized: Sixty (60) calendar days as specified in the Notice to Proceed to be issued by the University 28 July 2011 Board Action: NOTATION. Construction Agreement between the University of the Philippines and the PGM Construction and Plumbing Services (Contractor) Project: Proposed Repair of Roof Gutter, SURP Building Amount of Contract: PhP598,759.39 Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations Statement from the UP Diliman Legal Office: UP Diliman Legal Office. The Construction Agreement was reviewed and endorsed by the Statement of Compliance: In the Procurement of Civil Works for the Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority have been complied with. Period of the Contract: Date notarized: Sixty (60) calendar days as specified in the Notice to Proceed to be issued by the University 20 September 2011 Board Action: NOTATION. 8 UP Gazette Vol. XLII, No. 4 Construction Management Services Agreement between the University of the Philippines and the DCCD Engineering Corporation (Construction Management Consultant) Project: Construction Management Services for the Proposed Acacia Residence Hall/Law Centennial Dormitory Amount of Contract: PhP5,016,570.00 Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations Statement from the UP Diliman Legal Office: The Construction Management Service Agreement was reviewed and endorsed by the UP Diliman Legal Office. Statement of Compliance: In the Procurement of Civil Works for the Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been complied with. Commencement Date: The Construction Management Consultant shall perform the services under the Agreement and complete the Project to the satisfaction of the University within Three Hundred (300) Calendar Days divided into three (3) phases, as follows: (a) The period of the Pre-Construction Phase is Thirty (30) calendar days, which shall commence on the date indicated in the Notice to Proceed to be issued by the University to the Construction Management Consultant; (b) The period of the Construction Phase is Two Hundred Forty (240) calendar days, which shall commence on the date indicated in the Notice to Proceed to be issued by the University to the Design and Build Contractor, and shall end on the date indicated in the Certificate of Completion of the construction project to be issued by the Construction Management Consultant to the University; and (c) The period of the Post Construction Phase is Thirty (30) calendar days, which shall commence on the date indicated in the Certificate of Completion of the construction project to be issued by the Construction Management Consultant to the University. Date notarized: 21 July 2011 Board Action: NOTATION. UP Manila Supplemental Contract for Security Services between the University of the Philippines Manila and the 168 Security and Allied Services, Inc (168SASI) [Agency] Services: Assignment of security guards at the premises of the University of the Philippines Manila, including the Philippine General Hospital compound located at Taft Avenue, Padre Faura and Pedro Gil Streets, and SHS Campus, Baler, Aurora Implementing Unit: Vice-Chancellor for Administration, UP Manila Period of Contract: 1-31 August 2011 Amount of Contract: The University shall pay the Agency the following amounts: • • • PhP14,387.05 per month, 8-hour duty PhP12,497.13 per month, 8-hour duty (SHS Extension Campus in Baler Aurora) PhP21,355.46 per month, 12-hour duty October - December 2011 UP Gazette 9 Mode of Procurement: Extension Contract under the same terms and conditions stated in the Original Contract through Public Bidding Statement of the UP Manila Legal Office: The UP Manila Legal office reviewed and endorsed the Supplemental Contract. The terms and conditions of said Agreement appear to be in order and in accordance with similar agreements of the University on the same subject matter. Brief Justification: The bidding cannot be accomplished before the expiration of the contract. The preparation for the bidding, including the review of the Terms and Conditions, deployment of security guards and budget requirement are still being undertaken. Statement of Compliance: Pertinent laws (RA 9184, the Procurement Law), University Rules and Regulations have been fulfilled/complied with in the execution/signing of the contract. Date notarized: 15 July 2011 Board Action: NOTATION. B. Report of the Student Regent Hereunder is the report of Student Regent Conti: “Report of the Student Regent 1274th Meeting of the Board of Regents 27 October 2011 Campaign for democratic governance Student Code The UP Diliman administration in 2009 presented a draft Student Code of Conduct, which will replace the Rules on Student Conduct and Discipline (as approved by the BOR at its 1123rd meeting on 27 August 1998) and Revised Rules and Regulations Governing Fraternities, Sororities and Student Organizations (as approved by the BOR at its 1091st meeting on 24 October 1995). The students took issue with, first, the manner in which the administration had presented the Code, and second, the extent of the participation of students. The students were not involved in the drafting of the proposed Code, and were summarily consulted thereafter. The initial reaction was largely opposed to the administration’s initiatives. Even as the students eventually put forth specific changes, very few of the advocated amendments were reflected in the final draft. Much of the antagonism stemmed from the philosophy of the Code: with the emphasis on stricter and onesided discipline, the students felt that they were all looked upon as wayward truants; and with the restrictions on student organizations, they felt that the University was inhibiting their growth as persons. The administration’s draft reached the Diliman University Council, but has not been put on the agenda since late last year. Chancellor Saloma last March, allowed the students to create an alternative code through the University Student Council and the Office of the Student Regent. This draft, dubbed as the Students’ Handbook of Rights and Responsibilities, took a rights-based approach to student conduct. The Student Regent, the Diliman Chancellor and Vice-Chancellor for Student Affairs, and the chairperson of the University Student Council are currently writing a third draft that would reconcile the two Student Code versions. STFAP The Vice President for Academic Affairs convened this year’s workshop on, and invited student participants to, the Socialized Tuition and Financial Assistance Program (STFAP). The chairpersons of the University Student 10 UP Gazette Vol. XLII, No. 4 Councils, as well as those of UP Cebu’s, are presently working with the administrative staff of the scholarship offices in the different units. Special concerns: Legal issues involving UP students A. People v. Montajes The Vice Chancellor for Student Affairs and the Office of the Student Regent sent official delegations to the hearing of Maricon Montajes on 14 October 2011. Although the hearing did not push through, as the judge had a convention, the group was able to visit Maricon in jail. The group was composed of Maricon’s mother and brother, former faculty regent Judy Taguiwalo, OSA director Rommel Rodriguez, and several students including the Student Regent. Maricon will be represented by private counsel Mario Pangilinan of Lipa City, and a public attorney, assigned by the Department of Justice. Projects Tulong Kabataan The Office of the Student Regent, as part of the UP Kilos Na Alliance, has partnered with the Kabataan Partylist for UP KILOS NA TULONG KABATAAN, a relief drive for the victims of Typhoon Pedring (international codename: Nesat), which lashed the country last October. The main objective of the relief drive is to consolidate efforts among the UP community in gathering immediate relief for the affected communities. We also aim to reach out to other communities affected by the floods that are not currently covered by ongoing relief and rescue operations. Over two weekends, the volunteers went to Bulacan (particularly, Calumpit), Pampanga, Pangasinan, and Tarlac. Lorena Barros Hall The Office of the Student Regent, the University Student Council and the Student Alliance for the Advancement of Democratic Rights in UP (STAND UP) solicited PhP3 million from the Kabataan Party-list last year for the rehabilitation of the Lorena Barros Hall. The building previously housed four organizations, but the approved plan was for one office only, and a larger conference center for the use of any of the organizations. The proposed memorandum of agreement, between the University and the beneficiary-project manager STAND UP, has been submitted to the UP Diliman Legal Office for review. Construction began in July 2011. The scheduled turn-over is mid-November. Lorena Barros was a poet and activist, who founded Makibaka, the first underground organization for women fighting to change society’s attitude towards women and women’s empowerment. An anthropology major then in UP Diliman, she was radicalized during the First Quarter Storm.” October - December 2011 UP Gazette 11 GENERAL GOVERNANCE Appointment of University Officials UP Manila Dr. MARIE JOSEPHINE M. DE LUNA as Vice-Chancellor for Academic Affairs, effective 1 November 2011 until 31 October 2014 Dr. JOSELITO C. JAMIR as Vice-Chancellor for Administration, effective 1 November 2011 until 31 October 2014 Dr. VICENTE Y. BELIZARIO, JR. as Vice-Chancellor for Research, effective 1 November 2011 until 31 October 2014 Dr. ABUNDIO A. BALGOS as Vice-Chancellor for Planning and Development, effective 1 November 2011 until 31 October 2014 ACADEMIC MATTERS Amendment in the Membership Requirements of the University Council’s Committee on Ethics, UP Diliman The Chancellor of UP Diliman sought the Board’s approval of the request of the University Council of UP Diliman to amend the membership requirements of its Committee on Ethics. The amendments had been unanimously approved by the UC during its 118th meeting on 18 July 2011. The following amendments were specifically requested: From: “The membership of the Committee on Ethics is composed of fifteen (15) faculty members whose qualifications are as follows: 1) full professors of UP Diliman, 2) with no administrative duties equivalent to more than 50% of their time, and 3) with no pending case nor found guilty of any offense. They serve as a pool from which will be drawn a five-member committee. [UP Diliman Faculty Manual (2003), pp. 1617 (Section 1.4.4.).” To: The members of the Committee on Ethics shall be composed of all faculty members, who are full professors of UP Diliman, with no administrative duties equivalent to more than 50% of their time, and with no pending case nor found guilty of any offense. All full professors shall serve as a pool from which will be selected a five-member committee that will hear a specific allegation of intellectual dishonesty, unethical conduct or scientific misconduct against any UP Diliman faculty member. The five members shall be appointed by the UP Diliman Chancellor and they will determine whether or not an ethical violation has been committed by the accused. Professor Emeriti may also be appointed as a resource person in the said committee. Justification: The Committee on Ethics has never been duly constituted in the past due to the difficulty of finding fifteen (15) qualified full professors who are also willing to serve as members over a period of time. The fifteen members are supposed to be elected by the UC just like its other committees, with the exception of the UP Diliman Executive Committee. Because of its limited membership, the committee’s members may be called to serve in several painstaking investigations. The inability to constitute the Committee on Ethics has prevented UP Diliman from solving promptly and properly allegations of intellectual dishonesty, unethical conduct or scientific misconduct against its faculty members. There is an urgent need to resolve quickly (but not hastily) any plausible allegation of ethical violation because it tends to 12 Vol. XLII, No. 4 UP Gazette undermine the integrity of UP as an institution and it hurts the performance of all involved parties. It is also gravely unjust to the wrongly accused. Ethical violations deprive deserving faculty members of the possible fruits of their honest labor and honed talent. Unethical behavior by a faculty member also weakens the image and credibility of UP in the eyes of the general public and other government agencies. The proposed amendment is intended to make use of the technical expertise and experience of the 302 full professors who are currently serving UP Diliman. Restricting the number of possible members to fifteen seriously limits the ability of UP Diliman to investigate thoroughly and effectively allegations of scientific misconduct (fabrication, falsification, plagiarism). The range alone of specializations in the basic and applied sciences, mathematics, engineering as well as social sciences is already quite wide and varied that it would be difficult to find any five available colleagues out of the 15 who are technically competent and free of possible conflict of interest to conduct an investigation. UP Diliman currently offers sixty-six (66) undergraduate and 136 graduate degree programs. The proposed amendments would lead to a quicker resolution of dishonesty and misconduct cases involving UP Diliman faculty members in the future. In the long term, they would enhance faculty discipline and put valuable UP Diliman resources into better use. Board Action: APPROVAL. Request of the UP Manila to Institutionalize the Chancellor Florentino B. Herrera, Jr., Memorial Lecture The Memorial Lecture, which honors the first Chancellor of the University of the Philippines Manila, is now on its third year and is one of the highlights of the annual celebration of UP Manila Day. This request is being made to assure the continuity of the Memorial Lecture. Board Action: APPROVAL. FISCAL MATTERS Programming of CY 2010 Excess Income under the Revolving Fund of the UP Baguio in the Amount of PhP18,247,000.00, Certified as Available by the UP Baguio Accounting Office, to be utilized as follows: Personal services To cover salaries/wages for substitute faculty personnel benefits (monetization, retirement and extended leave credits and additional honoraria/allowances) PhP1,500,000.00 Maintenance & Other Operating Expenses To cover maintenance of equipment, furniture, fixtures, classrooms & other miscellaneous 1,247,000.00 Capital Outlay To cover rehabilitation cost of student center (canteen), driveways and parking space, shaded walks and other facilities 15,000,000.00 Equipment Outlay 500,000.00 TOTAL PhP18,247,000.00 October - December 2011 13 UP Gazette It is understood that the disbursements from this programmed amount shall be subject to the usual accounting and auditing laws, rules and regulations. Board Action: APPROVAL. Supplemental Budget Charged to the Legal Research Fund (LRF) of the UP Diliman in the Amount of PhP10,000,000.00, Certified as Available by the UP Accounting Office, to be utilized as follows: Personal services PhP4,000,000.00 Maintenance & Other Operating Expenses 6,000,000.00 Capital Outlay To cover rehabilitation cost of student center (canteen), driveways and parking space, shaded walks and other facilities 15,000,000.00 TOTAL PhP10,000,000.00 The proposed supplemental budget will be used for various research projects started during the year. It is understood that the disbursements from this supplemental budget shall be subject to the usual accounting and auditing laws, rules and regulations. Board Action: APPROVAL. Reprogramming of the UP Visayas’ Unexpended Obligations under the Realigned Investment Fund in the Amount of PhP3,800,000.00, Certified as Available by UPV Chief Accountant and Budget Officer Chief, to be utilized as follows: Personal services To fund the Financial Assistance for Hospitalization Expenses (FAHPE) of UPV Personnel PhP3,800,000.00 It is understood that the disbursements from this reprogrammed amount shall be subject to the usual accounting and auditing laws, rules and regulations. Board Action: APPROVAL. Request of UP Manila for Authority to Augment the Following Professorial Chairs Effective 2012, namely: Particulars From To Dr. Jesse de Leon and Liberation Bongato-de Leon PhP40,000.00 PhP100,000.00 UP Medicine Class 1969 Centennial Professorial Chair The Professorial Chair is awarded to the incumbent Chancellor of UP Manila. If approved, the increase in honorarium will apply to the incoming Chancellor. The proposal shall keep the award at par and consistent with the other UP Manila funded Professorial Chairs and shall be funded from the interest income of the UP Manila Special Endowment Fund (SEF). Board Action: APPROVAL. 14 UP Gazette Vol. XLII, No. 4 Contract for Supply of Autodelfia Newborn Screening Reagents and Consumables for Institute of Human Genetics – Newborn Screening Laboratory between the UP Manila and the Perkin Elmer Instruments Phils., Corp Description: • Supply of Neonatal G6PD Kit • Supply of Autodelfia Enhancement Solution • Supply of Autodelfia Neonatal 17a-OHP Kit • Supply of Autodelfia Dillution Vessel Amount of Contract: PhP20,304,757.30 Period of Contract: Five (5) months Mode of Procurement: Direct Contracting under Sec. 50 (c) of R.A. 9184 Statement from the Chancellor: Pertinent laws, such as, but not limited to, RA 9184, the Procurement Law, Delineation of Authority, GAAM, GA, have been complied with in the procurement of the Autodelfia Newborn Screening Reagents and Consumables. Statement from the Vice President for Legal Affairs: The direct contracting with the Perkin Elmer Instruments Phils., Corp. appears to be in order and is endorsed for approval of the Board of Regents pursuant to Part C, paragraph 13 (13.3) of the Handbook on Existing Delineation of Authority in the University. Board Action: APPROVAL. Memoranda of Agreement for CONFIRMATION of the Board Note: These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned. I. Academic Matters UP Diliman Memorandum of Agreement between the University of the Philippines through the National College of Public Administration and Governance (NCPAG) and the Mahasarakham University (MSU), Thailand, through its College of Politics and Governance, Thailand Project: Exchange Programs Particulars: The Agreement shall include, but not be limited to, the following programs, subject to the respective legal, financial and administrative capabilities of both parties: a. Promotion of exchange of faculty members and researchers from both institutions; b. Facilitation of acceptance of faculty members and researchers from both institutions who are preparing for their doctoral dissertation; c. Promotion of collaborative research and collaborative publications of research results by faculty members and researchers from both institutions; d. Promotion of student exchanges from both institutions; e. Exchange of information, publications, reference data, and academic literature of mutual interests; October - December 2011 UP Gazette 15 f. Facilitation of the mutual exchange of administrative personnel attached to academic units, research centers, libraries, and administrative bodies of each institution; and g. Organization of common seminars, workshops, conferences, and exhibits. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOA has passed legal review by the UP Diliman Legal Office (DLO), and the same was found by the OVPLA to be substantially in order. Effectivity: The Agreement shall come into force on the date of the signature by representatives of both universities and shall remain in effect for a period of two (2) years after which it may be renewed. Date signed: 2 September 2011 Board Action: CONFIRMATION. Memorandum of Agreement between the University of the Philippines through the College of Music and the Mahasarakham University (MSU), Thailand, through its College of Music Project: Exchange Programs Particulars: The Agreement shall include, but not be limited to, the following programs, subject to the respective legal, financial and administrative capabilities of both parties: a. Promotion of exchange of faculty members and researchers from both institutions; b. Facilitation of acceptance of faculty members and researchers from both institutions who are preparing for their doctoral dissertations; c. Promotion of collaborative research and collaborative publications of research results by faculty members and researchers from both institutions; d. Promotion of student exchanges from both institutions; e. Exchange of information, publications, reference data, and academic literature of mutual interests; f. Facilitation of the mutual exchange of administrative personnel attached to academic units, research centers, libraries, and administrative bodies of each institution; and g. Organization of common seminars, workshops, conferences, and exhibits. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOA has passed legal review by the Diliman Legal Office (DLO), and the same was found by the OVPLA to be substantially in order. Effectivity: The Agreement shall come into force on the date of the signature by representatives of both universities and shall remain for a period of two (2) years after which it may be renewed. Date signed: 2 September 2011 Board Action: CONFIRMATION. Memorandum of Understanding between the University of the Philippines through the College of Home Economics and the Jeonju University, Korea Project: Exchange of Students Particulars: Recognizing the benefits to their respective universities from the establishment of institution links, the parties agree to establish the following Memorandum of Understanding for Student Exchanges: 16 UP Gazette Vol. XLII, No. 4 a. One (1) or two (2) students from the Department of Hotel, Restaurant and Institutional Management (DHRIM) of the College of Home Economics shall enroll and take any of the courses (in English) at the Department of Hotel and Management of Jeonju University (Exchange students from UP); b. Students who qualify from the Department of Hotel Management (DHM) of the Jeonju University shall enroll and take any of the courses (in English) at the Department of Hotel, Restaurant Institution Management of the UP (Exchange students from Jeonju University); c. DHRIM (through the Office of Extension Coordination – OVCAA) selects nominees and sends the list of selected students and the related documents including application forms before the deadline stipulated by Jeonju University (the latter examines the documents and informs the result to DHRIM); d. UP exchange students may take courses during the Fall Term in Jeonju University from 1 September 2011 to 28 February 2012; e. UP exchange students from UP shall be considered as Cross-Registrants at Jeonju University; f. Tuition fees shall be waived by Jeonju University; g. Jeonju University will provide UP exchange students with free dormitory and two (2) free meals daily during the whole study period; h. A monthly allowance of KRW800,000 is awarded as a scholarship to each of the UP students, as well as a Medical Insurance fee of KRW15,000 per month. A one-time setting-in allowance of KRW 200,000 will be given for the first month only; i. Jeonju University will provide the round-trip air tickets of the UP students; and j. Participating students are responsible for all personal expenses arising during their stay, i.e., books, etc. Each institution issues a student card and assists with the administrative procedures to have the proper visa or card necessary to stay at the host nation as a foreigner such as “Certificate of Alien Registration” from both countries. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOA has passed legal review by the Diliman Legal Office (DLO), and the same was found by the OVPLA to be substantially in order. Effectivity: Effective for two (2) years starting on its date of signing, can be modified if both parties so desire Date signed: 6 July 2011 Board Action: CONFIRMATION. Memorandum of Understanding between the University of the Philippines (University) and the Provincial Government of Bohol (First Party) Project: Technical and Expert Assistance in Local Governance, Development Planning, Disaster Risks Reduction Management Particulars: a. The First Party, when the need for such technical and expert personnel or consultancy services arises, as determined by the Provincial Risks Reduction and Management Council, shall inform the University and undertake to put on its account the round trip plane fares, accommodation, local transportation, and board and lodging of the personnel required until the activities shall have been completed; b. The University, upon notice from time to time by the First Party of such need of technical personnel and consultancy services, shall provide the same, pro bono, until the problems, issues, or concerns above stated are addressed or solved; and c. New technologies or methodologies or studies that may be developed and/or scientific reports that may be generated as a result of the MOU shall be owned by the University. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The UP Diliman Legal Office passed legal review of the MOU finding the same to be substantially in order. The OVPLA pointed out that the MOU should incorporate an indemnity clause that would answer for any injury to persons or damage to property that the University through its personnel may suffer in October - December 2011 UP Gazette 17 fulfillment of its obligations under the MOU.( The Legal Opinion was referred to the Chancellor of UP Diliman for appropriate action.) “The FIRST PARTY shall indemnify the UNIVERSITY for any personal injury or wrongful death, and damage to property, that its personnel or employees may sustain while fulfilling its obligations under this MOU.” Date notarized: 9 August 2011 Board Action: CONFIRMATION. Memorandum of Agreement among the University of the Philippines Diliman through the Electronics and Electrical Engineering Institute (UPD-EEEI), the Department of Science and Technology (DOST) and the Philippine Council for Industry, Energy, and Emerging Technology Research and Development (PCIEERD) Project: ERDT: Wind Power Generator System with three (3) components: Project 1. Development of a Permanent Magnet Generator for Variable – Speed Wind Turbine System Project 2. Power Electronics for Wind Power Systems Project 3. Development of a Wind Turbine Emulator Amount of Project: PhP6,006,736.00 Project 1 - PhP2,016,612.00 Project 2 - PhP1,972,804.00 Project 3 - PhP2,017,320.00 Particulars: The Project shall be undertaken by UPD through Electronics and Electrical Engineering Institute (EEEI) in accordance with the approved project proposal and shall be monitored by PCIEERD. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The Diliman Legal Office (DLO) has passed legal review of the Agreement finding the same to be substantially in order. However, the OVPLA has noted that, while under the Program Properties in the Agreement, the ownership of the equipment shall redound to DOST as funding agency, there is no mention of how intellectual properties, which may be created, shall be treated. The OVPLA recommends that such matters be clarified with the DOST, and a supplement agreement be executed accordingly. (The Legal Opinion was referred to the Chancellor of UP Diliman for appropriate action.) Duration: Date notarized: The Program shall be completed within a period of one (1) year and Six months with Y1 duration covering the period 1 November 2010 to 31 October 2011. The project shall commence immediately after the release of the project funds. 10 February 2011 Board Action: CONFIRMATION. 18 UP Gazette Vol. XLII, No. 4 Memorandum of Agreement between the University of the Philippines Diliman through the Electronics and Electrical Engineering Institute (UPD-EEEI) and the Philippine Council for Industry, Energy, and Emerging Technology Research and Development (PCIEERD) Project: ERDT: Interdisciplinary Signal Processing for Pinoys (ISIP) Program Project 1. Digital Database of Filipino Words (Bantay Wika) Project 2. Real-time Closed Captioning for Broadcasted News in Filipino Project 3. Development of an Automated Filipino Essay Grader Project 4. Implementation of a Real-time Filipino Speech Synthesizer Amount of Project: PhP1,833,940.00 Particulars: The Projects shall be undertaken by the Project Leaders in accordance with the project proposal and in conformity with the Guidelines for the Grants-in-Aid Funds of DOST and its Agencies. However, in case of conflict between the provisions of the agreement and those of the annexes, the provisions of the agreement shall prevail over those of the annexes. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The Diliman Legal Office (DLO) has passed legal review of the Agreement finding the same to be substantially in order. The OVPLA endorsed the Agreement for confirmation of the Board of Regents pursuant to paragraph 13 of the Handbook on Delineation of Authority. Effectivity: Implementation of the program/ projects will be from 15 June 2011 to 14 June 2012 Date notarized: 11 August 2011 Board Action: CONFIRMATION. Project Contract between the University of the Philippines Diliman through the College of Engineering and the JICA Project Office for ASEAN University Network/Southeast Asia Engineering Education Development Network (AUN/SEED-Net) Project: AUN/Seed-Net Project on Collaborative Research Program (AUN/SEED-Net Project No. UP CR1101) Amount: US$67,250.00 Particulars: a. UP shall be responsible for implementing the Project with due diligence and efficiency in accordance with the budget approved by JICA Project for AUN/SEED-Net and with any supplementary arrangement which may be agreed between the Parties; b. UP shall not directly or indirectly sell, assign or otherwise dispose of the contract to any third party unless otherwise agreed upon by JICA Project for AUN/SEED-Net; c. UP shall do its utmost to ensure that the Project is implemented from 1 April 2011 to 15 March 2012 and within the agreed budget to achieve its objectives; d. JICA AUN/SEED-Net shall not be liable to any claim that may arise as a result of the implementation of the Project or due to the use of any Project equipment; and e. JICA Project for AUN/SEED-Net shall disburse the Fund to UP according to the following schedule: October - December 2011 UP Gazette 19 The approved budget of USD 67,250.00 shall be divided into two (2) disbursements as described in the Contract. The 1st disbursement includes budget for 60% of personnel expenses and all other expenses. The rest of personnel expenses (40%) shall be paid in February 2012 after the submission of balance information. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The Diliman Legal Office (DLO) has already passed legal review of the Agreement finding the same to be substantially in order. Date signed: 3 June 2011 Board Action: CONFIRMATION. UP Manila Memorandum of Agreement between the University of the Philippines Manila and the Department of Health (DOH) Project: Collaboration and Partnership to Enhance Existing Cooperative Relations through Training, Research Projects, Services, and Information and Communication Technology Implementing Unit: • Office of the Chancellor • Office of the Vice-Chancellor for Planning and Development Project Proposal: The UP Manila through the Office of the Vice Chancellor for Planning and Development shall implement the project in accordance with the proposal contained in the Memorandum of Agreement. Operation of the Project: The Department of Health and the University of the Philippines Manila shall jointly organize a coordinating body that shall establish a mechanism of joint updating, revising, monitoring and evaluation of implementation and outcome of the MOA, including joint screening, monitoring, and evaluation of the subsequent MOA. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The Memorandum of Agreement passed legal review and appeared to be in order and in accordance with similar agreements of the University on the same subject matter. The OVPLA interposes no legal objections to the MOA and is endorsing the same to the Board of Regents for its confirmation. Effectivity: Date signed: Effective upon signing by the respective representatives and shall remain in full force and effect for five (5) years 21 July 2011 Board Action: CONFIRMATION. 20 UP Gazette Vol. XLII, No. 4 UP Open University International Sister Agreement between the University of the Philippines Open University and the Open University of Kaohsiung, Taiwan, R.O.C. Project: Academic Cooperation Particulars: Both Parties agree to: a. Exchange the results of their pedagogy experiences (seminars, courses, etc.) b. Inform the other party about the congresses, debates, meetings and seminars organized by each university, and exchange those documents and publications resulting from their activities; c. Promote, according to each country’s regulations, lecturers’ participation in courses, conferences, seminars and congresses organized by the sister university, as stated in the yearly cooperative programs; d. Promote lecturers’ exchanges for a certain period of time, their main objectives being academic or research activities. The exchange shall be subject to the agreement of the departments involved; and e. Accept students from the sister institution provided they meet the requirements in force or established by the host university, and under suitably established conditions. As regards accident insurance, the students shall be under the rules in force or drawn up by the receiving university. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The Agreement passed legal review by the UPOU Legal Office. The OVPLA interposes no legal objection and is endorsing the same for confirmation of the Board pursuant to 1-C paragraph 13 (13.1) of the Handbook on Existing Delineation of Authority of the University. Duration: The agreement duration is four (4) years. Any extension shall be subject to the agreement of both parties. Should one of the parties wish to terminate the agreement, notice of this should be given in writing at least six months prior to termination. Date notarized: 28 June 2011 Board Action: CONFIRMATION. Endowment Agreement between the University of the Philippines Open University (UPOU) and the Honorable Antonio F. Trillanes IV (Donor) Purpose: Donation: Establishment of Fellowship Award That Will Support Research and Development Activities of the Academic Staff of the UPOU PhP1,000,000.00 Particulars: Both Parties agreed as follows: The Professorial Award a. The award shall carry the official title of “Antonio F. Trillanes IV Professorial Chair Award on ICT4D and Good Governance”; b. The award will be part of the UPOU 2020 Vision Program for UPOU’s 25th Anniversary Celebration in 2020; and c. The Fellowship Award shall be open for application upon approval by the Board of Regents in accordance with the University Policies and Procedure for Professorial Chair Awards. October - December 2011 UP Gazette 21 The Endowment Award a. The Donor shall donate PhP1,000,000.00 to the UPOU and shall authorize the UPOU to disburse from the said Endowment the funds necessary in awarding and administering the Professorial Award; b. It is agreed that each Professorial Award that the Endowment will fund shall be in the amount of PhP75,000.00; and c. For so long as the principal amount of the Endowment is intact, the Fellowship Award shall continue to be granted. Objective a. The Professorial Chair is envisioned to support the advocacy of the Donor that “an IT-literate citizenry is an empowered and aware citizenry”; b. The aim of the Professorial Award is to contribute to the efforts of the Donor in making ICT benefit those at the grassroots level; and c. The Professorial Award also aims to give due recognition to the academic staff of the UP Open University who are working in the field of ICT for development and good governance. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The Agreement has passed legal review by the UPOU Legal Office. The OVPLA finds the Agreement substantially in order and is endorsing the same for confirmation of the Board pursuant to 1-C paragraph 13 (13.1) of the Handbook on Existing Delineation of Authority of the University. Effectivity: Date notarized: The Agreement shall come into effect upon the completion of the signatures of all authorized representatives of the Parties and upon confirmation of the Board of Regents 6 July 2011 Board Action: CONFIRMATION. Memorandum of Understanding between the University of the Philippines Open University and the DXN International Private Ltd. Project: Cooperation in the UPOU’s Delivery of its Personal Entrepreneurial Development (PED) Continuing Education/Non-Formal Course to Selected Members of DXN Particulars: a. Both UPOU and DXN agreed to elaborate the specific areas of cooperation in subsequent formal agreements that would specify the detailed terms and conditions of such collaboration, and which agreements shall form integral parts of the MOU; b. All outputs, discoveries and/or inventions/innovations produced, by virtue of and pursuant to the MOU, shall be jointly owned by the Parties. The details of the terms and conditions concerning intellectual property rights shall be agreed upon by the Parties’ respective policy guidelines on the matter, which shall form an integral part of the MOU. The DXN shall respect the academic freedom of the UPOU in utilizing any intellectual output in accordance with the University’s academic policies, programs and thrusts; c. The cooperation between the UPOU and the DXN shall be based on the principles of mutual benefit and respect for each other’s independence. It is therefore agreed that each and every activity undertaken under the MOU shall have been approved by the appropriate officials at each Party and must fall within their respective academic and fiscal constraints; and d. The UPOU and the DXN may pursue other forms of cooperation, within fields that are mutually acceptable and subject to the requirements of each Party’s own programs, activities and other undertakings. 22 UP Gazette Vol. XLII, No. 4 Statement from the Office of the Vice President for Legal Affairs (OVPLA): The Agreement has passed legal review by the UP Open University Legal Counsel, and all rules, such as, but not limited to, RA No. 9184, University Rules and Delineation of Authority, the Government Accounting and Auditing Manual, and the General Appropriations Act have been complied with. The OVPLA is concurring with the opinion of the UPOU Legal Counsel and is endorsing the same to the Board of Regents for its confirmation. Effectivity: Date signed: Effective upon signing by the respective authorized signatories of both Parties and shall remain in force until terminated by either party 21 July 2011 Board Action: CONFIRMATION. UP Mindanao Memorandum of Agreement between the UP Mindanao and the Philippine Broadcasting Service (PBS) Project: DXRP to Help UP Mindanao Disseminate Vital Information on its Programs and Activities Particulars: The PBS, through DXRP Radyo ng Bayan shall: a. Air the UP Mindanao pre-recorded plugs four times (4x) a day for 45 days beginning on 27 June 2011. The plugs must be aired during such times that would effectively reach UP Mindanao’s targeted audience, specifically as follows: • The first two (2) airings shall be between 6:00 and 9:00 in the morning; and • The remaining two (2) airings shall be between 4:00 in the afternoon and 7:00 in the evening. b. Refrain from editing or making any side comments that would disrupt the airing of the plugs, alter the message, or render the plugs incomplete; c. If it would be necessary to edit the plugs, coordinate with the UP Mindanao and secure their written consent to the revised plugs before airing these; and d. Inform the UP Mindanao in advance if the plugs would not be aired on a certain day or time, giving the reason therefore and the alternate schedule. The UP Mindanao shall: a. Provide the pre-recorded plugs not exceeding 30 seconds per plug. The plugs must be submitted to the PBS not later than five (5) days from execution of the MOA; b. Ensure that the plugs have no unlawful, immoral, or unethical contents. The PBS has the right to refuse airing plugs that they believe violate the (Agreement’s) provisions or would expose it (PBS) to legal action, provided that notice of the refusal, citing the reasons therefore, is given to the UP Mindanao. In case of such a refusal, the UP Mindanao shall be given sufficient time to revise the plug taking into consideration the objections/reasons raised by the PBS; c. Be solely responsible for the topic, message, and contents of the plugs; and d. Give at least five (5) days notice to the PBS if it (UP Mindanao) would want to pull out or replace an existing plug. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOA has passed legal review by the UP Mindanao Legal Counsel. The OVPLA finds nothing objectionable in the MOA and, accordingly, is endorsing the MOA for confirmation of the Board pursuant to Part III-C of the Delineation of Authority. October - December 2011 Effectivity: UP Gazette 23 Effective upon signing of both Parties. It shall terminate after 45 days from the first day of actual airtime given to the UP Mindanao, subject to renewal upon mutual agreement of the parties Date notarized: 14 July 2011 Board Action: CONFIRMATION. II. General Construction and Other Services UP Open University Consultancy Contract between the University of the Philippines Open University and Mr. Ronaldo C. De Jesus (Consultant) Project: Development and Implementation of an Online Registration System Contract Price: PhP350,000.00 Mode of Procurement: Negotiated Procurement – Highly Technical Consultant Particulars: a. The online registration system is a web-based enrolment facility that has the following components: a.1 Student Page a.2 Faculty-in-Charge Page/Dean’s Office/ Program Chair a.3 OUR Page/Web Administration Page a.4 Cashier’s Page a.5 Dispatch Unit Page b. The Consultant is hired, and shall be responsible for the obligations to be completed in four (4) to six (6) months from the execution of the Contract. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The Contract has been reviewed by the UP Open University Chief Legal Officer. The OVPLA finds the Contract to be in order and is endorsing the same for the Board of Regents confirmation. Term of the Contract: Date notarized: Shall not be longer than six (6) months from the time of execution, renewable for another six (6) months, at the option of the UPOU 26 July 2011 Board Action: CONFIRMATION. 24 UP Gazette Vol. XLII, No. 4 III. Lease of Land UP Diliman Contract of Lease between the University of the Philippines (Lessor) and Mr. Bernard V. Sison of the MVS Heavy Equipment Rental and Builders (Lessee) Lease Area: Vacant Lot Measuring 200 sq.m. Located at the South Portion of the Meralco Diliman Substation, Area 2, UP Campus Rental Rate: PhP30,000 per month plus 12% VAT or the total amount of PhP33,600.00 per month Particulars: a. Lessee acknowledges that the leased premises are in good and usable condition for the purpose for which the same are occupied; b. Upon signing by the parties, the Lessee may construct a temporary shelter/ quarters for its workers using only light materials, in accordance with the plans and specifications approved by the Lessor, through the Office of the Campus Architect; and c. Lessor hereby warrants the peaceful and continuous possession and enjoyment of the leased premises by the Lessee. Lease Period: Date notarized: Two (2) months, from 26 July 2011 to 25 September 2011 11 August 2011 Board Action: CONFIRMATION. ADMINISTRATIVE MATTERS The President endorsed the following: Request of Dr. GRACIANO P. YUMUL for Extension of His Secondment to the Department of Science and Technology (DOST) for Another Year until 7 August 2012 The Office of the Chancellor would not pose any objection, if the rule [Faculty Manual, UP Diliman, December 2003, pp. 187-188] governing the secondment of UP faculty members were waived again by the University to allow Dr. Graciano P. Yumul to continue serving as Undersecretary for Research and Development for the Department of Science and Technology (DOST) for another year until 7 August 2012. The above decision was reached as a result of a meeting between UP President Alfredo E. Pascual, UP Diliman Chancellor Caesar Saloma and Dr. Yumul on 24 August 2011 (Wednesday, 4 pm) in the Office of the UP President. In said meeting, all parties mutually agreed that, by August 2012, Dr. Yumul would finally decide whether or not he would return to UP Diliman and resume his duties and responsibilities as a regular full-time faculty member of the National Institute of Geological Sciences (NIGS), College of Science (CS), UP Diliman. The agreement implies that the secondment rule will no longer be waived for Dr. Yumul after August 2012. Official records in the UP Diliman Human Resource Development Office reveal that Dr. Yumul has been on continuous secondment in the DOST since 8 August 2002, first, to serve as an Executive Director and, second, to serve as an Undersecretary (in 2006) during the administration of then DOST Secretary Estrella Alabastro. His services as Undersecretary were retained by DOST Secretary Mario Montejo when the latter assumed office in 2010. Existing University rules on secondment are clear [Faculty Manual, UP Diliman, December 2003, pp. 187-188]: “In very meritorious cases, the Board may, upon recommendation of the unit head concerned, the Dean, the Chancellor and the President, waive the rule on the number of years (of one or two years as the case may be) a faculty/staff October - December 2011 UP Gazette 25 member may be allowed to be on secondment. In no case, however, shall a faculty/staff member be allowed to be on secondment for more than six (6) years [1039th BOR Meeting, 14 March 1991].” On 6 September 2010, the College of Science (CS) notified then UP Diliman Chancellor Sergio S. Cao that it was not recommending the extension of Dr. Yumul’s secondment after 8 August 2010. The CS wanted Dr. Yumul to decide either to transfer to the DOST on a permanent basis or return to the NIGS. The CS College Executive Board deliberated on his case on several occasions. Chancellor Cao did not officially act on the matter until the end of his term on 2 March 2011. On 7 June 2011, Chancellor Saloma wrote to Dr. Yumul notifying him about the current status of his case. He also explained to him that the UPD Chancellor did not have any authority to waive the secondment rule, and asked him to decide either to transfer to the DOST on a permanent basis or to return to the NIGS. The present decision not to object does not mean that the Office of the Chancellor agrees with the argument made by Dr. Yumul, in his letter to President Pascual on 29 June 2011, that the counting of the six-year maximum period, which is allowed for secondment, would be reset back to zero when he became DOST Undersecretary in 2006. The decision has been made in the best interest of the UP and in serious consideration of the needs of Dr. Yumul and the DOST. Board Action: APPROVAL. Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. MICHIYO Y. REYES, Assistant Professor 7, Asian Center, UP Diliman, Effective 1 November 2011 until 31 May 2012 Prof. Michiyo Yoneno-Reyes is a Japanese national and a permanent resident of the Republic of the Philippines. (13{A} Immigrant Visa Holder). She has already passed the oral examination for her dissertation entitled, “Unsettling Salidummay. A Historico-Ethnography of a Cultural Category.” She will graduate this semester, AY 2011-2012. Ms. Reyes is a regular non-tenured faculty member of the Asian Center. She is a good and competent teacher who speaks and writes Japanese, speaks fairly good English and everyday Filipino, and is a conscientious and professional worker. She will teach “Culture and Society in Japan”, “Arts of Asia” and “Elementary Japanese” next semester. Board Action: APPROVAL. Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. LIEZL M. ATIENZA, Assistant Professor 2, Institute of Human Nutrition and Food, College of Human Ecology, UP Los Baños, Effective 1 November 2011 until 31 May 2012 Ms. Atienza was appointed Assistant Professor 1 on 27 February 2009, and promoted to Assistant Professor 2 on 15 June 2010. Her article entitled, “The Relationship of Lifestyle Factors and Metabolic Syndrome among Faculty Members of a Philippine University” has been reviewed and accepted for publication in the Philippine Journal of Nutrition (PJN). The article was supposed to have been inadvertently missed in the PJN’s 2009 issue which was released last 8 July 2011. Instead, the article will be in the 2010 issue, which will be released in September 2011. Ms. Atienza graduated from UPLB in 2001, cum laude, and placed Second in the board exam given in the same year. She pursued her MS degree in Applied Nutrition at t he University of the Philippines Los Baños in 2008. Her thesis was funded by the Commission on Higher Education (CHED) and the Nutrition-Dietitian Association of the Philippines (NDAP). For the past three (3) years, she has been primarily teaching food courses at IHNF. She has demonstrated mastery of the courses she handles as reflected in the qualitative and quantitative results of her student evaluation. She has exhibited dedication, commitment and passion for teaching and has shown potential in scientific writing, as seen from articles/papers, which have been accepted and exhibited in different events. She has also been involved in research and extension activities, which are funded locally. She has been a member of several professional organizations and has served as a resource person within and outside the college. Currently, she has been serving as Division Head of the Nutritional Sciences Division in the Institute. Board Action: APPROVAL. 26 UP Gazette Vol. XLII, No. 4 Request for Waiver of Faculty Tenure Rule in Favor of Asst. Prof. FILAME JOY U. CATINAN, Assistant Professor 2, College of Arts and Sciences, UP Visayas, effective 1 November 2011 until 31 May 2012 Dr. Gerald Quinitio, Executive Editor, Philippine Journal of Natural Sciences, certified on 19 September 2011 that Asst. Prof. Catinan’s research article entitled, “Estimating Quantile Risk Measures Using Extreme Value Theory” , has been reviewed and accepted for publication in the Philippine Journal of Natural Sciences, Volume 15, No. 1 (June 2010 issue). The journal will come out of the press anytime in November 2011. The Philippine Journal of Natural Sciences is a peer-reviewed journal, which publishes researches in the fields of Biology, Physics, Chemistry, Mathematics, and in Fisheries Science including Aquaculture. The request is a stop-gap measure to facilitate the renewal of her appointment while waiting for her publication to come out of the press and her papers for tenure are still being processed. Board Action: APPROVAL. Request for Extension of Secondment without Pay in Favor of Dr. MARY ANN LANSANG, College of Medicine, UP Manila, from 14 October 2011 to 31 December 2011 (two-and-a-half-(2 ½)-month extension) to Enable Her to Complete Her Assignment as Director of the Global Fund in Switzerland Dr. Lansang’s host institution, the World Health Organization, requested for a two-and-a-half-(2 ½)-month extension of her secondment to enable her to assist in the transition. The Global Fund is at a critical point of re-examination and restructuring. It would be extremely valuable for Prof. Lansang to continue with her responsibilities as Director of the Knowledge Management Unit, and as ad interim Director of the Monitoring & Evaluation Unit, as the Global Fund transitions to a new business model and a restructuring process. Prof. Lansang’s performance over the past three years has been exemplary and her continued services at this transitional period would be much appreciated. Board Action: APPROVAL. Appointment of Faculty Note: These proposed appointments have gone through the standard University peer review process from the Department to the College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendations. Transfer to Permanent Status UP Diliman Asst. Prof. HENELITO A. SEVILLA, JR. as Assistant Professor 3 (Salary Grade 19-3), Asian Center, effective upon approval Prof. GISELA P. CONCEPCION as Professor 8 (Salary Grade 28-7), College of Science, effective upon approval Assoc. Prof. WILSON O. GARCIA as Associate Professor 6 (Salary Grace 25-3), College of Science, effective upon approval UP Los Baños Asst. Prof. RIZZA G. MERCADO as Assistant Professor 1 (Salary Grade 18-1), Institute of Computer Science, College of Arts and Sciences, effective upon approval Asst. Prof. VICTORINO A. BATO as Assistant Professor 1 (Salary Grade 18-1), College of Agriculture, effective upon approval October - December 2011 UP Gazette 27 UP Manila Asst. Prof. ELIZABETH PAZ PACHECO as Assistant Professor 3 (Salary Grade 23-4), College of Medicine, effective upon approval UP Visayas Asst. Prof. CHERYL JOY J. FERNANDEZ as Assistant Professor 1 (Salary Grade 18-1), College of Management, effective upon approval Asst. Prof. ANNIE LYN T. OLIVEROS as Assistant Professor 1 (Salary Grade 18-1), UP Visayas Tacloban College, effective upon approval Asst. Prof. DARIUS N. SALAUM as Assistant Professor 3 (Salary Grade 19-3), College of Arts and Sciences, effective upon approval UP Cebu Asst. Prof. ROBERTO C. BASADRE as Assistant Professor 7 (Salary Grade 21-5), Social Sciences Cluster, effective upon approval Automatic Promotion UP Baguio Professor WILFREDO V. ALANGUI as Professor 3 (Salary Grade 26-6), College of Science, 28 September 2010 Extension of Appointment Beyond Compulsory Retirement Age of 65 UP Diliman Asst. Prof. MANUEL R. ALETA, Assistant Professor 7 (Salary Grade 21-8), College of Architecture, effective 4 September 2011 until 31 May 2012 Prof. EDGARDO E. DAGDAG, Professor 8 (Salary Grade 28-8), Asian Center, effective 2 August 2011 until 31 May 2012 Assoc. Prof. EDNA MAY O. LANDICHO, Associate Professor 7 (Salary Grade 25-8), College of Arts and Letters, effective 10 August 2011 until 31 October 2011 Assoc. Prof. CONCHITA J. VILLAR, as Associate Professor 2 (Salary Grade 22-8), College of Arts and Letters, effective 28 August 2011 until 31 October 2011 Prof. SALVADOR T. CARLOTA, Professor 12 (Salary Grade 29-8), College of Law, effective 1 November 2011 until 31 October 2012 UP Manila Prof. PACITA C. GAVINO, Professor 7 (Salary Grade 28-6), College of Arts and Sciences, effective 27 August 2011 until 31 October 2011 UP Baguio Assoc. Prof. HERMOGENES D. ABEDANIA, Associate Professor 4 (Salary Grade 24-8), College of Science, effective 30 September 2011 until 31 October 2011 28 UP Gazette Vol. XLII, No. 4 Original Appointment Beyond Compulsory Retirement Age of 65 UP Los Baños Prof. ASUNCION K. RAYMUNDO as Adjunct Professor, College of Arts and Sciences, without compensation, effective 16 August 2011 until 31 May 2012 Renewal of Appointment Beyond Compulsory Retirement Age of 65 UP Diliman Prof. LEONCIO A. AMADORE as Professorial Lecturer 3, College of Science, effective 1 June 2011 until 31 May 2012 Prof. RAQUEL V. FRANCISCO as Professorial Lecturer 3, College of Science, effective 1 June 2011 until 31 May 2012 Prof. AMIEL Y. LEONARDIA as Professorial Lecturer 5, College of Arts and Letters, effective 1 June 2011 until 31 May 2012 Prof. GRACE P. PERDIGON as Professorial Lecturer 1, College of Home Economics, effective 1 June 2011 until 31 May 2012 Mr. VICTOR B. BERNARDINO as Senior Lecturer 3, Asian Institute of Tourism, effective 1 November 2011 until 31 October 2012 Prof. AVELINO DL. ZAPANTA as Professorial Lecturer 2, Asian Institute of Tourism, effective 1 November 2011 until 31 October 2012 UP Los Baños Prof. RAFAEL GUERRERO III as Professorial Lecturer 5, School of Environment Science and Management (SESAM), effective 1 June 2010 until 31 May 2011 UP Manila Dr. SERAFIN C. HILVANO as Clinical Professor of Surgery, College of Medicine and Attending Surgeon, Philippine General Hospital, without compensation, effective 1 June 2011 until 31 May 2012 Prof. LUIS Q. TRINIDAD as Professorial Lecturer 1, College of Arts and Sciences, effective 1 June 2011 until 31 May 2012 Reappointment Beyond Compulsory Retirement Age of 65 UP Los Baños Prof. ROGELIO N. CONCEPCION as Professorial Lecturer 5, School of Environmental Science and Management (SESAM), effective 27 June 2011 until 31 May 2012 UP Visayas SONIA P. FORMACION as Professorial Lecturer 4, College of Arts and Sciences, effective 8 November 2011 until 23 March 2012 Atty. PERLA G. GUANZON as Lecturer 2, College of Management, effective 1 November 2011 until 31 March 2012 October - December 2011 29 UP Gazette Appointment of UP Scientists Effective 2011-2013 The UP Scientific Productivity System Committee is recommending the following as UP Scientists effective 20112013: For Original Appointment Name UP Scientist Rank CU 1. Dans, Leonila Scientist III UPM 2. Lapeña, Jose Florencio Jr. Scientist II UPM 3. Lit, Ireneo Jr., L Scientist II UPLB 4. Arcala Hall, Rosalie Scientist I UPV 5. Babaran, Ricardo P. Scientist I UPV 6. Baguinon, Nestor T. Scientist I UPLB 7. Baticados, Waren Navarra Scientist I UPLB 8. Baylon, Juliana C. Scientist I UPV 9. Campos, Wilfredo L. Scientist I UPV 10. Chiong, Charlotte Scientist I UPM 11. Cuevas, Virginia C. Scientist I UPLB 12. Dans, Antonio Scientist I UPM 13. De Ungria, Maria Corazon A. Scientist I UPD 14. Digal, Larry N. Scientist I UPMIN 15. Felix, Rene P. Scientist I UPD 16. Florece, Leonardo M. Scientist I UPLB 17. Gabriel, Alonzo A. Scientist I UPD 18. Hallare, Arnold Scientist I UPM 19. Magdalita, Pablito M Scientist I UPLB 20. Mendioro, Merlyn S. Scientist I UPLB 21. Ortega-Espaldon, Maria Victoria Scientist I UPLB 22. Paras, Agnes T. Scientist I UPD 23. Subade, Rodelio F. Scientist I UPV Name UP Scientist Rank CU 1. Pulhin, Juan M Scientist III UPLB 2. Cumagun, Christian Joseph R. Scientist II UPLB For Retention 3. Acda, Menandro N. Scientist I UPLB 4. Fernando, Edwino S. Scientist I UPLB 5. Herrera, Annabelle Scientist I UPD 6. Lagmay, Alfredo Mahar Francisco Scientist I UPD 7. Salvador, Arnel Scientist I UPD It is recommended that the above Scientists be granted the rates of the UP Scientific Productivity Award approved by the BOR in 2008. Board Action: APPROVAL. 30 UP Gazette Vol. XLII, No. 4 OTHER MATTERS Construction Agreement between the U.P. and the C.E. Padilla Construction, Inc. Project: Proposed UP Cebu Professional Schools located at the South Road Properties (SRP), Cebu City Particulars: Total Area of the Building: 2,116.31 sqm. Building Details: Two (2) floors composed of the right wing, left wing, 126-seater auditorium, and bridges to connect the building. Site Development Area: 5,801.96 sqm Project Schedule: The work to be performed shall commence on the 7th day from receipt of Notice to Proceed and shall be completed within 150 calendar days. The contract shall pay the University 1/10 of one percent of the cost of the unperformed portion of the works for each day of delay. Project Cost: PhP62,586,819.25 Bid Security: PhP 1,260,000 Performance Bond: Ten percent (10%) of the Approved Budget Ceiling (ABC) (PhP6,298,869.20) in the form of cash, manager’s check, cashier’s check or irrevocable letter of credit Terms of Payment: Progress payment with 10% retention Guaranteed Bond: 20% of the ABC to be paid by the Contractor after completion of the project Board Action: APPROVAL, subject to Post Qualification Evaluation. On Contracting a Legal Counsel for the Board of Regents Regent Albarracin recalled that the Board, in one of its meetings, had agreed to have a Legal Counsel who would advise them on treaties or big legal matters. He remembered the President saying that he had found someone who could be the Board’s legal counsel. President Pascual said that he had thought of Atty. Jun Salvador, but apparently, he learned that it was not easy to contract a law firm. He said that contracting a law firm needed to go through the bidding process. President Pascual said that he was still finding ways and means on what should be done to be able to contract a law firm. President Pascual added that he was coordinating with the Dean of the College of Law for the possibility of Law Center lawyers serving as consultants to the UP administration. Announcements 1. Regent Siguion-Reyna suggested that flowers be sent to National Artist Salvador Bernal, who had just died of cardiac arrest. His body lies in state at the Immaculate Church in Cubao, Quezon City. 2. Chair Licuanan informed the Board that the Board’s next meeting would be on 24 November 2011, Thursday, at 8:30 a.m. The Board meeting was moved to an earlier time because the Chair would be leaving for Tokyo on the same day. October - December 2011 UP Gazette 31 1275THMEETING, 24 NOVEMBER 2011 MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD Appeal to the Honorable Board of Regents on the Decision of the Office of the President in the case of DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD 2004-009) The Board at its 1274th meeting held on 27 October 2011 deferred the discussion of the case for the next meeting of the Board. The matrix on the case was delivered to the members of the Board on 8 November 2011. Board Action: DEFERMENT. NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Office of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty On 8 November 2011, the Office of the Secretary of the University received the Comments of the Private Complainants on the Appeal of Dr. Enrique Avila, et.al. The documents were delivered to the members of the Board on 14 November 2011. The matrix on the appeal was earlier delivered to the Board on 2, 3, and 8 November 2011. Pictures of the football field, which were among the documents requested by the Board at its Iast meeting, were attached as an addendum to the file folder earlier submitted to the Honorable Board. Board Action: DEFERMENT. MOTION TO INHIBIT by Respondent-Appellants Dean ENRIQUE M. AVILA, Prof. ERNESTO P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from, Upon BOR’s Order, Sitting as Presiding Officer in Deliberations, Discussions and/or Voting Before the Board of Regents in Relation to the Case The Board at its 1274th meeting held on 27 October 2011 instructed the Vice President for Legal Affairs Atty. Hector Danny D. Uy to assist the Secretary of the University in preparing the Board Resolution on the Motion to Inhibit as suggested by Regent Puno. (The Draft Resolution is on file at the OSU Records.) Board Action: DEFERMENT. NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF ALSIDRY on the Decision of the Office of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty The Secretary of the University and of the Board of Regents, Dr. Lilian A. De Las Llagas served a Notice to File Comments to the Private Complainants on 14 November 2011. They were given fifteen (15) days upon receipt of notice to file their Comments. 32 UP Gazette Vol. XLII, No. 4 Recommendation of the Vice President for Legal Affairs: The Office of the Vice President for Legal Affairs was requested to provide a recommendation on the resolution of ADT Case No. UP Cebu 2011-001. At present, it is awaiting the private complainants’ Comments to the Appeal of respondent Sharif. As the cases of Avila, Pineda, and Sharif are interconnected, OVPLA deemed it prudent to submit the recommendation after receipt and study of the private complainants’ Comments to the Appeal of respondent Sharif. (The matrix of the appeal prepared by the Office of the Vice President for Legal Affairs is on file at the OSU Records.) Board Action: DEFERMENT. Regents’ Committee Report on the Case of MR. FLORENDO SAMBRANO, UP Los Baños At the 1274th meeting of the Board held on 27 October 2011, Regent Puno moved to reset the deliberation of the case to allow the members of the Board to extensively read the report of the Regents’ Committee being prepared by Vice President Atty. Uy. Board Action: DEFERMENT. REPORTS FOR INFORMATION OF THE BOARD A. Report of the President 1. Initiatives and Activities of the President Hereunder is the report of President Pascual: “U.P. PRESIDENT’S REPORT TO THE BOARD OF REGENTS 27 October – 23 November 2011 A. DONATIONS, ENDOWMENTS AND GRANTS RECEIVED • The PNOC Exploration Corporation (PNOC EC), a government-owned corporation, agreed to grant UP a PhP500 million endowment fund for student scholarships, professorial chairs and research grants in the fields of geology, mining and energy engineering, and others. This will address the shortage in the supply of competent technical and managerial manpower being experienced by the corporation and the need for supportive research studies in relation to the exploration and development of gas, oil and coal resources. PNOC EC Chair and CEO Gemiliano C. Lopez, Jr. and I signed the MOA on 11 November. The initial release of PhP125 million from PNOC EC was received on the 18th. The remaining balance will be disbursed to UP in three annual tranches of PhP125 million each over the next three years. The fund will be co-managed by a committee comprising three representatives from PNOC EC and two from UP. This is our biggest corporate donation so far. Recent major corporate donors were: Toyota (P101 million for two (2) buildings, plus PhP3.6 million for 3-year maintenance); Smart-PLDT (PhP25 million for 15 professorial chairs); Philex Mining (PhP50 million for professorial chairs and scholarships), and the PHINMA/Union Galvasteel (PhP40 million for two (2) dormitories). • On 11 November, MacroAsia Corporation donated PhP3 million through the UP Chemistry Alumni Foundation, Inc. (UPCAF) for the “adoption” of three (3) teaching laboratory rooms at the new UP Institute of Chemistry’s Teaching Building. The lab rooms will be named in honor of MacroAsia’s chairperson, Mr. Washington Sycip. The same company had earlier “adopted” the lobby of the same building, which was then named in honor of Dr. Lucio Tan. October - December 2011 UP Gazette 33 • On 14 November, we signed the MOA with Metro Pacific Tollways Corporation (MPTC) for a scholarship program in the College of Engineering. MPTC will provide through UPERDFI an annual budget of PhP150,000 per scholar, for a variable number of scholars. • On 22 November, we signed the Deed of Donation with Maynilad Water Services, Inc. for a Faculty Retention and Development Fund for the College of Engineering. The funding commitment is for PhP6 million, to be disbursed through UPERDFI at PhP2 million per year starting November 2011. • On 23 November, we signed a MOA with Ms. Christine Co (donor) for the establishment of the Joseph Co Liong Han Scholarship Grant in UP Diliman. The endowment of PhP780,000 is being put up in UP Foundation, Inc. for award to a student/s in a Bachelor of Science program starting AY 2013-2014. • I failed to report in the last meeting that on 24 October, the UP School of Economics Class of 1986 turned over to the School (through its Foundation) an initial donation of PhP5 million towards a PhP50 million endowment fund for faculty enhancement. The class was represented by Rachel Kapunan-Abis. Their target completion is 2015, the year the School celebrates its 50th anniversary. This is also the year when a good number of senior faculty will be retiring, a critical situation for the School. • Also still unreported, was the MOA signed on 30 September with the Upsilon Sigma Phi – Sigma Delta Phi 1969 Foundation, Inc. establishing a scholarship program that will provide three (3) scholarship slots to qualified college students starting first semester AY 2011-2012 for P78,000 per scholar per year. B. DEVELOPMENT PROJECTS • UP Ayala Technohub: Further development of the area leased to Ayala Land, Inc. (ALI) is being hampered by Quezon City’s claim on UP for about P36 million in unpaid real estate taxes by a former lessee of the AIT building which is located in the area. Following discussions pursued by a UP team consisting of System Vice-Presidents, the Quezon City government finally agreed to drop the claim on UP and instead run after the delinquent lessee. This decision was documented in the minutes of the meeting of Quezon City’s Task Force UP and Surrounding Communities (TFUPSC) held on 20 October 2011 and recently transmitted to my office. The UP team participated in this meeting. • East Campus Development: The rezoning of the area leased to ALI has been filed with the office of the Quezon City Mayor. Such is also reflected in the proposed revision of UP Diliman’s Land Use Plan. • UP Cebu’s SRP campus: The contract for the construction of the academic building on the SRP property of UP has been signed. • UP Professional Schools Campus at Bonifacio Global City: The bidding process for the design and build contract is ongoing for the UP Law wing of the proposed building which is funded by a budget appropriation of PhP100 million and an allocation from UP System of PhP33 million. The groundbreaking originally scheduled to be held on 23 November was postponed to give way to a possible donation for the balance of the funding requirement from a group of businessmen led by Mr. Ramon Ang, which is being arranged by Regent Senator Edgardo Angara. • Krus na Ligas: I received a letter recently from Quezon City Mayor Herbert Bautista calling attention to issues pertaining to Krus na Ligas. For instance, the Quezon City government is neither able to impose the building permit requirement on the residents nor provide them with police security protection, since Krus na Ligas is technically located within the UP Diliman Campus. In addition, the City government cannot collect real estate taxes since the residents do not own the land. On the other hand, UP is not benefiting from its ownership of the area. The Mayor and his advisers are broaching the idea of allowing the settlers in Krus na Ligas the opportunity to buy the lots they are occupying (total of 25 hectares). This will require an amendment of the UP Charter. The Mayor is suggesting the proposed amendment be discussed with Speaker Feliciano Belmonte in whose district UP Diliman falls. I created a UP team to study and pursue the City’s proposal. C. CURRENT ISSUES AND CONCERNS • Legal assistance for the Parents of Given Grace Cebanico: Mr. and Mrs. Daniel V. Cebanico, Jr., accompanied by Prof. Vladimir Mariano, Director of the UPLB Institute of Computer Science, came to the office on 14 November to seek legal assistance and justice for the murder of their daughter. I asked the following to join me in this meeting: VPLA Danny Uy, OVPLA Atty. Rosalio Aragon Jr., College of Law Dean Danilo Concepcion and Atty. Rowena Guanzon of the Institute for the Administration of Justice. Dean Concepcion assigned Atty. Guanzon to the case. • Complaint by Rep. Amado Bagatsing re his PDAF allocation to PGH: The committee created by the UP Manila Chancellor (then Dr. Ramon Arcadio) has yet to complete its report. The NBI has been asked by Rep. Bagatsing to also conduct a separate investigation, which is still ongoing. 34 UP Gazette Vol. XLII, No. 4 • Retirement of the Dean of Asian Center: May I report to the Board (being the appointing authority) that Dean Mario Miclat decided to retire as faculty member of the Asian Center effective 15 November due to health reasons. This effectively cut short his term as Dean. Following a long-standing practice, the Chancellor of the CU concerned, in this case, Chancellor Saloma, at his level, acted on the retirement. I appointed Dr. Carolyn Sobritchea as Acting Dean on the recommendation of the Chancellor. A search process for the regular replacement of the Dean would be undertaken. • Tuition of foreign students: It was discovered that foreign students in UP Diliman were being under-assessed due to oversight: paying Bracket B tuition rates instead of Bracket A. This in effect gave them a tuition fee discount, contrary to the intention of STFAP. The Chancellor started to rectify the situation this school year. One student appealed that the collection of under-assessed fee not be made retroactive. The appeal was granted. I would like to request the Board to confirm this non-retroactive collection of under-assessment. D. RECENT VISITORS (including those not reported in the last meeting) • On 23 November, Dr. Ishikawa and a group of researchers from the Research Institute for Humanity and Nature (RIHN), Japan, paid me a courtesy call. Dr. Ishikawa is the project leader of a five (5)-year collaborative project entitled “Coastal Area Capability Enhancement in Southeast Asia” among the RIHN, UP Visayas, and other partners in Japan, Thailand and the Philippines. • On 21 November, a seven (7)-member delegation from the Counselors’ Office of the China State Council headed by its Director, Mr. Chen Jinyu, came to visit UP to exchange views on the challenges faced by public universities (e.g., faculty retention, student commitment to their studies, brain drain, financing sources, etc.). Joining me in receiving them were Chancellor Saloma, VPLA Atty. Danny Uy and Asian Center Acting Dean Dr. Carolyn Sobrichea. • On 18 October, I met with the Asian representative of Rhine Waal University of Applied Science (Germany), which holds classes in English. The German University is interested in a tie-up with UP for joint research, joint PhD program and student and faculty exchange. • On 7 October I received a delegation from Fundacion Fernando Rielo, a Spanish private cultural foundation with whom UP, through its Department of European Languages of the CAL-UP Diliman, has a long-running joint program in education and research. There also exists a Fernando Rielo Professorial Chair in Teaching and Spanish Literature and Thought at the College of Arts and Letters in UP Diliman. • On 3 October, I received a group from China University of Political Science and Law. It is interested in student exchanges with transfer of credits. E. TRAVELS • Seoul, Korea, 31 October - 3 November 2011 I participated in the World Bank (WB) seminar on higher education for productivity and growth in East Asia (31 October - 1 November). The objective of this seminar is to disseminate the findings of the World Bank’s Flagship Study, Putting Higher Education to Work: Skills and Research for Growth in East Asia. The seminar presented the analytical and policy findings of the volume, highlighted important higher education examples from around the region, and gave participants an opportunity to discuss how East Asian higher education systems are performing and policy options to ensure higher education’s continuing contribution to productivity and economic growth. The seminar was followed by a visit to Korea University, a top-ranking private higher education institution. According WB speakers, higher education graduates from low- and middle-income countries (including the Philippines) often do not have the skills required by the labor market, and universities and other institutions frequently do not provide the research to support technological development in firms. By not satisfying the needs of end users, higher education is not fulfilling its role. This is happening because higher education in the subject countries is being managed not as a “system” but as separate disconnected institutions. At least five (interrelated) disconnects are evident in these countries’ higher education systems: (1) with employers (skill users), (2) with companies (research users), (3) with research institutions (research providers), (4) among themselves and with training providers (horizontal disconnects across skill providers), and (5) with earlier education (schools) (vertical disconnects across skill providers). The causes of disconnect are: (1) poor Information (labor market returns, employment trends, university-industry linkages; (2) low capacity (limited human and financial resources), and (3) weak incentives (adapting curricula, October - December 2011 UP Gazette 35 interacting with firms, conducting research). Connection can be improved through policies: effective financing, better management of public institutions and good stewardship. WB speakers also introduced the System Assessment and Benchmarking for Education Results (SABER), an initiative that helps countries to systematically examine and strengthen the performance of their education systems to achieve learning for all. Performance assessment is done in a number of policy domains: assessment, early child development, engaging the private sector, equity and inclusion, finance, education technology/ ICT, fragile states/conflict, information systems/eMIS, political economy, school autonomy and accountability, school feeding, school health & nutrition, system-wide quality assurance, teachers, tertiary education, tracking/ extending learning opportunities, and workforce development. Preliminary results indicate that high-performing countries achieve high levels in most policy domains; other countries excel in some indicators in a few policy domains; while all developing countries (including the Philippines) need to improve in a number of domains. I also attended the Global Human Resource Forum 2011. The objectives of the Forum were to (a) identify and discuss the core elements of human resources development for future generations from a global perspective; (b) seek solutions to problems mankind is facing through global collaboration in human resources development; and (c) share best practices and experiences of HRD policy, and development of creative human resources in the public and private sectors. Forum participants include university officials, academics, policy makers, and business and media executives. Among the speeches and presentations I listened to were: o Leadership change in global economy and East Asian Politics and Economy (Yukio Hatoyama, 93rd Prime Minister of Japan) o Restoring prosperity: a large challenge to the world (Paul Volcker, former Chairman of U.S. President’s Economic Recovery Advisory Board) o How top global MBA schools prepare for the future challenges in businesses, industries and economies o Learning into the future: advances in technology-based education o Engineering education in the age of global society o World-class science and technology education for future talents o Sharing opportunities for the future: donation for education o Art and design in the era of creative economy o Linking education with the labor market for increased employment o Career guidance and development in the era of globalization • Tagbilaran City, Bohol, 13-14 November 2011, 3rd National Conference on Harmful Algal Blooms organized by the UP Marine Science Institute: I spoke at the dinner hosted by Bohol Governor Edgar Chatto (a UP alumnus) on 13 November and at the opening ceremony of the conference on 14 November along with DOST Secretary Mario Montejo and the Governor. I also joined Secretary Montejo in visiting an organic farm supported by DOST. F. SPEECHES AND EVENTS -- including those not reported in the last meeting • 28 October – spoke at the Scientific Productivity System awarding ceremony held at the Ang Bahay ng Alumni. • 11 November – delivered the inspirational message at the UP Law Centennial Homecoming held at the PICC. • 12 November – spoke at the 2011 UP Alumni Engineers Homecoming held at the Ang Bahay ng Alumni. • 16 November – served as the Chair of the Board of Judges in the selection of the ING-FINEX’s CFO of the Year Award and attended the awarding at The Peninsula Manila. • 18 November – gave a message at the inauguration of the Newborn Screening Center (under the UPM National Institutes of Health), at the UP-Ayala Technohub. 36 UP Gazette Vol. XLII, No. 4 2. President’s Report for the Information of the Board MANIFESTATION submitted by President Alfredo E. Pascual to the Honorable Members of the Board on the Avila Case (ADT Case No. UP Cebu 2011-001) (The document is on file at the OSU Records.) Board Action: NOTATION. Request of UP Manila for Change in the Date of the University of the Philippines Manila Council Meeting from 1 December 2011 to 8 December 2011 Chancellor Manuel B. Agulto will attend the Strategic Planning Workshop of the UP System on 30 November 2011 to 2 December 2011. The President approved the request. Board Action: NOTATION. Request of UP Manila for Change of Date of the Mid-Semester, Second Semester from 4 January 2012 to 26 January 2012 A typographical error was noted in the approved Academic Calendar and the Office of the Registrar would like to correct it. The President approved the request. Board Action: NOTATION. Deed of Donation/Agreement Deed of Donation between the U.P. Engineering Research & Development Foundation, Inc, (Donee) and the Maynilad Water Services, Inc. (Donor) Purpose: Establishment of the Maynilad Faculty Retention and Development Fund at the College of Engineering, UP Diliman Particulars: 1. Donor hereby binds and obligates itself to give, transfer, and convey unto Donee, by way of donation, the amount of Two Million (PhP2,000,000.00) Pesos every year for three consecutive years, beginning 1 November 2011 until 1 November 2013. 2. Donee acknowledges and agrees that the donation is subject to the condition that the donated sum shall be utilized solely and exclusively for the establishment of the Fund. 3. Donee hereby accepts the donation made by the Donor, and expresses its appreciation and gratitude for the kind generosity of the Donor. 4. Donee warrants that it shall be liable for any and all taxes, which if any, may be imposed relative to the Deed of Donation. For the purpose, Donee shall provide Donor either a proof of payment of donor’s tax, or a certificate exempting the Donated Sum from donor’s tax, as the case may be. October - December 2011 Date notarized: UP Gazette 37 11 April 2011 Board Action: NOTATION with appreciation. Memorandum of Agreement between the U.P. Engineering Research & Development Foundation, Inc, (Donee) and Dr. Magdaleno B. Albarracin, Jr. (Donor) Purpose: Establishment of Five (5) Professorial Chair in Engineering in honor of its Past Filipino Deans of whom Professorial Chairs has not yet been named as follows: 1. 2. 3. 4. 5. Juan L. Tiongson (1949-1953) Oscar P. Baguio (1960-1970) Ruben A. Garcia (1985-1991) Francisco L. Viray (1991-1993) Reynaldo B. Vea (1993-1997) Support Fund: PhP3,000,000.00 Particulars: 1. The Donee accepts and acknowledges receipt of the donation made in its favor by the Donor and expresses its appreciation and gratitude of the kind generosity of the Donor; 2. The Donee warrants that the donated sum shall be utilized solely and exclusively for the purpose intended by the Donor; and 3. The Donee acknowledges that it shall be liable for all taxes that may be imposed relative to the Memorandum of Agreement. Date notarized: 13 October 2011 Board Action: NOTATION with appreciation. Contracts/Agreements (Delegated Authority to President subject to information of the Board [cost not exceeding PhP30 Million Pesos]) Note: These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned. UP Diliman Construction Agreement between the University of the Philippines and the Dadoy Freight Service Construction and Supply (Contractor) Project: Proposed Renovation of Palma Hall Room 104-106 (CSSP, UP Diliman) Amount of Contract: PhP444,394.27 Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations Statement from the UP Diliman Legal Office: UP Diliman Legal Office. The Construction Agreement was reviewed and endorsed by the 38 UP Gazette Vol. XLII, No. 4 Statement of Compliance of the UP Diliman Chancellor: In the Procurement of Civil Works for the Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority have been complied with. Period of the Contract: Date notarized: Forty Five (45) calendar days as specified in the Notice to Proceed to be issued by the University 7 October 2011 Board Action: NOTATION. Architectural and Engineering Design Services Agreement between the University of the Philippines Diliman (University) and TCGI, Inc. (Design Consultant) Project: Architectural and Engineering Design Services for the Proposed School of Statistics Building, UP Diliman Amount of Contract: PhP5,507,488.00 Mode of Procurement: Public bidding in accordance with RA 9184 and its Implementing Rules and Regulations Statement from the UP Diliman Legal Office: Legal Office. The Agreement was reviewed and endorsed by the UP Diliman Statement of Compliance of the UP Diliman Chancellor: In the Procurement of the Consulting Services for this Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been complied with. Period of Contract: Date notarized: One Hundred Eight (108) Calendar Days from the date specified in the Notice to Proceed 13 October 2011 Board Action: NOTATION. Open University Memorandum of Agreement between the University of the Philippines Open University (UPOU) and the Central Book Supply, Inc (CBSI) Project: Printing of UPOU Course Books and Modules through the Print-on Demand (POD) Method in accordance with the instructions of UPOU and with Terms and Conditions Provided Therein Contract Price: PhP157,080.00 Mode of Procurement: Direct Contracting (CBSI is the only printing press that can do the Print-On-Demand Method) Particulars: a. UPOU shall give clear instructions to CBSI regarding the details of the printing of its books and modules. Any changes or modifications on the instructions shall be communicated to CBSI within two (2) days from receipt of CBSI of the original instructions, otherwise CBSI may not be held liable should it print the books and modules in accordance with the terms of the original instructions. Any additional costs or charges arising from the changes and modifications on the instructions shall be for the account of UPOU. Any request for printing may be cancelled October - December 2011 UP Gazette 39 by UPOU within the same period of two (2) days from the receipt by CBSI of the request for printing, provided that the actual printing of the books or modules has not been commenced. b. Warranties of CBSI: b.1 CBSI warrants that only the exact number of course books and modules will be printed as needed and as instructed by UPOU; and b.2 CBSI also guarantees that it shall not over-print any of the course books and modules of UPOU. c. The copyright to the course books and modules of UPOU printed by CBSI shall belong to UPOU and its writers, as the case may be. The UPOU hereby assumes sole responsibility, for any civil, criminal or administrative action that may arise in relation to the contents of the said course books and modules. No copyright is transferred to CBSI by virtue of the Agreement. Accordingly, CBSI is not authorized to print, publish, reproduce or sell any of the books and modules of UPOU without the latter’s prior written consent. Statement from the Chancellor: The Contract has been reviewed by the UPOU Legal Counsel and all rules, such as but not limited to Republic Act No. 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with. Effectivity: Date notarized: Effective immediately upon signing of the parties and shall continue to be in effect until 31 December 2011 20 October 2011 Board Action: NOTATION. Contract of Lease UP Diliman Contract of Lease (Supplemental) between the University of the Philippines (Lessor) and the MVS Heavy Equipment Rental and Builders (Lessee) Lease Area: Vacant Lot Measuring 200 sq.m. located at the South Portion of the Meralco Diliman Substation, Area 2, UP Campus Particulars: a. The Lessee requested for the extension of the Principal Contract to complete its remaining scope of works which was hampered by heavy rains and impeded its progress of work; b. The Lessor and the Lessee agree to extend the Principal Contract from 26 September 2011 to 25 October 2011; c. All terms and conditions of the Principal Contract, insofar as the same are not inconsistent with the Contract, shall remain and continue to be in full force and effect, and the Contract, shall remain and continue to be in full force and effect, and the Contract is made an integral part of the Principal Contract. Date notarized: 22 October 2011 Board Action: NOTATION. 40 UP Gazette Vol. XLII, No. 4 UP Open University Contract of Lease between the University of the Philippines Open University (UPOU) and the UP Baguio Lease Area: Lease of office space located at CSS-CSC Complex, UP Baguio with approximately 64 sq.m. (UPOU Learning Center and classroom for its study sessions) Amount of Contract: PhP10,000.00 monthly rental and PhP3,000.00 monthly flat fee for cost of utilities, security and janitorial, exclusive of VAT Statement of Compliance of the UPOU Chancellor and its Chief Legal Officer: The Contract has been reviewed by the UPOU Legal Counsel and all rules, such as but not limited to Republic Act No. 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with. Effectivity: Effective for a period of one (1) year, commencing 01 August 2011 to 31 July 2012 Date notarized: 28 September 2011 Board Action: NOTATION. Contract of Lease between the University of the Philippines Open University (UPOU) and the UP Cebu Lease Area: Lease of office space located at Room 134 Arts and Sciences Building, UP Cebu, Lahug with approximately 35 sq.m. (UPOU Learning Center and classroom for its study sessions) Amount of Contract: PhP3,000.00 monthly rental Statement of Compliance of the UPOU Chancellor and its Chief Legal Officer: The Contract has been reviewed by the UPOU Legal Counsel and all rules, such as but not limited to Republic Act No. 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with. Effectivity: Effective for a period of three (3) years, commencing 01 June 2011 Date notarized: 1 September 2011 Board Action: NOTATION. Contract of Lease between the University of the Philippines Open University (UPOU) and the Divine Word College of Vigan (DWCV) Lease Area: Lease of one (1) room located at Room 204, College Building, Divine Word College of Vigan, Burgos St., Vigan City, Ilocos Sur for exclusive use of UPOU as testing center Amount of Contract: PhP1,500.00 fixed daily rate for actual use Statement of Compliance of the UPOU Chancellor and its Chief Legal Officer: The Contract has been reviewed by the UPOU Legal Counsel and all rules, such as, but not limited to Republic Act No. 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with. October - December 2011 Effectivity: Date notarized: UP Gazette 41 Effective for a period of one (1) year, commencing 1 July 2011 and may be renewed by the Parties every year thereafter unless sooner terminated by prior 60-day-written notice by either party 28 September 2011 Board Action: NOTATION. B. Report of the Faculty Regent Please see ANNEX 1 for the Report. [Comparative table of benefits of faculty, staff and REPs] C. Report of the Student Regent Hereunder is the report of Student Regent Conti: “Report of the Student Regent to the Board of Regents 1275th Meeting 24 November 2011 Local concerns Three units in the Visayas have common concerns regarding student services and facilities. Consultations with students and formations in UP Iloilo City, UP Miag-ao and UP Cebu were held 18-21 November 2011. School venues The campus in UP Iloilo City is closed by 9:00 pm, a time too early according to the students. Practice for sports, theatrical and other extra-curricular activities are thus held off-campus, which pose more safety concerns. UP Miag-ao, meanwhile, has enough wide open spaces to accommodate student gatherings after class. But these meetings and groups naturally have to break up when the lights are put off around 9:00 pm. However, there is no urgent request for an extension of the curfew. The students are apprehensive of fees that are being and may be imposed upon the use of the venues and facilities especially for activities that are co-curricular. Libraries The libraries of these three campuses are in a sorry state, in terms of what materials are stored and how they are stored. UP Iloilo’s and UP Cebu’s libraries are both housed in old buildings, limiting the type of refurbishing that may be done. The lack of adequate airconditioning, computerized public access catalog, and other amenities regularly found in say, UP Diliman libraries, is a stark contrast. Internet and Wi-Fi connection is available, but oftentimes spotty. The book collection and journal subscriptions are largely outdated, marginal works, or questionable. Students’ access to materials is limited. This is the trend: regional UP units have poorer libraries and other instructional facilities compared to those in the main campus. This issue must be addressed as soon as possible, in order to avert the decline of scholarship. Tambayans/Student Centers Students need to have designated areas where they can hold organizational meetings and activities, and perhaps store communal property. These areas must afford privacy, security, comfort, and self-sufficiency. Such areas are absent in the three units. UP Cebu has three or four waiting-shed-type tambayans, which houses many organizations. UP Miag-ao has stone tables and seats, which were made fixtures of the landscape, but these 42 UP Gazette Vol. XLII, No. 4 are locatedoutdoor and cannot be used in rainy weather. UP Iloilo has small huts do not territorially belong to any group. There are no student centers as envisioned in UP Diliman and Los Baños, such that these campuses have neither Vinzons Hall nor the Student Union (SU) building. These centers supposedly centralize the common student needs: cheap food, semester-long book rentals, photocopying and computer services, accessible student council offices, ATM machines, meeting places. Deposit fee UP Visayas is the first unit which has released the deposit fee for “student activities and scholarships”. It has set aside PhP1.5 million as seed fund for a trust. However, there are no guidelines yet, so the money has not been utilized by this batch of Student Councils. UP Cebu, now separate from UP Visayas, has yet to also separate its collections from its erstwhile mother unit. OJT/practicum fee The OJT or on-the-job training fee is a concern consistent across the UP system. Students who are enrolled in summer OJT programs are charged base tuition and miscellaneous fees despite their absence from school. The fees allow library access and use of Wi-Fi within campus, but the idea behind the OJT precisely is to send them off to working places. The students would like to have this fee rationalized. Special concern: Avila case The Student Regent had the opportunity to interview key witnesses in the Avila trial, and to see the disputed football fields and the Executive House. Activities The General Assembly of Student Councils (GASC) will convene in UP Miag-ao on 20-21 December 2011. It will be hosted by the UP Visayas Student Councils. The GASC is a mechanism to select the Student Regent and deliberate system-wide concerns. Some of the matters that will be tabled are: drafting of guidelines for the release of the deposit fee, consultations on the Student Code of Conduct and the Student Handbook of Rights and Responsibilities, and the STFAP Review.” D. Report of the Staff Regent Staff Regent Ebesate moved to adopt the Report of Vice President Amante regarding his report on the 10-day Service Recognition Pay and the Health Benefit Package for UP Employees. Please see ANNEX 2 for the update report of the Vice President for Administration on the concerns of Staff Regent Ebesate. October - December 2011 UP Gazette 43 GENERAL GOVERNANCE The Board APPROVED the following appointments: Appointment of University Officials UP Los Baños Dr. OSCAR B. ZAMORA* as Vice-Chancellor for Instruction, effective 24 November 2011 to serve at the pleasure of the Chancellor (Approval by the Board of the Appointment is subject to the condition that the appointee must resign from his/her position as Dean effective immediately) Dr. MA. VICTORIA O. ESPALDON as Vice-Chancellor for Research and Extension, effective 24 November 2011 to serve at the pleasure of the Chancellor (Approval by the Board of the Appointment is subject to the condition that the appointee must resign from his/her position as Dean effective immediately) Dr. MA. CRISTETA N. CUARESMA as Vice-Chancellor for Administration, effective 24 November 2011 to serve at the pleasure of the Chancellor Dr. FERNANDO C. SANCHEZ, JR. as Vice-Chancellor for Planning and Development, effective 24 November 2011 to serve at the pleasure of the Chancellor Dr. ENRIQUE L. TOLENTINO, JR. as Vice-Chancellor for Community Affairs, effective 24 November 2011 to serve at the pleasure of the Chancellor Dr. ZITA VJ. ALBACEA as Dean, College of Arts and Sciences, effective 24 November 2011 until 23 November 2014 Dr. ARNOLD RECIDOCRUZ ELEPAÑO as Dean, College of Engineering and Agro-Industrial Technology, effective 24 November 2011 until 23 November 2014 UP Visayas Prof. ENCARNACION EMILIA S. YAP as Vice-Chancellor for Academic Affairs, effective 24 November 2011 until 31 October 2014 Dr. RICARDO P. BABARAN as Vice-Chancellor for Research and Extension, effective 24 November 2011 until 31 October 2014 Prof. NESTOR G. YUNQUE as Vice-Chancellor for Administration, effective 24 November 2011 until 31 October 2014 Dr. EVELYN T. BELLEZA as Vice-Chancellor for Planning and Development, effective 24 November 2011 until 31 October 2014 ACADEMIC MATTERS The President endorsed the following: Implementation Guidelines of the “Reinventing Research in UP” to be Called the Emerging Interdisciplinary Research (EIDR) Program The implementation guidelines of the “Reinventing Research in UP” was approved by the Board at its 1272nd meeting held on 25 August 2011. This initiative will be called the Emerging Interdisciplinary Research (EIDR) Program which is a variation of the previous research program of the OVPAA. Two categories of grant proposals will be solicited: 1) interdisciplinary research (IDR) program proposals for —PhP10M/year, and 2) single or dual project proposals for PhP2.0M/year, for a maximum of four (4) years (in two [2] phases), to total PhP80M per year. The grants will be competitive with evaluation and ranking of proposals performed by external reviewers. Major evaluation criteria are: 1) innovation and intellectual merit, 2) significance and broad impacts, 3) investigator competence, 4) feasibility of completion in four (4) years. 44 UP Gazette Vol. XLII, No. 4 The Office of the Vice President for Academic Affairs’ ‘seed’ research funds are intended to: 1) enable UP researchers to produce high quality publications and other academic output quickly and regularly; 2) lay the groundwork to establish a research culture in UP (by having UP’s research experts mentor the present and future generations of UP researchers in the best practices of research); 3) promote interdisciplinary and intercampus research interactions and activities (one UP); 4) support the creation of ‘value’ networks from basic to applied research to produce discoveries and innovations that can be developed and packaged into useful and marketable products and services (involving integrated teams of researchers in the natural, engineering and computational sciences, as well as in business economics management and development; and arts, culture and lifestyle creators) that contribute to our growth and development as a UP community and as a nation. The call for proposals indicating research area priorities for the first cycle, the capsule concept application form and other forms will be available at the OVPAA website (ovpaa.up.edu.ph). Board Action: APPROVAL. The UP Expanded Modernization Program-Doctoral Studies Fund (Increasing the number of PhDs and improving the quality of faculty to transform UP into a research university) Under the UP Charter of 2008, UP is envisioned to be transformed into a research university with national relevance and global orientation. The key to this transformation is to significantly increase the number of high quality faculty — excellent, highly trained, expert faculty with PhD degrees and postdoctoral training in key research areas. The success of research depends primarily and ultimately on the individuals who lead and implement it. In UP, the PhD faculty should receive major support to undertake high quality, innovative and creative research, which would result in high quality publications and other academic output. They would play a major role in establishing, nurturing and sustaining a vibrant research culture and productive research process in UP through generations. The PhD faculty would be responsible for the research mentoring and leadership training of our students. In addition to foundational and general education, and rote and iterative learning, graduate and undergraduate education in UP would be infused with a strong orientation towards research, innovation, creativity and problem-solving. Research will also greatly improve the quality of our extension work, providing rigorous, scientific analysis, and innovative, technological solutions to pressing problems in society. High quality research is the paramount activity in a research university. Research elevates the quality of education and extension work, and accelerates academic productivity. A major investment in bringing high quality PhD faculty to UP will drive research and uplift all aspects of our academic life. UP will improve its international ranking, forge more international collaborations with prestigious foreign academic institutions, and regain its international stature and reputation of the ‘60s and ‘70s. Success feeds upon itself, and this success will result in the spiralling up of UP to a great University. The number of PhDs, the research activity and output of publications in Taiwan, Singapore, Hong Kong, Thailand, Malaysia and Indonesia, and the government’s investment in scientific R&D in these countries, are many times greater than those in the Philippines. In these countries, the government and universities provided the economic incentives that brought back expatriate PhD experts to their homeland. Clearly, there is a direct link between the investment in R&D in these countries and their economic development. If the Philippines aims to join these nations as a knowledge economy engaged in R&D, a major investment must be made to increase the pool of PhD experts in the country. As the country’s only national university, UP is primarily responsible for producing PhDs in the country. Under the existing UP Modernization Program–Doctoral Studies Fund, several faculty members have been supported for their PhD and postdoctoral studies. However, the current conditions for support have not yet translated into any significant increase in the number of PhDs. In fact, there are several cases where faculty have reneged on their contracts, i.e., have not completed their PhDs and/or have not returned to UP. Moreover, UP is currently faced with a very serious problem of losing faculty in many units, i.e., a significant number are on extension beyond the age of 65, and a significant number are retiring in the next five (5) years. It has been estimated by Regent Albaraccin that we will need October - December 2011 UP Gazette 45 to produce 500 PhDs in UP in the next five (5) years, in order to stem this wave of diminishing faculty, and if we are to transform UP into a research university. The continuation of the UP Modernization Program was approved for P150M at the 1272nd meeting of the Board of Regents on August 25, 2011. Revisions and the expansion of this program are proposed as follows: 1. REVISIONS: FROM: TO: 2. Eligibility 2.1. Only regular faculty with MA/MS (and equivalent) degrees may apply for doctoral support. The applicant must have a good track record and display a potential for contributing to the field. 2.1. Regular faculty with a good track record and who display a potential for contributing to a research field, including those without MA/MS degrees, may apply for doctoral support. 3. Scope of Fellowship 3.2. The length of the fellowship is three years, beyond which period the grantee must seek support from his/her CU or some other source. 5. Foreign Fellowship Benefits 7. Procedure 3.2. The length of the fellowship is a maximum of five years. 5.3. Support for doctoral studies at leading, top-rate ASEAN universities and other Asian universities is given preference. 7.4. A government passport will be used for travel, if possible. The Department of Foreign Affairs will be informed of the fellowship and the pertinent embassy or consulate will be updated on the status of the fellowship and the financial obligations of the faculty fellow. 7.5. A guarantor of the faculty fellow will be asked to sign the contract, if possible. 8. Release of Funds 8.1. The Fund shall support three years of fel8.1. The Fund shall support five years of lowship but releases shall be computed annually, fellowship but releases shall be computed subject to satisfactory progress and submission of annually, subject to satisfactory progress and all requirements. submission of all requirements. 2. EXPANSION: 2.1. Establish the UP Visiting Professor Program to increase the number of PhD mentors in UP. 2.1.1. Identify foreign-based Filipino and foreign professors/research mentors who will commit to help produce PhD graduates in/for UP and participate actively in the development of UP as a research university. 2.1.2. Identify/match a UP counterpart faculty researcher as the collaborator of the foreign professor/research mentor, e.g., the PhD or postdoctoral supervisor or sensei of the UP faculty. 2.1.3. Create a work plan to build and support the research collaboration and the research group consisting of the foreign professor/research mentor, the UP faculty researcher and their graduate students. 2.1.4. Support the foreign-based Filipino or foreign professor/research mentor as a UP Visiting Professor for one to two (1-2) months a year, providing the round-trip airfare and a reasonable living allowance. 46 UP Gazette Vol. XLII, No. 4 2.1.5. Support the visit of the UP Visiting Professor for intensive lectures and team teaching of courses, research discussions, training on research concept formulation and proposal writing, and on research methodology, etc. 2.1.6. Provide an official appointment as a UP Visiting Professor so that he/she becomes part of UP’s faculty roster and contributes to the international ranking of UP. 2.1.7. Create clusters of expertise in priority research areas with help from the UP Visiting Professor, who can identify other foreign collaborators who can help expand the research. 2.1.8. Formalize research agreement (MOA, MOU) between the UP Visiting Professor’s university and UP, with the UP Visiting Professor and UP faculty researcher as lead persons. 2.1.9. Formalize agreement on sandwich PhD programs, co-tutelle or joint degree granting programs, between the UP Visiting Professor’s university and UP, with the UP Visiting Professor and UP faculty researcher as lead persons. 2.1.10.Obtain support from the Philippine government, from UP alumni and from the private sector to support the UP Visiting Professor Program. 2.2. Establish the Honors Faculty Fast Track System (Honor graduate faculty recruitment, mentoring and PhD development program) to improve the quality of UP faculty. 2.2.1. Aim to recruit the honor graduates (HGs) of the undergraduate program of an institute to become faculty members and to pursue an academic research career in UP. 2.2.2. Identify potential HGs before graduation and offer them an attractive academic research development package. 2.2.3. Offer higher instructor positions to the HGs: Instructor 3 to cum laudes, Instructor 4 to magna cum laudes and Instructor 5 to summa cum laudes. 2.2.4. Offer protected time for research upon recruitment, a three to six (3-6) unit teaching deloading, so that he/ she can continue or complete his/her undergraduate thesis and publish a paper under the mentorship of his/her thesis adviser or another senior faculty. 2.2.5. Provide intensive training on leadership, research mentoring and research-based teaching to the HG faculty c/o the undergraduate thesis adviser or another senior faculty. 2.2.6. Provide opportunities for the HG faculty to discuss teaching and research with UP Visiting Professors and research leaders from other local and foreign institutions. 2.2.7. Guide the HG faculty to plan his/her graduate studies aligned with the research priority areas of the institute. Aim to create a critical mass of research faculty with expertise in related fields. The area of expertise to be pursued for PhD must grow the research capabilities of the institute, and should be different from, but complementary to the existing expertise. 2.2.8. Fast track the PhD studies of the HG faculty. Encourage HG faculty to pursue PhD studies in leading institutes in UP, or to avoid inbreeding and to provide great intellectual challenge, in the best universities abroad. 2.2.9. Provide funds for the required examination or application fees for PhD studies. 2.2.10. Provide a fellowship for PhD studies in UP or abroad within one to two (1-2) years after joining the institute, even without tenure, as long as he/she has published a paper in an international peer-reviewed, high quality journal. October - December 2011 UP Gazette 47 2.2.11. Provide funding support for a fellowship under the rules and regulations of the UP Expanded Modernization Program in regard to the signing of contracts, submission of technical and financial reports and other requirements. 2.2.12. Provide funding for return visits (airfare) when the PhD student has passed his/her candidacy or qualifying exam and has become a PhD candidate, so he/she continues to align his/her research project with the institute’s priorities. 2.2.13. Assure the PhD graduate or postdoctoral fellow of a faculty item with a fair and attractive promotion or rank depending on the number of high quality publications and other academic output upon his/her return to the institute. 2.2.14. Provide a start up grant to the PhD graduate or postdoctoral fellow under the OVPAA EIDR (Emerging Interdisciplinary Research) program and provide opportunities for sustaining the research through competitive grants, so that he/she can immediately pursue a project related to his/her dissertation. 2.2.15. Arrange a housing loan, schooling for children and provide other economic benefits and incentives. 2.2.16. Obtain support from the Philippine government, from UP alumni and from the private sector to support the PhD and postdoctoral studies of UP faculty. 2.3 . Establish the Foreign-trained Filipino PhD Faculty Recruitment Program to increase the number and improve the quality of UP faculty, and to avoid inbreeding. 2.3.1. Embark on a massive campaign to recruit Filipino PhDs and postdoctoral fellows abroad to return to the Philippines and become UP faculty. 2.3.2. Offer a start up research grant of PhP2.5M and provide opportunities for sustaining the research through competitive grants. 2.3.3. Offer a fair and attractive faculty rank depending on the number of high quality publications and other academic qualifications and output. 2.3.4. Offer a relocation package of PhP0.5M. 2.3.5. Obtain support from the Philippine government, from UP alumni and from the private sector to support the recruitment of foreign-trained Filipino PhDs to return to the Philippines and become UP faculty. Board Action: APPROVAL. Report of the Ad Hoc Committee on UPLB Street-and-Building-Naming Project The Ad Hoc Committee on UPLB Street Naming was constituted by then UPLB Chancellor Luis Rey I. Velasco through Administrative Order No. 099 series of 2010 dated 19 July 2010. The Committee chaired by Dr. Ricardo M. Lantican, Professor Emeritus, was tasked to evaluate and improve the existing names of streets and buildings in the UPLB campus. It has designated/assigned new names for the streets and buildings using names of distinguished persons. The street signs will be fabricated and installed as soon as the Board approves the report. In keeping with the spirit of its Centennial Celebration, the University of the Philippine Los Baños looks back and honors the men and women of distinction who were the pioneers and who contributed greatly to the development of the University that it is today. Naming of physical landmarks at the UPLB campus is the least that UPLB can do to honor them. 48 UP Gazette Vol. XLII, No. 4 The Office of the Vice President for Legal Affairs, finds the designated/assigned new names for the streets and buildings using names of distinguished person to be in order and pursuant to the provisions of RA 1059 and the University Naming Rights Policy. (The document is on file at the OSU Records.) Board Action: APPROVAL. Graduation Ad Referendum of Mr. HERMOGENES C. FERNANDEZ for the Degree of Bachelor of Laws as of the End of Second Semester 1972-1973 The graduation of Mr. Hermogenes C. Fernandez has been recommended by the Faculty of the College of Law in their letter dated 12 October 2011 and by the University Council Ad Referendum. The University Registrar certifies that he has completed all the requirements for his degree as of the Second Semester 1972-1973. This request is made because Mr. Fernandez has to submit the requirements to Supreme Court. Board Action: APPROVAL. Establishment of the Maynilad Faculty Retention and Development Fund at the College of Engineering, UP Diliman The UP Diliman Chancellor endorsed the establishment of Five (5) Maynilad Professorial Chairs, Maynilad Research Grant, and Maynilad Multimedia Room (Endowed Room). Donor: Maynilad Water Services, Inc. Amount: PhP6,000,000.00 (staggered basis) or PhP2,000,000.00 every year for three consecutive years Support Fund: Professorial Chairs Research Grants Endowed Room Duration/Effectivity: Fund Management: PhP3,000,000.00 PhP2,000,000.00 PhP1,000,000.00 Effective 1 November 2011 until 1 November 2013 UP Engineering Research and Development Foundation, Inc. (UPERDFI) Particulars: The donated sum shall be utilized solely and exclusively for the purpose intended by the Donor. The awarding shall observe University policies and processes that are not inconsistent with the above. Board Action: APPROVAL. October - December 2011 UP Gazette 49 Establishment of Professorial Chairs in the Name of Past Filipino Deans at the College Engineering, UP Diliman 1. 2. 3. 4. 5. Donor: Juan L. Tiongson (1949-1953) Oscar P. Baguio (1960-1970) Ruben A. Garcia (1985-1991) Francisco L. Viray (1991-1993) Reynaldo B. Vea (1993-1997) Dr. Magdaleno B. Albarracin, Jr. Support Fund: PhP3,000,000.00 (PhP600,000.00/year) Beneficiary Unit: Duration: College of Engineering, UP Diliman Five (5) years Fund Management: UP Engineering Research and Development Foundation, Inc. (UPERDFI) Particulars: The donated sum shall be utilized solely and exclusively for the purpose intended by the Donor. The awarding shall observe University policies and processes that are not inconsistent with the above. Board Action: APPROVAL. The Board DEFERRED action on the following: Proposed Logo of the Office of Anti-Sexual Harassment (OASH), UP Manila The proposed logo would represent the Office of Anti-Sexual Harassment, UP Manila. Hereunder is the logo and its description provided by the artist who captures very well what the logo aims to convey and represent: Lahat tayo ay pantay-pantay. Lahat ng tao ay may pantay-pantay na karapatan sa mundong ito. Bawat tao ay may karapatang manindigan at tumayo sa bawat kanilang ipinaglalaban. Walang puwang ang pagpabor sa mga mapang-abuso at mapanamantala. Ito ang aking naisipang iguhit dahil una sa lahat ay naniniwala ako sa patas napagtingin- Babae ka man o lalaki ay isinilang kang may taglay na karapatan. Ang aking ikalawang elemento naman ay ang hugis na tatsulok. Ang tatsulok ay sumisimbolo sa pagbabago. Ang lipunan natin magmula pa noon ay sadya namang patriyarkal at pyudal. Napakataas ng tingin sa mga lalaki 50 UP Gazette Vol. XLII, No. 4 samantalang ang mga babae ay nilikha lamang upang magsilbi sa kanila. Mali ang ganitong paniniwala kaya naman kinakailangan ng isang pagbabago sa pagtingin sa bawat kasarian sa lipunan. Nariyan din ang simbolismo ng babae, lalaki, hustisya (timbangan) at oble. Ang paggamit ng tinik sa simbolismo ng lalaki ay nangangahulugan lamang na kahit mataas man ang tingin sa kalalakihan ay maaari pa rin silang masaktan at abusuhin. Ang laso naman na ginamit sa simbolo ng kababaihan ay nangangahulugang mamamayani pa rin ang hustisya. Samantalang si Oble naman ang sumisimbolo sa lahat ng Iskolar ng Bayan na buong pusong iniaalay ang kanyang sarili para sa bayan. Sinasagisag din ng kanyang bukas na palad ang kalayaan ng kahit sinoman sa kahit anong aspeto. Sa kabuuan, ang simbolismong ipinapahayag ng logo na ito ay sumasaklaw sa lahat ng pamantayan ng hustisya. Tunay na naninindigan. Palaban sa bawat hamon at pang-aabuso. At Makabayan na titindig sa anumang pagmamaltrato. FISCAL MATTERS The President endorsed the following: Christmas Grocery Allowance for 2011 The Board, at its 1240th meeting held on 28 January 2009, confirmed the Memorandum of Agreement Amending the Collective Negotiation Agreement (CNA) between the University of the Philippines and the All UP Workers’ Union as well as the All UP Academic Employees Union. Article XIII (Fringe Benefits), Section 1 states “The University shall prioritize the use of savings in accordance with law, taking into account employee welfare and mandatory economic benefits. In addition, subject to the accomplishment of its mission, law, and availability of funds, the University shall provide the following: . . . b. Christmas grocery allowance” The President therefore requests authority to pay the grocery allowance for CY 2011 to all UP personnel covered by the CNA. In the spirit of equity, it is also proposed that the grocery allowance be given to all those not covered by the CNA between UP and the All UP Workers’ Union as well as the All UP Academic Employees Union. Board Action: APPROVAL. Grant of Cash Award in the Amount of PhP10,000.00 Each to Employees of the Office of Admissions (OA) The Office of Admissions is truly grateful for the recognition given to the dedication and untiring efforts of its staff to come out with untainted UPCAT results at the earliest possible time. The granting of cash award by the Board of Regents to the employees of the Office for the early release of the 2011 UPCAT results is greatly appreciated. Now that the UPCAT for AY 2012-13 has been successfully conducted to a total of 71,435 examinees, the OA begun the tedious process of evaluating, encoding and checking the documents submitted by the applicants. The staff will work overtime and even forego quality time with their loved ones to ensure that the results would be released on time. Meanwhile, the responsibility the employees carry on their shoulders, to maintain the integrity and accuracy of the results for each applicant, is not commensurate to their respective position and salary scale. This situation – employees occupying positions not appropriate for the work that they do – has been a problem of the Office of Admissions that past Directors have tried to remedy. But with no room for promotion and the unavailability of appropriate items, a sense of injustice can easily sink in. October - December 2011 UP Gazette 51 Seeing the positive effect of the cash grant for the past UPCAT cycle on the morale and sense of self-worth of the staff, the Director of the Office of Admissions is proposing the grant of the same award for UPCAT 2012 staff and, if possible, for the succeeding years hereafter. As before, the cash award will be given only if the target date for the release of the UPCAT results is met, which will be not later than the second working week of January each year. The amount involved for this UPCAT Cycle is PhP370,000 (37 personnel x P10,000) and chargeable against the UPCAT Trust Fund. Every year, the OA collects, by way of application fees, more than enough funds for the granting of such award, especially this year, which has a record number of examinees. The OA certified that funds are available for this purpose, to be sourced from the balance of P56.6 Million as of December 2010, as certified by the UP System Accounting Office. Board Action: APPROVAL. Request Authority to Purchase Two (2) Motorcycle Units for the Use of the Office of Community Relations (OCR), UP Diliman in the Amount of PhP190,000.00 Chargeable Against UP Diliman Funds, Certified Available by the UP Diliman Budget Office The Office of Community Relations (OCR) has NO existing vehicle to effectively perform its mandate of providing linkage between the University and residents in UP Diliman. Specifically, these motorcycles will support among others, the following functions: 1. 2. 3. 4. to provide quick response to the regular traffic monitoring within the campus; to facilitate assistance to various University-wide, institutional and student organization activities/events; to occasionally assist the pre and post inspections for every request of repair of self-built housing units; and to occasionally monitor illegal structures and informal settlers/encroachment and implement community policies such as the ban of livestock raising and impounding of stray animals through the Task Force on Stray Animals Team. Board Action: APPROVAL. Memoranda of Agreement for CONFIRMATION of the Board Note: These agreements have gone through the standard University processes from the Constituent Universities (CU’s) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned. Academic Matters UP System Memorandum of Understanding between the University of the Philippines and the Philips Electronics and Lighting, Inc. Project: “Green UP” Particulars: Objective To explore cooperation for both PHILIPS and UP to benefit from each other’s resources, expertise, and experiences, particularly with UP seeking to achieve productivity and efficiency in utilities including electricity, and to support the “Green U.P.” flagship program, including other related energy project. 52 UP Gazette Vol. XLII, No. 4 PHILIPS will include the UP in its energy efficiency projects as a possible showcase. PHILIPS also looks forward to benefit from the expertise and access to scientific and technical resources of the UP System for its ongoing projects, subject to applicable laws, rules and regulations, particularly the provisions of R.A. 9184 or the Government Procurement Reform Act and its Implementing Rules and Regulations. Undertakings of the Parties a. PHILIPS shall provide technical advice to UP on how to design and implement its energy-saving projects which would lead to efficiency and productivity in the use of electricity in the long term and reduction in its electricity consumption in the short term. There will be a pilot project, which shall be agreed upon by both Parties, with an evaluation component to minimize the risks for both Parties; b. PHILIPS shall assist UP in seeking sponsors to implement the pilot project, as well as provide suggestions for the sustainability of the energy-efficiency programs that will be implemented across the whole UP system, wherever applicable; c. PHILIPS will help UP evaluate the energy efficiency and savings of the different campuses, buildings, machinery, equipment, streetlamps and other properties; and d. UP shall provide PHILIPS with linkages to its faculty and staff who can assist PHILIPS in the conduct of the feasibility studies for its ongoing projects. Effectivity: Date notarized: Effective for a period of three (3) years from the time of its signing by the Parties’ duly authorized representatives 10 November 2011 Board Action: CONFIRMATION. Memorandum of Understanding between the University of the Philippines and the PNOC Renewables Corporation (PNOC RC) Project: Cooperation to Promote Efficient Utilities Management through the Use of Renewable Energy Particulars: To explore cooperative ways for PNOC RC and UP to benefit from each other’s resources, expertise, and experiences, particularly with UP seeking to find ways to promote renewable energy to achieve productivity and efficiency in utilities including electricity, and to support the “Green UP” flagship program; PNOC RC will include the UP in its renewable energy pilot projects as a possible showcase. PNOC RC also looks forward to benefit from the expertise and access to scientific and technical resources of the UP System for its ongoing projects, subject to applicable laws, rules and regulations, particularly the provisions of R.A. 9184 or the Government Procurement Reform Act and its Implementing Rules and Regulations. Undertaking of the Parties a. PNOC RC shall provide technical advice to UP on how to design and implement its energy saving projects which would lead to efficiency and productivity in the use of electricity in the long term; and reduction in its electricity consumption in the short term. The Parties shall endeavor to have a pilot project at the soonest possible time, which shall be agreed upon by both Parties, with an evaluation component to minimize the risks for both Parties; b. PNOC RC shall assist UP in seeking sponsors to implement the pilot project, as well as provide suggestions for the sustainability of the energy-efficiency programs that will be implemented across the whole UP system, wherever applicable; October - December 2011 UP Gazette 53 c. UP shall provide PNOC RC access to its campuses and properties to determine, through cooperation in research and feasibility studies, the commercial viability of renewable energy projects; d. UP shall provide PNOC RC with linkages to its faculty and staff that can assist PNOC RC in the conduct of the feasibility studies for its ongoing renewable energy projects. e. In addition, PNOC RC will help UP evaluate the renewable energy potential of the different campuses and properties to see if these can be tapped commercially for resource generation. These includes, but are not limited to, solar energy potential in the Diliman campus, and geothermal and biomass potential in the Los Baños campus. Effectivity: Date notarized: Effective for a period of three (3) years from the time it is signed by the Parties’ duly authorized representatives 10 November 2011 Board Action: CONFIRMATION. UP Diliman Academic Cooperation Agreement between the University of the Philippines Diliman and the Université Paul Valéry – Montpellier III, France Project: Cooperation in the Areas of the Arts, Letters, Languages, Social and Human Sciences Particulars: In order to accomplish the objective, the two Parties have agreed to: a. Initiate exchange of faculty, research scholars and, when appropriate, staff; b. Facilitate the reception and stay of faculty and staff from the other institutions; c. Receive students pursuing their studies and research from the other institutions, provided they fulfill the admission requirements effective in each of the universities; d. Carry out research programs together; e. Organize conferences and seminars on mutually agreed research themes; and f. Exchange information concerning teaching programs, publications, dissertations, books and journals on appropriate subjects. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOA passed legal review at the level of the UP Diliman Legal Office (DLO). The VPLA interposes no legal objection on the agreement and endorses the agreement for confirmation of the Board. Effectivity: Effective for a period of five (5) years upon signing by the last contracting Party Date signed: 25 August 2011 (Universitre’ Paul Valery-Montpellier III) 27 May 2011 (UP) Board Action: CONFIRMATION. 54 UP Gazette Vol. XLII, No. 4 Agreement on Academic Cooperation between the University of the Philippines Diliman and the Mahasarakham University Project: Academic Exchange Programs Particulars: Both Universities agree to develop the following collaborative activities in academic areas of mutual interest, on the basis of equality and reciprocity: a. b. c. d. e. f. Exchange of faculty, researchers and other research and administrative staff; Exchange of students; Collaborative research projects; Lectures and symposia; Exchange of academic information and materials; and Promotion of other academic cooperation as mutually agreed upon. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The Agreement has passed legal review at the level of the UP Diliman Legal Office (DLO). The VPLA interpose no legal objections and endorses the same for confirmation of the Board. Effectivity: Date notarized: Effective for a period of three (3) years from the date of signing of the Representatives of both Universities 20 October 2011 Board Action: CONFIRMATION. Memorandum of Agreement between the University of the Philippines Diliman and the Technological Institute of the Philippines (TIP) Project: Agreement on Academic Cooperation Particulars: Within fields that are mutually acceptable and subject to the requirements of each University’s own academic programs and other academic undertakings, the following forms of cooperation shall be pursued under the Agreement: a. Exchange of faculty for part-time teaching; and b. Participation in seminars, lectures and academic meetings. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOA has undergone legal review by the UP Diliman Legal Office (DLO). The VPLA interposes no legal objection to the MOA and is endorsing the same to the Board for confirmation. Effectivity: Date notarized: Effective upon signing by the Parties and shall remain in force for a period of three (3) years subject to annual review, without prejudice to renewal upon mutual agreement of the Parties 16 September 2011 Board Action: CONFIRMATION. October - December 2011 UP Gazette 55 Memorandum ng Kasunduan sa pagitan ng Unibersidad ng Pilipinas, sa pamamagitan ng Sentro ng Wikang Filipino (UP SWF), at ni Pamela C. Constantino (Puno ng Proyekto) Project: Pagsulat ng Kritikal na Kasaysayan ng Wikang Pambansa Pinagkasunduan ng mga Panig: a. Gagawaran ng UP Diliman ng halagang PhP280,000.00 ang Puno ng Proyekto para sa isang (1) taon, ang ibibigay na naaprobahang badyet ng proyekto. Ibibigay ang gawad sa tatlong hati; 1. 70% pagkatapos mapirmahan at manotaryo ang Kasunduan; 2. 20% pagkatapos maisumite ang unang ulat ng proyekto at likidahin ang 70% na naunang natanggap; at 3. 10% pagkatapos maisumite ang pinal na kopya ng pananaliksik at likidahin ang buong pondo ng gawad, at pumasa ang resulta ng pananaliksik sa blind review ng dalawang referees. b. Tatapusin ng Puno ng Proyekto ang saliksik nang hindi lalampas sa isang taon mula sa araw ng paglagda ng Kasunduan. Walang obligasyon ang UP Diliman na dagdag pinansiyal sa proyekto pagkatapos ng naaprobahang isang taon; k. Sa panahon ng pananaliksik, patuloy na gagampanan ng Puno ng Proyekto ang kaniyang tungkulin bilang guro ng UP Diliman, at hindi siya tatanggap ng overload pay para sa pananaliksik; d. Maaaring humingi ang Puno ng Proyekto ng pahintulot sa UP Diliman sa anumang pagbabago sa proyekto, tulad ng budget realignment, paglalahad ng pag-aaral ng pananaliksik, atbp; e. Sa gitna ng katapusan ng panahon ng ginagawa ang proyekto, magsusumite ang Puno ng Proyekto ng orihinal na resibo patunay ng pagbili, kontrata sa bayad-serbisyo ng mga taong katulong sa proyekto kasama ang ulat ng mga gastusin; g. Inaasahang magsumite ang Puno ng Proyekto ng: g.1. Isang (1) pang-kalagitnaang ulat ng proyekto matapos ang anim na buwan mula ipatupad ang pananaliksik; at g.2. Isang (1) hard copy at isang (1) soft copy ng pinal na ulat na resulta ng pananaliksik sa loob ng dalawang buwan matapos ang saliksik. h. Ang karapatang-aring mula sa resulta ng pananaliksikik ay kapuwa sa UP Diliman at sa Puno ng Proyekto. Ibinibigay ng Puno ng Proyekto sa UP Diliman ang karapatan sa unang paglalathala ng pinal na produkto na magmumula sa proyekto; at i. Naninindigan ang Puno ng Proyekto na ang kaniyang saliksik ay orihinal at walang nilalamang labag sa batas o karapatan ng ibang tao. Statement of the UP Diliman Legal Office: found to be in order. Date notarized: The MOA has been reviewed by the Diliman Legal Office and 1 September 2011 Board Action: CONFIRMATION. UP Los Baños Memorandum of Understanding on Student Exchange between the University of the Philippines Los Baños and the University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM) Project: Student Exchange Particulars: a. Student exchange shall be on a one-to-one academic exchange basis with up to two (2) semester-long places each year; 56 UP Gazette Vol. XLII, No. 4 b. Exchange students shall enrol as full time students and are exempt from entrance examination fee, admission fee, and tuition fee at the host institution; and c. Participating students shall be selected by the home institution, usually on the basis of academic merit and suitability, to undertake a period of study abroad and subject to acceptance by the host institution under normal admission procedures. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOU was reviewed by the UPLB Legal Office and the MOU was found to be “not contrary to the rules and regulations of UP and law of the land.” The OVPLA finds the MOU to be substantially in order and endorses it to the Board for confirmation. Effectivity: Date notarized: Effective immediately once signed and will remain in force for a period of five (5) years from the date of signing and be subject to revision or modification by mutual consent 15 September 2011 Board Action: CONFIRMATION. Agreement on Academic Exchange between the University of the Philippines Los Baños and the University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM) Project: Academic Exchange Particulars: a. UM and UPLB agreed to develop the following collaborative activities in academic areas of mutual interest: • • • • • • Exchange of faculty, researchers, and other research and administrative staff; Exchange of students; Conduct of collaborative research projects; Conduct of lectures and symposia; Exchange of academic information and materials; and Promotion of other academic cooperation as mutually agreed. b. The development and implementation of each specific activities based on the Agreement shall be separately negotiated and agreed upon between the faculties, schools or institutes which carry out these activities in accordance with the laws and regulations of the respective countries after full consultation and approval; and c. All intellectual properties including but not limited to all researches planned, performed, and accomplished under the MOU and all specific exchanges covered by the Agreement on Academic Exchange (AOAE) shall be subject to the provision of “Governing Principles and Policies on Intellectual Property Rights of the University of the Philippines System”. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOU was reviewed by the UPLB Legal Office and the Agreement was found to be “not contrary to the rules and regulations of UP and law of the land.” The OVPLA finds the Agreement to be in order and endorses the agreement to the Board for confirmation. However, in view of the recent amendments to UP’s Intellectual Property Rights (IPR) Policy, the reference to the “Governing Principles and Policies on Intellectual Property Rights of the University of the Philippines System as approved by the UP Board of Regents at its 1171st meeting on 30 May 2003” should be corrected to read as “Revised Intellectual Property Rights (IPR) Policy of the University of the Philippines System” as approved by the UP Board of Regents at its 1269th meeting on 3 June 2011” . The foregoing shall be contained in an amendatory or supplemental agreement to be signed by both parties and submitted for confirmation of the University’s Board of Regents (BOR). October - December 2011 Effectivity: Date notarized: UP Gazette 57 Valid for a period of five (5) years from the date of signing by the representatives of both universities 15 September 2011 Board Action: CONFIRMATION. UP Open University Memorandum of Agreement between UP Open University and the Cagayan State University (CSU) Project: Distance Education Program Particulars: Objective of the Program: a. Provide opportunities for alternative access to quality higher education by offering baccalaureate and post baccalaureate degree programs and non-formal courses by distance education; b. Develop a system of continuing education for sustaining professional growth and improving technical skills especially for those who cannot leave their jobs or homes for full-time studies; c. Contribute towards upgrading the quality of residential instruction in the university and the educational system of the country, in general, by developing, testing and utilizing innovative instructional materials and technology and sharing these with other colleagues and universities through cooperative programs; and d. Contribute towards faculty and staff development by offering formal and non-formal courses by distance education to cooperating institution. UPOU shall be obligated to: a. Provide necessary funds for the honoraria of the coordinator and the study tutors as well as assistance in the form of maintenance and operating expenses, including supplies, travel and sundry for the implementation of the program; b. Disburse funds through the UPOU learning center at CSU, in accordance with the applicable government accounting and auditing rules and regulations; and c. Require the submission of a quarterly status of funds/liquidation before a sub-allotment of funds shall be released. For this purpose, a copy of the Program Budget and the Financial Procedures for the learning center are made integral parts of the Memorandum. Responsibilities of CSU: The CSU, as the cooperating institution of the program, shall be obligated to: a. Look for an appropriate space within its university to locate the UPOU learning center; b. Provide and ensure the availability of sufficient rooms where the study sessions and face-to-face laboratory courses will be conducted; c. Provide the UPOU Learning Center and the study session rooms to UPOU, free of charge; d. Help establish materials to market and advertise the Distance Education Program to recruit prospective students; e. In case such services are required by UPOU, to allow its staff to be available as learning center coordinators or assist as study tutors; and f. To allow and make available the services of its administrative people in the preparation and submission of quarterly status reports of funds/liquidation to the UPOU. 58 UP Gazette Vol. XLII, No. 4 Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOA has been reviewed by the UPOU Legal Office and all rules such as but not limited to RA 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with. The VPLA finds the MOA to be in order and recommends the same to the BOR for confirmation. Effectivity: Date notarized: Effective for a period of one (1) year starting 1 June 2011 up to 31 May 2012, and shall be automatically renewed under the same terms and conditions unless sooner terminated by either party, provided that a 30-day written notice by anyone of the parties shall have been served on the other party and ongoing academic programs are not prejudiced. 17 May 2011 Board Action: CONFIRMATION. Memorandum of Understanding between the UP Open University and the Geoinfometrics Project: Promote the Use of Geographic Information System (GIS) Using Open Source through Intensive Basic GIS Training and other GIS Related Applications/Projects Particulars: Both Geoinfometrics and UPOU shall: a. Cooperate in the use of facilities and resources owned by both Geoinfometrics and UPOU; b. Cooperate in exchange of experts, skills and programs to encourage sharing of experience, scientific knowledge, and technology advances; and c. Cooperate in other means of exchanging scientific knowledge and information, including co-publication and involvement in any projects with GIS. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOA has been reviewed by the UPOU Legal Office and all rules such as but not limited to RA 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with. The VPLA finds the MOA to be in order and recommends the same to the BOR for confirmation. Effectivity: Date notarized: Effective on the date the last authorized representative affixes his/her signature, and shall remain in force until terminated by either Party. 8 September 2011 Board Action: CONFIRMATION. Memorandum of Agreement between the UP Open University and the UP Open University Foundation, Inc. Project: Development and Offering of the Non-Formal Course “Simplified Accounting for Entrepreneurs” Amount of the Project: PhP120,000.00 Particulars: Project Description a. The Project will be implemented for a period to be agreed upon by the Parties, which period may be extended by mutual agreement of the Parties; October - December 2011 UP Gazette 59 b. The Project will consist of a non-formal course that will provide students with basic knowledge and skills in recording financial transaction as well as in preparing financial statements of a business enterprise. It will also provide information on tax requirements of a small business firm and help the entrepreneur make sound financial decisions in the day-to-day operations of his business; c. The Project aims to enable the students to do the following: • Identify the importance of accounting and the nature and purpose of the information it provides in a business enterprise; • Identify the different financial statements; • Determine financial transactions and its proper classification; • Identify the book of accounts that will be applicable for use in the business; • Understand the accounting equation and how transactions affect the equation; • Describe the accounting cycle; • Record and summarize financial transactions in the proper books of account; • Prepare a trial balance and financial statements and close the books; and • Identify the basic BIR requirements and prepare BIR forms/returns for filing. d. At the end of the non-formal training program, each participant will receive a Certificate of Participation or Completion, as may be applicable. The UPOU shall: a. Supervise the development of the course materials for the Project; b. Select the course writers, course coordinators/tutors/trainors, course administrators, resource persons and support staff, issue their appointment and pay their professional fees as agreed upon; c. In coordination with the Foundation, conduct and supervise a comprehensive review of the course materials that will be submitted by the selected course writers and used for the courses, in keeping with the requirements and standards set by UPOU; d. In coordination with the Foundation, design the course materials in order to make it appropriate for delivery through on-line and distance mode, and set up the Learning Management System for the delivery of the course; e. Provide the required technical support to the coordinators/tutors/trainors and the students; f. Send progress billings to the Foundation for the duration of the Project, in accordance with the Budget Proposal agreed upon; g. Undertake project monitoring and evaluation in coordination with the Foundation, to ascertain the progress of implementation, status of fund utilization and compliance with policies and guidelines covering the Project; h. Admit participants for enrolment in accordance with University rules and regulations; and i. Issue the appropriate Certificates of Participation or Certificates of Completion to the participants at the end of the Project. Duties and Responsibilities of the Foundation: a. Allocate the required funding for the Project, representing cost of the participant’s tuition fees, course development and instructional design, management fees, professional fees of the course writer, tutor, faculty-in-charge, and such other fixed and variable costs; b. Pay UPOU the amount indicated in its progress billings, as may have been advanced or as may be needed for the implementation of the Project according to the schedule of payment agreed upon in the Budget Proposal; c. Assist and facilitate the enrolment of the participants; and 60 UP Gazette Vol. XLII, No. 4 d. Undertake project monitoring and evaluation in coordination with UPOU to ascertain progress of implementation, status of fund utilization and compliance with policies and guidelines covering the Project. Statement from the Office of the Vice President for Legal Affairs (OVPLA): The MOA has been reviewed by the UPOU Legal Office and all rules such as but not limited to RA 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with. The VPLA finds the MOA to be in order and recommends the same to the BOR for confirmation. Effectivity: Effective upon signing and shall remain in force for the entire duration of the Project under the terms and conditions stipulated and shall remain valid until any Party gives a written notice of termination to the other Party, at least three (3) months prior to the proposed termination date. Date notarized: 9 September 2011 Board Action: CONFIRMATION. ADMINISTRATIVE MATTERS The President endorsed the following: Designation of the Vice President for Legal Affairs, Atty. Hector Danny D. Uy as the Official Representative of the University in the Philippine Long Distance Telephone Company (PLDT) Stockholders Meeting The University owns 6,455 shares of the PLDT’s 10% Cumulative Convertible Preferred Stock, and it is entitled to a vote on the proposal set out in the Notice and Agenda of the Special Meeting. The proposed amendment consists of the sub-classification of the authorized Preferred Capital Stock into: 150,000,000 shares of Voting Preferred Stock of the par value of Php1.00 each and 807,500,000 shares on Non-Voting Preferred Stock of the par value of Php10.00 each. The approval of these amendments is crucial as they aim to comply with a recent Supreme Court ruling in the case of Gamboa vs. Finance Secretary Margarito B. Teves, et. Al. (GR No. 176579, 28 June 2011) that PLDT should reckon the 40% foreign ownership limit only from the voting or common shares and not from the authorized capital stock, thereby excluding non-voting shares. Due to the recent departure of Atty. Danilo L. Concepcion as Vice President for Legal Affairs and his replacement by Atty. Hector Danny D. Uy, this memorandum was not released in time for the 20 September 2011 special stockholder’s meeting. However, it has come to the Office of Legal Services’ (OLS) knowledge and based on the recent press release of PLDT in its official website, the said meeting was cancelled due to an anticipated lack of quorum. PLDT advised the Philippine Stock Exchange and the Securities and Exchange Commission that it plans to call another special stockholder’s meeting to be announced in due course. In the meantime, OLS intends to write the Corporate Secretary of PLDT and inquire whether or not the University has other shares remaining with its office and if there have been dividends declared but which have not yet been given to the University. The President approved and endorsed to the Board the appointment of Vice President Atty. Hector Danny D. Uy as the official representative of the University to the PLDT Stockholders Special Meeting. Board Action: APPROVAL. October - December 2011 UP Gazette 61 Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. ROSA PILIPINAS F. FRANCISCO, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012 Asst. Prof. Francisco has been with the Department of Development Journalism (DDJ) since June 2002 right after she graduated BS Development Communication, magna cum laude. She earned her Master of Science in Development Communication in 2008. She is currently under the Asian Leadership Award scholarship and has made excellent progress in her courses under the Master of Development Practice program at the University of Queensland, Australia. Her journal article titled “Communicating Climate Change to Farmers: Using Mental Models Approach in Identifying the Information Needs of a Rice Farming Village in Bayambang, Pangasinan, Philippines” has been accepted for publication in the third volume of the Philippine Journal of Development Communication. The journal is in-press and will be released by mid-November 2011. She has consistently performed very satisfactorily as faculty of the Department of Development Journalism (DDJ) as attested by her high student evaluation. As a former department chair, she spearheaded various partnerships that enriched the learning experience of development journalism students. One of these partnerships is with the United Press International University (UPIU) which mentored development journalism students via online interactions with UPI writers. This partnership continues and mentoring sessions were held in August of this year. Asst. Prof. Francisco remains an asset to the department. Upon her return, it is expected that her pursuit of advance knowledge in development studies would greatly contribute to the growth of her department, and the College as well, in its instruction, research and extension programs. Renewing her appointment will ensure that the DDJ and the College will continue to benefit from her advanced studies and dedication. Board Action: APPROVAL. Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. HERMILEA MARIE C. CASTILLO, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012 Asst. Prof. Castillo’s journal article “Public Disclosure as a Communication Approach for Enhancing Compliance of Industries with Water Quality Standards in Laguna De Bay, Philippines” will be published in the 3rd volume of the Philippine Journal of Development Communication, which will be off the press by second week of November 2011. The journal did not come out last July 2011 as targeted due to the delayed return of comments from peer reviewers. In her nine (9) years in the College, Ms. Castillo has consistently shown her efficiency, dedication and great motivation to learn as much as she could and perform to her best capacities in CDC’s instruction, research, and extension activities. Ms. Castillo has served as Chair of the Department of Science Communication for a little more than two years now. In terms of instruction, she has consistently gotten high quantitative scores in her teaching evaluation, with students citing her as fun, creative, organized, and enthusiastic teacher. They say that she explains lessons clearly and comprehensively, and cite her course exercise/activities as relevant to the lessons discussed in class. Aside from her instruction and administrative duties as Chair, she has spearheaded a number of initiatives for the Department, most notable of which are the following: • Basic research grant for the research, KM Practices of Research and Development Institutions in the Los Baños Science Community, which is currently in its final stages of completion; • Conduct of the 1st of a series of Communicating Climate Change Symposia in collaboration with SEARCA: KM in Climate Change Adaptation and Disaster Risk Reduction with Dr. Serafin Talisayon as Speaker; 62 UP Gazette Vol. XLII, No. 4 • Preliminary discussions and plans for streamlining courses under the Science Communication major; • Spearheaded streamlining of faculty staffing pattern to be responsive to developments in the science communication field; and • Involved Science Communication faculty and staff in science communication-related undertakings (e.g., popularization of science concepts/issues in communication materials) to enrich their experiences in the field of science communication. Plans are also underway to hold a 3rd Roundtable Discussion for science communication. She has also been serving as Chair of the CDC Instruction Committee for about four years now, coordinating the following tasks: (1) drafting and developing course schedules every semester; (2) updating the undergraduate guidelines for students; (3) spearheading the yearly orientation program for freshmen, and (4) organizing the yearly testimonial program for CDC’s graduating students. Aside from these, Ms. Castillo has shown leadership potential and has actively taken part in the research and extension activities of the College. Some of her key involvements are: • Management team leader for the web portal (instructional modules on Communication for Development) for the project of CDC with FAO on Communication for Sustainable Development Initiative; • One of the project leaders for the DOH-Bloomberg Project on Development of Social Marketing, Communication Plan, and Public Information Materials to Promote Smoke-free Laws and Policies; • Module developer for Financial Literacy Modules used by trainers of a Mutual Benefit Association funded by GIZ; • Project leader for the IEC component of Blacksmith Institute and UP-PISCOT’s project on clean-up of a lead legacy site in Meycauayan, Bulacan; and • Manual developer for the Trainer’s Manual for Microinsurance Advocates used by the Technical Working Group for their Training on Microinsurance Advocacy funded by ADB and GIZ. Overall, Prof. Castillo has been ably handling her instruction, research, extension, and administrative duties with insight and maturity, diligently working to ensure that she accomplishes her tasks well. She has rapport with colleagues and administrators and makes sure that she learns from those around her. Board Action: APPROVAL. Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. LIZA A. CABRERA, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012 Asst. Prof. Cabrera’s journal article entitled “Communication Behavior and Entrepreneurial Traits of MicroEntrepreneurs in Malaybalay City, Philippines” will be published in the 3rd issue of the Philippine Journal of Development Communication, which is now in the printing press and will be off the press by second week of November 2011 at the latest. The journal did not come out last July 2011 as targeted due to the delayed return of comments from peer reviewers. As a professor, Asst. Prof. Cabrera’s teaching record as evaluated by the students has been exemplary. She has taught the courses fairly well and met students’ expectations following the course design and content. She also has demonstrated intellectual rigor in instruction by keeping abreast of the discipline’s new developments and integrated them into class materials. In fact, she has actively participated in the revision and institution of new DevCom courses (DEVC 142 and DEVC 197) that have been recently approved by the BOR. October - December 2011 UP Gazette 63 She has continued to be creative and innovative in handling the classroom, keeping it well organized—engaging the entire class in the learning process, stimulating the students into active learning and critical thinking, providing systematic and timely feedback on the students’ progress especially to her advisees and promoting innovative instructional activities through infusion of technology into instruction. Aside from teaching, Asst. Prof. Cabrera has been actively participating in the action research projects of the College, which are funded by FAO. She has been efficient in coordinating extension projects with local and international partners. Furthermore, she constantly kept abreast of other scholarly work and research through supervision of students in their undergraduate theses. Asst. Prof. Cabrera has also been involved with a number of CDC committees such as the Alumni Relations Committee and the Special Events Committee. She has also been assisting the Office of the College Secretary as Officerin-Charge from time to time. Indeed, Prof. Cabrera has been consistent in her dedication and commitment to service within and beyond CDC. Board Action: APPROVAL. Request for Waiver of the Sabbatical Rule in Favor of Dr. CORA A. AÑONUEVO, College of Nursing, UP Manila, Effective 1st Half (1 June – 31 October, 2011) [6 months] and 2nd Half (1 June – 31 October 2012) [6 months] The College of Nursing needs the services of Dr. Añonuevo as a senior faculty who will teach Community Health Nursing (N121.2), a course offered every 2nd semester. The activities of this course involve exposure and integration of Community Health Nursing. Senior students are fielded in the CHDP area in San Juan, Batangas for eight weeks per batch. The nature of the expected competencies for the course requires the expertise of a senior faculty. Due to the limited number of senior faculty complement, there is no one to replace Dr. Añonuevo for her N121.2 course assignment. Dr. Añonuevo can best serve as a role model for the nurse’s responsibilities in a community setting. Board Action: APPROVAL. Appointment of Faculty Note: These proposed appointments have gone through the standard University peer review process from the Department to the College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendations. Transfer to Permanent Status UP Los Baños Asst. Prof. MANOLITO E. BAMBASE, JR. as Assistant Professor 3 (Salary Grade 19-3), College of Engineering and Agro-Industrial Technology, effective 24 November 2011 Asst. Prof. EMILIA A. LASTICA as Assistant Professor 1 (Salary Grade 18-1), College of Veterinary Medicine, effective 24 November 2011 UP Manila Assoc. Prof. LEONILA ESTOLE-CASANOVA as Associate Professor 2 (Salary Grade 22-5), College of Medicine, effective 24 November 2011 UP Open University Asst. Prof. JUVY LIZETTE M. GERVACIO as Assistant Professor 3 (Salary Grade 19-3), Faculty of Management and Development Studies, effective 24 November 2011 64 UP Gazette Vol. XLII, No. 4 Extension of Appointment Beyond Compulsory Retirement Age of 65 UP Diliman Assoc. Prof. AUGUSTUS C. MAMARIL, Associate Professor 7 (Salary Grade 25-7), College of Science, effective 13 August 2011 until 31 October 2011 Assoc. Prof. EDEN L. LAYDA, Associate Professor 1 (Salary Grade 22-7), Asian Center, effective 1 November 2011 until 31 May 2012 UP Manila Dr. MANUEL B. AGULTO, Professor 6 (Salary Grade 27-7), College of Medicine, effective 11 January 2012 until 31 October 2014 Prof. MILAGROS B. LEAÑO as Professor 7, College of Medicine, effective 28 November 2011 31 October 2012 Original Appointment Beyond Compulsory Retirement Age of 65 UP Open University Prof. MA. THERESA L. DE VILLA, Professorial Lecturer 5, Faculty of Education, effective 12 November 2011 until 31 March 2012 Renewal of Appointment Beyond Compulsory Retirement Age of 65 UP Diliman Prof. LUIS V. TEODORO as Professorial Lecturer 5, College of Mass Communication, effective 1 June 2011 until 31 May 2012 Prof. FELIPE M. DE LEON, Jr., as Professorial Lecturer 4, College of Arts and Letters, effective 1 June 2011 until 31 May 2012 Reappointment Beyond Compulsory Retirement Age of 65 UP Diliman Prof. ORLANDO S. MERCADO as Professorial Lecturer 1, National College of Public Administration and Governance, effective 1 June 2011 until 31 May 2012 Prof. JOSE P. TABBADA as Professorial Lecturer 3, National College of Public Administration and Governance, effective 1 June 2011 until 31 May 2012 Prof. JEFFREY G. WILLIAMSON as Adjunct Professor, School of Economics, without compensation, effective 1 June 2011 until 31 May 2012 UP Open University Prof. CARIDAD M. NATIVIDAD as Professorial Lecturer 5, Faculty of Education, effective 12 November 2011 until 31 March 2012 Prof. SILVERIO S. OBUNGEN as Professorial Lecturer 2, Faculty of Education, effective 12 November 2011 until 31 March 2012 Prof. JOSEFINA A. AGRAVANTE as Professorial Lecturer 5, Faculty of Education, effective 12 November 2011 until 31 March 2012 Board Action: APPROVAL. October - December 2011 65 UP Gazette Faculty Members Recommended for Appointment as UP Artists Effective 2010-2012 The UP Arts Productivity System Committee recommends the following faculty members as UP Artists effective 2010-2012: NAME UNIT UP ARTIST RANK VINLUAN, Nestor O. CFA, UP Diliman Artist 3 CANTOR, Olivia L. CMC, UP Diliman Artist 2 AGUILA, Reuel M. CAL, UP Diliman Artist 2 YU-RIVERA, Helen CAL, UP Diliman Artist 1 NAVAL, Jimmuel C. CAL, UP Diliman Artist 1 COLAYCO, Florentina CFA, UP Diliman Artist 1 It is recommended that the above Artists be granted the rates of the UP Arts Productivity Award approved by the Board of Regents in 2009. Board Action: APPROVAL. OTHER MATTERS Request of President Alfredo E. Pascual for Authority to Travel to Beijing, China from 11-15 December 2011 to Attend the 6th Confucius Institute Conference The President requests permission to travel on official time to Beijing, China from 11-15 December 2011 inclusive of travel time to attend the 6th Confucius Institute Conference. The Confucius Institute Headquarters will finance the round trip economy class ticket, accommodation and subsistence during the Conference. From UP, the President requests for pre-travel allowance, the actual cost of unsponsored meals, that portion of the daily subsistence allowance (DSA) intended for incidentals, and fare differential due to class upgrade as approved by the Board in its 1270th meeting on 25 July 2011, all to be taken from the UP International Linkages Fund, plus the salary during the period. The President also requests permission to use his official passport and exemption from payment of travel tax. Board Action: APPROVAL. Request of President Alfredo E. Pascual for Authority to Travel to Hong Kong, China from 17-20 December 2011 to Attend the University of Hong Kong Centenary Celebrations The President requests permission to travel on official time to Hong Kong, China from 17-20 December 2011 inclusive of travel time to attend the University of Hong Kong Centenary Celebrations which include the “Presidents Summit—East Meets West” on 18 December 2011. The University of Hong Kong will finance the hotel accommodation for three nights and other local expenses. From UP, the President requests round-trip business class ticket, pre-travel allowance, the actual cost of unsponsored meals, that portion of the daily subsistence allowance (DSA) intended for incidentals, all to be taken from the UP International Linkages Fund, plus the salary during the period. The President also requests permission to use his official passport and exemption from payment of travel tax. Although the President’s plans are not yet final, he would like to get prior permission from the Board to extend his stay in Hong Kong by 3 days at most to be charged against his vacation leave credits. Board Action: APPROVAL. 66 UP Gazette Vol. XLII, No. 4 The 2011 UP Diliman Land Use Plan The 2011 UP Diliman Land Use Plan which is an updated version of the 1994 UP Diliman Land Use Plan that was approved during the 1078th BOR Meeting on 23 June 1994 is being submitted to the Board for approval. The development of the 1994 version was spearheaded by a Regent’s Committee on Land Use and Development chaired by Regent Edgardo B. Espiritu. The 2011 UP Diliman Land Use Plan was prepared by UP Diliman Chancellor Caesar Saloma, UP Vice President for Development Elvira Zamora, UP Office of Design and Planning Initiative Director Architect Christopher Espina, UP Diliman Office of the Campus Architect Director Gerard Lico and Architect Maureen Anne Araneta. Architects Espina, Lico and Araneta are faculty members of the UP Diliman College of Architecture. The immediate approval of the 2011 UP Diliman Land Use Plan is essential for the following reasons: • It duly reveals key infrastructures (buildings roads, etc.) that now exist in UP Diliman. Many of these (e.g., National Science Complex, ERDT Buildings, UP-Ayala Land TechnoHub, and University Registrar Building) are not reflected in the 1994 version because they were not yet built when it was prepared and finalized. • It indicates more accurately areas (e.g., UP Diliman West Campus Property along CP Garcia Avenue) that are now designated as a resource generation zone. • The University seriously needs a more accurate official reference guide for future infrastructure development in the UP Diliman campus. Board Action: DEFERRED. SCHEDULE OF THE SPECIAL BOARD MEETING Under the Charter, the Board is not required to meet monthly, so the Board decided to dispense with its December meeting. However, President Pascual asked clearance from the Board to conduct a referendum in case significant matters, which require BOR decision, would come up. The Board agreed to hold a special meeting on 18 January 2012 at 9:00 am to discuss the cases (Palafox, Avila, Pineda, Alsidry and Sambrano) and a regular meeting on 26 January 2012. ANNOUNCEMENTS Regent Albarracin reminded the body that reports on the following are expected during the 1st quarter of 2012: (1) outcomes and status of the Agreements approved by the Board; and (2) the report to be prepared by Vice President Concepcion on Faculty Development and Research. Referring to the third report of Vice President Amante on the UP HMO feasibility study, Regent Tiongco said that there should also be a plan on how to replenish the faculty, since there are many requests for extension beyond age 65. October - December 2011 UP Gazette 67 ADMINISTRATIVE ISSUANCES ADMINISTRATIVE ORDERS Administrative Order No. PAEP 11-60: Officer-in-Charge of the University To: Dr. Lisa Grace S. Bersales Vice President for Finance UP System I hereby appoint you Officer-in-Charge of the University on 23 September 2011. I will be in Cebu City to attend the 1st year anniversary of UP Cebu as an autonomous college. 20 September 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-62: Officer-in-Charge of the University To: Dr. Gisela P. Concepcion Vice President for Academic Affairs UP System I hereby appoint you Officer-in-charge of the University on 11-16 October 2011. I will be in New Delhi, India to attend the meeting of the IRRI Board of Trustees. 06 October 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-65: Reconstitution of the System Committee for Alumni Relations of the OVPPA, its membership, and its functions The System committee for Alumni Relations, created as a standing committee of the Office of the Vice President for Public Affairs in 2000, is hereby reconstituted, effective immediately. Its composition shall be: Chair : The Vice President for Public Affairs Vice Chair : The Assistant Vice President for Public Affairs and Director, Office of Alumni Relations Members The Faculty/Alumni officer, UP Manila The Faculty/Alumni officer, UP Los Banos The Faculty/Alumni officer, UP Visayas The Faculty/Alumni officer, UP Open University The Faculty/Alumni officer, UP Mindanao The Faculty/Alumni officer, UP Cebu The Faculty/Alumni officer, UP Baguio Three (3) former or current faculty members of the University of the Philippines to be appointed by the President upon the recommendation of the Vice President for Public Affairs : 68 UP Gazette Vol. XLII, No. 4 The Vice President for Public affairs as Chair is authorized to designate the resource persons and secretariat/support staff for the committee. He may also form subcommittees to address specific issues/matters which have implications on the University’s policies and programs regarding alumni affairs The committee shall perform the following functions: 1. Formulate programs and activities that will develop and sustain a seamless partnership between the University, the UP Alumni Association, and other alumni groups 2. Develop a system for the improvement of the existing UP alumni database, the UP alumni website, and other alumni programs 3. Devise ways and means to increase the institutional visibility of the UP Office of Alumni Relations and Strengthen ties between the University and its alumni through the use of all available communication systems, publication channels, print and broadcast media, new media and social networking systems 4. Develop programs and activities to recognize alumni and alumni groups who contribute to the development of the University through their donations, resource mobilization efforts, technical assistance, and volunteer work 5. Develop programs and activities to generate resources for the University through a heightened fund campaign targeting the alumni 6. Develop programs and activities that will improve the capacity of UP constituent universities to manage their alumni database, alumni website, and alumni programs 7. Perform such other functions as may be assigned by the President. The Chair, members, resource persons and secretariat/support staff of the Committee shall be granted honoraria consistent with the rates for standing committees (Grade 2 level) approved by the Board of Regents at its 1199th meeting held on 26 August 2005 Committee expenses shall b e charged against the budget allocation for it. 20 October 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-66: Reconstitution of the System Committee for Media Affairs of the OVPPA, its membership and functions The System Media Affairs Committee, created as a standing committee of the Office of the Vice President for Public Affairs in 2000, is hereby reconstituted, effective immediately. Its composition shall be: Chair : The Vice President for Public Affairs Vice Chair : The AVP for Public Affairs and Director, UP System Information Office Members The Director, UP Information Office The Director, Information, Publication & Public Affairs Office (IPPAO), UP Manila The Director, Public Affairs Office, UP Los Banos The Director, Information & Publication Office, UP Visayas The Director, UPOU Information Office The Director, Community & Public Affairs Office, UP Mindanao The Director, Public Affairs Office, UP Baguio The Head, Information and Publication Office, UP Cebu Three (3) former or current faculty members of the University of the Philippines to be appointed by the President upon the recommendation of the Vice President for Public Affairs : October - December 2011 UP Gazette 69 The Vice President for Public Affairs as Chair is authorized to designate resource persons and secretariat/support staff for the Committee. He may also form subcommittees to address specific issues/matters which have implications on the University’s policies and programs as viewed by its various publics. The Committee shall perform the following functions: 1. Review and formulate plans and programs to increase the institutional visibility of the University of the Philippines to its internal and external publics through all available communication and media systems, including print, broadcast and online media. 2. Formulate programs and activities that will develop and strengthen the liaison of the University with the mass media. 3. Review, evaluate and recommend policies to improve the form and content of the UP Newsletter, UP Forum, and other publications and media outputs of UP constituent universities. 4. Assist the University of the Philippines System in the development of the UP Strategic Communication Plan 5. Monitor events and developments that are likely to affect University policies and programs 6. Strengthen the research, documentation, publication and information exchange capabilities among various public affairs units of the CUs 7. Develop capacity-building programs and activities that will improve the capacity of UP constituent universities to manage their information systems and linkages with the media 8. Perform such other functions as may be assigned by the President. The Chair, members, resource persons and secretariat/support staff of the Committee shall be granted honoraria consistent with the rates for standing committees (Grade 2 level) approved by the Board of Regents at its 1199th meeting held on 26 August 2005. Committee expenses shall be charged against the budget allocation for it. 20 October 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-68: Search Committee for the Dean of the College of Forestry and Natural Resources (CDNR), UP Los Banos To: Prof. Danilo A. Arao Assistant Vice President for Public Affairs UP System Tel No. 9261572, Email: [email protected] I hereby appoint you as President’s representative in the Search Committee for the Dean of the College of Forestry and Natural Resources (CFNR), UP Los Banos Either the Office of the Chancellor or the Chair of the Search Committee will get in touch with you regarding the schedule of committee meetings. Trip expenses, as well as honoraria, shall be borne by the Office of the President. Thank you. 26 October 2011 (Sgd.) ALFREDO E. PASCUAL President 70 UP Gazette Vol. XLII, No. 4 Administrative Order No. PAEP 11-69: Officer-in-Charge of the University To: Dr. Lisa Grace S. Bersales Vice President for Planning and Finance UP System I hereby appoint you Officer-in-Charge of the University on 30 October – 4 November 2011. I will be in Soul, Korea to attend the 2011 Global Human Resource Forum and the EAP Workshop. 26 October 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-70: Constructors Performance Evaluators (CPEs) for UP Manila SHS Extension Campus, South Cotabato To: Engr. Rosario S. Carino UP Diliman - Team Leader Arch. Leonard P Cordero UP Diliman - Member Engr. Cesar E. Estocado UP Mindanao - Member Arch. Allen Buenaventura - Representative of UP Manila Pursuant to Administrative Order PAEP 11-23, please constitute yourselves into an ad hoc committee composed of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the UP Manila SHS extension Campus, South Cotabato, with Engr. Rosario S. Carino as Team Leader. All expenses (travel, accommodation and others), honoraria / per diem of the members and support staff shall be charged to UP Manila. The Committee, including the support staff shall be entitled to honoraria for ad hoc committee level 1. Payment of honoraria shall be on a per “major” infrastructure project basis. “Minor” projects shall be lumped to form one (1) “major” project. The Vice President for Administration, through the recommendation of the CPES System Chair, shall determine the type of infrastructure project evaluated for purposes of payment of honoraria. 28 October 2012 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-71: Constructors Performance Evaluators (CPEs) for the Proposed Arc Gateway CAS; Renovation of CR SSWC (Phase I), Proposed Laboratory, College of Arts and Sciences, and Repiping of Sewer and Water Lines of Comfort Rooms and Out Patient Building, PGH To: Engr. Rosario S. Carino UP Diliman - Team Leader Arch. Johannes Vincent F. Chua UP Diliman Member Engr. Philip P. Almeda UP Diliman Member - October - December 2011 UP Gazette Engr. Mario M. Morano UP Visayas - Member Engr. Lorna v. Gravoso UP Manila – PGH - Member Arch. Allen Buenaventura - Representative of UP Manila 71 Pursuant to Administrative Order PAEP 11-23, please constitute yourselves into an ad hoc committee composed of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the Proposed Arc Gateway CAS; Renovation of CR SSWC (Phase I), Proposed laboratory, College of Arts and Sciences; and Repiping of Sewer and Water Lines of Comfort Rooms and Out Patient Building, PGH, with Engr. Rosario S. Carino as Team Leader. All expenses (travel, accommodation and others), honoraria / per diem of the members and support staff shall be charged to UP Manila. The Committee, including the support staff shall be entitled to honoraria for ad hoc committee level 1. Payment of honoraria shall be on a per “major” infrastructure project basis. “Minor” projects shall be lumped to form one (1) “major” project. The Vice President for Administration, through the recommendation of the CPES System Chair, shall determine the type of infrastructure project evaluation for purposes of payment of honoraria. 28 October 2012 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-72: Constructors Performance Evaluators (CPEs) for UP Manila SHS (Phase I) Brgy. Reserva Campus, Baler, Aurora To: Engr. Rosario S. Carino UP Diliman - Team Leader Arch. Leonard P. Cordero UP Diliman - Member Arch. Isidoro R. Malaque III UP Mindanao - Member Arch. Allen Buenaventura - Representative of UP Manila Pursuant to Administrative Order PAEP 11-23, please constitute yourselves into an ad hoc committee composed of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the UP Manila SHS (Phase I) Brgy. Reserva Campus, Baler, Aurora with Engr. Rosario S. Carino as Team Leader. All expenses (travel, accommodation and others), honoraria / per diem of the members and support staff shall be charged to UP Manila. The Committee, including the support staff shall be entitled to honoraria for ad hoc committee level 1. Payment of honoraria shall be on a per “major” infrastructure project basis. “Minor” projects shall be lumped to form one (1) “major” project. The Vice President for Administration, through the recommendation of the CPES System Chair, shall determine the type of infrastructure project evaluated for purposes of payment of honoraria. 28 October 2011 (Sgd.) ALFREDO E. PASCUAL President 72 UP Gazette Vol. XLII, No. 4 Administrative Order No. PAEP 11-73: Reconstitution of the Board of Overseers of the University Hotel To: All concerned The Board of Overseers of the University Hotel is hereby reconstituted effective immediately and shall serve at the pleasure of the President: Dr. Cynthia Grace C. Gregorio, Chairperson Dr. Shirley V. Guevarra, Member Prof. Martin V. Gregorio, Member Aside from its routine duties and responsibilities, the Board is also enjoined to continuously look for ways to cope with the wide range of concerns and adopt the best course of action that the University should take given the Hotel’s mandated. You shall receive the same entitlements as those of the previous Board. 28 October 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-74: Legal Team to Study the Proposal of Q.C. Mayor Herbert Bautista Pertaining to Krus na Ligas To: 1) Atty. Hector Danny D. Uy VP for Legal Affairs 2) Atty. Rosalio A. Aragon, Jr. DGC for Judiciary affairs, OVPLA 3) Atty Ricardo B. Lapesura, Jr. University Legal Counsel, OVPLA 4) Atty. Victoriano A. Hipe University Legal Counsel, UP Diliman Enclosed is a copy of the 24 October 2011 letter of Quezon City Mayor Herbert M. Bautista, which is selfexplanatory. With Vice President Uy as team leader, please study the proposal from the legal standpoint. The idea is very tentative at this point and you have only the Mayor’s Letter to start with. Thus, please gather and review whatever documents you may deem relevant with respect to this matter. Depending on your initial report which I shall expect not later than 15 November 2011, please be prepared to join the group that will discuss the results of your study with representatives of stakeholders which may include the Mayor himself, the Representative of the concerned congressional district (presently the Speaker of the House of Representatives, Rep. Feliciano Belmonte, Jr.) and other officials. 28 October 2011 (Sgd.) ALFREDO E. PASCUAL President October - December 2011 UP Gazette 73 Administrative Order No. PAEP 11-75: Compliance Committee – UP Diliman East Campus Project For: Vice President Elvira A. Zamora (OVPD) Vice President Hector Danny D. Uy (OVPLA) Vice President Melania L. Abad (UP Diliman OVCCA) Professor Cristopher S.P. Espina (Director – ODPI) You are hereby appointed members of a Committee to work on and oversee compliance with the provisions of the Contract of Lease for the University of the Philippines Diliman East Campus Development Project. The Vice President for Development, Dr. Elvira A. Zamora, shall be Chair of the Committee. The UP Diliman East Campus Compliance Committee is authorized to invite resource persons, who shall be entitled to honoraria subject to existing rules and policies. 7 November 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-76: Steering Committee for the UP Professional Schools – BGC For: Vice President Elvira A. Zamora (OVPD) Prof. Cristopher S.P. Espina (Director – ODPI) Chancellor Grace J. Alfonso (UP Open University) Dean Danilo L. Concepcion (College of Law) Dean Aura C. Matias (College of Engineering) Dean Ben Paul B. Gutierrez (College of Business Administration) Dean Ernie B. Barrios (School of Statistics) The Board of Regents (BOR) at its 1255th meeting on 27 May 2010 approved the establishment of the UP Professional Schools Campus at the Bonifacio Global City (BGC). On 19 July 2011, the Memorandum of Agreement with Deed of Conveyance between the Bases Conversion and Development Authority (BCDA) and the University of the Philippines (UP) was signed by the parties, for the donation by the BCDA to UP of a 4,300-sqm property for the campus. Said Memorandum of Agreement with Deed of Conveyance was confirmed by the BOR at its 1270th Meeting on 25 July 2011. Please constitute yourselves as members of a Steering Committee for the UP Professional Schools Campus at BGC. The Vice President for Development, Dr. Elvira A. Zamora, shall be Chair; and Prof. Cristopher S.P. Espina, Director of the Office of Design and Planning Initiatives (ODPI), Vice-Chair of the Committee. The Committee shall work on and oversee compliance with the provisions of the Memorandum of Agreement with Deed of Conveyance between the BCDA and the University, and the University’s directions, plans and programs for the UP Professional Schools campus at BGC. The UP Professional Schools – BGC Steering Committee is authorized to invite resource persons, who shall be entitled to honoraria subject to exiting rules and policies. 14 November 2011 (Sgd.) ALFREDO E. PASCUAL President 74 UP Gazette Vol. XLII, No. 4 Administrative Order No. PAEP 11-77: Officer-in-Charge of the University To: Dr. Elvira A. Zamora Vice President for Development UP System I hereby appoint you Officer-in-Charge of the University on 14-15 November 2011. I will be in Tagbilaran, Bohol to give a message at the 3rd National Conference on Harmful Algal Blooms organized by the UP Marine Science Institute. 11 November 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-78: Appointment as a New Member of the UP System Media Affairs Committee To: Dr. Mary Gretchen F. Chaves UP Cebu You are hereby appointed member of the UP System Committee for Media Affairs vice Prof. Marx Itturalde effective immediately until 30 September 2012. The functions of the Committee are enumerated in the attached Memo No. PAEP 11-23 dated 20 October 2011. You shall likewise be entitled to honoraria as specified in same AO. 14 November 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-79: Officer-in-Charge of the University To: Prof. Teresita C. Mendoza Assistant Secretary of the University and of the Board of Regents, UP System I hereby appoint you Officer-in-Charge of the University on 30 November -2 December 2011. I will be in Tagaytay City for the UP System Strategic Planning Workshop (Action Planning Phase). 28 November 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-40: Appointment to the Committee that will Co-Manage the PNOC-EC Endowment Fund To: Vice President Hector Danny D. Uy, VP for Legal Affairs Vice President J. Prospero E. De Vera III, VP for Public Affairs I hereby appoint you both as UP’s representatives to the committee that will co-manage the endowment fund from the Philippine National Oil Co. Exploration Corporation (PNOC-EC). Please be guided by the provisions of the memorandum of agreement signed between UP and PNOC-EC on 11 November 2011. You will serve in the Committee effective immediately and until replaced. October - December 2011 UP Gazette 75 In the exercise of your functions, please coordinate closely with the UPD College of Science and the UPD College of Engineering, in particular with the Director of the National Institute of Geological Sciences (NIGS) and the Chairperson of the Department of Mining, Metallurgical and Materials Engineering. By copy of this administration order, the two units are requested to prepare a draft of the program for the utilization of the expected earnings of the endowment fund during its first year, to be submitted directly to VP Uy. 29 November 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-81: Officer-in-Charge of the University, 11-20 December 2011 To: Dr. Gisela P. Concepcion Vice President for Academic Affairs UP System Dr. Elvira A. Zamora Vice President for Development UP System I hereby appoint you Officer-in-Charge of the University as indicated below. I will be in Beijing, China to speak at the 6th Confucius Institute Conference. I will also be in Hong Kong, China on 17-20 December to attend the University of Hong Kong Centenary which includes the “Presidents Summit---East Meets West”. VP Zamora – 11-15 December VP Concepcion – 17-20 December 5 December 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-82: Constitution of an Ad Hoc Committee to Assess the Construction of UP Baguio Balay To: Engr. Rosario S. Carino UP Diliman Engr. Edwin P. Dimaculangan UP Diliman Engr. Isabelo Abing UP Baguio Pursuant to Administrative Order No. PAEP 11-23, please constitute yourselves into an ad hoc committee composed of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the UP Baguio Balay at 29 Juan Luna St. UP Campus, Diliman, with Engr. Rosario S. Carino as Team Leader. All expenses (travel, accommodation and others), and honoraria/per diem of the members and support staff shall be charged to UP Baguio. The Committee, including the support staff, shall be entitled to honoraria for ad hoc committee level 1. 7 December 2011 (Sgd.) ALFREDO E. PASCUAL President 76 UP Gazette Vol. XLII, No. 4 Administrative Order No. PAEP 11-83: Advisory Council for UP Center for Integrative and Development Studies To: Dean Arsenio M. Balisacan (for economics) Dr. Ma Cynthia Rose B. Bautista (for education) Dr. Maria Serena I. Diokno (for social sciences) Dr. Ernesto O. Domingo (for health) Atty. Elizabeth A. Pangalangan (for legal affairs) This will formalize the reconstitution of the Advisory Council for the UP Center for Integrative and Development effective April 2011 (the date of your first meeting) and co-terminus with the term of the incumbent Executive Director. The Advisory Council shall have the following functions: 1. Provide inputs to the Executive Director with regard to the CIDS 5-year strategic plans 2. Assist the Executive Director in the conduct of a regular review of current initiatives and/or proposal for new research initiatives consistent with the 2000 and 2005 recommendation “to focus on few programs revolving around urgent national policy questions”as guide 3. Provide advice on CIDS general policies and operations especially on the grants and awards programs 4. May enhance CIDS operations by providing additional specialized expertise on various policy areas CIDS seeks to undertake within the context of its 2011 framework 5. Assist the Executive Director in the development and implementation of periodic policy for as to identify areas where policies have to be formulated, developed or enhanced 6. Assist the Executive Director in determining themes for the Public Policy journal that should be published biannually. The Executive Director of CIDS shall and chair the Council meetings. The Vice President for Academic Affairs shall attend the meeting as needed. Payment of Honoraria shall be according to existing policies and rates. The CIDS shall serve as secretariat and the expenses of the Council shall be charged against the budget of the CIDS. 7 December 2011 (Sgd.) ALFREDO E. PASCUAL President Administrative Order No. PAEP 11-86: Designation as UP President’s Representative to the Scientific Career System Committee I hereby designate the following as the UP President’s representative in meeting of the Scientific Career System Committee: • • Dr. Gisela P. Concepcion, Vice President for Academic Affairs Dr. Marilou G. Nicolas, Assistant Vice President for Academic Affairs This supersedes the letter addressed to Assistant Secretary Ma. Lourdes P. Orijola dated 14 February 2011 designating Vice President Gisela P. Concepcion as the sole UP President’s representative to the said Committee. 16 December 2011 (Sgd.) ALFREDO E. PASCUAL President October - December 2011 UP Gazette 77 MEMORANDA Memorandum No. PAEP 11-19: Collection of Systemwide Data on the Implementation of RA 7877 (“Anti-Sexual Harassment Act of 1995”) in UP For: All Chancellors The Officer-in-Charge, UP Cebu The Director, University Center for Women Studies cc: The Vice President for Academic Affairs The Vice President for Planning and Finance Pending revision of UP’s IRR on Anti-Sexual Harassment, I would like the request all of you to cooperate in coming up with UP-wide data on how RA 7877 is being implemented in the seven constituent universities including UP Cebu. Please submit through the University Center for Women’s Studies (UCWS) the data requested by CHED in the attached memo. To be able to comply with similar requests without much delay, may I also ask you to send to the UCWS copies of your latest reports, including what you may have submitted recently to regional offices / councils. Thereafter, the UCWS, in compliance with the regular reporting requirement of the law, may issue guidelines, including formats, on the submission by the CUs of periodic reports to the UP System. It has been observed that the UP System Administration is constrained from submitting reports to CHED and other national agencies in a timely manner in view of the decentralization of women/gender offices among the CUs. While we continue to prefer this decentralized set-up, we see the need for us to coordinate closely so we are able to demonstrate our compliance with the provisions of the law as one organization - - as One UP. On a related matter, there have been a couple of instances recently of UP constituent universities being asked by regional bodies to submit reports. If you have reactions/suggestions along this line, I suggest we discuss them at the next meeting of the PAC. 7 October 2011 (Sgd.) ALFREDO E. PASCUAL President Memorandum No. PAEP 11-20: Merit Incentive II for CY 2011 For: All Vice Presidents, Chancellors, OIC, UP Cebu Heads of Units, Faculty and Staff Background The merit incentive, based on satisfactory performance, is given annually to qualified UP personnel, depending on availability of funds, as approved by the UP Board of Regents. This is to recognize their dedicated service to the University and inspire them to be more efficient, productive and creative. 1. Coverage and amount of merit incentive 1.1.UP personnel, WITH PERFORMANCE RATING OF AT LEAST “SATISFACTORY” for the period January to June 2011, regardless of salary or appointment status (whether regular, permanent, temporary, UP contractual, casual of substitute) expected to have rendered at least four (4) months of service to the University, as of 30 September 2011, shall be granted Five Thousand Pesos (P5,000.00) each. 1.2.Those hired this year and have served for at least one (1) month but less than four (4) months as of 30 September 2011 and with a performance rating of at least “SATISFACTORY” for the period January to June 2011 (if applicable), shall receive prorated share of the merit incentive as follows: 78 UP Gazette Less than 1 month 1 month but less than 2 months 2 months but less than 3 months 3 months but less than 4 months Vol. XLII, No. 4 0% 10% 30% 50% 1.3.Those who have rendered active service but have been separated from the University due to retirement/ resignation/death before 30 September 2011 and with a performance rating of at least “ SATISFACTORY”(if applicable) shall likewise receive pro-rated share of the merit incentive grant as follows, based on the number of months that they have served in 2011. Less than 1 month 1 month but less than 2 months 2 months but less than 3 months 3 months but less than 4 months 4 months but less than 5 months 5 months but less than 6 months 0% 10% 20% 30% 40% 50% 1.4.Part-time personnel including lecturers shall receive one-half (1/2) of the benefits of full-time personnel. 2. Exclusions The following are not entitled to the merit incentive grant. 2.1. Those under preventive suspension as of the date of payment; 2.2. Those who were meted suspension from office or were separated from the service for cause during the period from 1 January 2011 to the date of payment for litigated administrative cases; 2.3. Those who were absent without official leave (AWOL) as of the date of payment; 2.4. Those who were not hired as part of the organic manpower of U.P. such as consultants or experts serving for a limited period to perform specific activities or services with expected outputs; apprentices; labourers of contracted projects; those paid by piecework basis; and others similarly situated. 3. Merit Incentive Grant for Project Personnel Notwithstanding the provisions of 2.4 above, personnel employed in research projects or any type of project shall be paid the authorized merit incentive provided funds are available in the budget of the projects under which they are employed. 4. Source of funds and date of payment Payment of the merit incentive is charged to CU RF/savings. Payment shall be made as soon as the CUs are ready but not earlier than 15 October 2011. 7 October 2011 (Sgd.) ALFREDO E. PASCUAL President Memorandum No. PAEP 11-21: Disruption Day To: Chancellors (Diliman, Los Banos, Manila) Vice Presidents/Assistant Vice Presidents Last 10 and 17 September 2011, we co-organized with TBWA-SMP, one of the world’s top advertising firm, and PSRC, a market research outfit, focus group discussions (FGDs) with UP alumni (active and inactive), UP students October - December 2011 UP Gazette 79 and Ateneo de Manila University and De La Salle University alumni. The FGDs were held in PSRC offices in Ortigas. Some of the topics covered during the FGDs include: a. b. c. d. e. f. The branding of UP as the national university The attitude and affinity towards UP among UP and non-UP students/alumni Awareness and attitude towards alumni programs and activities The concept of alumni donations Perceived involvement of UP students in UP events/affairs after they graduate Suggestions for other activities/communications to encourage more participation from UP alumni Please come to a meeting of key UP System officials on Wednesday, 19 October 2011, at 9:00 a.m.-5:00 p.m. BOR Room The purpose of the meeting is for TBWA-SMP to present the results of each FGD. We will discuss these results, and try to develop solutions, projections and recommendations as a result of the detailed study. Food and drinks (lunch, a.m./p.m. merienda) will be served. 10 October 2011 (Sgd.) ALFREDO E. PASCUAL President Memorandum No. PAEP 11-22: Appointment of members of the UP System Alumni Relations Committee To : VPPA J. Prospero E. De Vera III Vice Chair : Dr. Wendell Capili AVP for Public Affairs and Director, Office of Alumni Relations Members Prof. Cecilia San Luis UP Baguio : Dr. Mimosa Ocampo UP Los Banos Dr. Clarita C. Maano UP Manila Mr. Joel N. Sagadal UP Mindanao Dr. Primo Garcia UPOU Prof. Ma. Eliza Baliao UP Visayas Ms. Portia Dacalos UP Cebu Dr. Jaime B. Veneracion UP Diliman 80 UP Gazette Vol. XLII, No. 4 Dr. Vivencio R. Jose UP Diliman Dr. Epictetus E. Patalinghug UP Diliman You are hereby appointed as members of the UP System Alumni Relations Committee effective 01 October 2011 to 30 September 2012. The Committee shall have the following functions: 1. Formulate programs and activities that will develop and sustain a seamless partnership between the University, the UP Alumni Association, and other alumni groups 2. Develop a system for the improvement of the existing UP alumni database, the UP alumni website, and other alumni programs 3. Devise ways and means to increase the institutional visibility of the UP Office of Alumni Relations and strengthen ties between the University and its alumni through the use of all communication systems, publication channels, print and broadcast media, new media and social networking systems 4. Develop programs and activities to recognize alumni and alumni groups who contribute to the development of the University through their donations, resource mobilization efforts, technical assistance, and volunteer work 5. Develop programs and activities to generate resources for the University through a heightened fund campaign targeting the alumni 6. Develop programs and activities that will improve the capacity of UP constituent universities to manage their alumni database, alumni website, and alumni programs 7. Perform such other functions as may be assigned by the President. Honoraria: The members of the Committee shall be granted honoraria consistent with the rates for Standing Committee (Grade 2 Level) as approved by the Board of Regents during its 1199th meeting held on 26 August 2005. 20 October 2011 (Sgd.) ALFREDO E. PASCUAL President Memorandum No. PAEP 11-23: UP System Media Affairs Committee Appointment of Members To : Dr. J. Prospero E. De Vera, III, DPA Vice President for Public Affairs Vice Chair : Prof. Danilo A. Arao Assitant Vice President for Public Affairs and Director, UP System Information Office Members Prof. Ruben Defeo UP Diliman : Prof. Victoria Costina UP Baguio Prof. Ma. Stella C. Tirol UP Los Banos Prof. Michael Tee UP Manila October - December 2011 UP Gazette 81 Prof. Rene Estremera UP Mindanao Mr. Primo G. Garcia UP OU Dr. Liah Catedrilla UP Visayas Prof. Marx Iturralde UP Cebu Prof. Orlando Mercado UP Diliman Prof. Luis Teodoro UP Diliman Prof. Rolando Fernandez UP Baguio You are hereby appointed as members of the UP System Media Affairs Committee effective 01 October 2011 to 30 September 2012. The Committee shall have the following functions: 1. Review and formulate plans and programs to increase the institutional visibility of the University of the Philippines to its internal and external publics through all available communications and media systems, including print, broadcast and online media. 2. Formulate programs and activities that will develop and strengthen the liaison of the University with the mass media. 3. Review, evaluate and recommend policies to improve the form and content of the UP Newsletter, UP Forum, and other publications and media outputs of UP constituent universities 4. Assist the University of the Philippines System in the development of the UP Strategic Communication Plan 5. Monitor events and developments that are likely to affect University policies and programs 6. Strengthen the research, documentation, publication and information exchange capabilities among various public affairs units of the CUs 7. Develop capacity-building programs and activities that will improve the capacity of UP constituent universities to manage their information systems and linkages with the media 8. Perform such other functions as may be assigned by the President. Honoraria: The members of the Committee shall be granted honoraria consistent with the rates for Standing Committees (Grade 2 Level) as approved by the Board of Regents during its 1199th meeting held on 26 August 2005. 20 October 2011 (Sgd.) ALFREDO E. PASCUAL President 82 UP Gazette Vol. XLII, No. 4 Memorandum No. PAEP 11-24: Mandatory Holiday Break For: Vice Presidents Secretary of the University Chancellors Officer-in-Charge, Office of the Dean, UP Cebu The Director, PGH Let us all enjoy the Yuletide season with our family and loved ones. A mandatory holiday break will ensure the promotion of work and life balance for UP faculty and staff, generate savings in utilities and maintenance, as well as encourage administrative efficiency in planning and scheduling work. Please disseminate and exercise due diligence for compliance with the following guidelines: 1. Mandatory holiday break period: 23 December 2011 until 01 January 2012. 2. Kindly plan and schedule your work to ensure that all transactions and the relevant required reports are completed by Thursday, 22 December 2011. 3. Except for vital units which need to operate with a small core of essential employees in units such as university health services, security and police services, sanitation, emergency campus maintenance and sanitation, PABXall offices will be closed during the mandatory holiday break period. 4. Ensure safety and security of offices and building premises. 5. For employees who already used up their mandatory leave credits for this year, this shall be charged against their accumulated vacation leave credits. 25 November 2011 (Sgd.) ALFREDO E. PASCUAL President Memorandum No. PAEP 11-26: Guidelines on the Grant of 2011 Christmas Grocery Allowance of One Thousand Pesos (P1,000.00) For: Vice Presidents Chancellors Head of Units Faculty and Staff Background The Board of Regents at its 127th meeting on 24 November 2011 approved the grant of Christmas grocery allowance of One Thousand Pesos (P1,000.00) to all administrative employees covered by the Collective Negotiation Agreement (CNA). Likewise, the Board, in the spirit of equity, approved the grant of the same P1,000.00 Christmas grocery allowance to faculty, REPS and administrative personnel who are not covered by the CNA between the University and the two (2) unions – All UP Workers Union and All UP Academic Employees Union. Coverage 1.1. University (UP) personnel who have rendered at least six (6) months of active service as of 30 November 2011 and whose nature of employment exhibits an employer-employee relationship are entitled to PhP1,000.00 Christmas grocery allowance. 1.2. Full time personnel whose aggregate cumulative service is less than six (6) months shall received pro-rated share of the grocery allowance as follow: Less than 2 months 2 months but less than 4 months 0% 10% October - December 2011 4 months but less than 5 months 5 months but less than 6 months UP Gazette 83 30% 50% Part time personnel including lecturers shall receive ½ of the benefits of the full time personnel. 1.3. Those who had rendered active service but were separated from the University due to retirement/resignation/ death before 30 November 2011, shall likewise receive pro-rated share of the grocery allowance as follows: Less than 2 months 2 months but less than 4 months 4 months but less than 5 months 5 months but less than 6 months 0% 10% 30% 50% Exemptions The following are not entitled to the grocery allowance: • • • • • Those under preventive suspension as of 30 November 2011; Those who were meted suspension from office in calendar year 2011 for litigated administrative cases; Those who were meted suspension from office in calendar year 2010 for litigated administrative cases which suspension extended to calendar year 2011; Those who were absent without official leave (AWOL) as of 30 November 2011; and Those who were not hired as part of the organic manpower of UP such as consultants or experts serving for a limited period to perform specific activities or services with expected outputs; apprentices; labourers of contracted projects; those paid by piecework basis; and others similarly situated. Source of Funding CU savings from General Fund or Revolving Fund Date of Payment Payment of the Christmas grocery allowance shall start on 15 December 2011. 07 December 2011 (Sgd.) ALFREDO E. PASCUAL President Memorandum No. PAEP 11-27: Guidelines on the Grant of Additional 2011 Christmas Grocery allowance of Three Thousand Pesos (P3,000.00) For: Vice Presidents Chancellors Head of Units Faculty and Staff The Board of Regents (BOR) through a referendum conducted on 09 to 13 December 2011 approved the grant of additional Php 3,000 Christmas grocery allowance for 2011. This is on top of the grant of P 1,000 Christmas grocery allowance for 2011 approved by the BOR at its 1275th meeting on 24 November 2011. The additional grocery is granted in the spirit of the holiday season and in response to the various queries and suggestions received by the Office of the President. This additional Christmas grocery allowance is pro hac vice (“for this occasion only”), establishing no precedence. Memorandum No. PAEP 11-26: Guidelines on the Grant of 2011 Christmas Grocery Allowance of one Thousand Pesos (P1,000) shall be followed for this additional grocery allowance. 84 UP Gazette Vol. XLII, No. 4 Constituent universities (CUs) may release the additional allowance starting 19 December 2011. May I wish everyone a Merry Christmas and a Happy New Year! 16 December 2011 (Sgd.) ALFREDO E. PASCUAL President Memorandum No. PAEP 11-30: Search Process for Dean-College of Human Ecology (CHE) To: Dr. Rex Victor O. Cruz Chancellor UP Los Banos The term of office of the incumbent dean of the CHE ended on 31 May 2011. May I request that you institute an external search process for the abovementioned subject. On or before 28 February 2012, the search committee through your office shall submit to the President a full report of the process including the assessment of the nominees’ strengths and weaknesses to lead the college. I shall submit the committee report and my endorsement to the BOR in March 2012 meeting. 22 December 2011 (Sgd.) ALFREDO E. PASCUAL President Assessment and rationalization of faculty recruitment, renewal, tenure and retention Faculty promotion and rewards system Institutionalization of consultancies Institutionalization of faculty mentoring There should be consistency across units. Uniformity of policies for all CUs should be implemented to prevent demoralization of staff (or transfer of staff from one campus to another). There are units which have very rigid requirements and there are units whose standards are less than ideal. There are also units with no clear program of recruitment and faculty development. Call for promotions – 2008, 2009, 2010 which included Faculty, REPS and Staff Selective and Based on Merit Number to be promoted as well as the number of steps of promotion - largely determined by the amount of promotion funds made available to each CU Priorities set by the departments/colleges/CU Many faculty members with good research performance get promoted despite mediocre teaching performance. Research faculty - evaluated based on the unit’s criteria for promotion for research faculty as approved by the BOR. Faculty administrators - promoted based on the criteria and guidelines contained in the UP System Manual Series 2. Teaching Scholarly/Creative Work Service/Extension Professional Growth The above criteria are used by all the CUs; however, corresponding weights assigned to each category may differ. There are CUs which implement weight ranges per category and also differentiate whether courses taught are purely undergraduate, purely graduate or mixed units. At the start of the evaluation period, the faculty members of the academic unit (department, institute/school/cluster/college) will decide the weight for each category that the unit will adopt for that particular period The weights for each category are determined according to the nature of the academic unit. Graduate units are expected to place equal emphasis on teaching and scholarly work, while purely undergraduate units may give a higher weight to teaching. Total points earned (TPE) for items in each category are recorded and the point equivalent (PEq) for each category is obtained by multiplying the TPE for each category by the weight for that particular category earlier adopted by the academic units There is no limit (cap) on the number of PEq for each category. Range of scores (1.00-1.49) are given equivalent points In UPLB, there is a criterion, the SET-based teaching load (bonus/penalty) which is done for each course using a formula In UPV, to qualify for promotion, faculty members should meet a minimum score for SET. This is a 1st screening point. If the faculty member does not meet the required SET score, he/she is disqualified for promotion. The minimum point equivalent needed to be considered for promotion and the range of point equivalents between promotion steps/ranks are then calibrated by the Council of Deans. Modified Minimum Qualification Standards (MMQS) for Determining Academic Rank of UPLB Faculty has been formulated and in addition to the publication requirement, there is the Quantified Academic Staff Performance (QASP) credits/ points that have to be satisfied. Faculty members are hired based on qualifications – completion of an undergraduate degree (number of years required to complete the degree, honors received) MS/MA graduates PhD holders BS (4-year course) – Instructor 1; with honors – Instructor 2 Graduate of a 5-year course – Instructor 2; with honors – Instructor 3 DVM graduate – Assistant Professor 1 Entry level for MS/MA graduates – Assistant Professor 1 * Entry level for PhD graduates – Assistant Professor 3 * *A higher position is given if he/she satisfies the requirements in the UPLB MMQS. Rice and grocery allowance Merit incentive Clothing allowance PIB 13th month pay and cash gift Performance bonus ACA/PERA Loyalty award Longevity increase Note: There is a difference with regard to the leave credits/benefits awarded to faculty and REPS. FAPHE – one time per employee 20% discount from gov’t hospitals Health insurance (voluntary) Annual physical exam 10%discount from PGH Life insuranceProvident Fund members RATA/Honorarium (if entitled) Tuition privilege (also for dependents) Hazard pay for public health workers Library privileges Housing privileges Fellowship/study leave with pay Flexi-time schedule Computer loan program Health service facilities Cultural, recreational and sports facilities Professorial Chairs Faculty Grant Outstanding Faculty/REPS Service Award Retirement Award Equity-Based Pay Achievement Award Merit Sagad Award University Professor Scientist Productivity System Policy Paper Award* Creative & Research Scholarship Award Gawad sa Natatanging Publikasyong Filipino * Also given to REPS Professor Emeritus Artist Productivity System Innovative Teaching Award International Publications Award * Staff who have retired from UP and are still being appointed as adjunct professors, lecturers or whose terms are being extended. Some are given compensation. Implication (if given compensation) to the finances of UP Whether there is or there is no compensation, to some extent, the junior/younger staff may not get to be developed fully since the retiree will always be around to take on some responsibilities which otherwise should be given to the younger ones. Certain decisions are also being made in behalf of the junior staff. Recommendation for extension of service should only be done under highly meritorious cases Faculty development plan should also be taken into consideration. An extension of two years will probably enable the unit to train somebody to take the place of the retiree. Minimum qualification standards (MQS) specifically for researchers with MS degree Minimum requirements for appointment of research and extension staff with a Master’s or Doctoral degree to the rank of assistant professor (research/extension), associate professor (research/extension), or professor (research/extension) Some unfair and biased criteria for promotion of the MS degree holders to a higher rank compared to their colleague with PhD degree. The proposed MQS currently being used to evaluate REPS for appointment/promotion to appropriate rank for UPLB research and extension staff for salary grades 16 and up, which require more publications for MS degree holders, is being suggested to be used only for initial appointment of REPS. Once an MS degree holder and PhD holder satisfy the initial requirements for the rank, both of them will be required to meet the same set of guidelines and criteria to be promoted to the next higher rank. The number of publications required for the REPS to be appointed as research/extension faculty is considerably much higher than the number required for faculty especially on the number of sole/senior authorship. Ceiling of Grade 24 for researchers has become a problem The number of Reps who obtain the doctoral degree keeps on increasing and since those who are currently occupying Grade 24 neither transfer to faculty positions nor retire, the number of Grade 24 items becomes very limited. Qualifications of the researchers are comparable to the faculty so this policy of Grade 24 ceiling for researchers has to be reviewed Develop/improve criteria for tenure and promotion (if need be) Propose a “career path” (term used by former Faculty Regent Librero) for the REPS. The rank/grade not to be pegged at Grade 24 as the highest but parallel to faculty rank. Automatic promotion for REPS upon finishing a degree (similar to the faculty) A committee under OVPAA be formed to study the different issues concerning faculty and REPS.
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