The University of the Philippines
GAZETTE
VOLUME XLII, NUMBER 4
October - December 2011
ISSN No. 0115-7450
CONTENTS
DECISIONS OF THE BOARD OF REGENTS
1274TH MEETING, 27 OCTOBER 2011
MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD
Page
On the Appeal to the Honorable Board of Regents of the Decision of the Ofﬁce of the President on the case of
DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD-2004-009)
1
On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondents-Appellants Dean ENRIQUE
M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Ofﬁce of the President on ADT Case
No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty
1
On the MOTION TO INHIBIT by Respondents-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO
P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross
Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from Sitting as Presiding Ofﬁcer in
Deliberations, Discussions and/or Voting before the Board of Regents in Relation to the Case
1
On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF ALSIDRY
on the Decision of the Ofﬁce of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence,
Grave Misconduct, and Gross Neglect of Duty
1
On the Report of the Reconstituted Administrative Disciplinary Tribunal on the case of MR. FLORENDO
SAMBRANO, UP Los Baños
1
REPORTS FOR INFORMATION OF THE BOARD
A. Report of the President
2
Request of the UP Manila for Change of Schedule for the First Semester, Academic Year 2011-2012
3
Request of the UP Open University to Adjust their 38th UPOU University Council Meeting from 7 December
2011 (Wednesday) TO 13 December 2011 (Tuesday)
4
Deed of Donation and Acceptance between the University of the Philippines (Donee) and Mr. Miguel
Belmonte (Donor)
4
Memorandum of Agreement between the University of the Philippines (UP) and the Upsilon Sigma Phi-Sigma
Delta Phi ’69 Foundation, Inc. (Foundation)
5
Memorandum of Agreement between the University of the Philippines and the Tau Alpha Foundation,
Inc. (TAFI)
5
Construction Agreement between the University of the Philippines and the Ravilo-Gonzales Group Construction
Corporation (Contractor)
6
Construction Agreement between the University of the Philippines and the Greenlight Power, Inc.
(Contractor)
7
The University of the Philippines Gazette is a quarterly publication of the Ofﬁce of the Secretary of the University.
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UP Gazette
Vol. XLII, No. 4
Construction Agreement between the University of the Philippines and the PGM Construction and Plumbing
Services (Contractor)
7
Construction Management Services Agreement between the University of the Philippines and the DCCD
Engineering Corporation (Construction Management Consultant)
8
Supplemental Contract for Security Services between the University of the Philippines Manila and the 168
Security and Allied Services, Inc (168SASI) [Agency]
8
B. Report of the Student Regent
9
GENERAL GOVERNANCE
Appointment of University Ofﬁcials
11
ACADEMIC MATTERS
Amendment in the Membership Requirements of the University Council’s Committee on Ethics,
UP Diliman
11
Request of the UP Manila to Institutionalize the Chancellor Florentino B. Herrera, Jr., Memorial Lecture
12
FISCAL MATTERS
Programming of CY 2010 Excess Income under the Revolving Fund of the UP Baguio in the Amount of
PhP18,247,000.00, Certiﬁed as Available by the UP Baguio Accounting Ofﬁce
12
Supplemental Budget Charged to the Legal Research Fund (LRF) of the UP Diliman in the Amount of
PhP10,000,000.00, Certiﬁed as Available by the UP Accounting Ofﬁce
13
Reprogramming of the UP Visayas’ Unexpended Obligations under the Realigned Investment Fund in the
Amount of PhP3,800,000.00, Certiﬁed as Available by UPV Chief Accountant and Budget Ofﬁcer Chief
13
Request of UP Manila for Authority to Augment the Professorial Chairs Effective 2012
13
Contract for Supply of Autodelﬁa Newborn Screening Reagents and Consumables for Institute of Human
Genetics – Newborn Screening Laboratory between the UP Manila and the Perkin Elmer Instruments
Phils., Corp.
14
Memoranda of Agreement for CONFIRMATION of the Board
I. Academic Matters
Memorandum of Agreement between the University of the Philippines through the National College of Public
Administration and Governance (NCPAG) and the Mahasarakham University (MSU), Thailand, through
its College of Politics and Governance, Thailand
14
Memorandum of Agreement between the University of the Philippines through the College of Music and the
Mahasarakham University (MSU), Thailand, through its College of Music
15
Memorandum of Understanding between the University of the Philippines through the College of Home
Economics and the Jeonju University, Korea
15
Memorandum of Understanding between the University of the Philippines (University) and the Provincial
Government of Bohol (First Party)
16
Memorandum of Agreement among the University of the Philippines Diliman through the Electronics and
Electrical Engineering Institute (UPD-EEEI), the Department of Science and Technology (DOST) and
the Philippine Council for Industry, Energy, and Emerging Technology Research and Development
(PCIEERD)
17
Memorandum of Agreement between the University of the Philippines Diliman through the Electronics and
Electrical Engineering Institute (UPD-EEEI) and the Philippine Council for Industry, Energy, and Emerging
Technology Research and Development (PCIEERD)
18
Project Contract between the University of the Philippines Diliman through the College of Engineering and the
JICA Project Ofﬁce for ASEAN University Network/Southeast Asia Engineering Education Development
Network (AUN/SEED-Net)
18
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UP Gazette
October - December 2011
Memorandum of Agreement between the University of the Philippines Manila and the Department of Health
(DOH)
19
nternational Sister Agreement between the University of the Philippines Open University and the Open
University of Kaohsiung, Taiwan, R.O.C.
20
Endowment Agreement between the University of the Philippines Open University (UPOU) and the Honorable
Antonio F. Trillanes IV (Donor)
20
Memorandum of Understanding between the University of the Philippines Open University and the DXN
International Private Ltd.
21
Memorandum of Agreement between the UP Mindanao and the Philippine Broadcasting Service (PBS)
22
II. General Construction and Other Services
Consultancy Contract between the University of the Philippines Open University and Mr. Ronaldo C. De
Jesus (Consultant)
23
III. Lease of Land
Contract of Lease between the University of the Philippines (Lessor) and Mr. Bernard V. Sison of the MVS
Heavy Equipment Rental and Builders (Lessee)
24
ADMINISTRATIVE MATTERS
Request of Dr. GRACIANO P. YUMUL for Extension of His Secondment to the Department of Science and
Technology (DOST) for Another Year until 7 August 2012
24
Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. MICHIYO Y. REYES, Assistant
Professor 7, Asian Center, UP Diliman, Effective 1 November 2011 until 31 May 2012
25
Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. LIEZL M. ATIENZA, Assistant
Professor 2, Institute of Human Nutrition and Food, College of Human Ecology, UP Los Baños, Effective
1 November 2011 until 31 May 2012
25
Request for Waiver of Faculty Tenure Rule in Favor of Asst. Prof. FILAME JOY U. CATINAN, Assistant
Professor 2, College of Arts and Sciences, UP Visayas, effective 1 November 2011 until 31 May 2012
26
Request for Extension of Secondment without Pay in Favor of Dr. MARY ANN LANSANG, College of Medicine,
UP Manila, from 14 October 2011 to 31 December 2011 (two-and-a-half-(2 ½)-month extension) to Enable
Her to Complete Her Assignment as Director of the Global Fund in Switzerland
26
Appointment of Faculty
26
Transfer to Permanent Status
26
Automatic Promotion
27
Extension of Appointment Beyond Compulsory Retirement Age of 65
27
Original Appointment Beyond Compulsory Retirement Age of 65
28
Renewal of Appointment Beyond Compulsory Retirement Age of 65
28
Reappointment Beyond Compulsory Retirement Age of 65
28
Appointment of UP Scientists Effective 2011-2013
29
OTHER MATTERS
Construction Agreement between the U.P. and the C.E. Padilla Construction, Inc.
30
On Contracting a Legal Counsel for the Board of Regents
30
Announcements
30
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UP Gazette
Vol. XLII, No. 4
1275THMEETING, 24 NOVEMBER 2011
MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD
Appeal to the Honorable Board of Regents on the Decision of the Ofﬁce of the President in the case of DEAN
JUAN AMOR PALAFOX (ADT CASE NO. UPD 2004-009)
31
NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellants Dean ENRIQUE M.
AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Ofﬁce of the President on ADT Case No.
UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty
31
MOTION TO INHIBIT by Respondent-Appellants Dean ENRIQUE M. AVILA, Prof. ERNESTO P. PINEDA
in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty,
Asking President Alfredo E. Pascual to Refrain from, Upon BOR’s Order, Sitting as Presiding Ofﬁcer in
Deliberations, Discussions and/or Voting Before the Board of Regents in Relation to the Case
31
NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF ALSIDRY on
the Decision of the Ofﬁce of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave
Misconduct, and Gross Neglect of Duty
31
Regents’ Committee Report on the Case of MR. FLORENDO SAMBRANO, UP Los Baños
32
REPORTS FOR INFORMATION OF THE BOARD
A. Report of the President
32
MANIFESTATION submitted by President Alfredo E. Pascual to the Honorable Members of the Board on
the Avila Case (ADT Case No. UP Cebu 2011-001)
36
Request of UP Manila for Change in the Date of the University of the Philippines Manila Council Meeting
from 1 December 2011 to 8 December 2011
36
Request of UP Manila for Change of Date of the Mid-Semester, Second Semester from 4 January 2012 to 26
January 2012
36
Deed of Donation/Agreement
Deed of Donation between the U.P. Engineering Research & Development Foundation, Inc, (Donee) and the
Maynilad Water Services, Inc. (Donor)
36
Memorandum of Agreement between the U.P. Engineering Research & Development Foundation, Inc, (Donee)
and Dr. Magdaleno B. Albarracin, Jr. (Donor)
37
Contracts/Agreements
Construction Agreement between the University of the Philippines and the Dadoy Freight Service Construction
and Supply (Contractor)
37
Architectural and Engineering Design Services Agreement between the University of the Philippines Diliman
(University) and TCGI, Inc. (Design Consultant)
38
Memorandum of Agreement between the University of the Philippines Open University (UPOU) and the
Central Book Supply, Inc (CBSI)
38
Contract of Lease
Contract of Lease (Supplemental) between the University of the Philippines (Lessor) and the MVS Heavy
Equipment Rental and Builders (Lessee)
39
Contract of Lease between the University of the Philippines Open University (UPOU) and the UP Baguio
40
Contract of Lease between the University of the Philippines Open University (UPOU) and the UP Cebu
40
Contract of Lease between the University of the Philippines Open University (UPOU) and the Divine Word
College of Vigan (DWCV)
40
B. Report of the Faculty Regent
41
October - December 2011
UP Gazette
v
C. Report of the Student Regent
41
D. Report of the Staff Regent
42
GENERAL GOVERNANCE
Appointment of University Ofﬁcials
43
ACADEMIC MATTERS
Implementation Guidelines of the “Reinventing Research in UP” to be Called the Emerging Interdisciplinary
Research (EIDR) Program
44
Report of the Ad Hoc Committee on UPLB Street-and-Building-Naming Project
47
Graduation Ad Referendum of Mr. HERMOGENES C. FERNANDEZ for the Degree of Bachelor of Laws as
of the End of Second Semester 1972-1973
48
Establishment of the Maynilad Faculty Retention and Development Fund at the College of Engineering, UP
Diliman
48
Establishment of Professorial Chairs in the Name of Past Filipino Deans at the College Engineering, UP
Diliman
49
Proposed Logo of the Ofﬁce of Anti-Sexual Harassment (OASH), UP Manila
49
FISCAL MATTERS
Christmas Grocery Allowance for 2011
50
Grant of Cash Award in the Amount of PhP10,000.00 Each to Employees of the Ofﬁce of Admissions (OA)
50
Request Authority to Purchase Two (2) Motorcycle Units for the Use of the Ofﬁce of Community Relations
(OCR), UP Diliman in the Amount of PhP190,000.00 Chargeable Against UP Diliman Funds, Certiﬁed
Available by the UP Diliman Budget Ofﬁce
51
Memoranda of Agreement for CONFIRMATION of the Board
Academic Matters
Memorandum of Understanding between the University of the Philippines and the Philips Electronics and
Lighting, Inc.
51
Memorandum of Understanding between the University of the Philippines and the PNOC Renewables
Corporation (PNOC RC)
52
Academic Cooperation Agreement between the University of the Philippines Diliman and the Université Paul
Valéry – Montpellier III, France
53
Memorandum ng Kasunduan sa pagitan ng Unibersidad ng Pilipinas, sa pamamagitan ng Sentro ng Wikang
Filipino (UP SWF), at ni Pamela C. Constantino (Puno ng Proyekto)
55
Memorandum of Understanding on Student Exchange between the University of the Philippines Los Baños
and the University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM)
55
Agreement on Academic Exchange between the University of the Philippines Los Baños and the University of
Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM)
56
Memorandum of Agreement between UP Open University and the Cagayan State University (CSU)
57
Memorandum of Understanding between the UP Open University and the Geoinfometrics
58
Memorandum of Agreement between the UP Open University and the UP Open University
Foundation, Inc.
58
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UP Gazette
Vol. XLII, No. 4
ADMINISTRATIVE MATTERS
Designation of the Vice President for Legal Affairs, Atty. Hector Danny D. Uy as the Ofﬁcial Representative
of the University in the Philippine Long Distance Telephone Company (PLDT) Stockholders Meeting
60
Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. ROSA PILIPINAS F.
FRANCISCO, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1
November 2011 until 31 May 2012
61
Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. HERMILEA MARIE C.
CASTILLO, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1
November 2011 until 31 May 2012
61
Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. LIZA A. CABRERA, Assistant
Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31
May 2012
62
Request for Waiver of the Sabbatical Rule in Favor of Dr. CORA A. AÑONUEVO, College of Nursing, UP
Manila, Effective 1st Half (1 June – 31 October, 2011) [6 months] and 2nd Half (1 June – 31 October 2012)
[6 months]
63
Appointment of Faculty
63
Transfer to Permanent Status
63
Extension of Appointment Beyond Compulsory Retirement Age of 65
64
Original Appointment Beyond Compulsory Retirement Age of 65
64
Renewal of Appointment Beyond Compulsory Retirement Age of 65
64
Reappointment Beyond Compulsory Retirement Age of 65
64
Faculty Members Recommended for Appointment as UP Artists Effective 2010-2012
65
OTHER MATTERS
Request of President Alfredo E. Pascual for Authority to Travel to Beijing, China from 11-15 December 2011
to Attend the 6th Confucius Institute Conference
65
Request of President Alfredo E. Pascual for Authority to Travel to Hong Kong, China from 17-20 December
2011 to Attend the University of Hong Kong Centenary Celebrations
65
The 2011 UP Diliman Land Use Plan
66
SCHEDULE OF THE SPECIAL BOARD MEETING
66
ANNOUNCEMENTS
66
ADMINISTRATIVE ISSUANCES
ADMINISTRATIVE ORDERS
Administrative Order No. PAEP 11-60: Ofﬁcer-in-Charge of the University
67
Administrative Order No. PAEP 11-62: Ofﬁcer-in-Charge of the University
67
Administrative Order No. PAEP 11-65: Reconstitution of the System Committee for Alumni Relations of the
OVPPA, its membership, and its functions
67
Administrative Order No. PAEP 11-66: Reconstitution of the System Committee for Media Affairs of the
OVPPA, its membership and functions
67
Administrative Order No. PAEP 11-68: Search Committee for the Dean of the College of Forestry and Natural
Resources (CDNR), UP Los Baños
69
Administrative Order No. PAEP 11-69: Ofﬁcer-in-Charge of the University
70
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UP Gazette
October - December 2011
Administrative Order No. PAEP 11-70: Constructors Performance Evaluators (CPEs) for UP Manila SHS
Extension Campus, South Cotabato
70
Administrative Order No. PAEP 11-71: Constructors Performance Evaluators (CPEs) for the Proposed Arc
Gateway CAS; Renovation of CR SSWC (Phase I), Proposed Laboratory, College of Arts and Sciences, and
Repiping of Sewer and Water Lines of Comfort Rooms and Out Patient Building, PGH
70
Administrative Order No. PAEP 11-72: Constructors Performance Evaluators (CPEs) for UP Manila SHS
(Phase I) Brgy. Reserva Campus, Baler, Aurora
71
Administrative Order No. PAEP 11-73: Reconstitution of the Board of Overseers of the University Hotel
72
Administrative Order No. PAEP 11-74: Legal Team to Study the Proposal of Q.C. Mayor Herbert Bautista
Pertaining to Krus na Ligas
72
Administrative Order No. PAEP 11-75: Compliance Committee – UP Diliman East Campus Project
73
Administrative Order No. PAEP 11-76: Steering Committee for the UP Professional Schools – BGC
73
Administrative Order No. PAEP 11-77: Ofﬁcer-in-Charge of the University
74
Administrative Order No. PAEP 11-78: Appointment as a New Member of the UP System Media Affairs
Committee
74
Administrative Order No. PAEP 11-79: Ofﬁcer-in-Charge of the University
74
Administrative Order No. PAEP 11-40: Appointment to the Committee that will Co-Manage the PNOC-EC
Endowment Fund
74
Administrative Order No. PAEP 11-81: Ofﬁcer-in-Charge of the University, 11-20 December 2011
75
Administrative Order No. PAEP 11-82: Constitution of an Ad Hoc Committee to Assess the Construction of
UP Baguio Balay
75
Administrative Order No. PAEP 11-83: Advisory Council for UP Center for Integrative and Development
Studies
76
Administrative Order No. PAEP 11-86: Designation as UP President’s Representative to the Scientiﬁc Career
System Committee
76
MEMORANDA
Memorandum No. PAEP 11-19: Collection of Systemwide Data on the Implementation of RA 7877 (“AntiSexual Harassment Act of 1995”) in UP
77
Memorandum No. PAEP 11-20: Merit Incentive II for CY 2011
77
Memorandum No. PAEP 11-21: Disruption Day
78
Memorandum No. PAEP 11-22: Appointment of members of the UP System Alumni Relations Committee
79
Memorandum No. PAEP 11-23: UP System Media Affairs Committee Appointment of Members
80
Memorandum No. PAEP 11-24: Mandatory Holiday Break
82
Memorandum No. PAEP 11-26: Guidelines on the Grant of 2011 Christmas Grocery Allowance of One
Thousand Pesos (P1,000.00)
82
Memorandum No. PAEP 11-27: Guidelines on the Grant of Additional 2011 Christmas Grocery allowance of
Three Thousand Pesos (P3,000.00)
83
Memorandum No. PAEP 11-30: Search Process for Dean-College of Human Ecology (CHE)
84
UP Gazette
viii
Vol. XLII, No. 4
Board of Regents
University Ofﬁcials
Hon. Patricia B. Licuanan, Chair
Chair, Commission on Higher Education
Prof. Alfredo E. Pascual, MBA, PhD (honoris causa)
President
Hon. Alfredo E. Pascual, Co-Chair
President, University of the Philippines
Prof. Gisela P. Concepcion, PhD
Vice-President for Academic Affairs
Hon. Edgardo J. Angara
Chair, Senate Committee on Education, Arts and Culture
Prof. Lisa Grace S. Bersales, PhD
Vice-President for Planning and Finance
Hon. Juan Edgardo M. Angara
Chair, House Committee on Higher and Technical Education
Prof. Maragtas S.V. Amante, PhD
Vice-President for Administration
Hon. Gladys S.J. Tiongco
President, UP Alumni Association
Prof. Elvira A. Zamora, PhD
Vice-President for Development
Hon. Reynato S. Puno
Hon. Magdaleno B. Albarracin Jr.
Hon. Elizabeth Rose C. Orteza Siguion-Reyna
Prof. J. Prospero E. De Vera III, DPA
Vice-President for Public Affairs
Hon. Ida F. Dalmacio
Faculty Regent
Hon. Maria Kristina Conti
Student Regent
Hon. Jossel I. Ebesate
Staff Regent
Prof. Lilian A. de las Llagas, PhD, LLB
Secretary of the University & of the Board of Regents
Atty. Hector Danny D. Uy, LLB
Vice-President for Legal Affairs
Prof. Lilian A. de las Llagas, PhD, LLB
Secretary of the University & of the Board of Regents
*****
Prof. Caesar A. Saloma, PhD
Chancellor, UP Diliman
Prof. Luis Rey I. Velasco, PhD (until 31 October 2011)
Prof. Rex Victor O. Cruz, PhD (effective 1 November 2011)
Chancellor, UP Los Baños
Prof. Ramon L. Arcadio, MD (until 31 October 2011)
Prof. Manuel B. Agulto, MD (effective 1 November 2011)
Chancellor, UP Manila
The University of the Philippines Gazette
Editors
Prof. Lilian A. de las Llagas
Prof. Virginia R. Ocampo
Consultant
Prof. Lourdes M. Portus
(as of 2012)
In-Charge of Production
Levi R.R. Lusterio
Prof. Minda J. Formacion, PhD (until 31 October 2011)
Prof. Rommel A. Espinosa, PhD (effective 1 November 2011)
Chancellor, UP Visayas
Prof. Grace J. Alfonso, PhD
Chancellor, UP Open University
Prof. Gilda C. Rivero, PhD
Chancellor, UP Mindanao
Prof. Priscilla Supnet-Macansantos, PhD
Chancellor, UP Baguio
Prof. Enrique M. Avila, PhD
Dean, UP Cebu
October - December 2011
UP Gazette
1
DECISIONS OF THE BOARD OF REGENTS
1274THMEETING, 27 OCTOBER 2011
MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD
On the Appeal to the Honorable Board of Regents of the Decision of the Ofﬁce of the President
on the case of DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD-2004-009)
(The Appeal is on ﬁle at the OSU Records.)
Board Action:
The Board agreed to reset the discussion of the case to give its members
ample time to study the matrix.
On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondents-Appellants
Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Ofﬁce of
the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and
Gross Neglect of Duty
(The Notice of Appeal is on ﬁle at the OSU Records.)
Board Action:
The Board agreed to reset the discussion of the case to give its members
ample time to study the matrix.
On the MOTION TO INHIBIT by Respondents-Appellants Dean ENRIQUE M. AVILA and
Prof. ERNESTO P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave
Misconduct, and Gross Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from
Sitting as Presiding Ofﬁcer in Deliberations, Discussions and/or Voting before the Board of
Regents in Relation to the Case
(The Motion to Inhibit is on ﬁle at the OSU Records.)
Board Action:
Regent Puno instructed the Vice President for Legal Affairs to assist
the Secretary in preparing the Board Resolution on this matter.
On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant
SHARIF ALSIDRY on the Decision of the Ofﬁce of the President on ADT Case No. UP Cebu
2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty
(The Notice of Appeal is on ﬁle at the OSU Records.)
Board Action:
The Board agreed to reset the discussion of the case at the next Board meeting.
On the Report of the Reconstituted Administrative Disciplinary Tribunal on the case of MR.
FLORENDO SAMBRANO, UP Los Baños
Pursuant to the directive issued in the 26 July 2011 letter of the Secretary of the University, the reconstituted
Administrative Disciplinary Tribunal (ADT) submitted its report evaluating the appeal of Mr. Florendo Sambrano.
In accordance with the directive, the ADT’s inquiry focused on the “defense of Mr. Sambrano that he did not submit
2
UP Gazette
Vol. XLII, No. 4
monthly fuel allowance reports because of what he observed that there was allegedly a variance in the computation
of the Accounting Ofﬁce and Supplies and Property Management Ofﬁce (SPMO).”
The ADT was constrained to request for an extension in the submission of this report in order to grant Mr. Sambrano
sufﬁcient time to prepare his response. But Mr. Sambrano failed to make use of the opportunities to do so. Instead, he
sent a letter which the ADT received two days after having submitted its own report to the Ofﬁce of the Vice-Chancellor
for Instruction. Mr. Sambrano claimed that the exact date of the next hearing, was unclear to him. The transcript of
the ﬁrst hearing which he attended, proves otherwise.
(The Report of the Reconstituted Administrative Disciplinary Tribunal is on ﬁle at the OSU Records.)
Board Action:
The Board agreed to reset the deliberation of the case to allow the members
of the Board to extensively read the report.
REPORTS FOR INFORMATION OF THE BOARD
A. Report of the President
1. Initiatives and Activities of the President
Hereunder is the report of President Pascual:
“U.P. PRESIDENT’S REPORT TO THE BOARD OF REGENTS
29 September – 26 October 2011
A. U.P. BUDGET
Aside from reductions in budget, UP is also encountering problems in getting the full release of its budget
appropriations. In 2009, out of PhP8.5 billion appropriated, 0.5 billion was not released: PhP8 million for PS, P257
million for MOOE, and PhP244 million for CO. In 2010, out of PhP6.9 billion of budget appropriation, P2.3 billion
was not released: PhP381 million for PS, PhP662 million for MOOE, and PhP1.3 billion for CO. I highlighted these
observations in the budget committee hearing at the Senate on 4 October.
For 2011, we ﬁnally submitted on 13 October the voluminous data to DBM in our effort to obtain the release of
our budget for unﬁlled positions, the allocation for which is a total of PhP615,192.00 The documents we submitted
covered 83% of this amount.
B. UPDATES ON ONGOING PROJECTS
• As part of the Green UP program in our Operational Excellence thrust, we will sign two (2) separate MOUs
on 9 November: one with the PNOC Renewables Corporation, and the other, with the Philips Electronics and
Lighting, Inc. These are both for energy saving initiatives in various UP campuses.
• Still part of the Green UP program, a study of the electricity consumption patterns in UP Diliman has just been
completed. In 2010, UP Diliman incurred Meralco electricity bills totaling PhP175 million for 109 accounts.
Of these, 34 accounts consumed electricity less than the Guaranteed Minimum Billing Demand (GMBD).
This means that UP Diliman paid for electricity that had not been used at all. Correcting the situation would
involve adjustments in the billing arrangements with Meralco. The next area to be reviewed is the water
consumption.
C. UP IN THE NEWS
• Rep. Amado S. Bagatsing of the 5th District of Manila has raised a complaint against the PGH for the alleged
anomaly regarding the use of his PDAF for his district’s indigent patients, who are conﬁned in the hospital.
The fund involves some PhP2M which is the discrepancy in the balance as jointly accounted for by the PGH
and the Ofﬁce of Rep. Bagatsing. I immediately conferred with PGH Director Jose Gonzales and UP Manila
Chancellor Ramon Arcadio upon receipt of a copy of Rep. Bagatsing’s letter addressed to the PGH Director.
October - December 2011
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UP Gazette
This was promptly followed by the Chancellor’s action constituting a committee to investigate the problem.
Director Gonzales has voluntarily gone on leave for the duration of the investigation. The designated OIC is
the Deputy Director for Health Operations,Dr. Ester S. Bitanga.
The Committee’s preliminary report indicates that it has gathered the documentary evidences (audit
reports, hospital processes, transaction/ fund availment procedures, authorization letters, treatment protocols,
etc.), and has summoned some people. But the ﬁndings, so far, have only warranted a more thorough
investigation. So far there is already a claim that the computer containing the PDAF ﬁles has been corrupted.
The Committee has asked for a two-week extension. The committee has also suggested that the NBI be asked
to conduct a professional investigation. The Committee has likewise asked for some form of protection for
its own members.
D. TRIP TO INDIA, 11-15 OCTOBER 2011
As an ex-ofﬁcio member of the Board of Trustees (BOT) of the International Rice Research Institute (IRRI), I
travelled to New Delhi, India, from 11-15 October to attend the second of what is usually twice-a-year meeting of
the Board.
The case of Given Grace Cebanico was taken up at the Board meeting of IRRI:
On the day I left Manila, news broke out about the abduction and killing of Given Grace Cebanico, who,
by now, we all know was a 3rd year Computer Science student of UP Los Baños. Her body was dumped in a
dark and empty area near the Institute of Plant Breeding. This prompted the Secretary-General to express at the
meeting his serious concern over the “deteriorating” peace and order and security condition in the vicinity of the
IRRI Headquarters.
According to Dr. Virginia Cardenas, the VC for Community Affairs of UPLB, the putting up of lamp posts along
the IPB road and Pili Drive (the road which connects the campus to IRRI) was indeed in their plans. But now that
this gruesome crime had happened, they are also considering more CCTV cameras and the imposition of curfew
for minors in coordination with the local government.
2. Delegated Authority subject to information of the Board
Request of the UP Manila for Change of Schedule for the First Semester, Academic Year 20112012
FROM
TO
11 Oct 2011 (Tues)
14 Oct 2011 (Friday)
13 Oct 2011 (Thursday)
to 14 Oct 2011 (Fri)
17 Oct 2011 (Monday)
to 18 Oct (Tuesday)
13 Oct 2011 (Thursday)
to 20 Oct 2011 (Thursday)
17 Oct 2011 (Monday)
to 24 Oct 2011 (Monday)
Deadline for Submission
of Grades
• Graduating students
21 Oct. 2011 (Friday)
25 Oct. 2011 (Tuesday)
• Other students
28 Oct 2011 (Friday)
NO CHANGE
Removal Examination
Period
21 Oct 2011 (Friday) to
3 Nov. 2011 (Thursday)
25 Oct. 2011 (Tuesday) to
3 Nov. 2011 (Thursday)
Validation for Advance
Credits
21 Oct. 2011 (Friday) to
3 Nov. 2011 (Thursday)
25 Oct. 2011 (Tuesday) to
3 Nov. 2011 (Thursday)
End of Classes
Final Examinations
• Graduating Students
• Other students
In view of several suspensions of classes due to inclement weather and a number of holidays observed during the
period, the UP Manila requests for approval of the following changes of schedule for the First Semester, Academic
Year 2011-2012:
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Vol. XLII, No. 4
The President, by virtue of the authority granted him by the Board of Regents, approved this request on 13
October 2011.
Board Action:
NOTATION.
Request of the UP Open University to Adjust their 38th UPOU University Council Meeting from
7 December 2011 (Wednesday) TO 13 December 2011 (Tuesday)
The UP Open University is requesting to adjust their 38th UPOU University Council Meeting from 7 December
2011 (Wednesday) TO 13 DECEMBER 2011 (TUESDAY). The ofﬁcials of the University will be at the Open University
of Kaoshiung (OUK), Taiwan, from 7 – 11 December 2011, in order to attend to a mutually agreed upon fund raising
activity for the UPOU-KOU Faculty and Staff exchange and research fund.
The President, by virtue of the authority granted him by the Board of Regents, approved this request on 13 October
2011.
Board Action:
NOTATION.
Deed of Donation and Acceptance between the University of the Philippines (Donee) and Mr.
Miguel Belmonte (Donor)
Donation:
US$ 8,000.00
Purpose:
To purchase a software for the exclusive use of the Department of Hotel, Restaurant and Institution
Management (DHRIM), College of Home Economics
Particulars:
a. For and in consideration of the foregoing, and of the high esteem which the Donor holds for the Donee, said Donor
hereby transfers and conveys, by way of donation, unto said Donee, the absolute management and ownership
of the said donation;
b. The Donee hereby accepts and acknowledges receipt of the Donation, made in its favor by the Donor, and
expresses its appreciation and gratitude for the kindness and generosity of the Donor and hereby warrants that
the money donated shall be properly managed and utilized solely and exclusively for the purpose intended by
the Donor which is for the purchase of software for the DHRIM Information Technology Laboratory; and
c. The Donee shall exercise exclusive and sole ownership of the software to be purchased from the subject of the
deed of donation.
Date notarized:
9 September 2011
Board Action:
NOTATION with appreciation.
October - December 2011
UP Gazette
5
Academic Agreement
Memorandum of Agreement between the University of the Philippines (UP) and the Upsilon
Sigma Phi-Sigma Delta Phi ’69 Foundation, Inc. (Foundation)
Program:
Upsilon Sigma-Phi-Sigma Delta Phi ’69 Foundation, Inc. Scholarship Program
(Provision of Three (3) Scholarship Slots to Qualiﬁed College Student)
Responsibilities of the Parties:
The Foundation shall:
1. provide full scholarship for three (3) college students enrolled in any BS or AB course (Diliman, Los Baños, or
Manila) who will meet the qualiﬁcations set forth in the rules to govern the scholarship stated in the MOA;
2. leave the selection of the recipients of the scholarship grant exclusively to the UP; and
3. remit the amount of PhP39,000.00 per semester, per scholar, at the start of each semester. Accordingly, in one
school year, which is composed of two semesters, the Foundation shall provide full scholarship assistance to
each scholar at a maximum of PhP78,000.00.
The UP (through its “Ofﬁce of Scholarship and Student Services) shall:
1. implement the Rules in the selection of scholars;
2. select the students qualiﬁed to receive the scholarship grants under the Program;
3. hold in trust the amount received from the Foundation for the purposes intended. The scholar shall draw the
necessary amount there from in accordance with the rules and regulations of the UP;
4. send, within thirty (30) days after the closing of each school year, a statement of expenditures of the scholarship
to the Foundation. Any savings shall be credited for the next school year’s remittance; and
5. make periodic reports to the Foundation of the scholars, subjects taken and grades obtained at the close of every
semester.
Effectivity:
Effective upon signing of the document.
Date notarized:
30 September 2011
Board Action:
NOTATION.
Contracts/Agreements
(Delegated Authority to the President subject to information of the Board [cost not exceeding PhP 30 Million Pesos])
Note: These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned and
the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact
compliance by the concerned.
UP Diliman
Memorandum of Agreement between the University of the Philippines and the Tau Alpha
Foundation, Inc. (TAFI)
Project:
Construction of the Rooﬁng Structure for the Cristy Hernandez Activity Center
Contract Amount:
PhP3,000,000.00
Particulars:
Obligations of the TAFI:
a. In accordance with the designs, plans and technical speciﬁcations approved by the Ofﬁce of the Campus Architect,
implement the Project within the period of Ninety (90) Calendar Days as speciﬁed in the Permit to Implement
Project to be issued by the University;
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UP Gazette
Vol. XLII, No. 4
b. Secure all pertinent permits, clearances, licenses required by any government ofﬁce or agency in connection with
the Project;
c. Supply and provide all labor, materials, tools, equipment, transportation and other facilities and services, and
all related work for the Project;
d. Pay for its actual consumption of electricity and other public services or utilities consumed in the implementation
of the Project. For this purpose, TAFI shall provide the sub-meter for monitoring its actual consumption of
electricity and other utilities;
e. Comply with all laws, rules and regulations promulgated by the government of the Republic of the Philippines,
including those on labor, environment, safety and sanitation. TAFI shall be solely liable for any violation of the
same during the period of construction;
f. Take all precautionary measures during the period of construction to ensure the safety and convenience of its
workers and the general public, and to prevent damage or injury to persons or property in or about adjacent to
the premises where works are being performed;
g. Assume full responsibility for the acts, omissions, or negligence of its workers, employees, agents and all other
persons doing work under the Agreement. TAFI, however, shall not be held responsible for damages or liabilities
due to force majeure or those brought about by acts of god, provided it has exercised the required diligence under
the circumstances;
h. Warrant the works performed under the Agreement and undertake any and all acts pursuant to its warranty;
and
i. Upon completion of the Project, donate the same to the University subject to the Rules and Regulations of the
University on donations.
Obligations of the University:
The University, through the Campus Architect, shall:
a. Provide pertinent documents to enable TAFI to secure the required clearances/permits with any government
ofﬁce or agency in connection with the project;
b. Certify as to the completion of the construction works; and
c. Provide a suitable area for the temporary facilities of TAFI and for unloading and storage of construction materials
to be used for the Project.
Period of Contract:
Date notarized:
Ninety (90) Calendar Days as speciﬁed in the Permit to Implement Project
to be issued by the University
19 September 2011
Board Action:
NOTATION.
Construction Agreement between the University of the Philippines and the Ravilo-Gonzales
Group Construction Corporation (Contractor)
Project: Proposed Re-Rooﬁng and Miscellaneous Works at NIML Building, College of Home Economics
Amount of Contract:
PhP586,313.64
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations
Statement from the UP Manila Legal Ofﬁce:
UP Diliman Legal Ofﬁce.
The Construction Agreement was reviewed and endorsed by the
Statement of Compliance:
In the Procurement of Civil Works for the Project, the requirements of RA 9184 and
its Implementing Rules and Regulations, as well as the University’s Delineation of Authority have been
complied with.
October - December 2011
Period of the Contract:
Date notarized:
UP Gazette
7
Sixty (60) calendar days as speciﬁed in the Notice to Proceed to be issued by the University
18 August 2011
Board Action:
NOTATION.
Construction Agreement between the University of the Philippines and the Greenlight Power,
Inc. (Contractor)
Project: Proposed Panel boards for Existing and Future Electrical Loads, Bocobo Hall, College of Law
Amount of Contract:
PhP900,947.00
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations
Statement from the UP Diliman Legal Ofﬁce:
UP Diliman Legal Ofﬁce.
The Construction Agreement was reviewed and endorsed by the
Statement of Compliance:
In the Procurement of Civil Works for the Project, the requirements of RA 9184 and
its Implementing Rules and Regulations, as well as the University’s Delineation of Authority have been
complied with.
Period of the Contract:
Date notarized:
Sixty (60) calendar days as speciﬁed in the Notice to Proceed to be issued by the University
28 July 2011
Board Action:
NOTATION.
Construction Agreement between the University of the Philippines and the PGM Construction
and Plumbing Services (Contractor)
Project: Proposed Repair of Roof Gutter, SURP Building
Amount of Contract:
PhP598,759.39
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations
Statement from the UP Diliman Legal Ofﬁce:
UP Diliman Legal Ofﬁce.
The Construction Agreement was reviewed and endorsed by the
Statement of Compliance:
In the Procurement of Civil Works for the Project, the requirements of RA 9184 and
its Implementing Rules and Regulations, as well as the University’s Delineation of Authority have been
complied with.
Period of the Contract:
Date notarized:
Sixty (60) calendar days as speciﬁed in the Notice to Proceed to be issued by the University
20 September 2011
Board Action:
NOTATION.
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UP Gazette
Vol. XLII, No. 4
Construction Management Services Agreement between the University of the Philippines and
the DCCD Engineering Corporation (Construction Management Consultant)
Project: Construction Management Services for the Proposed Acacia Residence Hall/Law Centennial Dormitory
Amount of Contract:
PhP5,016,570.00
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations
Statement from the UP Diliman Legal Ofﬁce:
The Construction Management Service Agreement was reviewed
and endorsed by the UP Diliman Legal Ofﬁce.
Statement of Compliance:
In the Procurement of Civil Works for the Project, the requirements of RA 9184 and
its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been
complied with.
Commencement Date: The Construction Management Consultant shall perform the services under the Agreement
and complete the Project to the satisfaction of the University within Three Hundred (300) Calendar Days
divided into three (3) phases, as follows:
(a) The period of the Pre-Construction Phase is Thirty (30) calendar days, which shall commence on the
date indicated in the Notice to Proceed to be issued by the University to the Construction Management
Consultant;
(b) The period of the Construction Phase is Two Hundred Forty (240) calendar days, which shall commence
on the date indicated in the Notice to Proceed to be issued by the University to the Design and Build
Contractor, and shall end on the date indicated in the Certiﬁcate of Completion of the construction project
to be issued by the Construction Management Consultant to the University; and
(c) The period of the Post Construction Phase is Thirty (30) calendar days, which shall commence on the date
indicated in the Certiﬁcate of Completion of the construction project to be issued by the Construction
Management Consultant to the University.
Date notarized:
21 July 2011
Board Action:
NOTATION.
UP Manila
Supplemental Contract for Security Services between the University of the Philippines Manila
and the 168 Security and Allied Services, Inc (168SASI) [Agency]
Services: Assignment of security guards at the premises of the University of the Philippines Manila, including
the Philippine General Hospital compound located at Taft Avenue, Padre Faura and Pedro Gil Streets,
and SHS Campus, Baler, Aurora
Implementing Unit:
Vice-Chancellor for Administration, UP Manila
Period of Contract:
1-31 August 2011
Amount of Contract:
The University shall pay the Agency the following amounts:
•
•
•
PhP14,387.05 per month, 8-hour duty
PhP12,497.13 per month, 8-hour duty (SHS Extension Campus in Baler Aurora)
PhP21,355.46 per month, 12-hour duty
October - December 2011
UP Gazette
9
Mode of Procurement: Extension Contract under the same terms and conditions stated in the Original Contract
through Public Bidding
Statement of the UP Manila Legal Ofﬁce:
The UP Manila Legal ofﬁce reviewed and endorsed the
Supplemental Contract. The terms and conditions of said Agreement appear to be in order and in
accordance with similar agreements of the University on the same subject matter.
Brief Justiﬁcation:
The bidding cannot be accomplished before the expiration of the contract. The preparation
for the bidding, including the review of the Terms and Conditions, deployment of security guards and
budget requirement are still being undertaken.
Statement of Compliance:
Pertinent laws (RA 9184, the Procurement Law), University Rules and Regulations
have been fulﬁlled/complied with in the execution/signing of the contract.
Date notarized:
15 July 2011
Board Action:
NOTATION.
B. Report of the Student Regent
Hereunder is the report of Student Regent Conti:
“Report of the Student Regent
1274th Meeting of the Board of Regents
27 October 2011
Campaign for democratic governance
Student Code
The UP Diliman administration in 2009 presented a draft Student Code of Conduct, which will replace the
Rules on Student Conduct and Discipline (as approved by the BOR at its 1123rd meeting on 27 August 1998)
and Revised Rules and Regulations Governing Fraternities, Sororities and Student Organizations (as approved
by the BOR at its 1091st meeting on 24 October 1995).
The students took issue with, ﬁrst, the manner in which the administration had presented the Code, and
second, the extent of the participation of students. The students were not involved in the drafting of the proposed
Code, and were summarily consulted thereafter. The initial reaction was largely opposed to the administration’s
initiatives. Even as the students eventually put forth speciﬁc changes, very few of the advocated amendments
were reﬂected in the ﬁnal draft.
Much of the antagonism stemmed from the philosophy of the Code: with the emphasis on stricter and onesided discipline, the students felt that they were all looked upon as wayward truants; and with the restrictions
on student organizations, they felt that the University was inhibiting their growth as persons.
The administration’s draft reached the Diliman University Council, but has not been put on the agenda since
late last year.
Chancellor Saloma last March, allowed the students to create an alternative code through the University
Student Council and the Ofﬁce of the Student Regent. This draft, dubbed as the Students’ Handbook of Rights
and Responsibilities, took a rights-based approach to student conduct.
The Student Regent, the Diliman Chancellor and Vice-Chancellor for Student Affairs, and the chairperson
of the University Student Council are currently writing a third draft that would reconcile the two Student Code
versions.
STFAP
The Vice President for Academic Affairs convened this year’s workshop on, and invited student participants to,
the Socialized Tuition and Financial Assistance Program (STFAP). The chairpersons of the University Student
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UP Gazette
Vol. XLII, No. 4
Councils, as well as those of UP Cebu’s, are presently working with the administrative staff of the scholarship
ofﬁces in the different units.
Special concerns: Legal issues involving UP students
A. People v. Montajes
The Vice Chancellor for Student Affairs and the Ofﬁce of the Student Regent sent ofﬁcial delegations to the
hearing of Maricon Montajes on 14 October 2011. Although the hearing did not push through, as the judge had
a convention, the group was able to visit Maricon in jail. The group was composed of Maricon’s mother and
brother, former faculty regent Judy Taguiwalo, OSA director Rommel Rodriguez, and several students including
the Student Regent.
Maricon will be represented by private counsel Mario Pangilinan of Lipa City, and a public attorney, assigned
by the Department of Justice.
Projects
Tulong Kabataan
The Ofﬁce of the Student Regent, as part of the UP Kilos Na Alliance, has partnered with the Kabataan
Partylist for UP KILOS NA TULONG KABATAAN, a relief drive for the victims of Typhoon Pedring (international
codename: Nesat), which lashed the country last October.
The main objective of the relief drive is to consolidate efforts among the UP community in gathering immediate
relief for the affected communities. We also aim to reach out to other communities affected by the ﬂoods that are
not currently covered by ongoing relief and rescue operations.
Over two weekends, the volunteers went to Bulacan (particularly, Calumpit), Pampanga, Pangasinan, and
Tarlac.
Lorena Barros Hall
The Ofﬁce of the Student Regent, the University Student Council and the Student Alliance for the Advancement
of Democratic Rights in UP (STAND UP) solicited PhP3 million from the Kabataan Party-list last year for the
rehabilitation of the Lorena Barros Hall.
The building previously housed four organizations, but the approved plan was for one ofﬁce only, and
a larger conference center for the use of any of the organizations. The proposed memorandum of agreement,
between the University and the beneﬁciary-project manager STAND UP, has been submitted to the UP Diliman
Legal Ofﬁce for review.
Construction began in July 2011. The scheduled turn-over is mid-November.
Lorena Barros was a poet and activist, who founded Makibaka, the ﬁrst underground organization for women
ﬁghting to change society’s attitude towards women and women’s empowerment. An anthropology major then
in UP Diliman, she was radicalized during the First Quarter Storm.”
October - December 2011
UP Gazette
11
GENERAL GOVERNANCE
Appointment of University Ofﬁcials
UP Manila
Dr. MARIE JOSEPHINE M. DE LUNA as Vice-Chancellor for Academic Affairs, effective 1 November 2011 until
31 October 2014
Dr. JOSELITO C. JAMIR as Vice-Chancellor for Administration, effective 1 November 2011 until 31 October
2014
Dr. VICENTE Y. BELIZARIO, JR. as Vice-Chancellor for Research, effective 1 November 2011 until 31 October
2014
Dr. ABUNDIO A. BALGOS as Vice-Chancellor for Planning and Development, effective 1 November 2011 until
31 October 2014
ACADEMIC MATTERS
Amendment in the Membership Requirements of the University Council’s Committee on Ethics,
UP Diliman
The Chancellor of UP Diliman sought the Board’s approval of the request of the University Council of UP Diliman
to amend the membership requirements of its Committee on Ethics. The amendments had been unanimously approved
by the UC during its 118th meeting on 18 July 2011.
The following amendments were speciﬁcally requested:
From: “The membership of the Committee on Ethics is composed of ﬁfteen (15) faculty members whose
qualiﬁcations are as follows: 1) full professors of UP Diliman, 2) with no administrative duties equivalent
to more than 50% of their time, and 3) with no pending case nor found guilty of any offense. They serve
as a pool from which will be drawn a ﬁve-member committee. [UP Diliman Faculty Manual (2003), pp. 1617 (Section 1.4.4.).”
To:
The members of the Committee on Ethics shall be composed of all faculty members, who are full
professors of UP Diliman, with no administrative duties equivalent to more than 50% of their time,
and with no pending case nor found guilty of any offense.
All full professors shall serve as a pool from which will be selected a ﬁve-member committee that will hear a
speciﬁc allegation of intellectual dishonesty, unethical conduct or scientiﬁc misconduct against any UP Diliman faculty
member. The ﬁve members shall be appointed by the UP Diliman Chancellor and they will determine whether or not
an ethical violation has been committed by the accused. Professor Emeriti may also be appointed as a resource person
in the said committee.
Justiﬁcation:
The Committee on Ethics has never been duly constituted in the past due to the difﬁculty of ﬁnding ﬁfteen (15)
qualiﬁed full professors who are also willing to serve as members over a period of time. The ﬁfteen members are
supposed to be elected by the UC just like its other committees, with the exception of the UP Diliman Executive
Committee. Because of its limited membership, the committee’s members may be called to serve in several painstaking
investigations.
The inability to constitute the Committee on Ethics has prevented UP Diliman from solving promptly and properly
allegations of intellectual dishonesty, unethical conduct or scientiﬁc misconduct against its faculty members. There
is an urgent need to resolve quickly (but not hastily) any plausible allegation of ethical violation because it tends to
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Vol. XLII, No. 4
UP Gazette
undermine the integrity of UP as an institution and it hurts the performance of all involved parties. It is also gravely
unjust to the wrongly accused.
Ethical violations deprive deserving faculty members of the possible fruits of their honest labor and honed talent.
Unethical behavior by a faculty member also weakens the image and credibility of UP in the eyes of the general public
and other government agencies.
The proposed amendment is intended to make use of the technical expertise and experience of the 302 full professors
who are currently serving UP Diliman.
Restricting the number of possible members to ﬁfteen seriously limits the ability of UP Diliman to investigate
thoroughly and effectively allegations of scientiﬁc misconduct (fabrication, falsiﬁcation, plagiarism). The range alone
of specializations in the basic and applied sciences, mathematics, engineering as well as social sciences is already
quite wide and varied that it would be difﬁcult to ﬁnd any ﬁve available colleagues out of the 15 who are technically
competent and free of possible conﬂict of interest to conduct an investigation. UP Diliman currently offers sixty-six
(66) undergraduate and 136 graduate degree programs.
The proposed amendments would lead to a quicker resolution of dishonesty and misconduct cases involving UP
Diliman faculty members in the future. In the long term, they would enhance faculty discipline and put valuable UP
Diliman resources into better use.
Board Action:
APPROVAL.
Request of the UP Manila to Institutionalize the Chancellor Florentino B. Herrera, Jr., Memorial
Lecture
The Memorial Lecture, which honors the ﬁrst Chancellor of the University of the Philippines Manila, is now on
its third year and is one of the highlights of the annual celebration of UP Manila Day. This request is being made to
assure the continuity of the Memorial Lecture.
Board Action:
APPROVAL.
FISCAL MATTERS
Programming of CY 2010 Excess Income under the Revolving Fund of the UP Baguio in the
Amount of PhP18,247,000.00, Certiﬁed as Available by the UP Baguio Accounting Ofﬁce, to be
utilized as follows:
Personal services
To cover salaries/wages for substitute faculty personnel
beneﬁts (monetization,
retirement and extended leave credits and additional
honoraria/allowances)
PhP1,500,000.00
Maintenance & Other Operating Expenses
To cover maintenance of equipment, furniture, ﬁxtures,
classrooms & other miscellaneous
1,247,000.00
Capital Outlay
To cover rehabilitation cost of student center (canteen),
driveways and parking space, shaded walks and other
facilities
15,000,000.00
Equipment Outlay
500,000.00
TOTAL PhP18,247,000.00
October - December 2011
13
UP Gazette
It is understood that the disbursements from this programmed amount shall be subject to the usual accounting
and auditing laws, rules and regulations.
Board Action:
APPROVAL.
Supplemental Budget Charged to the Legal Research Fund (LRF) of the UP Diliman in the
Amount of PhP10,000,000.00, Certiﬁed as Available by the UP Accounting Ofﬁce, to be utilized
as follows:
Personal services
PhP4,000,000.00
Maintenance & Other Operating Expenses
6,000,000.00
Capital Outlay
To cover rehabilitation cost of student center (canteen),
driveways and parking space, shaded walks and other
facilities
15,000,000.00
TOTAL PhP10,000,000.00
The proposed supplemental budget will be used for various research projects started during the year.
It is understood that the disbursements from this supplemental budget shall be subject to the usual accounting and
auditing laws, rules and regulations.
Board Action:
APPROVAL.
Reprogramming of the UP Visayas’ Unexpended Obligations under the Realigned Investment
Fund in the Amount of PhP3,800,000.00, Certiﬁed as Available by UPV Chief Accountant and
Budget Ofﬁcer Chief, to be utilized as follows:
Personal services
To fund the Financial Assistance for Hospitalization
Expenses (FAHPE) of UPV Personnel
PhP3,800,000.00
It is understood that the disbursements from this reprogrammed amount shall be subject to the usual accounting
and auditing laws, rules and regulations.
Board Action:
APPROVAL.
Request of UP Manila for Authority to Augment the Following Professorial Chairs Effective
2012, namely:
Particulars
From
To
Dr. Jesse de Leon and Liberation Bongato-de Leon
PhP40,000.00
PhP100,000.00
UP Medicine Class 1969 Centennial Professorial Chair
The Professorial Chair is awarded to the incumbent Chancellor of UP Manila. If approved, the increase in honorarium
will apply to the incoming Chancellor.
The proposal shall keep the award at par and consistent with the other UP Manila funded Professorial Chairs and
shall be funded from the interest income of the UP Manila Special Endowment Fund (SEF).
Board Action:
APPROVAL.
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UP Gazette
Vol. XLII, No. 4
Contract for Supply of Autodelﬁa Newborn Screening Reagents and Consumables for Institute
of Human Genetics – Newborn Screening Laboratory between the UP Manila and the Perkin
Elmer Instruments Phils., Corp
Description:
• Supply of Neonatal G6PD Kit
• Supply of Autodelﬁa Enhancement Solution
• Supply of Autodelﬁa Neonatal 17a-OHP Kit
• Supply of Autodelﬁa Dillution Vessel
Amount of Contract:
PhP20,304,757.30
Period of Contract:
Five (5) months
Mode of Procurement: Direct Contracting under Sec. 50 (c) of R.A. 9184
Statement from the Chancellor: Pertinent laws, such as, but not limited to, RA 9184, the Procurement Law,
Delineation of Authority, GAAM, GA, have been complied with in the procurement of the Autodelﬁa
Newborn Screening Reagents and Consumables.
Statement from the Vice President for Legal Affairs:
The direct contracting with the Perkin Elmer Instruments
Phils., Corp. appears to be in order and is endorsed for approval of the Board of Regents pursuant to Part
C, paragraph 13 (13.3) of the Handbook on Existing Delineation of Authority in the University.
Board Action:
APPROVAL.
Memoranda of Agreement for CONFIRMATION of the Board
Note:
These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned
and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact
compliance by the concerned.
I. Academic Matters
UP Diliman
Memorandum of Agreement between the University of the Philippines through the National
College of Public Administration and Governance (NCPAG) and the Mahasarakham University
(MSU), Thailand, through its College of Politics and Governance, Thailand
Project: Exchange Programs
Particulars:
The Agreement shall include, but not be limited to, the following programs, subject to the respective legal, ﬁnancial
and administrative capabilities of both parties:
a. Promotion of exchange of faculty members and researchers from both institutions;
b. Facilitation of acceptance of faculty members and researchers from both institutions who are preparing for their
doctoral dissertation;
c. Promotion of collaborative research and collaborative publications of research results by faculty members and
researchers from both institutions;
d. Promotion of student exchanges from both institutions;
e. Exchange of information, publications, reference data, and academic literature of mutual interests;
October - December 2011
UP Gazette
15
f. Facilitation of the mutual exchange of administrative personnel attached to academic units, research centers,
libraries, and administrative bodies of each institution; and
g. Organization of common seminars, workshops, conferences, and exhibits.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOA has passed legal review
by the UP Diliman Legal Ofﬁce (DLO), and the same was found by the OVPLA to be substantially in order.
Effectivity:
The Agreement shall come into force on the date of the signature by representatives of both
universities and shall remain in effect for a period of two (2) years after which it may be renewed.
Date signed:
2 September 2011
Board Action:
CONFIRMATION.
Memorandum of Agreement between the University of the Philippines through the College of
Music and the Mahasarakham University (MSU), Thailand, through its College of Music
Project: Exchange Programs
Particulars:
The Agreement shall include, but not be limited to, the following programs, subject to the respective legal, ﬁnancial
and administrative capabilities of both parties:
a. Promotion of exchange of faculty members and researchers from both institutions;
b. Facilitation of acceptance of faculty members and researchers from both institutions who are preparing for their
doctoral dissertations;
c. Promotion of collaborative research and collaborative publications of research results by faculty members and
researchers from both institutions;
d. Promotion of student exchanges from both institutions;
e. Exchange of information, publications, reference data, and academic literature of mutual interests;
f. Facilitation of the mutual exchange of administrative personnel attached to academic units, research centers,
libraries, and administrative bodies of each institution; and
g. Organization of common seminars, workshops, conferences, and exhibits.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOA has passed legal review
by the Diliman Legal Ofﬁce (DLO), and the same was found by the OVPLA to be substantially in order.
Effectivity:
The Agreement shall come into force on the date of the signature by representatives of both
universities and shall remain for a period of two (2) years after which it may be renewed.
Date signed:
2 September 2011
Board Action:
CONFIRMATION.
Memorandum of Understanding between the University of the Philippines through the College
of Home Economics and the Jeonju University, Korea
Project: Exchange of Students
Particulars:
Recognizing the beneﬁts to their respective universities from the establishment of institution links, the parties agree
to establish the following Memorandum of Understanding for Student Exchanges:
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UP Gazette
Vol. XLII, No. 4
a. One (1) or two (2) students from the Department of Hotel, Restaurant and Institutional Management (DHRIM) of
the College of Home Economics shall enroll and take any of the courses (in English) at the Department of Hotel
and Management of Jeonju University (Exchange students from UP);
b. Students who qualify from the Department of Hotel Management (DHM) of the Jeonju University shall enroll
and take any of the courses (in English) at the Department of Hotel, Restaurant Institution Management of the
UP (Exchange students from Jeonju University);
c. DHRIM (through the Ofﬁce of Extension Coordination – OVCAA) selects nominees and sends the list of selected
students and the related documents including application forms before the deadline stipulated by Jeonju University
(the latter examines the documents and informs the result to DHRIM);
d. UP exchange students may take courses during the Fall Term in Jeonju University from 1 September 2011 to 28
February 2012;
e. UP exchange students from UP shall be considered as Cross-Registrants at Jeonju University;
f. Tuition fees shall be waived by Jeonju University;
g. Jeonju University will provide UP exchange students with free dormitory and two (2) free meals daily during
the whole study period;
h. A monthly allowance of KRW800,000 is awarded as a scholarship to each of the UP students, as well as a Medical
Insurance fee of KRW15,000 per month. A one-time setting-in allowance of KRW 200,000 will be given for the
ﬁrst month only;
i. Jeonju University will provide the round-trip air tickets of the UP students; and
j. Participating students are responsible for all personal expenses arising during their stay, i.e., books, etc. Each
institution issues a student card and assists with the administrative procedures to have the proper visa or
card necessary to stay at the host nation as a foreigner such as “Certiﬁcate of Alien Registration” from both
countries.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOA has passed legal review
by the Diliman Legal Ofﬁce (DLO), and the same was found by the OVPLA to be substantially in order.
Effectivity:
Effective for two (2) years starting on its date of signing, can be modiﬁed if both parties so desire
Date signed:
6 July 2011
Board Action:
CONFIRMATION.
Memorandum of Understanding between the University of the Philippines (University) and the
Provincial Government of Bohol (First Party)
Project: Technical and Expert Assistance in Local Governance, Development Planning,
Disaster Risks Reduction Management
Particulars:
a. The First Party, when the need for such technical and expert personnel or consultancy services arises, as determined
by the Provincial Risks Reduction and Management Council, shall inform the University and undertake to put
on its account the round trip plane fares, accommodation, local transportation, and board and lodging of the
personnel required until the activities shall have been completed;
b. The University, upon notice from time to time by the First Party of such need of technical personnel and consultancy
services, shall provide the same, pro bono, until the problems, issues, or concerns above stated are addressed or
solved; and
c. New technologies or methodologies or studies that may be developed and/or scientiﬁc reports that may be
generated as a result of the MOU shall be owned by the University.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The UP Diliman Legal Ofﬁce
passed legal review of the MOU ﬁnding the same to be substantially in order.
The OVPLA pointed out that the MOU should incorporate an indemnity clause that would answer
for any injury to persons or damage to property that the University through its personnel may suffer in
October - December 2011
UP Gazette
17
fulﬁllment of its obligations under the MOU.( The Legal Opinion was referred to the Chancellor of UP
Diliman for appropriate action.)
“The FIRST PARTY shall indemnify the UNIVERSITY for any personal injury or wrongful death, and
damage to property, that its personnel or employees may sustain while fulﬁlling its obligations under this
MOU.”
Date notarized:
9 August 2011
Board Action:
CONFIRMATION.
Memorandum of Agreement among the University of the Philippines Diliman through the
Electronics and Electrical Engineering Institute (UPD-EEEI), the Department of Science and
Technology (DOST) and the Philippine Council for Industry, Energy, and Emerging Technology
Research and Development (PCIEERD)
Project:
ERDT: Wind Power Generator System with three (3) components:
Project 1.
Development of a Permanent Magnet Generator for Variable – Speed Wind Turbine System
Project 2.
Power Electronics for Wind Power Systems
Project 3.
Development of a Wind Turbine Emulator
Amount of Project:
PhP6,006,736.00
Project 1 -
PhP2,016,612.00
Project 2 -
PhP1,972,804.00
Project 3 -
PhP2,017,320.00
Particulars:
The Project shall be undertaken by UPD through Electronics and Electrical Engineering Institute (EEEI) in accordance
with the approved project proposal and shall be monitored by PCIEERD.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The Diliman Legal Ofﬁce (DLO)
has passed legal review of the Agreement ﬁnding the same to be substantially in order. However, the
OVPLA has noted that, while under the Program Properties in the Agreement, the ownership of the
equipment shall redound to DOST as funding agency, there is no mention of how intellectual properties,
which may be created, shall be treated. The OVPLA recommends that such matters be clariﬁed with the
DOST, and a supplement agreement be executed accordingly. (The Legal Opinion was referred to the
Chancellor of UP Diliman for appropriate action.)
Duration:
Date notarized:
The Program shall be completed within a period of one (1) year and Six months with Y1 duration
covering the period 1 November 2010 to 31 October 2011. The project shall commence immediately
after the release of the project funds.
10 February 2011
Board Action:
CONFIRMATION.
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UP Gazette
Vol. XLII, No. 4
Memorandum of Agreement between the University of the Philippines Diliman through the
Electronics and Electrical Engineering Institute (UPD-EEEI) and the Philippine Council for
Industry, Energy, and Emerging Technology Research and Development (PCIEERD)
Project:
ERDT: Interdisciplinary Signal Processing for Pinoys (ISIP) Program
Project 1.
Digital Database of Filipino Words (Bantay Wika)
Project 2.
Real-time Closed Captioning for Broadcasted News in Filipino
Project 3.
Development of an Automated Filipino Essay Grader
Project 4.
Implementation of a Real-time Filipino Speech Synthesizer
Amount of Project:
PhP1,833,940.00
Particulars:
The Projects shall be undertaken by the Project Leaders in accordance with the project proposal and in conformity
with the Guidelines for the Grants-in-Aid Funds of DOST and its Agencies. However, in case of conﬂict between the
provisions of the agreement and those of the annexes, the provisions of the agreement shall prevail over those of the
annexes.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The Diliman Legal Ofﬁce (DLO)
has passed legal review of the Agreement ﬁnding the same to be substantially in order.
The OVPLA endorsed the Agreement for conﬁrmation of the Board of Regents pursuant to
paragraph 13 of the Handbook on Delineation of Authority.
Effectivity:
Implementation of the program/ projects will be from 15 June 2011 to 14 June 2012
Date notarized:
11 August 2011
Board Action:
CONFIRMATION.
Project Contract between the University of the Philippines Diliman through the College of
Engineering and the JICA Project Ofﬁce for ASEAN University Network/Southeast Asia
Engineering Education Development Network (AUN/SEED-Net)
Project:
AUN/Seed-Net Project on Collaborative Research Program (AUN/SEED-Net Project No. UP CR1101)
Amount:
US$67,250.00
Particulars:
a. UP shall be responsible for implementing the Project with due diligence and efﬁciency in accordance with the
budget approved by JICA Project for AUN/SEED-Net and with any supplementary arrangement which may be
agreed between the Parties;
b. UP shall not directly or indirectly sell, assign or otherwise dispose of the contract to any third party unless
otherwise agreed upon by JICA Project for AUN/SEED-Net;
c. UP shall do its utmost to ensure that the Project is implemented from 1 April 2011 to 15 March 2012 and within
the agreed budget to achieve its objectives;
d. JICA AUN/SEED-Net shall not be liable to any claim that may arise as a result of the implementation of the
Project or due to the use of any Project equipment; and
e. JICA Project for AUN/SEED-Net shall disburse the Fund to UP according to the following schedule:
October - December 2011
UP Gazette
19
The approved budget of USD 67,250.00 shall be divided into two (2) disbursements as described in the Contract.
The 1st disbursement includes budget for 60% of personnel expenses and all other expenses. The rest of personnel
expenses (40%) shall be paid in February 2012 after the submission of balance information.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The Diliman Legal Ofﬁce (DLO)
has already passed legal review of the Agreement ﬁnding the same to be substantially in order.
Date signed:
3 June 2011
Board Action:
CONFIRMATION.
UP Manila
Memorandum of Agreement between the University of the Philippines Manila and the
Department of Health (DOH)
Project: Collaboration and Partnership to Enhance Existing Cooperative Relations through Training, Research
Projects, Services, and Information and Communication Technology
Implementing Unit:
• Ofﬁce of the Chancellor
• Ofﬁce of the Vice-Chancellor for Planning and Development
Project Proposal:
The UP Manila through the Ofﬁce of the Vice Chancellor for Planning and Development shall implement the project
in accordance with the proposal contained in the Memorandum of Agreement.
Operation of the Project:
The Department of Health and the University of the Philippines Manila shall jointly organize a coordinating body
that shall establish a mechanism of joint updating, revising, monitoring and evaluation of implementation and outcome
of the MOA, including joint screening, monitoring, and evaluation of the subsequent MOA.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The Memorandum of Agreement
passed legal review and appeared to be in order and in accordance with similar agreements of the
University on the same subject matter.
The OVPLA interposes no legal objections to the MOA and is endorsing the same to the Board of
Regents for its conﬁrmation.
Effectivity:
Date signed:
Effective upon signing by the respective representatives and shall remain in full force and effect
for ﬁve (5) years
21 July 2011
Board Action:
CONFIRMATION.
20
UP Gazette
Vol. XLII, No. 4
UP Open University
International Sister Agreement between the University of the Philippines Open University and
the Open University of Kaohsiung, Taiwan, R.O.C.
Project:
Academic Cooperation
Particulars:
Both Parties agree to:
a. Exchange the results of their pedagogy experiences (seminars, courses, etc.)
b. Inform the other party about the congresses, debates, meetings and seminars organized by each university, and
exchange those documents and publications resulting from their activities;
c. Promote, according to each country’s regulations, lecturers’ participation in courses, conferences, seminars and
congresses organized by the sister university, as stated in the yearly cooperative programs;
d. Promote lecturers’ exchanges for a certain period of time, their main objectives being academic or research
activities. The exchange shall be subject to the agreement of the departments involved; and
e. Accept students from the sister institution provided they meet the requirements in force or established by the
host university, and under suitably established conditions. As regards accident insurance, the students shall be
under the rules in force or drawn up by the receiving university.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The Agreement passed legal
review by the UPOU Legal Ofﬁce.
The OVPLA interposes no legal objection and is endorsing the same for conﬁrmation of the
Board pursuant to 1-C paragraph 13 (13.1) of the Handbook on Existing Delineation of Authority of the
University.
Duration:
The agreement duration is four (4) years. Any extension shall be subject to the agreement of both
parties. Should one of the parties wish to terminate the agreement, notice of this should be given in
writing at least six months prior to termination.
Date notarized:
28 June 2011
Board Action:
CONFIRMATION.
Endowment Agreement between the University of the Philippines Open University (UPOU)
and the Honorable Antonio F. Trillanes IV (Donor)
Purpose:
Donation:
Establishment of Fellowship Award That Will Support Research and Development Activities
of the Academic Staff of the UPOU
PhP1,000,000.00
Particulars:
Both Parties agreed as follows:
The Professorial Award
a. The award shall carry the ofﬁcial title of “Antonio F. Trillanes IV Professorial Chair Award on ICT4D and Good
Governance”;
b. The award will be part of the UPOU 2020 Vision Program for UPOU’s 25th Anniversary Celebration in 2020;
and
c. The Fellowship Award shall be open for application upon approval by the Board of Regents in accordance with
the University Policies and Procedure for Professorial Chair Awards.
October - December 2011
UP Gazette
21
The Endowment Award
a. The Donor shall donate PhP1,000,000.00 to the UPOU and shall authorize the UPOU to disburse from the said
Endowment the funds necessary in awarding and administering the Professorial Award;
b. It is agreed that each Professorial Award that the Endowment will fund shall be in the amount of PhP75,000.00;
and
c. For so long as the principal amount of the Endowment is intact, the Fellowship Award shall continue to be
granted.
Objective
a. The Professorial Chair is envisioned to support the advocacy of the Donor that “an IT-literate citizenry is an
empowered and aware citizenry”;
b. The aim of the Professorial Award is to contribute to the efforts of the Donor in making ICT beneﬁt those at the
grassroots level; and
c. The Professorial Award also aims to give due recognition to the academic staff of the UP Open University who
are working in the ﬁeld of ICT for development and good governance.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The Agreement has passed legal
review by the UPOU Legal Ofﬁce.
The OVPLA ﬁnds the Agreement substantially in order and is endorsing the same for conﬁrmation
of the Board pursuant to 1-C paragraph 13 (13.1) of the Handbook on Existing Delineation of Authority of
the University.
Effectivity:
Date notarized:
The Agreement shall come into effect upon the completion of the signatures of all authorized
representatives of the Parties and upon conﬁrmation of the Board of Regents
6 July 2011
Board Action:
CONFIRMATION.
Memorandum of Understanding between the University of the Philippines Open University
and the DXN International Private Ltd.
Project: Cooperation in the UPOU’s Delivery of its Personal Entrepreneurial Development (PED) Continuing
Education/Non-Formal Course to Selected Members of DXN
Particulars:
a. Both UPOU and DXN agreed to elaborate the speciﬁc areas of cooperation in subsequent formal agreements that
would specify the detailed terms and conditions of such collaboration, and which agreements shall form integral
parts of the MOU;
b. All outputs, discoveries and/or inventions/innovations produced, by virtue of and pursuant to the MOU, shall
be jointly owned by the Parties. The details of the terms and conditions concerning intellectual property rights
shall be agreed upon by the Parties’ respective policy guidelines on the matter, which shall form an integral part
of the MOU. The DXN shall respect the academic freedom of the UPOU in utilizing any intellectual output in
accordance with the University’s academic policies, programs and thrusts;
c. The cooperation between the UPOU and the DXN shall be based on the principles of mutual beneﬁt and respect
for each other’s independence. It is therefore agreed that each and every activity undertaken under the MOU
shall have been approved by the appropriate ofﬁcials at each Party and must fall within their respective academic
and ﬁscal constraints; and
d. The UPOU and the DXN may pursue other forms of cooperation, within ﬁelds that are mutually acceptable and
subject to the requirements of each Party’s own programs, activities and other undertakings.
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UP Gazette
Vol. XLII, No. 4
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The Agreement has passed legal
review by the UP Open University Legal Counsel, and all rules, such as, but not limited to, RA No. 9184,
University Rules and Delineation of Authority, the Government Accounting and Auditing Manual, and the
General Appropriations Act have been complied with.
The OVPLA is concurring with the opinion of the UPOU Legal Counsel and is endorsing the same
to the Board of Regents for its conﬁrmation.
Effectivity:
Date signed:
Effective upon signing by the respective authorized signatories of both Parties and shall remain in
force until terminated by either party
21 July 2011
Board Action:
CONFIRMATION.
UP Mindanao
Memorandum of Agreement between the UP Mindanao and the Philippine Broadcasting Service
(PBS)
Project: DXRP to Help UP Mindanao Disseminate Vital Information on its Programs and Activities
Particulars:
The PBS, through DXRP Radyo ng Bayan shall:
a. Air the UP Mindanao pre-recorded plugs four times (4x) a day for 45 days beginning on 27 June 2011. The plugs
must be aired during such times that would effectively reach UP Mindanao’s targeted audience, speciﬁcally as
follows:
• The ﬁrst two (2) airings shall be between 6:00 and 9:00 in the morning; and
• The remaining two (2) airings shall be between 4:00 in the afternoon and 7:00 in the evening.
b. Refrain from editing or making any side comments that would disrupt the airing of the plugs, alter the message,
or render the plugs incomplete;
c. If it would be necessary to edit the plugs, coordinate with the UP Mindanao and secure their written consent to
the revised plugs before airing these; and
d. Inform the UP Mindanao in advance if the plugs would not be aired on a certain day or time, giving the reason
therefore and the alternate schedule.
The UP Mindanao shall:
a. Provide the pre-recorded plugs not exceeding 30 seconds per plug. The plugs must be submitted to the PBS not
later than ﬁve (5) days from execution of the MOA;
b. Ensure that the plugs have no unlawful, immoral, or unethical contents. The PBS has the right to refuse airing
plugs that they believe violate the (Agreement’s) provisions or would expose it (PBS) to legal action, provided
that notice of the refusal, citing the reasons therefore, is given to the UP Mindanao. In case of such a refusal, the
UP Mindanao shall be given sufﬁcient time to revise the plug taking into consideration the objections/reasons
raised by the PBS;
c. Be solely responsible for the topic, message, and contents of the plugs; and
d. Give at least ﬁve (5) days notice to the PBS if it (UP Mindanao) would want to pull out or replace an existing
plug.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOA has passed legal review
by the UP Mindanao Legal Counsel.
The OVPLA ﬁnds nothing objectionable in the MOA and, accordingly, is endorsing the MOA for
conﬁrmation of the Board pursuant to Part III-C of the Delineation of Authority.
October - December 2011
Effectivity:
UP Gazette
23
Effective upon signing of both Parties. It shall terminate after 45 days from the ﬁrst day of actual
airtime given to the UP Mindanao, subject to renewal upon mutual agreement of the parties
Date notarized: 14 July 2011
Board Action:
CONFIRMATION.
II. General Construction and Other Services
UP Open University
Consultancy Contract between the University of the Philippines Open University and Mr.
Ronaldo C. De Jesus (Consultant)
Project: Development and Implementation of an Online Registration System
Contract Price: PhP350,000.00
Mode of Procurement:
Negotiated Procurement – Highly Technical Consultant
Particulars:
a. The online registration system is a web-based enrolment facility that has the following components:
a.1 Student Page
a.2 Faculty-in-Charge Page/Dean’s Ofﬁce/ Program Chair
a.3 OUR Page/Web Administration Page
a.4 Cashier’s Page
a.5 Dispatch Unit Page
b. The Consultant is hired, and shall be responsible for the obligations to be completed in four (4) to six (6) months
from the execution of the Contract.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The Contract has been reviewed by
the UP Open University Chief Legal Ofﬁcer. The OVPLA ﬁnds the Contract to be in order and is endorsing
the same for the Board of Regents conﬁrmation.
Term of the Contract:
Date notarized:
Shall not be longer than six (6) months from the time of execution, renewable for another
six (6) months, at the option of the UPOU
26 July 2011
Board Action:
CONFIRMATION.
24
UP Gazette
Vol. XLII, No. 4
III. Lease of Land
UP Diliman
Contract of Lease between the University of the Philippines (Lessor) and Mr. Bernard V. Sison
of the MVS Heavy Equipment Rental and Builders (Lessee)
Lease Area:
Vacant Lot Measuring 200 sq.m. Located at the South Portion of the Meralco Diliman Substation,
Area 2, UP Campus
Rental Rate:
PhP30,000 per month plus 12% VAT or the total amount of PhP33,600.00 per month
Particulars:
a. Lessee acknowledges that the leased premises are in good and usable condition for the purpose for which the
same are occupied;
b. Upon signing by the parties, the Lessee may construct a temporary shelter/ quarters for its workers using only
light materials, in accordance with the plans and speciﬁcations approved by the Lessor, through the Ofﬁce of
the Campus Architect; and
c. Lessor hereby warrants the peaceful and continuous possession and enjoyment of the leased premises by the
Lessee.
Lease Period:
Date notarized:
Two (2) months, from 26 July 2011 to 25 September 2011
11 August 2011
Board Action:
CONFIRMATION.
ADMINISTRATIVE MATTERS
The President endorsed the following:
Request of Dr. GRACIANO P. YUMUL for Extension of His Secondment to the Department of
Science and Technology (DOST) for Another Year until 7 August 2012
The Ofﬁce of the Chancellor would not pose any objection, if the rule [Faculty Manual, UP Diliman, December
2003, pp. 187-188] governing the secondment of UP faculty members were waived again by the University to allow
Dr. Graciano P. Yumul to continue serving as Undersecretary for Research and Development for the Department of
Science and Technology (DOST) for another year until 7 August 2012.
The above decision was reached as a result of a meeting between UP President Alfredo E. Pascual, UP Diliman
Chancellor Caesar Saloma and Dr. Yumul on 24 August 2011 (Wednesday, 4 pm) in the Ofﬁce of the UP President.
In said meeting, all parties mutually agreed that, by August 2012, Dr. Yumul would ﬁnally decide whether or not he
would return to UP Diliman and resume his duties and responsibilities as a regular full-time faculty member of the
National Institute of Geological Sciences (NIGS), College of Science (CS), UP Diliman. The agreement implies that the
secondment rule will no longer be waived for Dr. Yumul after August 2012.
Ofﬁcial records in the UP Diliman Human Resource Development Ofﬁce reveal that Dr. Yumul has been on
continuous secondment in the DOST since 8 August 2002, ﬁrst, to serve as an Executive Director and, second, to serve
as an Undersecretary (in 2006) during the administration of then DOST Secretary Estrella Alabastro. His services as
Undersecretary were retained by DOST Secretary Mario Montejo when the latter assumed ofﬁce in 2010.
Existing University rules on secondment are clear [Faculty Manual, UP Diliman, December 2003, pp. 187-188]: “In
very meritorious cases, the Board may, upon recommendation of the unit head concerned, the Dean, the Chancellor
and the President, waive the rule on the number of years (of one or two years as the case may be) a faculty/staff
October - December 2011
UP Gazette
25
member may be allowed to be on secondment. In no case, however, shall a faculty/staff member be allowed to be on
secondment for more than six (6) years [1039th BOR Meeting, 14 March 1991].”
On 6 September 2010, the College of Science (CS) notiﬁed then UP Diliman Chancellor Sergio S. Cao that it was
not recommending the extension of Dr. Yumul’s secondment after 8 August 2010. The CS wanted Dr. Yumul to
decide either to transfer to the DOST on a permanent basis or return to the NIGS. The CS College Executive Board
deliberated on his case on several occasions. Chancellor Cao did not ofﬁcially act on the matter until the end of his
term on 2 March 2011.
On 7 June 2011, Chancellor Saloma wrote to Dr. Yumul notifying him about the current status of his case. He also
explained to him that the UPD Chancellor did not have any authority to waive the secondment rule, and asked him to
decide either to transfer to the DOST on a permanent basis or to return to the NIGS.
The present decision not to object does not mean that the Ofﬁce of the Chancellor agrees with the argument made by
Dr. Yumul, in his letter to President Pascual on 29 June 2011, that the counting of the six-year maximum period, which
is allowed for secondment, would be reset back to zero when he became DOST Undersecretary in 2006. The decision
has been made in the best interest of the UP and in serious consideration of the needs of Dr. Yumul and the DOST.
Board Action:
APPROVAL.
Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. MICHIYO Y. REYES,
Assistant Professor 7, Asian Center, UP Diliman, Effective 1 November 2011 until 31 May 2012
Prof. Michiyo Yoneno-Reyes is a Japanese national and a permanent resident of the Republic of the Philippines.
(13{A} Immigrant Visa Holder). She has already passed the oral examination for her dissertation entitled, “Unsettling
Salidummay. A Historico-Ethnography of a Cultural Category.” She will graduate this semester, AY 2011-2012.
Ms. Reyes is a regular non-tenured faculty member of the Asian Center. She is a good and competent teacher who
speaks and writes Japanese, speaks fairly good English and everyday Filipino, and is a conscientious and professional
worker. She will teach “Culture and Society in Japan”, “Arts of Asia” and “Elementary Japanese” next semester.
Board Action:
APPROVAL.
Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. LIEZL M. ATIENZA,
Assistant Professor 2, Institute of Human Nutrition and Food, College of Human Ecology, UP
Los Baños, Effective 1 November 2011 until 31 May 2012
Ms. Atienza was appointed Assistant Professor 1 on 27 February 2009, and promoted to Assistant Professor 2 on 15
June 2010. Her article entitled, “The Relationship of Lifestyle Factors and Metabolic Syndrome among Faculty Members
of a Philippine University” has been reviewed and accepted for publication in the Philippine Journal of Nutrition (PJN).
The article was supposed to have been inadvertently missed in the PJN’s 2009 issue which was released last 8 July 2011.
Instead, the article will be in the 2010 issue, which will be released in September 2011.
Ms. Atienza graduated from UPLB in 2001, cum laude, and placed Second in the board exam given in the same
year. She pursued her MS degree in Applied Nutrition at t he University of the Philippines Los Baños in 2008. Her
thesis was funded by the Commission on Higher Education (CHED) and the Nutrition-Dietitian Association of the
Philippines (NDAP). For the past three (3) years, she has been primarily teaching food courses at IHNF. She has
demonstrated mastery of the courses she handles as reﬂected in the qualitative and quantitative results of her student
evaluation. She has exhibited dedication, commitment and passion for teaching and has shown potential in scientiﬁc
writing, as seen from articles/papers, which have been accepted and exhibited in different events.
She has also been involved in research and extension activities, which are funded locally. She has been a member
of several professional organizations and has served as a resource person within and outside the college.
Currently, she has been serving as Division Head of the Nutritional Sciences Division in the Institute.
Board Action:
APPROVAL.
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UP Gazette
Vol. XLII, No. 4
Request for Waiver of Faculty Tenure Rule in Favor of Asst. Prof. FILAME JOY U. CATINAN,
Assistant Professor 2, College of Arts and Sciences, UP Visayas, effective 1 November 2011 until
31 May 2012
Dr. Gerald Quinitio, Executive Editor, Philippine Journal of Natural Sciences, certiﬁed on 19 September 2011 that
Asst. Prof. Catinan’s research article entitled, “Estimating Quantile Risk Measures Using Extreme Value Theory” , has
been reviewed and accepted for publication in the Philippine Journal of Natural Sciences, Volume 15, No. 1 (June 2010
issue). The journal will come out of the press anytime in November 2011.
The Philippine Journal of Natural Sciences is a peer-reviewed journal, which publishes researches in the ﬁelds of
Biology, Physics, Chemistry, Mathematics, and in Fisheries Science including Aquaculture.
The request is a stop-gap measure to facilitate the renewal of her appointment while waiting for her publication
to come out of the press and her papers for tenure are still being processed.
Board Action:
APPROVAL.
Request for Extension of Secondment without Pay in Favor of Dr. MARY ANN LANSANG,
College of Medicine, UP Manila, from 14 October 2011 to 31 December 2011 (two-and-a-half-(2
½)-month extension) to Enable Her to Complete Her Assignment as Director of the Global Fund
in Switzerland
Dr. Lansang’s host institution, the World Health Organization, requested for a two-and-a-half-(2 ½)-month extension
of her secondment to enable her to assist in the transition.
The Global Fund is at a critical point of re-examination and restructuring. It would be extremely valuable for
Prof. Lansang to continue with her responsibilities as Director of the Knowledge Management Unit, and as ad interim
Director of the Monitoring & Evaluation Unit, as the Global Fund transitions to a new business model and a restructuring
process. Prof. Lansang’s performance over the past three years has been exemplary and her continued services at this
transitional period would be much appreciated.
Board Action:
APPROVAL.
Appointment of Faculty
Note:
These proposed appointments have gone through the standard University peer review process from the Department to the
College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed
or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendations.
Transfer to Permanent Status
UP Diliman
Asst. Prof. HENELITO A. SEVILLA, JR. as Assistant Professor 3 (Salary Grade 19-3), Asian Center, effective upon
approval
Prof. GISELA P. CONCEPCION as Professor 8 (Salary Grade 28-7), College of Science, effective upon approval
Assoc. Prof. WILSON O. GARCIA as Associate Professor 6 (Salary Grace 25-3), College of Science, effective upon
approval
UP Los Baños
Asst. Prof. RIZZA G. MERCADO as Assistant Professor 1 (Salary Grade 18-1), Institute of Computer Science,
College of Arts and Sciences, effective upon approval
Asst. Prof. VICTORINO A. BATO as Assistant Professor 1 (Salary Grade 18-1), College of Agriculture, effective
upon approval
October - December 2011
UP Gazette
27
UP Manila
Asst. Prof. ELIZABETH PAZ PACHECO as Assistant Professor 3 (Salary Grade 23-4), College of Medicine, effective
upon approval
UP Visayas
Asst. Prof. CHERYL JOY J. FERNANDEZ as Assistant Professor 1 (Salary Grade 18-1), College of Management,
effective upon approval
Asst. Prof. ANNIE LYN T. OLIVEROS as Assistant Professor 1 (Salary Grade 18-1), UP Visayas Tacloban College,
effective upon approval
Asst. Prof. DARIUS N. SALAUM as Assistant Professor 3 (Salary Grade 19-3), College of Arts and Sciences,
effective upon approval
UP Cebu
Asst. Prof. ROBERTO C. BASADRE as Assistant Professor 7 (Salary Grade 21-5), Social Sciences Cluster, effective
upon approval
Automatic Promotion
UP Baguio
Professor WILFREDO V. ALANGUI as Professor 3 (Salary Grade 26-6), College of Science, 28 September 2010
Extension of Appointment Beyond Compulsory Retirement Age of 65
UP Diliman
Asst. Prof. MANUEL R. ALETA, Assistant Professor 7 (Salary Grade 21-8), College of Architecture, effective 4
September 2011 until 31 May 2012
Prof. EDGARDO E. DAGDAG, Professor 8 (Salary Grade 28-8), Asian Center, effective 2 August 2011 until 31
May 2012
Assoc. Prof. EDNA MAY O. LANDICHO, Associate Professor 7 (Salary Grade 25-8), College of Arts and Letters,
effective 10 August 2011 until 31 October 2011
Assoc. Prof. CONCHITA J. VILLAR, as Associate Professor 2 (Salary Grade 22-8), College of Arts and Letters,
effective 28 August 2011 until 31 October 2011
Prof. SALVADOR T. CARLOTA, Professor 12 (Salary Grade 29-8), College of Law, effective
1 November
2011 until 31 October 2012
UP Manila
Prof. PACITA C. GAVINO, Professor 7 (Salary Grade 28-6), College of Arts and Sciences, effective 27 August
2011 until 31 October 2011
UP Baguio
Assoc. Prof. HERMOGENES D. ABEDANIA, Associate Professor 4 (Salary Grade 24-8), College of Science,
effective 30 September 2011 until 31 October 2011
28
UP Gazette
Vol. XLII, No. 4
Original Appointment Beyond Compulsory Retirement Age of 65
UP Los Baños
Prof. ASUNCION K. RAYMUNDO as Adjunct Professor, College of Arts and Sciences, without compensation,
effective 16 August 2011 until 31 May 2012
Renewal of Appointment Beyond Compulsory Retirement Age of 65
UP Diliman
Prof. LEONCIO A. AMADORE as Professorial Lecturer 3, College of Science, effective 1 June 2011 until 31 May
2012
Prof. RAQUEL V. FRANCISCO as Professorial Lecturer 3, College of Science, effective 1 June 2011 until 31 May
2012
Prof. AMIEL Y. LEONARDIA as Professorial Lecturer 5, College of Arts and Letters, effective 1 June 2011 until
31 May 2012
Prof. GRACE P. PERDIGON as Professorial Lecturer 1, College of Home Economics, effective 1 June 2011 until
31 May 2012
Mr. VICTOR B. BERNARDINO as Senior Lecturer 3, Asian Institute of Tourism, effective 1 November 2011 until
31 October 2012
Prof. AVELINO DL. ZAPANTA as Professorial Lecturer 2, Asian Institute of Tourism, effective
1 November
2011 until 31 October 2012
UP Los Baños
Prof. RAFAEL GUERRERO III as Professorial Lecturer 5, School of Environment Science and Management
(SESAM), effective 1 June 2010 until 31 May 2011
UP Manila
Dr. SERAFIN C. HILVANO as Clinical Professor of Surgery, College of Medicine and Attending Surgeon, Philippine
General Hospital, without compensation, effective 1 June 2011 until 31 May 2012
Prof. LUIS Q. TRINIDAD as Professorial Lecturer 1, College of Arts and Sciences, effective 1 June 2011 until 31
May 2012
Reappointment Beyond Compulsory Retirement Age of 65
UP Los Baños
Prof. ROGELIO N. CONCEPCION as Professorial Lecturer 5, School of Environmental Science and Management
(SESAM), effective 27 June 2011 until 31 May 2012
UP Visayas
SONIA P. FORMACION as Professorial Lecturer 4, College of Arts and Sciences, effective 8 November 2011 until
23 March 2012
Atty. PERLA G. GUANZON as Lecturer 2, College of Management, effective 1 November 2011 until 31 March
2012
October - December 2011
29
UP Gazette
Appointment of UP Scientists Effective 2011-2013
The UP Scientiﬁc Productivity System Committee is recommending the following as UP Scientists effective 20112013:
For Original Appointment
Name
UP Scientist Rank
CU
1. Dans, Leonila
Scientist III
UPM
2. Lapeña, Jose Florencio Jr.
Scientist II
UPM
3. Lit, Ireneo Jr., L
Scientist II
UPLB
4. Arcala Hall, Rosalie
Scientist I
UPV
5. Babaran, Ricardo P.
Scientist I
UPV
6. Baguinon, Nestor T.
Scientist I
UPLB
7. Baticados, Waren Navarra
Scientist I
UPLB
8. Baylon, Juliana C.
Scientist I
UPV
9. Campos, Wilfredo L.
Scientist I
UPV
10. Chiong, Charlotte
Scientist I
UPM
11. Cuevas, Virginia C.
Scientist I
UPLB
12. Dans, Antonio
Scientist I
UPM
13. De Ungria, Maria Corazon A.
Scientist I
UPD
14. Digal, Larry N.
Scientist I
UPMIN
15. Felix, Rene P.
Scientist I
UPD
16. Florece, Leonardo M.
Scientist I
UPLB
17. Gabriel, Alonzo A.
Scientist I
UPD
18. Hallare, Arnold
Scientist I
UPM
19. Magdalita, Pablito M
Scientist I
UPLB
20. Mendioro, Merlyn S.
Scientist I
UPLB
21. Ortega-Espaldon, Maria Victoria
Scientist I
UPLB
22. Paras, Agnes T.
Scientist I
UPD
23. Subade, Rodelio F.
Scientist I
UPV
Name
UP Scientist Rank
CU
1. Pulhin, Juan M
Scientist III
UPLB
2. Cumagun, Christian Joseph R.
Scientist II
UPLB
For Retention
3. Acda, Menandro N.
Scientist I
UPLB
4. Fernando, Edwino S.
Scientist I
UPLB
5. Herrera, Annabelle
Scientist I
UPD
6. Lagmay, Alfredo Mahar Francisco
Scientist I
UPD
7. Salvador, Arnel
Scientist I
UPD
It is recommended that the above Scientists be granted the rates of the UP Scientiﬁc Productivity Award approved
by the BOR in 2008.
Board Action:
APPROVAL.
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UP Gazette
Vol. XLII, No. 4
OTHER MATTERS
Construction Agreement between the U.P. and the C.E. Padilla Construction, Inc.
Project: Proposed UP Cebu Professional Schools located at the South Road Properties (SRP), Cebu City
Particulars:
Total Area of the Building: 2,116.31 sqm.
Building Details:
Two (2) ﬂoors composed of the right wing, left wing, 126-seater auditorium, and bridges to
connect the building.
Site Development Area:
5,801.96 sqm
Project Schedule: The work to be performed shall commence on the 7th day from receipt of Notice to Proceed and
shall be completed within 150 calendar days. The contract shall pay the University 1/10 of one percent of
the cost of the unperformed portion of the works for each day of delay.
Project Cost:
PhP62,586,819.25
Bid Security:
PhP 1,260,000
Performance Bond:
Ten percent (10%) of the Approved Budget Ceiling (ABC) (PhP6,298,869.20) in the form of
cash, manager’s check, cashier’s check or irrevocable letter of credit
Terms of Payment:
Progress payment with 10% retention
Guaranteed Bond:
20% of the ABC to be paid by the Contractor after completion of the project
Board Action:
APPROVAL, subject to Post Qualiﬁcation Evaluation.
On Contracting a Legal Counsel for the Board of Regents
Regent Albarracin recalled that the Board, in one of its meetings, had agreed to have a Legal Counsel who would
advise them on treaties or big legal matters. He remembered the President saying that he had found someone who
could be the Board’s legal counsel.
President Pascual said that he had thought of Atty. Jun Salvador, but apparently, he learned that it was not easy to
contract a law ﬁrm. He said that contracting a law ﬁrm needed to go through the bidding process. President Pascual
said that he was still ﬁnding ways and means on what should be done to be able to contract a law ﬁrm. President
Pascual added that he was coordinating with the Dean of the College of Law for the possibility of Law Center lawyers
serving as consultants to the UP administration.
Announcements
1. Regent Siguion-Reyna suggested that ﬂowers be sent to National Artist Salvador Bernal, who had just died of
cardiac arrest. His body lies in state at the Immaculate Church in Cubao, Quezon City.
2. Chair Licuanan informed the Board that the Board’s next meeting would be on 24 November 2011, Thursday,
at 8:30 a.m. The Board meeting was moved to an earlier time because the Chair would be leaving for Tokyo on
the same day.
October - December 2011
UP Gazette
31
1275THMEETING, 24 NOVEMBER 2011
MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD
Appeal to the Honorable Board of Regents on the Decision of the Ofﬁce of the President in the
case of DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD 2004-009)
The Board at its 1274th meeting held on 27 October 2011 deferred the discussion of the case for the next meeting
of the Board.
The matrix on the case was delivered to the members of the Board on 8 November 2011.
Board Action:
DEFERMENT.
NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellants Dean
ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Ofﬁce of the
President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and
Gross Neglect of Duty
On 8 November 2011, the Ofﬁce of the Secretary of the University received the Comments of the Private Complainants
on the Appeal of Dr. Enrique Avila, et.al. The documents were delivered to the members of the Board on 14 November
2011. The matrix on the appeal was earlier delivered to the Board on 2, 3, and 8 November 2011.
Pictures of the football ﬁeld, which were among the documents requested by the Board at its Iast meeting, were
attached as an addendum to the ﬁle folder earlier submitted to the Honorable Board.
Board Action:
DEFERMENT.
MOTION TO INHIBIT by Respondent-Appellants Dean ENRIQUE M. AVILA, Prof. ERNESTO
P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and
Gross Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from, Upon BOR’s Order,
Sitting as Presiding Ofﬁcer in Deliberations, Discussions and/or Voting Before the Board of
Regents in Relation to the Case
The Board at its 1274th meeting held on 27 October 2011 instructed the Vice President for Legal Affairs Atty. Hector
Danny D. Uy to assist the Secretary of the University in preparing the Board Resolution on the Motion to Inhibit as
suggested by Regent Puno.
(The Draft Resolution is on ﬁle at the OSU Records.)
Board Action:
DEFERMENT.
NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF
ALSIDRY on the Decision of the Ofﬁce of the President on ADT Case No. UP Cebu 2011-001 for
Gross Negligence, Grave Misconduct, and Gross Neglect of Duty
The Secretary of the University and of the Board of Regents, Dr. Lilian A. De Las Llagas served a Notice to File
Comments to the Private Complainants on 14 November 2011. They were given ﬁfteen (15) days upon receipt of notice
to ﬁle their Comments.
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UP Gazette
Vol. XLII, No. 4
Recommendation of the Vice President for Legal Affairs:
The Ofﬁce of the Vice President for Legal Affairs was requested to provide a recommendation on the resolution
of ADT Case No. UP Cebu 2011-001. At present, it is awaiting the private complainants’ Comments to the Appeal of
respondent Sharif. As the cases of Avila, Pineda, and Sharif are interconnected, OVPLA deemed it prudent to submit the
recommendation after receipt and study of the private complainants’ Comments to the Appeal of respondent Sharif.
(The matrix of the appeal prepared by the Ofﬁce of the Vice President for Legal Affairs is on ﬁle at the OSU Records.)
Board Action:
DEFERMENT.
Regents’ Committee Report on the Case of MR. FLORENDO SAMBRANO, UP Los Baños
At the 1274th meeting of the Board held on 27 October 2011, Regent Puno moved to reset the deliberation of the
case to allow the members of the Board to extensively read the report of the Regents’ Committee being prepared by
Vice President Atty. Uy.
Board Action:
DEFERMENT.
REPORTS FOR INFORMATION OF THE BOARD
A. Report of the President
1. Initiatives and Activities of the President
Hereunder is the report of President Pascual:
“U.P. PRESIDENT’S REPORT TO THE
BOARD OF REGENTS
27 October – 23 November 2011
A. DONATIONS, ENDOWMENTS AND GRANTS RECEIVED
• The PNOC Exploration Corporation (PNOC EC), a government-owned corporation, agreed to grant UP a PhP500
million endowment fund for student scholarships, professorial chairs and research grants in the ﬁelds of geology,
mining and energy engineering, and others. This will address the shortage in the supply of competent technical
and managerial manpower being experienced by the corporation and the need for supportive research studies in
relation to the exploration and development of gas, oil and coal resources. PNOC EC Chair and CEO Gemiliano
C. Lopez, Jr. and I signed the MOA on 11 November. The initial release of PhP125 million from PNOC EC was
received on the 18th. The remaining balance will be disbursed to UP in three annual tranches of PhP125 million
each over the next three years. The fund will be co-managed by a committee comprising three representatives
from PNOC EC and two from UP.
This is our biggest corporate donation so far. Recent major corporate donors were: Toyota (P101 million for two
(2) buildings, plus PhP3.6 million for 3-year maintenance); Smart-PLDT (PhP25 million for 15 professorial chairs);
Philex Mining (PhP50 million for professorial chairs and scholarships), and the PHINMA/Union Galvasteel
(PhP40 million for two (2) dormitories).
• On 11 November, MacroAsia Corporation donated PhP3 million through the UP Chemistry Alumni Foundation,
Inc. (UPCAF) for the “adoption” of three (3) teaching laboratory rooms at the new UP Institute of Chemistry’s
Teaching Building. The lab rooms will be named in honor of MacroAsia’s chairperson, Mr. Washington Sycip.
The same company had earlier “adopted” the lobby of the same building, which was then named in honor of
Dr. Lucio Tan.
October - December 2011
UP Gazette
33
• On 14 November, we signed the MOA with Metro Paciﬁc Tollways Corporation (MPTC) for a scholarship
program in the College of Engineering. MPTC will provide through UPERDFI an annual budget of PhP150,000
per scholar, for a variable number of scholars.
• On 22 November, we signed the Deed of Donation with Maynilad Water Services, Inc. for a Faculty Retention
and Development Fund for the College of Engineering. The funding commitment is for PhP6 million, to be
disbursed through UPERDFI at PhP2 million per year starting November 2011.
• On 23 November, we signed a MOA with Ms. Christine Co (donor) for the establishment of the Joseph Co Liong
Han Scholarship Grant in UP Diliman. The endowment of PhP780,000 is being put up in UP Foundation, Inc.
for award to a student/s in a Bachelor of Science program starting AY 2013-2014.
• I failed to report in the last meeting that on 24 October, the UP School of Economics Class of 1986 turned over
to the School (through its Foundation) an initial donation of PhP5 million towards a PhP50 million endowment
fund for faculty enhancement. The class was represented by Rachel Kapunan-Abis. Their target completion is
2015, the year the School celebrates its 50th anniversary. This is also the year when a good number of senior
faculty will be retiring, a critical situation for the School.
• Also still unreported, was the MOA signed on 30 September with the Upsilon Sigma Phi – Sigma Delta Phi 1969
Foundation, Inc. establishing a scholarship program that will provide three (3) scholarship slots to qualiﬁed
college students starting ﬁrst semester AY 2011-2012 for P78,000 per scholar per year.
B. DEVELOPMENT PROJECTS
• UP Ayala Technohub: Further development of the area leased to Ayala Land, Inc. (ALI) is being hampered by
Quezon City’s claim on UP for about P36 million in unpaid real estate taxes by a former lessee of the AIT building
which is located in the area. Following discussions pursued by a UP team consisting of System Vice-Presidents,
the Quezon City government ﬁnally agreed to drop the claim on UP and instead run after the delinquent lessee.
This decision was documented in the minutes of the meeting of Quezon City’s Task Force UP and Surrounding
Communities (TFUPSC) held on 20 October 2011 and recently transmitted to my ofﬁce. The UP team participated
in this meeting.
• East Campus Development: The rezoning of the area leased to ALI has been ﬁled with the ofﬁce of the Quezon
City Mayor. Such is also reﬂected in the proposed revision of UP Diliman’s Land Use Plan.
• UP Cebu’s SRP campus: The contract for the construction of the academic building on the SRP property of UP
has been signed.
• UP Professional Schools Campus at Bonifacio Global City: The bidding process for the design and build contract
is ongoing for the UP Law wing of the proposed building which is funded by a budget appropriation of PhP100
million and an allocation from UP System of PhP33 million. The groundbreaking originally scheduled to be held
on 23 November was postponed to give way to a possible donation for the balance of the funding requirement
from a group of businessmen led by Mr. Ramon Ang, which is being arranged by Regent Senator Edgardo
Angara.
• Krus na Ligas: I received a letter recently from Quezon City Mayor Herbert Bautista calling attention to issues
pertaining to Krus na Ligas. For instance, the Quezon City government is neither able to impose the building
permit requirement on the residents nor provide them with police security protection, since Krus na Ligas is
technically located within the UP Diliman Campus. In addition, the City government cannot collect real estate
taxes since the residents do not own the land. On the other hand, UP is not beneﬁting from its ownership of the
area. The Mayor and his advisers are broaching the idea of allowing the settlers in Krus na Ligas the opportunity
to buy the lots they are occupying (total of 25 hectares). This will require an amendment of the UP Charter. The
Mayor is suggesting the proposed amendment be discussed with Speaker Feliciano Belmonte in whose district
UP Diliman falls. I created a UP team to study and pursue the City’s proposal.
C. CURRENT ISSUES AND CONCERNS
• Legal assistance for the Parents of Given Grace Cebanico: Mr. and Mrs. Daniel V. Cebanico, Jr., accompanied by
Prof. Vladimir Mariano, Director of the UPLB Institute of Computer Science, came to the ofﬁce on 14 November
to seek legal assistance and justice for the murder of their daughter. I asked the following to join me in this
meeting: VPLA Danny Uy, OVPLA Atty. Rosalio Aragon Jr., College of Law Dean Danilo Concepcion and Atty.
Rowena Guanzon of the Institute for the Administration of Justice. Dean Concepcion assigned Atty. Guanzon
to the case.
• Complaint by Rep. Amado Bagatsing re his PDAF allocation to PGH: The committee created by the UP Manila
Chancellor (then Dr. Ramon Arcadio) has yet to complete its report. The NBI has been asked by Rep. Bagatsing
to also conduct a separate investigation, which is still ongoing.
34
UP Gazette
Vol. XLII, No. 4
• Retirement of the Dean of Asian Center: May I report to the Board (being the appointing authority) that Dean
Mario Miclat decided to retire as faculty member of the Asian Center effective 15 November due to health
reasons. This effectively cut short his term as Dean. Following a long-standing practice, the Chancellor of the
CU concerned, in this case, Chancellor Saloma, at his level, acted on the retirement. I appointed Dr. Carolyn
Sobritchea as Acting Dean on the recommendation of the Chancellor. A search process for the regular replacement
of the Dean would be undertaken.
• Tuition of foreign students: It was discovered that foreign students in UP Diliman were being under-assessed due
to oversight: paying Bracket B tuition rates instead of Bracket A. This in effect gave them a tuition fee discount,
contrary to the intention of STFAP. The Chancellor started to rectify the situation this school year. One student
appealed that the collection of under-assessed fee not be made retroactive. The appeal was granted. I would
like to request the Board to conﬁrm this non-retroactive collection of under-assessment.
D. RECENT VISITORS (including those not reported in the last meeting)
• On 23 November, Dr. Ishikawa and a group of researchers from the Research Institute for Humanity and Nature
(RIHN), Japan, paid me a courtesy call. Dr. Ishikawa is the project leader of a ﬁve (5)-year collaborative project
entitled “Coastal Area Capability Enhancement in Southeast Asia” among the RIHN, UP Visayas, and other
partners in Japan, Thailand and the Philippines.
• On 21 November, a seven (7)-member delegation from the Counselors’ Ofﬁce of the China State Council headed
by its Director, Mr. Chen Jinyu, came to visit UP to exchange views on the challenges faced by public universities
(e.g., faculty retention, student commitment to their studies, brain drain, ﬁnancing sources, etc.). Joining me
in receiving them were Chancellor Saloma, VPLA Atty. Danny Uy and Asian Center Acting Dean Dr. Carolyn
Sobrichea.
• On 18 October, I met with the Asian representative of Rhine Waal University of Applied Science (Germany),
which holds classes in English. The German University is interested in a tie-up with UP for joint research, joint
PhD program and student and faculty exchange.
• On 7 October I received a delegation from Fundacion Fernando Rielo, a Spanish private cultural foundation
with whom UP, through its Department of European Languages of the CAL-UP Diliman, has a long-running
joint program in education and research. There also exists a Fernando Rielo Professorial Chair in Teaching and
Spanish Literature and Thought at the College of Arts and Letters in UP Diliman.
• On 3 October, I received a group from China University of Political Science and Law. It is interested in student
exchanges with transfer of credits.
E. TRAVELS
• Seoul, Korea, 31 October - 3 November 2011
I participated in the World Bank (WB) seminar on higher education for productivity and growth in East Asia (31
October - 1 November). The objective of this seminar is to disseminate the ﬁndings of the World Bank’s Flagship
Study, Putting Higher Education to Work: Skills and Research for Growth in East Asia. The seminar presented the
analytical and policy ﬁndings of the volume, highlighted important higher education examples from around the
region, and gave participants an opportunity to discuss how East Asian higher education systems are performing
and policy options to ensure higher education’s continuing contribution to productivity and economic growth.
The seminar was followed by a visit to Korea University, a top-ranking private higher education institution.
According WB speakers, higher education graduates from low- and middle-income countries (including the
Philippines) often do not have the skills required by the labor market, and universities and other institutions
frequently do not provide the research to support technological development in ﬁrms. By not satisfying the needs
of end users, higher education is not fulﬁlling its role. This is happening because higher education in the subject
countries is being managed not as a “system” but as separate disconnected institutions. At least ﬁve (interrelated)
disconnects are evident in these countries’ higher education systems: (1) with employers (skill users), (2) with
companies (research users), (3) with research institutions (research providers), (4) among themselves and with
training providers (horizontal disconnects across skill providers), and (5) with earlier education (schools) (vertical
disconnects across skill providers).
The causes of disconnect are: (1) poor Information (labor market returns, employment trends, university-industry
linkages; (2) low capacity (limited human and ﬁnancial resources), and (3) weak incentives (adapting curricula,
October - December 2011
UP Gazette
35
interacting with ﬁrms, conducting research). Connection can be improved through policies: effective ﬁnancing,
better management of public institutions and good stewardship.
WB speakers also introduced the System Assessment and Benchmarking for Education Results (SABER), an
initiative that helps countries to systematically examine and strengthen the performance of their education
systems to achieve learning for all. Performance assessment is done in a number of policy domains: assessment,
early child development, engaging the private sector, equity and inclusion, ﬁnance, education technology/
ICT, fragile states/conﬂict, information systems/eMIS, political economy, school autonomy and accountability,
school feeding, school health & nutrition, system-wide quality assurance, teachers, tertiary education, tracking/
extending learning opportunities, and workforce development. Preliminary results indicate that high-performing
countries achieve high levels in most policy domains; other countries excel in some indicators in a few policy
domains; while all developing countries (including the Philippines) need to improve in a number of domains.
I also attended the Global Human Resource Forum 2011. The objectives of the Forum were to (a) identify and
discuss the core elements of human resources development for future generations from a global perspective; (b)
seek solutions to problems mankind is facing through global collaboration in human resources development;
and (c) share best practices and experiences of HRD policy, and development of creative human resources in
the public and private sectors. Forum participants include university ofﬁcials, academics, policy makers, and
business and media executives.
Among the speeches and presentations I listened to were:
o Leadership change in global economy and East Asian Politics and Economy (Yukio Hatoyama, 93rd Prime
Minister of Japan)
o Restoring prosperity: a large challenge to the world (Paul Volcker, former Chairman of U.S. President’s
Economic Recovery Advisory Board)
o How top global MBA schools prepare for the future challenges in businesses, industries and economies
o Learning into the future: advances in technology-based education
o Engineering education in the age of global society
o World-class science and technology education for future talents
o Sharing opportunities for the future: donation for education
o Art and design in the era of creative economy
o Linking education with the labor market for increased employment
o Career guidance and development in the era of globalization
• Tagbilaran City, Bohol, 13-14 November 2011, 3rd National Conference on Harmful Algal Blooms organized by
the UP Marine Science Institute: I spoke at the dinner hosted by Bohol Governor Edgar Chatto (a UP alumnus) on
13 November and at the opening ceremony of the conference on 14 November along with DOST Secretary Mario
Montejo and the Governor. I also joined Secretary Montejo in visiting an organic farm supported by DOST.
F. SPEECHES AND EVENTS -- including those not reported in the last meeting
• 28 October – spoke at the Scientiﬁc Productivity System awarding ceremony held at the Ang Bahay ng
Alumni.
• 11 November – delivered the inspirational message at the UP Law Centennial Homecoming held at the PICC.
• 12 November – spoke at the 2011 UP Alumni Engineers Homecoming held at the Ang Bahay ng Alumni.
• 16 November – served as the Chair of the Board of Judges in the selection of the ING-FINEX’s CFO of the Year
Award and attended the awarding at The Peninsula Manila.
• 18 November – gave a message at the inauguration of the Newborn Screening Center (under the UPM National
Institutes of Health), at the UP-Ayala Technohub.
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Vol. XLII, No. 4
2. President’s Report for the Information of the Board
MANIFESTATION submitted by President Alfredo E. Pascual to the Honorable Members of
the Board on the Avila Case (ADT Case No. UP Cebu 2011-001)
(The document is on ﬁle at the OSU Records.)
Board Action:
NOTATION.
Request of UP Manila for Change in the Date of the University of the Philippines Manila Council
Meeting from 1 December 2011 to 8 December 2011
Chancellor Manuel B. Agulto will attend the Strategic Planning Workshop of the UP System on 30 November 2011
to 2 December 2011.
The President approved the request.
Board Action:
NOTATION.
Request of UP Manila for Change of Date of the Mid-Semester, Second Semester from 4 January
2012 to 26 January 2012
A typographical error was noted in the approved Academic Calendar and the Ofﬁce of the Registrar would like
to correct it.
The President approved the request.
Board Action:
NOTATION.
Deed of Donation/Agreement
Deed of Donation between the U.P. Engineering Research & Development Foundation, Inc,
(Donee) and the Maynilad Water Services, Inc. (Donor)
Purpose: Establishment of the Maynilad Faculty Retention and Development Fund at the College of Engineering,
UP Diliman
Particulars:
1. Donor hereby binds and obligates itself to give, transfer, and convey unto Donee, by way of donation, the amount
of Two Million (PhP2,000,000.00) Pesos every year for three consecutive years, beginning 1 November 2011 until
1 November 2013.
2. Donee acknowledges and agrees that the donation is subject to the condition that the donated sum shall be
utilized solely and exclusively for the establishment of the Fund.
3. Donee hereby accepts the donation made by the Donor, and expresses its appreciation and gratitude for the kind
generosity of the Donor.
4. Donee warrants that it shall be liable for any and all taxes, which if any, may be imposed relative to the Deed of
Donation. For the purpose, Donee shall provide Donor either a proof of payment of donor’s tax, or a certiﬁcate
exempting the Donated Sum from donor’s tax, as the case may be.
October - December 2011
Date notarized:
UP Gazette
37
11 April 2011
Board Action:
NOTATION with appreciation.
Memorandum of Agreement between the U.P. Engineering Research & Development Foundation,
Inc, (Donee) and Dr. Magdaleno B. Albarracin, Jr. (Donor)
Purpose: Establishment of Five (5) Professorial Chair in Engineering in honor of its Past Filipino Deans of whom
Professorial Chairs has not yet been named as follows:
1.
2.
3.
4.
5.
Juan L. Tiongson (1949-1953)
Oscar P. Baguio (1960-1970)
Ruben A. Garcia (1985-1991)
Francisco L. Viray (1991-1993)
Reynaldo B. Vea (1993-1997)
Support Fund: PhP3,000,000.00
Particulars:
1. The Donee accepts and acknowledges receipt of the donation made in its favor by the Donor and expresses its
appreciation and gratitude of the kind generosity of the Donor;
2. The Donee warrants that the donated sum shall be utilized solely and exclusively for the purpose intended by
the Donor; and
3. The Donee acknowledges that it shall be liable for all taxes that may be imposed relative to the Memorandum
of Agreement.
Date notarized:
13 October 2011
Board Action:
NOTATION with appreciation.
Contracts/Agreements
(Delegated Authority to President subject to information of the Board [cost not exceeding PhP30 Million Pesos])
Note:
These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned
and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact
compliance by the concerned.
UP Diliman
Construction Agreement between the University of the Philippines and the Dadoy Freight Service
Construction and Supply (Contractor)
Project:
Proposed Renovation of Palma Hall Room 104-106 (CSSP, UP Diliman)
Amount of Contract:
PhP444,394.27
Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations
Statement from the UP Diliman Legal Ofﬁce:
UP Diliman Legal Ofﬁce.
The Construction Agreement was reviewed and endorsed by the
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Vol. XLII, No. 4
Statement of Compliance of the UP Diliman Chancellor: In the Procurement of Civil Works for the Project,
the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s
Delineation of Authority have been complied with.
Period of the Contract:
Date notarized:
Forty Five (45) calendar days as speciﬁed in the Notice to Proceed
to be issued by the University
7 October 2011
Board Action:
NOTATION.
Architectural and Engineering Design Services Agreement between the University of the
Philippines Diliman (University) and TCGI, Inc. (Design Consultant)
Project: Architectural and Engineering Design Services for the Proposed School of Statistics Building,
UP Diliman
Amount of Contract:
PhP5,507,488.00
Mode of Procurement: Public bidding in accordance with RA 9184 and its Implementing Rules and Regulations
Statement from the UP Diliman Legal Ofﬁce:
Legal Ofﬁce.
The Agreement was reviewed and endorsed by the UP Diliman
Statement of Compliance of the UP Diliman Chancellor: In the Procurement of the Consulting Services for
this Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the
University’s Delineation of Authority, have been complied with.
Period of Contract:
Date notarized:
One Hundred Eight (108) Calendar Days from the date speciﬁed in the Notice to Proceed
13 October 2011
Board Action:
NOTATION.
Open University
Memorandum of Agreement between the University of the Philippines Open University (UPOU)
and the Central Book Supply, Inc (CBSI)
Project: Printing of UPOU Course Books and Modules through the Print-on Demand (POD) Method in
accordance with the instructions of UPOU and with Terms and Conditions Provided Therein
Contract Price:
PhP157,080.00
Mode of Procurement: Direct Contracting (CBSI is the only printing press that can do the Print-On-Demand Method)
Particulars:
a. UPOU shall give clear instructions to CBSI regarding the details of the printing of its books and modules. Any
changes or modiﬁcations on the instructions shall be communicated to CBSI within two (2) days from receipt of
CBSI of the original instructions, otherwise CBSI may not be held liable should it print the books and modules in
accordance with the terms of the original instructions. Any additional costs or charges arising from the changes
and modiﬁcations on the instructions shall be for the account of UPOU. Any request for printing may be cancelled
October - December 2011
UP Gazette
39
by UPOU within the same period of two (2) days from the receipt by CBSI of the request for printing, provided
that the actual printing of the books or modules has not been commenced.
b. Warranties of CBSI:
b.1 CBSI warrants that only the exact number of course books and modules will be printed as needed and as
instructed by UPOU; and
b.2 CBSI also guarantees that it shall not over-print any of the course books and modules of UPOU.
c. The copyright to the course books and modules of UPOU printed by CBSI shall belong to UPOU and its writers,
as the case may be. The UPOU hereby assumes sole responsibility, for any civil, criminal or administrative action
that may arise in relation to the contents of the said course books and modules.
No copyright is transferred to CBSI by virtue of the Agreement. Accordingly, CBSI is not authorized to print,
publish, reproduce or sell any of the books and modules of UPOU without the latter’s prior written consent.
Statement from the Chancellor: The Contract has been reviewed by the UPOU Legal Counsel and all rules, such as
but not limited to Republic Act No. 9184, University Rules on Delineation of Authority, the Government
Accounting and Auditing Manual and the General Appropriations Act have been complied with.
Effectivity:
Date notarized:
Effective immediately upon signing of the parties and shall continue to be in effect
until 31 December 2011
20 October 2011
Board Action:
NOTATION.
Contract of Lease
UP Diliman
Contract of Lease (Supplemental) between the University of the Philippines (Lessor) and the
MVS Heavy Equipment Rental and Builders (Lessee)
Lease Area:
Vacant Lot Measuring 200 sq.m. located at the South Portion of the Meralco Diliman Substation,
Area 2, UP Campus
Particulars:
a. The Lessee requested for the extension of the Principal Contract to complete its remaining scope of works which
was hampered by heavy rains and impeded its progress of work;
b. The Lessor and the Lessee agree to extend the Principal Contract from 26 September 2011 to 25 October 2011;
c. All terms and conditions of the Principal Contract, insofar as the same are not inconsistent with the Contract,
shall remain and continue to be in full force and effect, and the Contract, shall remain and continue to be in full
force and effect, and the Contract is made an integral part of the Principal Contract.
Date notarized:
22 October 2011
Board Action:
NOTATION.
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UP Gazette
Vol. XLII, No. 4
UP Open University
Contract of Lease between the University of the Philippines Open University (UPOU) and the
UP Baguio
Lease Area:
Lease of ofﬁce space located at CSS-CSC Complex, UP Baguio with approximately 64 sq.m.
(UPOU Learning Center and classroom for its study sessions)
Amount of Contract:
PhP10,000.00 monthly rental and PhP3,000.00 monthly ﬂat fee for cost of utilities, security
and janitorial, exclusive of VAT
Statement of Compliance of the UPOU Chancellor and its Chief Legal Ofﬁcer:
The Contract has been reviewed
by the UPOU Legal Counsel and all rules, such as but not limited to Republic Act No. 9184, University
Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General
Appropriations Act have been complied with.
Effectivity:
Effective for a period of one (1) year, commencing 01 August 2011 to 31 July 2012
Date notarized:
28 September 2011
Board Action:
NOTATION.
Contract of Lease between the University of the Philippines Open University (UPOU) and the
UP Cebu
Lease Area:
Lease of ofﬁce space located at Room 134 Arts and Sciences Building, UP Cebu, Lahug with
approximately 35 sq.m. (UPOU Learning Center and classroom for its study sessions)
Amount of Contract:
PhP3,000.00 monthly rental
Statement of Compliance of the UPOU Chancellor and its Chief Legal Ofﬁcer:
The Contract has been reviewed
by the UPOU Legal Counsel and all rules, such as but not limited to Republic Act No. 9184, University
Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General
Appropriations Act have been complied with.
Effectivity:
Effective for a period of three (3) years, commencing 01 June 2011
Date notarized:
1 September 2011
Board Action:
NOTATION.
Contract of Lease between the University of the Philippines Open University (UPOU) and the
Divine Word College of Vigan (DWCV)
Lease Area:
Lease of one (1) room located at Room 204, College Building, Divine Word College of Vigan,
Burgos St., Vigan City, Ilocos Sur for exclusive use of UPOU as testing center
Amount of Contract:
PhP1,500.00 ﬁxed daily rate for actual use
Statement of Compliance of the UPOU Chancellor and its Chief Legal Ofﬁcer:
The Contract has been reviewed
by the UPOU Legal Counsel and all rules, such as, but not limited to Republic Act No. 9184, University
Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General
Appropriations Act have been complied with.
October - December 2011
Effectivity:
Date notarized:
UP Gazette
41
Effective for a period of one (1) year, commencing 1 July 2011 and may be renewed by the Parties
every year thereafter unless sooner terminated by prior 60-day-written notice by either party
28 September 2011
Board Action:
NOTATION.
B. Report of the Faculty Regent
Please see ANNEX 1 for the Report.
[Comparative table of beneﬁts of faculty, staff and REPs]
C. Report of the Student Regent
Hereunder is the report of Student Regent Conti:
“Report of the Student Regent to the Board of Regents
1275th Meeting
24 November 2011
Local concerns
Three units in the Visayas have common concerns regarding student services and facilities. Consultations with
students and formations in UP Iloilo City, UP Miag-ao and UP Cebu were held 18-21 November 2011.
School venues
The campus in UP Iloilo City is closed by 9:00 pm, a time too early according to the students. Practice for sports,
theatrical and other extra-curricular activities are thus held off-campus, which pose more safety concerns.
UP Miag-ao, meanwhile, has enough wide open spaces to accommodate student gatherings after class. But these
meetings and groups naturally have to break up when the lights are put off around 9:00 pm. However, there is no
urgent request for an extension of the curfew.
The students are apprehensive of fees that are being and may be imposed upon the use of the venues and facilities
especially for activities that are co-curricular.
Libraries
The libraries of these three campuses are in a sorry state, in terms of what materials are stored and how they are
stored. UP Iloilo’s and UP Cebu’s libraries are both housed in old buildings, limiting the type of refurbishing that may
be done. The lack of adequate airconditioning, computerized public access catalog, and other amenities regularly found
in say, UP Diliman libraries, is a stark contrast. Internet and Wi-Fi connection is available, but oftentimes spotty.
The book collection and journal subscriptions are largely outdated, marginal works, or questionable. Students’
access to materials is limited. This is the trend: regional UP units have poorer libraries and other instructional facilities
compared to those in the main campus. This issue must be addressed as soon as possible, in order to avert the decline
of scholarship.
Tambayans/Student Centers
Students need to have designated areas where they can hold organizational meetings and activities, and perhaps
store communal property. These areas must afford privacy, security, comfort, and self-sufﬁciency.
Such areas are absent in the three units. UP Cebu has three or four waiting-shed-type tambayans, which houses
many organizations. UP Miag-ao has stone tables and seats, which were made ﬁxtures of the landscape, but these
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Vol. XLII, No. 4
are locatedoutdoor and cannot be used in rainy weather. UP Iloilo has small huts do not territorially belong to any
group.
There are no student centers as envisioned in UP Diliman and Los Baños, such that these campuses have neither
Vinzons Hall nor the Student Union (SU) building. These centers supposedly centralize the common student needs:
cheap food, semester-long book rentals, photocopying and computer services, accessible student council ofﬁces, ATM
machines, meeting places.
Deposit fee
UP Visayas is the ﬁrst unit which has released the deposit fee for “student activities and scholarships”. It has set
aside PhP1.5 million as seed fund for a trust. However, there are no guidelines yet, so the money has not been utilized
by this batch of Student Councils. UP Cebu, now separate from UP Visayas, has yet to also separate its collections from
its erstwhile mother unit.
OJT/practicum fee
The OJT or on-the-job training fee is a concern consistent across the UP system. Students who are enrolled in summer
OJT programs are charged base tuition and miscellaneous fees despite their absence from school. The fees allow library
access and use of Wi-Fi within campus, but the idea behind the OJT precisely is to send them off to working places.
The students would like to have this fee rationalized.
Special concern: Avila case
The Student Regent had the opportunity to interview key witnesses in the Avila trial, and to see the disputed
football ﬁelds and the Executive House.
Activities
The General Assembly of Student Councils (GASC) will convene in UP Miag-ao on 20-21 December 2011. It will
be hosted by the UP Visayas Student Councils. The GASC is a mechanism to select the Student Regent and deliberate
system-wide concerns. Some of the matters that will be tabled are: drafting of guidelines for the release of the deposit
fee, consultations on the Student Code of Conduct and the Student Handbook of Rights and Responsibilities, and the
STFAP Review.”
D. Report of the Staff Regent
Staff Regent Ebesate moved to adopt the Report of Vice President Amante regarding his report on the 10-day
Service Recognition Pay and the Health Beneﬁt Package for UP Employees.
Please see ANNEX 2 for the update report of the Vice President for Administration on the concerns of Staff Regent
Ebesate.
October - December 2011
UP Gazette
43
GENERAL GOVERNANCE
The Board APPROVED the following appointments:
Appointment of University Ofﬁcials
UP Los Baños
Dr. OSCAR B. ZAMORA* as Vice-Chancellor for Instruction, effective 24 November 2011 to serve at the pleasure
of the Chancellor (Approval by the Board of the Appointment is subject to the condition that the appointee must resign
from his/her position as Dean effective immediately)
Dr. MA. VICTORIA O. ESPALDON as Vice-Chancellor for Research and Extension, effective 24 November 2011
to serve at the pleasure of the Chancellor (Approval by the Board of the Appointment is subject to the condition that
the appointee must resign from his/her position as Dean effective immediately)
Dr. MA. CRISTETA N. CUARESMA as Vice-Chancellor for Administration, effective 24 November 2011 to serve
at the pleasure of the Chancellor
Dr. FERNANDO C. SANCHEZ, JR. as Vice-Chancellor for Planning and Development, effective 24 November
2011 to serve at the pleasure of the Chancellor
Dr. ENRIQUE L. TOLENTINO, JR. as Vice-Chancellor for Community Affairs, effective 24 November 2011 to
serve at the pleasure of the Chancellor
Dr. ZITA VJ. ALBACEA as Dean, College of Arts and Sciences, effective 24 November 2011 until 23 November
2014
Dr. ARNOLD RECIDOCRUZ ELEPAÑO as Dean, College of Engineering and Agro-Industrial Technology,
effective 24 November 2011 until 23 November 2014
UP Visayas
Prof. ENCARNACION EMILIA S. YAP as Vice-Chancellor for Academic Affairs, effective 24 November 2011
until 31 October 2014
Dr. RICARDO P. BABARAN as Vice-Chancellor for Research and Extension, effective 24 November 2011 until
31 October 2014
Prof. NESTOR G. YUNQUE as Vice-Chancellor for Administration, effective 24 November 2011 until 31 October
2014
Dr. EVELYN T. BELLEZA as Vice-Chancellor for Planning and Development, effective 24 November 2011 until
31 October 2014
ACADEMIC MATTERS
The President endorsed the following:
Implementation Guidelines of the “Reinventing Research in UP” to be Called the Emerging
Interdisciplinary Research (EIDR) Program
The implementation guidelines of the “Reinventing Research in UP” was approved by the Board at its 1272nd
meeting held on 25 August 2011. This initiative will be called the Emerging Interdisciplinary Research (EIDR) Program
which is a variation of the previous research program of the OVPAA.
Two categories of grant proposals will be solicited: 1) interdisciplinary research (IDR) program proposals for
—PhP10M/year, and 2) single or dual project proposals for PhP2.0M/year, for a maximum of four (4) years (in two
[2] phases), to total PhP80M per year.
The grants will be competitive with evaluation and ranking of proposals performed by external reviewers. Major
evaluation criteria are: 1) innovation and intellectual merit, 2) signiﬁcance and broad impacts, 3) investigator competence,
4) feasibility of completion in four (4) years.
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Vol. XLII, No. 4
The Ofﬁce of the Vice President for Academic Affairs’ ‘seed’ research funds are intended to:
1) enable UP researchers to produce high quality publications and other academic output quickly and regularly;
2) lay the groundwork to establish a research culture in UP (by having UP’s research experts mentor the present
and future generations of UP researchers in the best practices of research);
3) promote interdisciplinary and intercampus research interactions and activities (one UP);
4) support the creation of ‘value’ networks from basic to applied research to produce discoveries and innovations that
can be developed and packaged into useful and marketable products and services (involving integrated teams of
researchers in the natural, engineering and computational sciences, as well as in business economics management
and development; and arts, culture and lifestyle creators) that contribute to our growth and development as a
UP community and as a nation.
The call for proposals indicating research area priorities for the ﬁrst cycle, the capsule concept application form
and other forms will be available at the OVPAA website (ovpaa.up.edu.ph).
Board Action:
APPROVAL.
The UP Expanded Modernization Program-Doctoral Studies Fund (Increasing the number of
PhDs and improving the quality of faculty to transform UP into a research university)
Under the UP Charter of 2008, UP is envisioned to be transformed into a research university with national relevance
and global orientation. The key to this transformation is to signiﬁcantly increase the number of high quality faculty —
excellent, highly trained, expert faculty with PhD degrees and postdoctoral training in key research areas.
The success of research depends primarily and ultimately on the individuals who lead and implement it. In UP, the
PhD faculty should receive major support to undertake high quality, innovative and creative research, which would
result in high quality publications and other academic output. They would play a major role in establishing, nurturing
and sustaining a vibrant research culture and productive research process in UP through generations.
The PhD faculty would be responsible for the research mentoring and leadership training of our students. In addition
to foundational and general education, and rote and iterative learning, graduate and undergraduate education in UP
would be infused with a strong orientation towards research, innovation, creativity and problem-solving. Research
will also greatly improve the quality of our extension work, providing rigorous, scientiﬁc analysis, and innovative,
technological solutions to pressing problems in society.
High quality research is the paramount activity in a research university. Research elevates the quality of education
and extension work, and accelerates academic productivity. A major investment in bringing high quality PhD faculty
to UP will drive research and uplift all aspects of our academic life. UP will improve its international ranking, forge
more international collaborations with prestigious foreign academic institutions, and regain its international stature
and reputation of the ‘60s and ‘70s. Success feeds upon itself, and this success will result in the spiralling up of UP to
a great University.
The number of PhDs, the research activity and output of publications in Taiwan, Singapore, Hong Kong, Thailand,
Malaysia and Indonesia, and the government’s investment in scientiﬁc R&D in these countries, are many times greater
than those in the Philippines. In these countries, the government and universities provided the economic incentives
that brought back expatriate PhD experts to their homeland. Clearly, there is a direct link between the investment in
R&D in these countries and their economic development. If the Philippines aims to join these nations as a knowledge
economy engaged in R&D, a major investment must be made to increase the pool of PhD experts in the country.
As the country’s only national university, UP is primarily responsible for producing PhDs in the country. Under
the existing UP Modernization Program–Doctoral Studies Fund, several faculty members have been supported for their
PhD and postdoctoral studies. However, the current conditions for support have not yet translated into any signiﬁcant
increase in the number of PhDs. In fact, there are several cases where faculty have reneged on their contracts, i.e.,
have not completed their PhDs and/or have not returned to UP. Moreover, UP is currently faced with a very
serious problem of losing faculty in many units, i.e., a signiﬁcant number are on extension beyond the age of 65, and a
signiﬁcant number are retiring in the next ﬁve (5) years. It has been estimated by Regent Albaraccin that we will need
October - December 2011
UP Gazette
45
to produce 500 PhDs in UP in the next ﬁve (5) years, in order to stem this wave of diminishing faculty, and if we are
to transform UP into a research university.
The continuation of the UP Modernization Program was approved for P150M at the 1272nd meeting of the Board
of Regents on August 25, 2011. Revisions and the expansion of this program are proposed as follows:
1. REVISIONS:
FROM:
TO:
2. Eligibility
2.1. Only regular faculty with MA/MS (and
equivalent) degrees may apply for doctoral support. The applicant must have a good track record
and display a potential for contributing to the
ﬁeld.
2.1. Regular faculty with a good track
record and who display a potential for contributing to a research ﬁeld, including those
without MA/MS degrees, may apply for
doctoral support.
3. Scope of Fellowship
3.2. The length of the fellowship is three years,
beyond which period the grantee must seek support from his/her CU or some other source.
5. Foreign Fellowship Beneﬁts
7. Procedure
3.2. The length of the fellowship is a maximum of ﬁve years.
5.3. Support for doctoral studies at leading,
top-rate ASEAN universities and other Asian
universities is given preference.
7.4. A government passport will be used
for travel, if possible. The Department of
Foreign Affairs will be informed of the fellowship and the pertinent embassy or consulate will be updated on the status of the
fellowship and the ﬁnancial obligations of the
faculty fellow.
7.5. A guarantor of the faculty fellow will
be asked to sign the contract, if possible.
8. Release of Funds
8.1. The Fund shall support three years of fel8.1. The Fund shall support ﬁve years of
lowship but releases shall be computed annually,
fellowship but releases shall be computed
subject to satisfactory progress and submission of annually, subject to satisfactory progress and
all requirements.
submission of all requirements.
2. EXPANSION:
2.1. Establish the UP Visiting Professor Program to increase the number of PhD mentors in UP.
2.1.1. Identify foreign-based Filipino and foreign professors/research mentors who will commit to help produce
PhD graduates in/for UP and participate actively in the development of UP as a research university.
2.1.2. Identify/match a UP counterpart faculty researcher as the collaborator of the foreign professor/research
mentor, e.g., the PhD or postdoctoral supervisor or sensei of the UP faculty.
2.1.3. Create a work plan to build and support the research collaboration and the research group consisting of
the foreign professor/research mentor, the UP faculty researcher and their graduate students.
2.1.4. Support the foreign-based Filipino or foreign professor/research mentor as a UP Visiting Professor for
one to two (1-2) months a year, providing the round-trip airfare and a reasonable living allowance.
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Vol. XLII, No. 4
2.1.5. Support the visit of the UP Visiting Professor for intensive lectures and team teaching of courses,
research discussions, training on research concept formulation and proposal writing, and on research
methodology, etc.
2.1.6. Provide an ofﬁcial appointment as a UP Visiting Professor so that he/she becomes part of UP’s faculty
roster and contributes to the international ranking of UP.
2.1.7. Create clusters of expertise in priority research areas with help from the UP Visiting Professor, who can
identify other foreign collaborators who can help expand the research.
2.1.8. Formalize research agreement (MOA, MOU) between the UP Visiting Professor’s university and UP, with
the UP Visiting Professor and UP faculty researcher as lead persons.
2.1.9. Formalize agreement on sandwich PhD programs, co-tutelle or joint degree granting programs, between
the UP Visiting Professor’s university and UP, with the UP Visiting Professor and UP faculty researcher as
lead persons.
2.1.10.Obtain support from the Philippine government, from UP alumni and from the private sector to support
the UP Visiting Professor Program.
2.2.
Establish the Honors Faculty Fast Track System (Honor graduate faculty recruitment, mentoring and
PhD development program) to improve the quality of UP faculty.
2.2.1. Aim to recruit the honor graduates (HGs) of the undergraduate program of an institute to become faculty
members and to pursue an academic research career in UP.
2.2.2. Identify potential HGs before graduation and offer them an attractive academic research development
package.
2.2.3. Offer higher instructor positions to the HGs:
Instructor 3 to cum laudes, Instructor 4 to magna cum laudes and Instructor 5 to summa cum laudes.
2.2.4. Offer protected time for research upon recruitment, a three to six (3-6) unit teaching deloading, so that he/
she can continue or complete his/her undergraduate thesis and publish a paper under the mentorship of
his/her thesis adviser or another senior faculty.
2.2.5. Provide intensive training on leadership, research mentoring and research-based teaching to the HG
faculty c/o the undergraduate thesis adviser or another senior faculty.
2.2.6. Provide opportunities for the HG faculty to discuss teaching and research with UP Visiting Professors and
research leaders from other local and foreign institutions.
2.2.7. Guide the HG faculty to plan his/her graduate studies aligned with the research priority areas of the
institute. Aim to create a critical mass of research faculty with expertise in related ﬁelds. The area of
expertise to be pursued for PhD must grow the research capabilities of the institute, and should be
different from, but complementary to the existing expertise.
2.2.8. Fast track the PhD studies of the HG faculty. Encourage HG faculty to pursue PhD studies in leading
institutes in UP, or to avoid inbreeding and to provide great intellectual challenge, in the best universities
abroad.
2.2.9. Provide funds for the required examination or application fees for PhD studies.
2.2.10. Provide a fellowship for PhD studies in UP or abroad within one to two (1-2) years after joining the
institute, even without tenure, as long as he/she has published a paper in an international peer-reviewed,
high quality journal.
October - December 2011
UP Gazette
47
2.2.11. Provide funding support for a fellowship under the rules and regulations of the UP Expanded
Modernization Program in regard to the signing of contracts, submission of technical and ﬁnancial
reports and other requirements.
2.2.12. Provide funding for return visits (airfare) when the PhD student has passed his/her candidacy or
qualifying exam and has become a PhD candidate, so he/she continues to align his/her research project
with the institute’s priorities.
2.2.13. Assure the PhD graduate or postdoctoral fellow of a faculty item with a fair and attractive promotion
or rank depending on the number of high quality publications and other academic output upon
his/her return to the institute.
2.2.14. Provide a start up grant to the PhD graduate or postdoctoral fellow under the OVPAA EIDR (Emerging
Interdisciplinary Research) program and provide opportunities for sustaining the research through
competitive grants, so that he/she can immediately pursue a project related to his/her dissertation.
2.2.15. Arrange a housing loan, schooling for children and provide other economic beneﬁts and incentives.
2.2.16. Obtain support from the Philippine government, from UP alumni and from the private sector to support
the PhD and postdoctoral studies of UP faculty.
2.3 .
Establish the Foreign-trained Filipino PhD Faculty Recruitment Program to increase the number and
improve the quality of UP faculty, and to avoid inbreeding.
2.3.1. Embark on a massive campaign to recruit Filipino PhDs and postdoctoral fellows abroad to return to the
Philippines and become UP faculty.
2.3.2. Offer a start up research grant of PhP2.5M and provide opportunities for sustaining the research through
competitive grants.
2.3.3. Offer a fair and attractive faculty rank depending on the number of high quality publications and other
academic qualiﬁcations and output.
2.3.4. Offer a relocation package of PhP0.5M.
2.3.5. Obtain support from the Philippine government, from UP alumni and from the private sector to support
the recruitment of foreign-trained Filipino PhDs to return to the Philippines and become UP faculty.
Board Action:
APPROVAL.
Report of the Ad Hoc Committee on UPLB Street-and-Building-Naming Project
The Ad Hoc Committee on UPLB Street Naming was constituted by then UPLB Chancellor Luis Rey I. Velasco
through Administrative Order No. 099 series of 2010 dated 19 July 2010.
The Committee chaired by Dr. Ricardo M. Lantican, Professor Emeritus, was tasked to evaluate and improve the
existing names of streets and buildings in the UPLB campus. It has designated/assigned new names for the streets
and buildings using names of distinguished persons.
The street signs will be fabricated and installed as soon as the Board approves the report.
In keeping with the spirit of its Centennial Celebration, the University of the Philippine Los Baños looks back and
honors the men and women of distinction who were the pioneers and who contributed greatly to the development of
the University that it is today. Naming of physical landmarks at the UPLB campus is the least that UPLB can do to
honor them.
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Vol. XLII, No. 4
The Ofﬁce of the Vice President for Legal Affairs, ﬁnds the designated/assigned new names for the streets and
buildings using names of distinguished person to be in order and pursuant to the provisions of RA 1059 and the
University Naming Rights Policy.
(The document is on ﬁle at the OSU Records.)
Board Action:
APPROVAL.
Graduation Ad Referendum of Mr. HERMOGENES C. FERNANDEZ for the Degree of Bachelor
of Laws as of the End of Second Semester 1972-1973
The graduation of Mr. Hermogenes C. Fernandez has been recommended by the Faculty of the College of Law in
their letter dated 12 October 2011 and by the University Council Ad Referendum.
The University Registrar certiﬁes that he has completed all the requirements for his degree as of the Second Semester
1972-1973.
This request is made because Mr. Fernandez has to submit the requirements to Supreme Court.
Board Action:
APPROVAL.
Establishment of the Maynilad Faculty Retention and Development Fund at the College of
Engineering, UP Diliman
The UP Diliman Chancellor endorsed the establishment of Five (5) Maynilad Professorial Chairs, Maynilad Research
Grant, and Maynilad Multimedia Room (Endowed Room).
Donor: Maynilad Water Services, Inc.
Amount:
PhP6,000,000.00 (staggered basis) or PhP2,000,000.00 every year for three consecutive years
Support Fund: Professorial Chairs
Research Grants
Endowed Room
Duration/Effectivity:
Fund Management:
PhP3,000,000.00
PhP2,000,000.00
PhP1,000,000.00
Effective 1 November 2011 until 1 November 2013
UP Engineering Research and Development Foundation, Inc. (UPERDFI)
Particulars:
The donated sum shall be utilized solely and exclusively for the purpose intended by the Donor. The awarding
shall observe University policies and processes that are not inconsistent with the above.
Board Action:
APPROVAL.
October - December 2011
UP Gazette
49
Establishment of Professorial Chairs in the Name of Past Filipino Deans at the College
Engineering, UP Diliman
1.
2.
3.
4.
5.
Donor:
Juan L. Tiongson (1949-1953)
Oscar P. Baguio (1960-1970)
Ruben A. Garcia (1985-1991)
Francisco L. Viray (1991-1993)
Reynaldo B. Vea (1993-1997)
Dr. Magdaleno B. Albarracin, Jr.
Support Fund:
PhP3,000,000.00 (PhP600,000.00/year)
Beneﬁciary Unit:
Duration:
College of Engineering, UP Diliman
Five (5) years
Fund Management:
UP Engineering Research and Development Foundation, Inc. (UPERDFI)
Particulars:
The donated sum shall be utilized solely and exclusively for the purpose intended by the Donor. The awarding
shall observe University policies and processes that are not inconsistent with the above.
Board Action:
APPROVAL.
The Board DEFERRED action on the following:
Proposed Logo of the Ofﬁce of Anti-Sexual Harassment (OASH), UP Manila
The proposed logo would represent the Ofﬁce of Anti-Sexual Harassment, UP Manila. Hereunder is the logo and
its description provided by the artist who captures very well what the logo aims to convey and represent:
Lahat tayo ay pantay-pantay. Lahat ng tao ay may pantay-pantay na karapatan sa mundong ito. Bawat tao ay
may karapatang manindigan at tumayo sa bawat kanilang ipinaglalaban. Walang puwang ang pagpabor sa mga
mapang-abuso at mapanamantala.
Ito ang aking naisipang iguhit dahil una sa lahat ay naniniwala ako sa patas napagtingin- Babae ka man o lalaki
ay isinilang kang may taglay na karapatan.
Ang aking ikalawang elemento naman ay ang hugis na tatsulok. Ang tatsulok ay sumisimbolo sa pagbabago.
Ang lipunan natin magmula pa noon ay sadya namang patriyarkal at pyudal. Napakataas ng tingin sa mga lalaki
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UP Gazette
Vol. XLII, No. 4
samantalang ang mga babae ay nilikha lamang upang magsilbi sa kanila. Mali ang ganitong paniniwala kaya naman
kinakailangan ng isang pagbabago sa pagtingin sa bawat kasarian sa lipunan.
Nariyan din ang simbolismo ng babae, lalaki, hustisya (timbangan) at oble. Ang paggamit ng tinik sa simbolismo
ng lalaki ay nangangahulugan lamang na kahit mataas man ang tingin sa kalalakihan ay maaari pa rin silang masaktan
at abusuhin. Ang laso naman na ginamit sa simbolo ng kababaihan ay nangangahulugang mamamayani pa rin ang
hustisya. Samantalang si Oble naman ang sumisimbolo sa lahat ng Iskolar ng Bayan na buong pusong iniaalay ang
kanyang sarili para sa bayan. Sinasagisag din ng kanyang bukas na palad ang kalayaan ng kahit sinoman sa kahit
anong aspeto.
Sa kabuuan, ang simbolismong ipinapahayag ng logo na ito ay sumasaklaw sa lahat ng pamantayan ng
hustisya. Tunay na naninindigan. Palaban sa bawat hamon at pang-aabuso. At Makabayan na titindig sa anumang
pagmamaltrato.
FISCAL MATTERS
The President endorsed the following:
Christmas Grocery Allowance for 2011
The Board, at its 1240th meeting held on 28 January 2009, conﬁrmed the Memorandum of Agreement Amending
the Collective Negotiation Agreement (CNA) between the University of the Philippines and the All UP Workers’ Union
as well as the All UP Academic Employees Union.
Article XIII (Fringe Beneﬁts), Section 1 states “The University shall prioritize the use of savings in accordance with
law, taking into account employee welfare and mandatory economic beneﬁts. In addition, subject to the accomplishment
of its mission, law, and availability of funds, the University shall provide the following:
. . .
b. Christmas grocery allowance”
The President therefore requests authority to pay the grocery allowance for CY 2011 to all UP personnel covered
by the CNA. In the spirit of equity, it is also proposed that the grocery allowance be given to all those not covered by
the CNA between UP and the All UP Workers’ Union as well as the All UP Academic Employees Union.
Board Action:
APPROVAL.
Grant of Cash Award in the Amount of PhP10,000.00 Each to Employees of the Ofﬁce of
Admissions (OA)
The Ofﬁce of Admissions is truly grateful for the recognition given to the dedication and untiring efforts of its staff
to come out with untainted UPCAT results at the earliest possible time. The granting of cash award by the Board of
Regents to the employees of the Ofﬁce for the early release of the 2011 UPCAT results is greatly appreciated.
Now that the UPCAT for AY 2012-13 has been successfully conducted to a total of 71,435 examinees, the OA begun
the tedious process of evaluating, encoding and checking the documents submitted by the applicants. The staff will
work overtime and even forego quality time with their loved ones to ensure that the results would be released on time.
Meanwhile, the responsibility the employees carry on their shoulders, to maintain the integrity and accuracy of the
results for each applicant, is not commensurate to their respective position and salary scale. This situation – employees
occupying positions not appropriate for the work that they do – has been a problem of the Ofﬁce of Admissions that
past Directors have tried to remedy. But with no room for promotion and the unavailability of appropriate items, a
sense of injustice can easily sink in.
October - December 2011
UP Gazette
51
Seeing the positive effect of the cash grant for the past UPCAT cycle on the morale and sense of self-worth of the
staff, the Director of the Ofﬁce of Admissions is proposing the grant of the same award for UPCAT 2012 staff and,
if possible, for the succeeding years hereafter. As before, the cash award will be given only if the target date for the
release of the UPCAT results is met, which will be not later than the second working week of January each year.
The amount involved for this UPCAT Cycle is PhP370,000 (37 personnel x P10,000) and chargeable against the
UPCAT Trust Fund. Every year, the OA collects, by way of application fees, more than enough funds for the granting
of such award, especially this year, which has a record number of examinees.
The OA certiﬁed that funds are available for this purpose, to be sourced from the balance of P56.6 Million as of
December 2010, as certiﬁed by the UP System Accounting Ofﬁce.
Board Action:
APPROVAL.
Request Authority to Purchase Two (2) Motorcycle Units for the Use of the Ofﬁce of Community
Relations (OCR), UP Diliman in the Amount of PhP190,000.00 Chargeable Against UP Diliman
Funds, Certiﬁed Available by the UP Diliman Budget Ofﬁce
The Ofﬁce of Community Relations (OCR) has NO existing vehicle to effectively perform its mandate of providing
linkage between the University and residents in UP Diliman. Speciﬁcally, these motorcycles will support among others,
the following functions:
1.
2.
3.
4.
to provide quick response to the regular trafﬁc monitoring within the campus;
to facilitate assistance to various University-wide, institutional and student organization activities/events;
to occasionally assist the pre and post inspections for every request of repair of self-built housing units; and
to occasionally monitor illegal structures and informal settlers/encroachment and implement community policies
such as the ban of livestock raising and impounding of stray animals through the Task Force on Stray Animals
Team.
Board Action:
APPROVAL.
Memoranda of Agreement for CONFIRMATION of the Board
Note:
These agreements have gone through the standard University processes from the Constituent Universities (CU’s) concerned
and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact
compliance by the concerned.
Academic Matters
UP System
Memorandum of Understanding between the University of the Philippines and the Philips
Electronics and Lighting, Inc.
Project:
“Green UP”
Particulars:
Objective
To explore cooperation for both PHILIPS and UP to beneﬁt from each other’s resources, expertise, and experiences,
particularly with UP seeking to achieve productivity and efﬁciency in utilities including electricity, and to support the
“Green U.P.” ﬂagship program, including other related energy project.
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UP Gazette
Vol. XLII, No. 4
PHILIPS will include the UP in its energy efﬁciency projects as a possible showcase. PHILIPS also looks forward
to beneﬁt from the expertise and access to scientiﬁc and technical resources of the UP System for its ongoing projects,
subject to applicable laws, rules and regulations, particularly the provisions of R.A. 9184 or the Government Procurement
Reform Act and its Implementing Rules and Regulations.
Undertakings of the Parties
a. PHILIPS shall provide technical advice to UP on how to design and implement its energy-saving projects which
would lead to efﬁciency and productivity in the use of electricity in the long term and reduction in its electricity
consumption in the short term. There will be a pilot project, which shall be agreed upon by both Parties, with
an evaluation component to minimize the risks for both Parties;
b. PHILIPS shall assist UP in seeking sponsors to implement the pilot project, as well as provide suggestions for the
sustainability of the energy-efﬁciency programs that will be implemented across the whole UP system, wherever
applicable;
c. PHILIPS will help UP evaluate the energy efﬁciency and savings of the different campuses, buildings, machinery,
equipment, streetlamps and other properties; and
d. UP shall provide PHILIPS with linkages to its faculty and staff who can assist PHILIPS in the conduct of the
feasibility studies for its ongoing projects.
Effectivity:
Date notarized:
Effective for a period of three (3) years from the time of its signing by the Parties’ duly
authorized representatives
10 November 2011
Board Action:
CONFIRMATION.
Memorandum of Understanding between the University of the Philippines and the PNOC
Renewables Corporation (PNOC RC)
Project: Cooperation to Promote Efﬁcient Utilities Management through the Use of Renewable Energy
Particulars:
To explore cooperative ways for PNOC RC and UP to beneﬁt from each other’s resources, expertise, and experiences,
particularly with UP seeking to ﬁnd ways to promote renewable energy to achieve productivity and efﬁciency in utilities
including electricity, and to support the “Green UP” ﬂagship program;
PNOC RC will include the UP in its renewable energy pilot projects as a possible showcase. PNOC RC also looks
forward to beneﬁt from the expertise and access to scientiﬁc and technical resources of the UP System for its ongoing
projects, subject to applicable laws, rules and regulations, particularly the provisions of R.A. 9184 or the Government
Procurement Reform Act and its Implementing Rules and Regulations.
Undertaking of the Parties
a. PNOC RC shall provide technical advice to UP on how to design and implement its energy saving projects
which would lead to efﬁciency and productivity in the use of electricity in the long term; and reduction in its
electricity consumption in the short term. The Parties shall endeavor to have a pilot project at the soonest possible
time, which shall be agreed upon by both Parties, with an evaluation component to minimize the risks for both
Parties;
b. PNOC RC shall assist UP in seeking sponsors to implement the pilot project, as well as provide suggestions
for the sustainability of the energy-efﬁciency programs that will be implemented across the whole UP system,
wherever applicable;
October - December 2011
UP Gazette
53
c. UP shall provide PNOC RC access to its campuses and properties to determine, through cooperation in research
and feasibility studies, the commercial viability of renewable energy projects;
d. UP shall provide PNOC RC with linkages to its faculty and staff that can assist PNOC RC in the conduct of the
feasibility studies for its ongoing renewable energy projects.
e. In addition, PNOC RC will help UP evaluate the renewable energy potential of the different campuses and
properties to see if these can be tapped commercially for resource generation. These includes, but are not
limited to, solar energy potential in the Diliman campus, and geothermal and biomass potential in the Los Baños
campus.
Effectivity:
Date notarized:
Effective for a period of three (3) years from the time it is signed by the Parties’ duly
authorized representatives
10 November 2011
Board Action:
CONFIRMATION.
UP Diliman
Academic Cooperation Agreement between the University of the Philippines Diliman and the
Université Paul Valéry – Montpellier III, France
Project: Cooperation in the Areas of the Arts, Letters, Languages, Social and Human Sciences
Particulars:
In order to accomplish the objective, the two Parties have agreed to:
a. Initiate exchange of faculty, research scholars and, when appropriate, staff;
b. Facilitate the reception and stay of faculty and staff from the other institutions;
c. Receive students pursuing their studies and research from the other institutions, provided they fulﬁll the admission
requirements effective in each of the universities;
d. Carry out research programs together;
e. Organize conferences and seminars on mutually agreed research themes; and
f. Exchange information concerning teaching programs, publications, dissertations, books and journals on
appropriate subjects.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOA passed legal review at
the level of the UP Diliman Legal Ofﬁce (DLO). The VPLA interposes no legal objection on the agreement
and endorses the agreement for conﬁrmation of the Board.
Effectivity:
Effective for a period of ﬁve (5) years upon signing by the last contracting Party
Date signed:
25 August 2011 (Universitre’ Paul Valery-Montpellier III)
27 May 2011 (UP)
Board Action:
CONFIRMATION.
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UP Gazette
Vol. XLII, No. 4
Agreement on Academic Cooperation between the University of the Philippines Diliman and
the Mahasarakham University
Project: Academic Exchange Programs
Particulars:
Both Universities agree to develop the following collaborative activities in academic areas of mutual interest, on
the basis of equality and reciprocity:
a.
b.
c.
d.
e.
f.
Exchange of faculty, researchers and other research and administrative staff;
Exchange of students;
Collaborative research projects;
Lectures and symposia;
Exchange of academic information and materials; and
Promotion of other academic cooperation as mutually agreed upon.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The Agreement has passed legal
review at the level of the UP Diliman Legal Ofﬁce (DLO). The VPLA interpose no legal objections and
endorses the same for conﬁrmation of the Board.
Effectivity:
Date notarized:
Effective for a period of three (3) years from the date of signing of the Representatives
of both Universities
20 October 2011
Board Action:
CONFIRMATION.
Memorandum of Agreement between the University of the Philippines Diliman and the
Technological Institute of the Philippines (TIP)
Project: Agreement on Academic Cooperation
Particulars:
Within ﬁelds that are mutually acceptable and subject to the requirements of each University’s own academic programs
and other academic undertakings, the following forms of cooperation shall be pursued under the Agreement:
a. Exchange of faculty for part-time teaching; and
b. Participation in seminars, lectures and academic meetings.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOA has undergone legal
review by the UP Diliman Legal Ofﬁce (DLO). The VPLA interposes no legal objection to the MOA and is
endorsing the same to the Board for conﬁrmation.
Effectivity:
Date notarized:
Effective upon signing by the Parties and shall remain in force for a period of three (3) years subject
to annual review, without prejudice to renewal upon mutual agreement of the Parties
16 September 2011
Board Action:
CONFIRMATION.
October - December 2011
UP Gazette
55
Memorandum ng Kasunduan sa pagitan ng Unibersidad ng Pilipinas, sa pamamagitan ng Sentro
ng Wikang Filipino (UP SWF), at ni Pamela C. Constantino (Puno ng Proyekto)
Project: Pagsulat ng Kritikal na Kasaysayan ng Wikang Pambansa
Pinagkasunduan ng mga Panig:
a. Gagawaran ng UP Diliman ng halagang PhP280,000.00 ang Puno ng Proyekto para sa isang (1) taon, ang ibibigay
na naaprobahang badyet ng proyekto. Ibibigay ang gawad sa tatlong hati;
1. 70% pagkatapos mapirmahan at manotaryo ang Kasunduan;
2. 20% pagkatapos maisumite ang unang ulat ng proyekto at likidahin ang 70% na naunang natanggap; at
3. 10% pagkatapos maisumite ang pinal na kopya ng pananaliksik at likidahin ang buong pondo ng gawad,
at pumasa ang resulta ng pananaliksik sa blind review ng dalawang referees.
b. Tatapusin ng Puno ng Proyekto ang saliksik nang hindi lalampas sa isang taon mula sa araw ng paglagda ng
Kasunduan. Walang obligasyon ang UP Diliman na dagdag pinansiyal sa proyekto pagkatapos ng naaprobahang
isang taon;
k. Sa panahon ng pananaliksik, patuloy na gagampanan ng Puno ng Proyekto ang kaniyang tungkulin bilang guro
ng UP Diliman, at hindi siya tatanggap ng overload pay para sa pananaliksik;
d. Maaaring humingi ang Puno ng Proyekto ng pahintulot sa UP Diliman sa anumang pagbabago sa proyekto,
tulad ng budget realignment, paglalahad ng pag-aaral ng pananaliksik, atbp;
e. Sa gitna ng katapusan ng panahon ng ginagawa ang proyekto, magsusumite ang Puno ng Proyekto ng orihinal
na resibo patunay ng pagbili, kontrata sa bayad-serbisyo ng mga taong katulong sa proyekto kasama ang ulat
ng mga gastusin;
g. Inaasahang magsumite ang Puno ng Proyekto ng:
g.1. Isang (1) pang-kalagitnaang ulat ng proyekto matapos ang anim na buwan mula ipatupad ang
pananaliksik; at
g.2. Isang (1) hard copy at isang (1) soft copy ng pinal na ulat na resulta ng pananaliksik sa loob ng
dalawang buwan matapos ang saliksik.
h. Ang karapatang-aring mula sa resulta ng pananaliksikik ay kapuwa sa UP Diliman at sa Puno ng Proyekto.
Ibinibigay ng Puno ng Proyekto sa UP Diliman ang karapatan sa unang paglalathala ng pinal na produkto na
magmumula sa proyekto; at
i. Naninindigan ang Puno ng Proyekto na ang kaniyang saliksik ay orihinal at walang nilalamang labag sa batas
o karapatan ng ibang tao.
Statement of the UP Diliman Legal Ofﬁce:
found to be in order.
Date notarized:
The MOA has been reviewed by the Diliman Legal Ofﬁce and
1 September 2011
Board Action:
CONFIRMATION.
UP Los Baños
Memorandum of Understanding on Student Exchange between the University of the Philippines
Los Baños and the University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM)
Project: Student Exchange
Particulars:
a. Student exchange shall be on a one-to-one academic exchange basis with up to two (2) semester-long places each
year;
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Vol. XLII, No. 4
b. Exchange students shall enrol as full time students and are exempt from entrance examination fee, admission
fee, and tuition fee at the host institution; and
c. Participating students shall be selected by the home institution, usually on the basis of academic merit and
suitability, to undertake a period of study abroad and subject to acceptance by the host institution under normal
admission procedures.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOU was reviewed by the
UPLB Legal Ofﬁce and the MOU was found to be “not contrary to the rules and regulations of UP and
law of the land.” The OVPLA ﬁnds the MOU to be substantially in order and endorses it to the Board for
conﬁrmation.
Effectivity:
Date notarized:
Effective immediately once signed and will remain in force for a period of ﬁve (5) years from the
date of signing and be subject to revision or modiﬁcation by mutual consent
15 September 2011
Board Action:
CONFIRMATION.
Agreement on Academic Exchange between the University of the Philippines Los Baños and the
University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM)
Project: Academic Exchange
Particulars:
a. UM and UPLB agreed to develop the following collaborative activities in academic areas of mutual interest:
•
•
•
•
•
•
Exchange of faculty, researchers, and other research and administrative staff;
Exchange of students;
Conduct of collaborative research projects;
Conduct of lectures and symposia;
Exchange of academic information and materials; and
Promotion of other academic cooperation as mutually agreed.
b. The development and implementation of each speciﬁc activities based on the Agreement shall be separately
negotiated and agreed upon between the faculties, schools or institutes which carry out these activities in
accordance with the laws and regulations of the respective countries after full consultation and approval; and
c. All intellectual properties including but not limited to all researches planned, performed, and accomplished
under the MOU and all speciﬁc exchanges covered by the Agreement on Academic Exchange (AOAE) shall be
subject to the provision of “Governing Principles and Policies on Intellectual Property Rights of the University
of the Philippines System”.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOU was reviewed by the
UPLB Legal Ofﬁce and the Agreement was found to be “not contrary to the rules and regulations of UP
and law of the land.” The OVPLA ﬁnds the Agreement to be in order and endorses the agreement to the
Board for conﬁrmation.
However, in view of the recent amendments to UP’s Intellectual Property Rights (IPR) Policy, the
reference to the “Governing Principles and Policies on Intellectual Property Rights of the University of
the Philippines System as approved by the UP Board of Regents at its 1171st meeting on 30 May 2003”
should be corrected to read as “Revised Intellectual Property Rights (IPR) Policy of the University of the
Philippines System” as approved by the UP Board of Regents at its 1269th meeting on 3 June 2011” . The
foregoing shall be contained in an amendatory or supplemental agreement to be signed by both parties and
submitted for conﬁrmation of the University’s Board of Regents (BOR).
October - December 2011
Effectivity:
Date notarized:
UP Gazette
57
Valid for a period of ﬁve (5) years from the date of signing by the representatives
of both universities
15 September 2011
Board Action:
CONFIRMATION.
UP Open University
Memorandum of Agreement between UP Open University and the Cagayan State University
(CSU)
Project: Distance Education Program
Particulars:
Objective of the Program:
a. Provide opportunities for alternative access to quality higher education by offering baccalaureate and post
baccalaureate degree programs and non-formal courses by distance education;
b. Develop a system of continuing education for sustaining professional growth and improving technical skills
especially for those who cannot leave their jobs or homes for full-time studies;
c. Contribute towards upgrading the quality of residential instruction in the university and the educational system
of the country, in general, by developing, testing and utilizing innovative instructional materials and technology
and sharing these with other colleagues and universities through cooperative programs; and
d. Contribute towards faculty and staff development by offering formal and non-formal courses by distance education
to cooperating institution.
UPOU shall be obligated to:
a. Provide necessary funds for the honoraria of the coordinator and the study tutors as well as assistance in the
form of maintenance and operating expenses, including supplies, travel and sundry for the implementation of
the program;
b. Disburse funds through the UPOU learning center at CSU, in accordance with the applicable government
accounting and auditing rules and regulations; and
c. Require the submission of a quarterly status of funds/liquidation before a sub-allotment of funds shall be
released. For this purpose, a copy of the Program Budget and the Financial Procedures for the learning center
are made integral parts of the Memorandum.
Responsibilities of CSU:
The CSU, as the cooperating institution of the program, shall be obligated to:
a. Look for an appropriate space within its university to locate the UPOU learning center;
b. Provide and ensure the availability of sufﬁcient rooms where the study sessions and face-to-face laboratory
courses will be conducted;
c. Provide the UPOU Learning Center and the study session rooms to UPOU, free of charge;
d. Help establish materials to market and advertise the Distance Education Program to recruit prospective
students;
e. In case such services are required by UPOU, to allow its staff to be available as learning center coordinators or
assist as study tutors; and
f. To allow and make available the services of its administrative people in the preparation and submission of
quarterly status reports of funds/liquidation to the UPOU.
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Vol. XLII, No. 4
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOA has been reviewed by
the UPOU Legal Ofﬁce and all rules such as but not limited to RA 9184, University Rules on Delineation of
Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have
been complied with. The VPLA ﬁnds the MOA to be in order and recommends the same to the BOR for
conﬁrmation.
Effectivity:
Date notarized:
Effective for a period of one (1) year starting 1 June 2011 up to 31 May 2012, and shall be
automatically renewed under the same terms and conditions unless sooner terminated by either
party, provided that a 30-day written notice by anyone of the parties shall have been served on the
other party and ongoing academic programs are not prejudiced.
17 May 2011
Board Action:
CONFIRMATION.
Memorandum of Understanding between the UP Open University and the Geoinfometrics
Project: Promote the Use of Geographic Information System (GIS) Using Open Source through Intensive Basic
GIS Training and other GIS Related Applications/Projects
Particulars:
Both Geoinfometrics and UPOU shall:
a. Cooperate in the use of facilities and resources owned by both Geoinfometrics and UPOU;
b. Cooperate in exchange of experts, skills and programs to encourage sharing of experience, scientiﬁc knowledge,
and technology advances; and
c. Cooperate in other means of exchanging scientiﬁc knowledge and information, including co-publication and
involvement in any projects with GIS.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOA has been reviewed by
the UPOU Legal Ofﬁce and all rules such as but not limited to RA 9184, University Rules on Delineation of
Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have
been complied with. The VPLA ﬁnds the MOA to be in order and recommends the same to the BOR for
conﬁrmation.
Effectivity:
Date notarized:
Effective on the date the last authorized representative afﬁxes his/her signature, and shall remain
in force until terminated by either Party.
8 September 2011
Board Action:
CONFIRMATION.
Memorandum of Agreement between the UP Open University and the UP Open University
Foundation, Inc.
Project:
Development and Offering of the Non-Formal Course “Simpliﬁed Accounting for Entrepreneurs”
Amount of the Project:
PhP120,000.00
Particulars:
Project Description
a. The Project will be implemented for a period to be agreed upon by the Parties, which period may be extended
by mutual agreement of the Parties;
October - December 2011
UP Gazette
59
b. The Project will consist of a non-formal course that will provide students with basic knowledge and skills in
recording ﬁnancial transaction as well as in preparing ﬁnancial statements of a business enterprise. It will also
provide information on tax requirements of a small business ﬁrm and help the entrepreneur make sound ﬁnancial
decisions in the day-to-day operations of his business;
c. The Project aims to enable the students to do the following:
• Identify the importance of accounting and the nature and purpose of the information it provides in a business
enterprise;
• Identify the different ﬁnancial statements;
• Determine ﬁnancial transactions and its proper classiﬁcation;
• Identify the book of accounts that will be applicable for use in the business;
• Understand the accounting equation and how transactions affect the equation;
• Describe the accounting cycle;
• Record and summarize ﬁnancial transactions in the proper books of account;
• Prepare a trial balance and ﬁnancial statements and close the books; and
• Identify the basic BIR requirements and prepare BIR forms/returns for ﬁling.
d. At the end of the non-formal training program, each participant will receive a Certiﬁcate of Participation or
Completion, as may be applicable.
The UPOU shall:
a. Supervise the development of the course materials for the Project;
b. Select the course writers, course coordinators/tutors/trainors, course administrators, resource persons and
support staff, issue their appointment and pay their professional fees as agreed upon;
c. In coordination with the Foundation, conduct and supervise a comprehensive review of the course materials
that will be submitted by the selected course writers and used for the courses, in keeping with the requirements
and standards set by UPOU;
d. In coordination with the Foundation, design the course materials in order to make it appropriate for delivery
through on-line and distance mode, and set up the Learning Management System for the delivery of the
course;
e. Provide the required technical support to the coordinators/tutors/trainors and the students;
f. Send progress billings to the Foundation for the duration of the Project, in accordance with the Budget Proposal
agreed upon;
g. Undertake project monitoring and evaluation in coordination with the Foundation, to ascertain the progress of
implementation, status of fund utilization and compliance with policies and guidelines covering the Project;
h. Admit participants for enrolment in accordance with University rules and regulations; and
i. Issue the appropriate Certiﬁcates of Participation or Certiﬁcates of Completion to the participants at the end of
the Project.
Duties and Responsibilities of the Foundation:
a. Allocate the required funding for the Project, representing cost of the participant’s tuition fees, course development
and instructional design, management fees, professional fees of the course writer, tutor, faculty-in-charge, and
such other ﬁxed and variable costs;
b. Pay UPOU the amount indicated in its progress billings, as may have been advanced or as may be needed for
the implementation of the Project according to the schedule of payment agreed upon in the Budget Proposal;
c. Assist and facilitate the enrolment of the participants; and
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Vol. XLII, No. 4
d. Undertake project monitoring and evaluation in coordination with UPOU to ascertain progress of implementation,
status of fund utilization and compliance with policies and guidelines covering the Project.
Statement from the Ofﬁce of the Vice President for Legal Affairs (OVPLA):
The MOA has been reviewed by
the UPOU Legal Ofﬁce and all rules such as but not limited to RA 9184, University Rules on Delineation of
Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have
been complied with. The VPLA ﬁnds the MOA to be in order and recommends the same to the BOR for
conﬁrmation.
Effectivity:
Effective upon signing and shall remain in force for the entire duration of the Project under the
terms and conditions stipulated and shall remain valid until any Party gives a written notice of
termination to the other Party, at least three (3) months prior to the proposed termination date.
Date notarized: 9 September 2011
Board Action:
CONFIRMATION.
ADMINISTRATIVE MATTERS
The President endorsed the following:
Designation of the Vice President for Legal Affairs, Atty. Hector Danny D. Uy as the Ofﬁcial
Representative of the University in the Philippine Long Distance Telephone Company (PLDT)
Stockholders Meeting
The University owns 6,455 shares of the PLDT’s 10% Cumulative Convertible Preferred Stock, and it is entitled to
a vote on the proposal set out in the Notice and Agenda of the Special Meeting.
The proposed amendment consists of the sub-classiﬁcation of the authorized Preferred Capital Stock into: 150,000,000
shares of Voting Preferred Stock of the par value of Php1.00 each and 807,500,000 shares on Non-Voting Preferred Stock
of the par value of Php10.00 each.
The approval of these amendments is crucial as they aim to comply with a recent Supreme Court ruling in the case
of Gamboa vs. Finance Secretary Margarito B. Teves, et. Al. (GR No. 176579, 28 June 2011) that PLDT should reckon
the 40% foreign ownership limit only from the voting or common shares and not from the authorized capital stock,
thereby excluding non-voting shares.
Due to the recent departure of Atty. Danilo L. Concepcion as Vice President for Legal Affairs and his replacement by
Atty. Hector Danny D. Uy, this memorandum was not released in time for the 20 September 2011 special stockholder’s
meeting. However, it has come to the Ofﬁce of Legal Services’ (OLS) knowledge and based on the recent press release
of PLDT in its ofﬁcial website, the said meeting was cancelled due to an anticipated lack of quorum. PLDT advised the
Philippine Stock Exchange and the Securities and Exchange Commission that it plans to call another special stockholder’s
meeting to be announced in due course.
In the meantime, OLS intends to write the Corporate Secretary of PLDT and inquire whether or not the University
has other shares remaining with its ofﬁce and if there have been dividends declared but which have not yet been given
to the University.
The President approved and endorsed to the Board the appointment of Vice President Atty. Hector Danny D. Uy
as the ofﬁcial representative of the University to the PLDT Stockholders Special Meeting.
Board Action:
APPROVAL.
October - December 2011
UP Gazette
61
Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. ROSA PILIPINAS
F. FRANCISCO, Assistant Professor I, College of Development Communication, UP Los Baños,
Effective 1 November 2011 until 31 May 2012
Asst. Prof. Francisco has been with the Department of Development Journalism (DDJ) since June 2002 right after
she graduated BS Development Communication, magna cum laude. She earned her Master of Science in Development
Communication in 2008. She is currently under the Asian Leadership Award scholarship and has made excellent progress
in her courses under the Master of Development Practice program at the University of Queensland, Australia.
Her journal article titled “Communicating Climate Change to Farmers: Using Mental Models Approach in
Identifying the Information Needs of a Rice Farming Village in Bayambang, Pangasinan, Philippines” has been accepted
for publication in the third volume of the Philippine Journal of Development Communication. The journal is in-press
and will be released by mid-November 2011.
She has consistently performed very satisfactorily as faculty of the Department of Development Journalism (DDJ)
as attested by her high student evaluation. As a former department chair, she spearheaded various partnerships that
enriched the learning experience of development journalism students. One of these partnerships is with the United
Press International University (UPIU) which mentored development journalism students via online interactions with
UPI writers.
This partnership continues and mentoring sessions were held in August of this year.
Asst. Prof. Francisco remains an asset to the department. Upon her return, it is expected that her pursuit of advance
knowledge in development studies would greatly contribute to the growth of her department, and the College as well,
in its instruction, research and extension programs. Renewing her appointment will ensure that the DDJ and the College
will continue to beneﬁt from her advanced studies and dedication.
Board Action:
APPROVAL.
Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. HERMILEA
MARIE C. CASTILLO, Assistant Professor I, College of Development Communication, UP Los
Baños, Effective 1 November 2011 until 31 May 2012
Asst. Prof. Castillo’s journal article “Public Disclosure as a Communication Approach for Enhancing Compliance
of Industries with Water Quality Standards in Laguna De Bay, Philippines” will be published in the 3rd volume of the
Philippine Journal of Development Communication, which will be off the press by second week of November 2011.
The journal did not come out last July 2011 as targeted due to the delayed return of comments from peer reviewers.
In her nine (9) years in the College, Ms. Castillo has consistently shown her efﬁciency, dedication and great
motivation to learn as much as she could and perform to her best capacities in CDC’s instruction, research, and extension
activities.
Ms. Castillo has served as Chair of the Department of Science Communication for a little more than two years
now. In terms of instruction, she has consistently gotten high quantitative scores in her teaching evaluation, with
students citing her as fun, creative, organized, and enthusiastic teacher. They say that she explains lessons clearly and
comprehensively, and cite her course exercise/activities as relevant to the lessons discussed in class.
Aside from her instruction and administrative duties as Chair, she has spearheaded a number of initiatives for the
Department, most notable of which are the following:
• Basic research grant for the research, KM Practices of Research and Development Institutions in the Los Baños
Science Community, which is currently in its ﬁnal stages of completion;
• Conduct of the 1st of a series of Communicating Climate Change Symposia in collaboration with SEARCA: KM
in Climate Change Adaptation and Disaster Risk Reduction with Dr. Seraﬁn Talisayon as Speaker;
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Vol. XLII, No. 4
• Preliminary discussions and plans for streamlining courses under the Science Communication major;
• Spearheaded streamlining of faculty stafﬁng pattern to be responsive to developments in the science communication
ﬁeld; and
• Involved Science Communication faculty and staff in science communication-related undertakings (e.g.,
popularization of science concepts/issues in communication materials) to enrich their experiences in the ﬁeld of
science communication.
Plans are also underway to hold a 3rd Roundtable Discussion for science communication.
She has also been serving as Chair of the CDC Instruction Committee for about four years now, coordinating the
following tasks: (1) drafting and developing course schedules every semester; (2) updating the undergraduate guidelines
for students; (3) spearheading the yearly orientation program for freshmen, and (4) organizing the yearly testimonial
program for CDC’s graduating students.
Aside from these, Ms. Castillo has shown leadership potential and has actively taken part in the research and
extension activities of the College. Some of her key involvements are:
• Management team leader for the web portal (instructional modules on Communication for Development) for
the project of CDC with FAO on Communication for Sustainable Development Initiative;
• One of the project leaders for the DOH-Bloomberg Project on Development of Social Marketing, Communication
Plan, and Public Information Materials to Promote Smoke-free Laws and Policies;
• Module developer for Financial Literacy Modules used by trainers of a Mutual Beneﬁt Association funded by
GIZ;
• Project leader for the IEC component of Blacksmith Institute and UP-PISCOT’s project on clean-up of a lead
legacy site in Meycauayan, Bulacan; and
• Manual developer for the Trainer’s Manual for Microinsurance Advocates used by the Technical Working Group
for their Training on Microinsurance Advocacy funded by ADB and GIZ.
Overall, Prof. Castillo has been ably handling her instruction, research, extension, and administrative duties with
insight and maturity, diligently working to ensure that she accomplishes her tasks well. She has rapport with colleagues
and administrators and makes sure that she learns from those around her.
Board Action:
APPROVAL.
Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. LIZA A. CABRERA,
Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1
November 2011 until 31 May 2012
Asst. Prof. Cabrera’s journal article entitled “Communication Behavior and Entrepreneurial Traits of MicroEntrepreneurs in Malaybalay City, Philippines” will be published in the 3rd issue of the Philippine Journal of
Development Communication, which is now in the printing press and will be off the press by second week of November
2011 at the latest. The journal did not come out last July 2011 as targeted due to the delayed return of comments from
peer reviewers.
As a professor, Asst. Prof. Cabrera’s teaching record as evaluated by the students has been exemplary. She has
taught the courses fairly well and met students’ expectations following the course design and content. She also has
demonstrated intellectual rigor in instruction by keeping abreast of the discipline’s new developments and integrated
them into class materials. In fact, she has actively participated in the revision and institution of new DevCom courses
(DEVC 142 and DEVC 197) that have been recently approved by the BOR.
October - December 2011
UP Gazette
63
She has continued to be creative and innovative in handling the classroom, keeping it well organized—engaging
the entire class in the learning process, stimulating the students into active learning and critical thinking, providing
systematic and timely feedback on the students’ progress especially to her advisees and promoting innovative
instructional activities through infusion of technology into instruction.
Aside from teaching, Asst. Prof. Cabrera has been actively participating in the action research projects of the College,
which are funded by FAO. She has been efﬁcient in coordinating extension projects with local and international partners.
Furthermore, she constantly kept abreast of other scholarly work and research through supervision of students in their
undergraduate theses.
Asst. Prof. Cabrera has also been involved with a number of CDC committees such as the Alumni Relations
Committee and the Special Events Committee. She has also been assisting the Ofﬁce of the College Secretary as Ofﬁcerin-Charge from time to time. Indeed, Prof. Cabrera has been consistent in her dedication and commitment to service
within and beyond CDC.
Board Action:
APPROVAL.
Request for Waiver of the Sabbatical Rule in Favor of Dr. CORA A. AÑONUEVO, College of
Nursing, UP Manila, Effective 1st Half (1 June – 31 October, 2011) [6 months] and 2nd Half (1
June – 31 October 2012) [6 months]
The College of Nursing needs the services of Dr. Añonuevo as a senior faculty who will teach Community Health
Nursing (N121.2), a course offered every 2nd semester. The activities of this course involve exposure and integration
of Community Health Nursing. Senior students are ﬁelded in the CHDP area in San Juan, Batangas for eight weeks
per batch. The nature of the expected competencies for the course requires the expertise of a senior faculty. Due to the
limited number of senior faculty complement, there is no one to replace Dr. Añonuevo for her N121.2 course assignment.
Dr. Añonuevo can best serve as a role model for the nurse’s responsibilities in a community setting.
Board Action:
APPROVAL.
Appointment of Faculty
Note:
These proposed appointments have gone through the standard University peer review process from the Department to the
College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed
or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendations.
Transfer to Permanent Status
UP Los Baños
Asst. Prof. MANOLITO E. BAMBASE, JR. as Assistant Professor 3 (Salary Grade 19-3), College of Engineering
and Agro-Industrial Technology, effective 24 November 2011
Asst. Prof. EMILIA A. LASTICA as Assistant Professor 1 (Salary Grade 18-1), College of Veterinary Medicine,
effective 24 November 2011
UP Manila
Assoc. Prof. LEONILA ESTOLE-CASANOVA as Associate Professor 2 (Salary Grade 22-5), College of Medicine,
effective 24 November 2011
UP Open University
Asst. Prof. JUVY LIZETTE M. GERVACIO as Assistant Professor 3 (Salary Grade 19-3), Faculty of Management
and Development Studies, effective 24 November 2011
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UP Gazette
Vol. XLII, No. 4
Extension of Appointment Beyond Compulsory Retirement Age of 65
UP Diliman
Assoc. Prof. AUGUSTUS C. MAMARIL, Associate Professor 7 (Salary Grade 25-7), College of Science, effective
13 August 2011 until 31 October 2011
Assoc. Prof. EDEN L. LAYDA, Associate Professor 1 (Salary Grade 22-7), Asian Center, effective 1 November
2011 until 31 May 2012
UP Manila
Dr. MANUEL B. AGULTO, Professor 6 (Salary Grade 27-7), College of Medicine, effective 11 January 2012 until
31 October 2014
Prof. MILAGROS B. LEAÑO as Professor 7, College of Medicine, effective 28 November 2011 31 October 2012
Original Appointment Beyond Compulsory Retirement Age of 65
UP Open University
Prof. MA. THERESA L. DE VILLA, Professorial Lecturer 5, Faculty of Education, effective 12 November 2011
until 31 March 2012
Renewal of Appointment Beyond Compulsory Retirement Age of 65
UP Diliman
Prof. LUIS V. TEODORO as Professorial Lecturer 5, College of Mass Communication, effective 1 June 2011 until
31 May 2012
Prof. FELIPE M. DE LEON, Jr., as Professorial Lecturer 4, College of Arts and Letters, effective 1 June 2011 until
31 May 2012
Reappointment Beyond Compulsory Retirement Age of 65
UP Diliman
Prof. ORLANDO S. MERCADO as Professorial Lecturer 1, National College of Public Administration and
Governance, effective 1 June 2011 until 31 May 2012
Prof. JOSE P. TABBADA as Professorial Lecturer 3, National College of Public Administration and Governance,
effective 1 June 2011 until 31 May 2012
Prof. JEFFREY G. WILLIAMSON as Adjunct Professor, School of Economics, without compensation, effective 1
June 2011 until 31 May 2012
UP Open University
Prof. CARIDAD M. NATIVIDAD as Professorial Lecturer 5, Faculty of Education, effective 12 November 2011
until 31 March 2012
Prof. SILVERIO S. OBUNGEN as Professorial Lecturer 2, Faculty of Education, effective 12 November 2011 until
31 March 2012
Prof. JOSEFINA A. AGRAVANTE as Professorial Lecturer 5, Faculty of Education, effective 12 November 2011
until 31 March 2012
Board Action:
APPROVAL.
October - December 2011
65
UP Gazette
Faculty Members Recommended for Appointment as UP Artists Effective 2010-2012
The UP Arts Productivity System Committee recommends the following faculty members as UP Artists effective
2010-2012:
NAME
UNIT
UP ARTIST RANK
VINLUAN, Nestor O.
CFA, UP Diliman
Artist 3
CANTOR, Olivia L.
CMC, UP Diliman
Artist 2
AGUILA, Reuel M.
CAL, UP Diliman
Artist 2
YU-RIVERA, Helen
CAL, UP Diliman
Artist 1
NAVAL, Jimmuel C.
CAL, UP Diliman
Artist 1
COLAYCO, Florentina
CFA, UP Diliman
Artist 1
It is recommended that the above Artists be granted the rates of the UP Arts Productivity Award approved by the
Board of Regents in 2009.
Board Action:
APPROVAL.
OTHER MATTERS
Request of President Alfredo E. Pascual for Authority to Travel to Beijing, China from 11-15
December 2011 to Attend the 6th Confucius Institute Conference
The President requests permission to travel on ofﬁcial time to Beijing, China from 11-15 December 2011 inclusive
of travel time to attend the 6th Confucius Institute Conference.
The Confucius Institute Headquarters will ﬁnance the round trip economy class ticket, accommodation and
subsistence during the Conference. From UP, the President requests for pre-travel allowance, the actual cost of
unsponsored meals, that portion of the daily subsistence allowance (DSA) intended for incidentals, and fare differential
due to class upgrade as approved by the Board in its 1270th meeting on 25 July 2011, all to be taken from the UP
International Linkages Fund, plus the salary during the period.
The President also requests permission to use his ofﬁcial passport and exemption from payment of travel tax.
Board Action:
APPROVAL.
Request of President Alfredo E. Pascual for Authority to Travel to Hong Kong, China from 17-20
December 2011 to Attend the University of Hong Kong Centenary Celebrations
The President requests permission to travel on ofﬁcial time to Hong Kong, China from 17-20 December 2011
inclusive of travel time to attend the University of Hong Kong Centenary Celebrations which include the “Presidents
Summit—East Meets West” on 18 December 2011.
The University of Hong Kong will ﬁnance the hotel accommodation for three nights and other local expenses.
From UP, the President requests round-trip business class ticket, pre-travel allowance, the actual cost of unsponsored
meals, that portion of the daily subsistence allowance (DSA) intended for incidentals, all to be taken from the UP
International Linkages Fund, plus the salary during the period.
The President also requests permission to use his ofﬁcial passport and exemption from payment of travel tax.
Although the President’s plans are not yet ﬁnal, he would like to get prior permission from the Board to extend
his stay in Hong Kong by 3 days at most to be charged against his vacation leave credits.
Board Action:
APPROVAL.
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UP Gazette
Vol. XLII, No. 4
The 2011 UP Diliman Land Use Plan
The 2011 UP Diliman Land Use Plan which is an updated version of the 1994 UP Diliman Land Use Plan that was
approved during the 1078th BOR Meeting on 23 June 1994 is being submitted to the Board for approval.
The development of the 1994 version was spearheaded by a Regent’s Committee on Land Use and Development
chaired by Regent Edgardo B. Espiritu.
The 2011 UP Diliman Land Use Plan was prepared by UP Diliman Chancellor Caesar Saloma, UP Vice President
for Development Elvira Zamora, UP Ofﬁce of Design and Planning Initiative Director Architect Christopher Espina,
UP Diliman Ofﬁce of the Campus Architect Director Gerard Lico and Architect Maureen Anne Araneta. Architects
Espina, Lico and Araneta are faculty members of the UP Diliman College of Architecture.
The immediate approval of the 2011 UP Diliman Land Use Plan is essential for the following reasons:
• It duly reveals key infrastructures (buildings roads, etc.) that now exist in UP Diliman. Many of these (e.g.,
National Science Complex, ERDT Buildings, UP-Ayala Land TechnoHub, and University Registrar Building)
are not reﬂected in the 1994 version because they were not yet built when it was prepared and ﬁnalized.
• It indicates more accurately areas (e.g., UP Diliman West Campus Property along CP Garcia Avenue) that are
now designated as a resource generation zone.
• The University seriously needs a more accurate ofﬁcial reference guide for future infrastructure development in
the UP Diliman campus.
Board Action:
DEFERRED.
SCHEDULE OF THE SPECIAL BOARD MEETING
Under the Charter, the Board is not required to meet monthly, so the Board decided to dispense with its December
meeting. However, President Pascual asked clearance from the Board to conduct a referendum in case signiﬁcant
matters, which require BOR decision, would come up.
The Board agreed to hold a special meeting on 18 January 2012 at 9:00 am to discuss the cases (Palafox, Avila,
Pineda, Alsidry and Sambrano) and a regular meeting on 26 January 2012.
ANNOUNCEMENTS
Regent Albarracin reminded the body that reports on the following are expected during the 1st quarter of 2012:
(1) outcomes and status of the Agreements approved by the Board; and (2) the report to be prepared by Vice President
Concepcion on Faculty Development and Research.
Referring to the third report of Vice President Amante on the UP HMO feasibility study, Regent Tiongco said that
there should also be a plan on how to replenish the faculty, since there are many requests for extension beyond age
65.
October - December 2011
UP Gazette
67
ADMINISTRATIVE ISSUANCES
ADMINISTRATIVE ORDERS
Administrative Order No. PAEP 11-60: Ofﬁcer-in-Charge of the University
To:
Dr. Lisa Grace S. Bersales
Vice President for Finance
UP System
I hereby appoint you Ofﬁcer-in-Charge of the University on 23 September 2011. I will be in Cebu City to attend
the 1st year anniversary of UP Cebu as an autonomous college.
20 September 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-62: Ofﬁcer-in-Charge of the University
To:
Dr. Gisela P. Concepcion
Vice President for Academic Affairs
UP System
I hereby appoint you Ofﬁcer-in-charge of the University on 11-16 October 2011. I will be in New Delhi, India to
attend the meeting of the IRRI Board of Trustees.
06 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-65: Reconstitution of the System Committee for Alumni
Relations of the OVPPA, its membership, and its functions
The System committee for Alumni Relations, created as a standing committee of the Ofﬁce of the Vice President
for Public Affairs in 2000, is hereby reconstituted, effective immediately. Its composition shall be:
Chair
:
The Vice President for Public Affairs
Vice Chair :
The Assistant Vice President for Public Affairs and
Director, Ofﬁce of Alumni Relations
Members
The Faculty/Alumni ofﬁcer, UP Manila
The Faculty/Alumni ofﬁcer, UP Los Banos
The Faculty/Alumni ofﬁcer, UP Visayas
The Faculty/Alumni ofﬁcer, UP Open University
The Faculty/Alumni ofﬁcer, UP Mindanao
The Faculty/Alumni ofﬁcer, UP Cebu
The Faculty/Alumni ofﬁcer, UP Baguio
Three (3) former or current faculty members of the
University of the Philippines to be appointed by the
President upon the recommendation of the Vice
President for Public Affairs
:
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UP Gazette
Vol. XLII, No. 4
The Vice President for Public affairs as Chair is authorized to designate the resource persons and secretariat/support
staff for the committee. He may also form subcommittees to address speciﬁc issues/matters which have implications
on the University’s policies and programs regarding alumni affairs
The committee shall perform the following functions:
1. Formulate programs and activities that will develop and sustain a seamless partnership between the University,
the UP Alumni Association, and other alumni groups
2. Develop a system for the improvement of the existing UP alumni database, the UP alumni website, and other
alumni programs
3. Devise ways and means to increase the institutional visibility of the UP Ofﬁce of Alumni Relations and Strengthen
ties between the University and its alumni through the use of all available communication systems, publication
channels, print and broadcast media, new media and social networking systems
4. Develop programs and activities to recognize alumni and alumni groups who contribute to the development
of the University through their donations, resource mobilization efforts, technical assistance, and volunteer
work
5. Develop programs and activities to generate resources for the University through a heightened fund campaign
targeting the alumni
6. Develop programs and activities that will improve the capacity of UP constituent universities to manage their
alumni database, alumni website, and alumni programs
7. Perform such other functions as may be assigned by the President.
The Chair, members, resource persons and secretariat/support staff of the Committee shall be granted honoraria
consistent with the rates for standing committees (Grade 2 level) approved by the Board of Regents at its 1199th meeting
held on 26 August 2005
Committee expenses shall b e charged against the budget allocation for it.
20 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-66: Reconstitution of the System Committee for Media Affairs
of the OVPPA, its membership and functions
The System Media Affairs Committee, created as a standing committee of the Ofﬁce of the Vice President for Public
Affairs in 2000, is hereby reconstituted, effective immediately. Its composition shall be:
Chair
:
The Vice President for Public Affairs
Vice Chair :
The AVP for Public Affairs and Director, UP System
Information Ofﬁce
Members
The Director, UP Information Ofﬁce
The Director, Information, Publication &
Public Affairs Ofﬁce (IPPAO), UP Manila
The Director, Public Affairs Ofﬁce, UP Los Banos
The Director, Information & Publication Ofﬁce, UP Visayas
The Director, UPOU Information Ofﬁce
The Director, Community & Public Affairs Ofﬁce,
UP Mindanao
The Director, Public Affairs Ofﬁce, UP Baguio
The Head, Information and Publication Ofﬁce, UP Cebu
Three (3) former or current faculty members of the
University of the Philippines to be appointed by the
President upon the recommendation of the Vice President
for Public Affairs
:
October - December 2011
UP Gazette
69
The Vice President for Public Affairs as Chair is authorized to designate resource persons and secretariat/support
staff for the Committee. He may also form subcommittees to address speciﬁc issues/matters which have implications
on the University’s policies and programs as viewed by its various publics.
The Committee shall perform the following functions:
1. Review and formulate plans and programs to increase the institutional visibility of the University of the
Philippines to its internal and external publics through all available communication and media systems, including
print, broadcast and online media.
2. Formulate programs and activities that will develop and strengthen the liaison of the University with the mass
media.
3. Review, evaluate and recommend policies to improve the form and content of the UP Newsletter, UP Forum,
and other publications and media outputs of UP constituent universities.
4. Assist the University of the Philippines System in the development of the UP Strategic Communication Plan
5. Monitor events and developments that are likely to affect University policies and programs
6. Strengthen the research, documentation, publication and information exchange capabilities among various
public affairs units of the CUs
7. Develop capacity-building programs and activities that will improve the capacity of UP constituent universities
to manage their information systems and linkages with the media
8. Perform such other functions as may be assigned by the President.
The Chair, members, resource persons and secretariat/support staff of the Committee shall be granted honoraria
consistent with the rates for standing committees (Grade 2 level) approved by the Board of Regents at its 1199th meeting
held on 26 August 2005.
Committee expenses shall be charged against the budget allocation for it.
20 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-68: Search Committee for the Dean of the College of Forestry
and Natural Resources (CDNR), UP Los Banos
To:
Prof. Danilo A. Arao
Assistant Vice President for Public Affairs
UP System
Tel No. 9261572, Email: [email protected]
I hereby appoint you as President’s representative in the Search Committee for the Dean of the College of Forestry
and Natural Resources (CFNR), UP Los Banos
Either the Ofﬁce of the Chancellor or the Chair of the Search Committee will get in touch with you regarding the
schedule of committee meetings.
Trip expenses, as well as honoraria, shall be borne by the Ofﬁce of the President.
Thank you.
26 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
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UP Gazette
Vol. XLII, No. 4
Administrative Order No. PAEP 11-69: Ofﬁcer-in-Charge of the University
To:
Dr. Lisa Grace S. Bersales
Vice President for Planning and Finance
UP System
I hereby appoint you Ofﬁcer-in-Charge of the University on 30 October – 4 November 2011. I will be in Soul, Korea
to attend the 2011 Global Human Resource Forum and the EAP Workshop.
26 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-70: Constructors Performance Evaluators (CPEs) for UP Manila
SHS Extension Campus, South Cotabato
To:
Engr. Rosario S. Carino
UP Diliman
-
Team Leader
Arch. Leonard P Cordero
UP Diliman
-
Member
Engr. Cesar E. Estocado
UP Mindanao
-
Member
Arch. Allen Buenaventura
-
Representative of UP Manila
Pursuant to Administrative Order PAEP 11-23, please constitute yourselves into an ad hoc committee composed
of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the UP Manila SHS extension
Campus, South Cotabato, with Engr. Rosario S. Carino as Team Leader.
All expenses (travel, accommodation and others), honoraria / per diem of the members and support staff shall be
charged to UP Manila.
The Committee, including the support staff shall be entitled to honoraria for ad hoc committee level 1. Payment
of honoraria shall be on a per “major” infrastructure project basis. “Minor” projects shall be lumped to form one (1)
“major” project. The Vice President for Administration, through the recommendation of the CPES System Chair, shall
determine the type of infrastructure project evaluated for purposes of payment of honoraria.
28 October 2012
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-71: Constructors Performance Evaluators (CPEs) for the
Proposed Arc Gateway CAS; Renovation of CR SSWC (Phase I), Proposed Laboratory, College
of Arts and Sciences, and Repiping of Sewer and Water Lines of Comfort Rooms and Out Patient
Building, PGH
To:
Engr. Rosario S. Carino
UP Diliman
-
Team Leader
Arch. Johannes Vincent F. Chua UP Diliman
Member
Engr. Philip P. Almeda
UP Diliman
Member
-
October - December 2011
UP Gazette
Engr. Mario M. Morano
UP Visayas
-
Member
Engr. Lorna v. Gravoso
UP Manila – PGH
-
Member
Arch. Allen Buenaventura
-
Representative of UP Manila
71
Pursuant to Administrative Order PAEP 11-23, please constitute yourselves into an ad hoc committee composed
of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the Proposed Arc Gateway
CAS; Renovation of CR SSWC (Phase I), Proposed laboratory, College of Arts and Sciences; and Repiping of Sewer and
Water Lines of Comfort Rooms and Out Patient Building, PGH, with Engr. Rosario S. Carino as Team Leader.
All expenses (travel, accommodation and others), honoraria / per diem of the members and support staff shall be
charged to UP Manila.
The Committee, including the support staff shall be entitled to honoraria for ad hoc committee level 1. Payment
of honoraria shall be on a per “major” infrastructure project basis. “Minor” projects shall be lumped to form one (1)
“major” project. The Vice President for Administration, through the recommendation of the CPES System Chair, shall
determine the type of infrastructure project evaluation for purposes of payment of honoraria.
28 October 2012
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-72: Constructors Performance Evaluators (CPEs) for UP Manila
SHS (Phase I) Brgy. Reserva Campus, Baler, Aurora
To:
Engr. Rosario S. Carino
UP Diliman
-
Team Leader
Arch. Leonard P. Cordero
UP Diliman
-
Member
Arch. Isidoro R. Malaque III
UP Mindanao
-
Member
Arch. Allen Buenaventura
-
Representative of UP Manila
Pursuant to Administrative Order PAEP 11-23, please constitute yourselves into an ad hoc committee composed
of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the UP Manila SHS (Phase I)
Brgy. Reserva Campus, Baler, Aurora with Engr. Rosario S. Carino as Team Leader.
All expenses (travel, accommodation and others), honoraria / per diem of the members and support staff shall be
charged to UP Manila.
The Committee, including the support staff shall be entitled to honoraria for ad hoc committee level 1. Payment
of honoraria shall be on a per “major” infrastructure project basis. “Minor” projects shall be lumped to form one (1)
“major” project. The Vice President for Administration, through the recommendation of the CPES System Chair, shall
determine the type of infrastructure project evaluated for purposes of payment of honoraria.
28 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
72
UP Gazette
Vol. XLII, No. 4
Administrative Order No. PAEP 11-73: Reconstitution of the Board of Overseers of the University
Hotel
To:
All concerned
The Board of Overseers of the University Hotel is hereby reconstituted effective immediately and shall serve at
the pleasure of the President:
Dr. Cynthia Grace C. Gregorio, Chairperson
Dr. Shirley V. Guevarra, Member
Prof. Martin V. Gregorio, Member
Aside from its routine duties and responsibilities, the Board is also enjoined to continuously look for ways to cope
with the wide range of concerns and adopt the best course of action that the University should take given the Hotel’s
mandated.
You shall receive the same entitlements as those of the previous Board.
28 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-74: Legal Team to Study the Proposal of Q.C. Mayor Herbert
Bautista Pertaining to Krus na Ligas
To:
1)
Atty. Hector Danny D. Uy
VP for Legal Affairs
2)
Atty. Rosalio A. Aragon, Jr.
DGC for Judiciary affairs, OVPLA
3)
Atty Ricardo B. Lapesura, Jr.
University Legal Counsel, OVPLA
4)
Atty. Victoriano A. Hipe
University Legal Counsel, UP Diliman
Enclosed is a copy of the 24 October 2011 letter of Quezon City Mayor Herbert M. Bautista, which is selfexplanatory.
With Vice President Uy as team leader, please study the proposal from the legal standpoint. The idea is very tentative
at this point and you have only the Mayor’s Letter to start with. Thus, please gather and review whatever documents
you may deem relevant with respect to this matter.
Depending on your initial report which I shall expect not later than 15 November 2011, please be prepared to
join the group that will discuss the results of your study with representatives of stakeholders which may include
the Mayor himself, the Representative of the concerned congressional district (presently the Speaker of the House of
Representatives, Rep. Feliciano Belmonte, Jr.) and other ofﬁcials.
28 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
October - December 2011
UP Gazette
73
Administrative Order No. PAEP 11-75: Compliance Committee – UP Diliman East Campus
Project
For:
Vice President Elvira A. Zamora (OVPD)
Vice President Hector Danny D. Uy (OVPLA)
Vice President Melania L. Abad (UP Diliman OVCCA)
Professor Cristopher S.P. Espina (Director – ODPI)
You are hereby appointed members of a Committee to work on and oversee compliance with the provisions of the
Contract of Lease for the University of the Philippines Diliman East Campus Development Project. The Vice President
for Development, Dr. Elvira A. Zamora, shall be Chair of the Committee.
The UP Diliman East Campus Compliance Committee is authorized to invite resource persons, who shall be entitled
to honoraria subject to existing rules and policies.
7 November 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-76: Steering Committee for the UP Professional Schools –
BGC
For:
Vice President Elvira A. Zamora (OVPD)
Prof. Cristopher S.P. Espina (Director – ODPI)
Chancellor Grace J. Alfonso (UP Open University)
Dean Danilo L. Concepcion (College of Law)
Dean Aura C. Matias (College of Engineering)
Dean Ben Paul B. Gutierrez (College of Business Administration)
Dean Ernie B. Barrios (School of Statistics)
The Board of Regents (BOR) at its 1255th meeting on 27 May 2010 approved the establishment of the UP Professional
Schools Campus at the Bonifacio Global City (BGC). On 19 July 2011, the Memorandum of Agreement with Deed of
Conveyance between the Bases Conversion and Development Authority (BCDA) and the University of the Philippines
(UP) was signed by the parties, for the donation by the BCDA to UP of a 4,300-sqm property for the campus. Said
Memorandum of Agreement with Deed of Conveyance was conﬁrmed by the BOR at its 1270th Meeting on 25 July
2011.
Please constitute yourselves as members of a Steering Committee for the UP Professional Schools Campus at BGC.
The Vice President for Development, Dr. Elvira A. Zamora, shall be Chair; and Prof. Cristopher S.P. Espina, Director
of the Ofﬁce of Design and Planning Initiatives (ODPI), Vice-Chair of the Committee.
The Committee shall work on and oversee compliance with the provisions of the Memorandum of Agreement with
Deed of Conveyance between the BCDA and the University, and the University’s directions, plans and programs for
the UP Professional Schools campus at BGC.
The UP Professional Schools – BGC Steering Committee is authorized to invite resource persons, who shall be
entitled to honoraria subject to exiting rules and policies.
14 November 2011
(Sgd.) ALFREDO E. PASCUAL
President
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UP Gazette
Vol. XLII, No. 4
Administrative Order No. PAEP 11-77: Ofﬁcer-in-Charge of the University
To:
Dr. Elvira A. Zamora
Vice President for Development
UP System
I hereby appoint you Ofﬁcer-in-Charge of the University on 14-15 November 2011. I will be in Tagbilaran, Bohol
to give a message at the 3rd National Conference on Harmful Algal Blooms organized by the UP Marine Science
Institute.
11 November 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-78: Appointment as a New Member of the UP System Media
Affairs Committee
To:
Dr. Mary Gretchen F. Chaves
UP Cebu
You are hereby appointed member of the UP System Committee for Media Affairs vice Prof. Marx Itturalde effective
immediately until 30 September 2012.
The functions of the Committee are enumerated in the attached Memo No. PAEP 11-23 dated 20 October 2011. You
shall likewise be entitled to honoraria as speciﬁed in same AO.
14 November 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-79: Ofﬁcer-in-Charge of the University
To:
Prof. Teresita C. Mendoza
Assistant Secretary of the University
and of the Board of Regents, UP System
I hereby appoint you Ofﬁcer-in-Charge of the University on 30 November -2 December 2011. I will be in Tagaytay
City for the UP System Strategic Planning Workshop (Action Planning Phase).
28 November 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-40: Appointment to the Committee that will Co-Manage the
PNOC-EC Endowment Fund
To:
Vice President Hector Danny D. Uy, VP for Legal Affairs
Vice President J. Prospero E. De Vera III, VP for Public Affairs
I hereby appoint you both as UP’s representatives to the committee that will co-manage the endowment fund
from the Philippine National Oil Co. Exploration Corporation (PNOC-EC). Please be guided by the provisions of the
memorandum of agreement signed between UP and PNOC-EC on 11 November 2011. You will serve in the Committee
effective immediately and until replaced.
October - December 2011
UP Gazette
75
In the exercise of your functions, please coordinate closely with the UPD College of Science and the UPD College of
Engineering, in particular with the Director of the National Institute of Geological Sciences (NIGS) and the Chairperson
of the Department of Mining, Metallurgical and Materials Engineering. By copy of this administration order, the two
units are requested to prepare a draft of the program for the utilization of the expected earnings of the endowment
fund during its ﬁrst year, to be submitted directly to VP Uy.
29 November 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-81: Ofﬁcer-in-Charge of the University, 11-20 December
2011
To:
Dr. Gisela P. Concepcion
Vice President for Academic Affairs
UP System
Dr. Elvira A. Zamora
Vice President for Development
UP System
I hereby appoint you Ofﬁcer-in-Charge of the University as indicated below. I will be in Beijing, China to speak at
the 6th Confucius Institute Conference. I will also be in Hong Kong, China on 17-20 December to attend the University
of Hong Kong Centenary which includes the “Presidents Summit---East Meets West”.
VP Zamora – 11-15 December
VP Concepcion – 17-20 December
5 December 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-82: Constitution of an Ad Hoc Committee to Assess the
Construction of UP Baguio Balay
To:
Engr. Rosario S. Carino
UP Diliman
Engr. Edwin P. Dimaculangan
UP Diliman
Engr. Isabelo Abing
UP Baguio
Pursuant to Administrative Order No. PAEP 11-23, please constitute yourselves into an ad hoc committee composed
of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the UP Baguio Balay at 29 Juan
Luna St. UP Campus, Diliman, with Engr. Rosario S. Carino as Team Leader.
All expenses (travel, accommodation and others), and honoraria/per diem of the members and support staff shall
be charged to UP Baguio.
The Committee, including the support staff, shall be entitled to honoraria for ad hoc committee level 1.
7 December 2011
(Sgd.) ALFREDO E. PASCUAL
President
76
UP Gazette
Vol. XLII, No. 4
Administrative Order No. PAEP 11-83: Advisory Council for UP Center for Integrative and
Development Studies
To:
Dean Arsenio M. Balisacan (for economics)
Dr. Ma Cynthia Rose B. Bautista (for education)
Dr. Maria Serena I. Diokno (for social sciences)
Dr. Ernesto O. Domingo (for health)
Atty. Elizabeth A. Pangalangan (for legal affairs)
This will formalize the reconstitution of the Advisory Council for the UP Center for Integrative and Development
effective April 2011 (the date of your ﬁrst meeting) and co-terminus with the term of the incumbent Executive
Director.
The Advisory Council shall have the following functions:
1. Provide inputs to the Executive Director with regard to the CIDS 5-year strategic plans
2. Assist the Executive Director in the conduct of a regular review of current initiatives and/or proposal for new
research initiatives consistent with the 2000 and 2005 recommendation “to focus on few programs revolving
around urgent national policy questions”as guide
3. Provide advice on CIDS general policies and operations especially on the grants and awards programs
4. May enhance CIDS operations by providing additional specialized expertise on various policy areas CIDS seeks
to undertake within the context of its 2011 framework
5. Assist the Executive Director in the development and implementation of periodic policy for as to identify areas
where policies have to be formulated, developed or enhanced
6. Assist the Executive Director in determining themes for the Public Policy journal that should be published biannually.
The Executive Director of CIDS shall and chair the Council meetings. The Vice President for Academic Affairs
shall attend the meeting as needed.
Payment of Honoraria shall be according to existing policies and rates.
The CIDS shall serve as secretariat and the expenses of the Council shall be charged against the budget of the
CIDS.
7 December 2011
(Sgd.) ALFREDO E. PASCUAL
President
Administrative Order No. PAEP 11-86: Designation as UP President’s Representative to the
Scientiﬁc Career System Committee
I hereby designate the following as the UP President’s representative in meeting of the Scientiﬁc Career System
Committee:
•
•
Dr. Gisela P. Concepcion, Vice President for Academic Affairs
Dr. Marilou G. Nicolas, Assistant Vice President for Academic Affairs
This supersedes the letter addressed to Assistant Secretary Ma. Lourdes P. Orijola dated 14 February 2011 designating
Vice President Gisela P. Concepcion as the sole UP President’s representative to the said Committee.
16 December 2011
(Sgd.) ALFREDO E. PASCUAL
President
October - December 2011
UP Gazette
77
MEMORANDA
Memorandum No. PAEP 11-19: Collection of Systemwide Data on the Implementation of RA
7877 (“Anti-Sexual Harassment Act of 1995”) in UP
For:
All Chancellors
The Ofﬁcer-in-Charge, UP Cebu
The Director, University Center for Women Studies
cc:
The Vice President for Academic Affairs
The Vice President for Planning and Finance
Pending revision of UP’s IRR on Anti-Sexual Harassment, I would like the request all of you to cooperate in
coming up with UP-wide data on how RA 7877 is being implemented in the seven constituent universities including
UP Cebu. Please submit through the University Center for Women’s Studies (UCWS) the data requested by CHED in
the attached memo.
To be able to comply with similar requests without much delay, may I also ask you to send to the UCWS copies
of your latest reports, including what you may have submitted recently to regional ofﬁces / councils. Thereafter, the
UCWS, in compliance with the regular reporting requirement of the law, may issue guidelines, including formats, on
the submission by the CUs of periodic reports to the UP System.
It has been observed that the UP System Administration is constrained from submitting reports to CHED and
other national agencies in a timely manner in view of the decentralization of women/gender ofﬁces among the CUs.
While we continue to prefer this decentralized set-up, we see the need for us to coordinate closely so we are able to
demonstrate our compliance with the provisions of the law as one organization - - as One UP.
On a related matter, there have been a couple of instances recently of UP constituent universities being asked by
regional bodies to submit reports. If you have reactions/suggestions along this line, I suggest we discuss them at the
next meeting of the PAC.
7 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
Memorandum No. PAEP 11-20: Merit Incentive II for CY 2011
For:
All Vice Presidents, Chancellors, OIC, UP Cebu
Heads of Units, Faculty and Staff
Background
The merit incentive, based on satisfactory performance, is given annually to qualiﬁed UP personnel, depending
on availability of funds, as approved by the UP Board of Regents. This is to recognize their dedicated service to the
University and inspire them to be more efﬁcient, productive and creative.
1. Coverage and amount of merit incentive
1.1.UP personnel, WITH PERFORMANCE RATING OF AT LEAST “SATISFACTORY” for the period January to
June 2011, regardless of salary or appointment status (whether regular, permanent, temporary, UP contractual,
casual of substitute) expected to have rendered at least four (4) months of service to the University, as of 30
September 2011, shall be granted Five Thousand Pesos (P5,000.00) each.
1.2.Those hired this year and have served for at least one (1) month but less than four (4) months as of 30
September 2011 and with a performance rating of at least “SATISFACTORY” for the period January to June
2011 (if applicable), shall receive prorated share of the merit incentive as follows:
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Less than 1 month
1 month but less than 2 months
2 months but less than 3 months
3 months but less than 4 months
Vol. XLII, No. 4
0%
10%
30%
50%
1.3.Those who have rendered active service but have been separated from the University due to retirement/
resignation/death before 30 September 2011 and with a performance rating of at least “ SATISFACTORY”(if
applicable) shall likewise receive pro-rated share of the merit incentive grant as follows, based on the number
of months that they have served in 2011.
Less than 1 month
1 month but less than 2 months
2 months but less than 3 months
3 months but less than 4 months
4 months but less than 5 months
5 months but less than 6 months
0%
10%
20%
30%
40%
50%
1.4.Part-time personnel including lecturers shall receive one-half (1/2) of the beneﬁts of full-time personnel.
2. Exclusions
The following are not entitled to the merit incentive grant.
2.1. Those under preventive suspension as of the date of payment;
2.2. Those who were meted suspension from ofﬁce or were separated from the service for cause during the
period from 1 January 2011 to the date of payment for litigated administrative cases;
2.3. Those who were absent without ofﬁcial leave (AWOL) as of the date of payment;
2.4. Those who were not hired as part of the organic manpower of U.P. such as consultants or experts serving
for a limited period to perform speciﬁc activities or services with expected outputs; apprentices; labourers
of contracted projects; those paid by piecework basis; and others similarly situated.
3. Merit Incentive Grant for Project Personnel
Notwithstanding the provisions of 2.4 above, personnel employed in research projects or any type of project shall
be paid the authorized merit incentive provided funds are available in the budget of the projects under which they
are employed.
4. Source of funds and date of payment
Payment of the merit incentive is charged to CU RF/savings. Payment shall be made as soon as the CUs are ready
but not earlier than 15 October 2011.
7 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
Memorandum No. PAEP 11-21: Disruption Day
To:
Chancellors (Diliman, Los Banos, Manila)
Vice Presidents/Assistant Vice Presidents
Last 10 and 17 September 2011, we co-organized with TBWA-SMP, one of the world’s top advertising ﬁrm, and
PSRC, a market research outﬁt, focus group discussions (FGDs) with UP alumni (active and inactive), UP students
October - December 2011
UP Gazette
79
and Ateneo de Manila University and De La Salle University alumni. The FGDs were held in PSRC ofﬁces in Ortigas.
Some of the topics covered during the FGDs include:
a.
b.
c.
d.
e.
f.
The branding of UP as the national university
The attitude and afﬁnity towards UP among UP and non-UP students/alumni
Awareness and attitude towards alumni programs and activities
The concept of alumni donations
Perceived involvement of UP students in UP events/affairs after they graduate
Suggestions for other activities/communications to encourage more participation from UP alumni
Please come to a meeting of key UP System ofﬁcials on Wednesday, 19 October 2011, at 9:00 a.m.-5:00 p.m. BOR
Room
The purpose of the meeting is for TBWA-SMP to present the results of each FGD. We will discuss these results,
and try to develop solutions, projections and recommendations as a result of the detailed study.
Food and drinks (lunch, a.m./p.m. merienda) will be served.
10 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
Memorandum No. PAEP 11-22: Appointment of members of the UP System Alumni Relations
Committee
To
:
VPPA J. Prospero E. De Vera III
Vice Chair :
Dr. Wendell Capili
AVP for Public Affairs and
Director, Ofﬁce of Alumni Relations
Members
Prof. Cecilia San Luis
UP Baguio
:
Dr. Mimosa Ocampo
UP Los Banos
Dr. Clarita C. Maano
UP Manila
Mr. Joel N. Sagadal
UP Mindanao
Dr. Primo Garcia
UPOU
Prof. Ma. Eliza Baliao
UP Visayas
Ms. Portia Dacalos
UP Cebu
Dr. Jaime B. Veneracion
UP Diliman
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UP Gazette
Vol. XLII, No. 4
Dr. Vivencio R. Jose
UP Diliman
Dr. Epictetus E. Patalinghug
UP Diliman
You are hereby appointed as members of the UP System Alumni Relations Committee effective 01 October 2011
to 30 September 2012.
The Committee shall have the following functions:
1. Formulate programs and activities that will develop and sustain a seamless partnership between the University,
the UP Alumni Association, and other alumni groups
2. Develop a system for the improvement of the existing UP alumni database, the UP alumni website, and other
alumni programs
3. Devise ways and means to increase the institutional visibility of the UP Ofﬁce of Alumni Relations and strengthen
ties between the University and its alumni through the use of all communication systems, publication channels,
print and broadcast media, new media and social networking systems
4. Develop programs and activities to recognize alumni and alumni groups who contribute to the development of
the University through their donations, resource mobilization efforts, technical assistance, and volunteer work
5. Develop programs and activities to generate resources for the University through a heightened fund campaign
targeting the alumni
6. Develop programs and activities that will improve the capacity of UP constituent universities to manage their
alumni database, alumni website, and alumni programs
7. Perform such other functions as may be assigned by the President.
Honoraria:
The members of the Committee shall be granted honoraria consistent with the rates for Standing
Committee (Grade 2 Level) as approved by the Board of Regents during its 1199th meeting held on
26 August 2005.
20 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
Memorandum No. PAEP 11-23: UP System Media Affairs Committee Appointment of
Members
To
:
Dr. J. Prospero E. De Vera, III, DPA
Vice President for Public Affairs
Vice Chair :
Prof. Danilo A. Arao
Assitant Vice President for Public Affairs and
Director, UP System Information Ofﬁce
Members
Prof. Ruben Defeo
UP Diliman
:
Prof. Victoria Costina
UP Baguio
Prof. Ma. Stella C. Tirol
UP Los Banos
Prof. Michael Tee
UP Manila
October - December 2011
UP Gazette
81
Prof. Rene Estremera
UP Mindanao
Mr. Primo G. Garcia
UP OU
Dr. Liah Catedrilla
UP Visayas
Prof. Marx Iturralde
UP Cebu
Prof. Orlando Mercado
UP Diliman
Prof. Luis Teodoro
UP Diliman
Prof. Rolando Fernandez
UP Baguio
You are hereby appointed as members of the UP System Media Affairs Committee effective 01 October 2011 to 30
September 2012.
The Committee shall have the following functions:
1. Review and formulate plans and programs to increase the institutional visibility of the University of the Philippines
to its internal and external publics through all available communications and media systems, including print,
broadcast and online media.
2. Formulate programs and activities that will develop and strengthen the liaison of the University with the mass
media.
3. Review, evaluate and recommend policies to improve the form and content of the UP Newsletter, UP Forum,
and other publications and media outputs of UP constituent universities
4. Assist the University of the Philippines System in the development of the UP Strategic Communication Plan
5. Monitor events and developments that are likely to affect University policies and programs
6. Strengthen the research, documentation, publication and information exchange capabilities among various public
affairs units of the CUs
7. Develop capacity-building programs and activities that will improve the capacity of UP constituent universities
to manage their information systems and linkages with the media
8. Perform such other functions as may be assigned by the President.
Honoraria:
The members of the Committee shall be granted honoraria consistent with the rates for Standing
Committees (Grade 2 Level) as approved by the Board of Regents during its 1199th meeting held on
26 August 2005.
20 October 2011
(Sgd.) ALFREDO E. PASCUAL
President
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UP Gazette
Vol. XLII, No. 4
Memorandum No. PAEP 11-24: Mandatory Holiday Break
For:
Vice Presidents
Secretary of the University
Chancellors
Ofﬁcer-in-Charge, Ofﬁce of the Dean, UP Cebu
The Director, PGH
Let us all enjoy the Yuletide season with our family and loved ones. A mandatory holiday break will ensure the
promotion of work and life balance for UP faculty and staff, generate savings in utilities and maintenance, as well as
encourage administrative efﬁciency in planning and scheduling work.
Please disseminate and exercise due diligence for compliance with the following guidelines:
1. Mandatory holiday break period: 23 December 2011 until 01 January 2012.
2. Kindly plan and schedule your work to ensure that all transactions and the relevant required reports are completed
by Thursday, 22 December 2011.
3. Except for vital units which need to operate with a small core of essential employees in units such as university
health services, security and police services, sanitation, emergency campus maintenance and sanitation, PABXall ofﬁces will be closed during the mandatory holiday break period.
4. Ensure safety and security of ofﬁces and building premises.
5. For employees who already used up their mandatory leave credits for this year, this shall be charged against
their accumulated vacation leave credits.
25 November 2011
(Sgd.) ALFREDO E. PASCUAL
President
Memorandum No. PAEP 11-26: Guidelines on the Grant of 2011 Christmas Grocery Allowance
of One Thousand Pesos (P1,000.00)
For:
Vice Presidents
Chancellors
Head of Units
Faculty and Staff
Background
The Board of Regents at its 127th meeting on 24 November 2011 approved the grant of Christmas grocery allowance
of One Thousand Pesos (P1,000.00) to all administrative employees covered by the Collective Negotiation Agreement
(CNA). Likewise, the Board, in the spirit of equity, approved the grant of the same P1,000.00 Christmas grocery allowance
to faculty, REPS and administrative personnel who are not covered by the CNA between the University and the two
(2) unions – All UP Workers Union and All UP Academic Employees Union.
Coverage
1.1. University (UP) personnel who have rendered at least six (6) months of active service as of 30 November
2011 and whose nature of employment exhibits an employer-employee relationship are entitled to
PhP1,000.00 Christmas grocery allowance.
1.2. Full time personnel whose aggregate cumulative service is less than six (6) months shall received pro-rated
share of the grocery allowance as follow:
Less than 2 months
2 months but less than 4 months
0%
10%
October - December 2011
4 months but less than 5 months
5 months but less than 6 months
UP Gazette
83
30%
50%
Part time personnel including lecturers shall receive ½ of the beneﬁts of the full time personnel.
1.3. Those who had rendered active service but were separated from the University due to retirement/resignation/
death before 30 November 2011, shall likewise receive pro-rated share of the grocery allowance as follows:
Less than 2 months
2 months but less than 4 months
4 months but less than 5 months
5 months but less than 6 months
0%
10%
30%
50%
Exemptions
The following are not entitled to the grocery allowance:
•
•
•
•
•
Those under preventive suspension as of 30 November 2011;
Those who were meted suspension from ofﬁce in calendar year 2011 for litigated administrative cases;
Those who were meted suspension from ofﬁce in calendar year 2010 for litigated administrative cases which
suspension extended to calendar year 2011;
Those who were absent without ofﬁcial leave (AWOL) as of 30 November 2011; and
Those who were not hired as part of the organic manpower of UP such as consultants or experts serving for
a limited period to perform speciﬁc activities or services with expected outputs; apprentices; labourers of
contracted projects; those paid by piecework basis; and others similarly situated.
Source of Funding
CU savings from General Fund or Revolving Fund
Date of Payment
Payment of the Christmas grocery allowance shall start on 15 December 2011.
07 December 2011
(Sgd.) ALFREDO E. PASCUAL
President
Memorandum No. PAEP 11-27: Guidelines on the Grant of Additional 2011 Christmas Grocery
allowance of Three Thousand Pesos (P3,000.00)
For:
Vice Presidents
Chancellors
Head of Units
Faculty and Staff
The Board of Regents (BOR) through a referendum conducted on 09 to 13 December 2011 approved the grant of
additional Php 3,000 Christmas grocery allowance for 2011. This is on top of the grant of P 1,000 Christmas grocery
allowance for 2011 approved by the BOR at its 1275th meeting on 24 November 2011.
The additional grocery is granted in the spirit of the holiday season and in response to the various queries and
suggestions received by the Ofﬁce of the President. This additional Christmas grocery allowance is pro hac vice (“for
this occasion only”), establishing no precedence.
Memorandum No. PAEP 11-26: Guidelines on the Grant of 2011 Christmas Grocery Allowance of one Thousand
Pesos (P1,000) shall be followed for this additional grocery allowance.
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UP Gazette
Vol. XLII, No. 4
Constituent universities (CUs) may release the additional allowance starting 19 December 2011.
May I wish everyone a Merry Christmas and a Happy New Year!
16 December 2011
(Sgd.) ALFREDO E. PASCUAL
President
Memorandum No. PAEP 11-30: Search Process for Dean-College of Human Ecology (CHE)
To:
Dr. Rex Victor O. Cruz
Chancellor
UP Los Banos
The term of ofﬁce of the incumbent dean of the CHE ended on 31 May 2011. May I request that you institute an
external search process for the abovementioned subject.
On or before 28 February 2012, the search committee through your ofﬁce shall submit to the President a full report
of the process including the assessment of the nominees’ strengths and weaknesses to lead the college.
I shall submit the committee report and my endorsement to the BOR in March 2012 meeting.
22 December 2011
(Sgd.) ALFREDO E. PASCUAL
President
Assessment and rationalization of faculty
recruitment, renewal, tenure and
retention
Faculty promotion and rewards system
Institutionalization of consultancies
Institutionalization of faculty mentoring
There should be consistency across units.
Uniformity of policies for all CUs should be
implemented to prevent demoralization of
staff (or transfer of staff from one campus to
another).
There are units which have very rigid
requirements and there are units whose
standards are less than ideal.
There are also units with no clear
program of recruitment and faculty
development.
Call for promotions – 2008, 2009, 2010 which
included Faculty, REPS and Staff
Selective and Based on Merit
Number to be promoted as well as the
number of steps of promotion - largely
determined by the amount of promotion
funds made available to each CU
Priorities set by the departments/colleges/CU
Many faculty members with good research
performance get promoted despite
mediocre teaching performance.
Research faculty - evaluated based on the
unit’s criteria for promotion for research
faculty as approved by the BOR.
Faculty administrators - promoted based
on the criteria and guidelines contained in
the UP System Manual Series 2.
Teaching
Scholarly/Creative Work
Service/Extension
Professional Growth
The above criteria are used by all the
CUs; however, corresponding weights
assigned to each category may differ.
There are CUs which implement weight
ranges per category and also
differentiate whether courses taught are
purely undergraduate, purely graduate
or mixed units.
At the start of the evaluation period, the
faculty members of the academic unit
(department, institute/school/cluster/college)
will decide the weight for each category that
the unit will adopt for that particular period
The weights for each category are determined
according to the nature of the academic unit.
Graduate units are expected to place equal
emphasis on teaching and scholarly work,
while purely undergraduate units may give a
higher weight to teaching.
Total points earned (TPE) for items in
each category are recorded and the
point equivalent (PEq) for each category
is obtained by multiplying the TPE for
each category by the weight for that
particular category earlier adopted by
the academic units
There is no limit (cap) on the number of
PEq for each category.
Range of scores (1.00-1.49) are given
equivalent points
In UPLB, there is a criterion, the SET-based
teaching load (bonus/penalty) which is done
for each course using a formula
In UPV, to qualify for promotion, faculty
members should meet a minimum score for SET.
This is a 1st screening point. If the faculty
member does not meet the required SET score,
he/she is disqualified for promotion.
The minimum point equivalent needed to be
considered for promotion and the range of
point equivalents between promotion
steps/ranks are then calibrated by the Council
of Deans.
Modified Minimum Qualification Standards
(MMQS) for Determining Academic Rank of
UPLB Faculty has been formulated and in
addition to the publication requirement, there
is the Quantified Academic Staff Performance
(QASP) credits/ points that have to be
satisfied.
Faculty members are hired based on qualifications –
completion of an undergraduate degree (number of
years required to complete the degree, honors
received)
MS/MA graduates
PhD holders
BS (4-year course) – Instructor 1; with honors –
Instructor 2
Graduate of a 5-year course – Instructor 2; with
honors – Instructor 3
DVM graduate – Assistant Professor 1
Entry level for MS/MA graduates –
Assistant Professor 1 *
Entry level for PhD graduates – Assistant
Professor 3 *
*A
higher position is given if he/she satisfies
the requirements in the UPLB MMQS.
Rice and grocery allowance
Merit incentive
Clothing allowance
PIB
13th month pay and cash gift
Performance bonus
ACA/PERA
Loyalty award
Longevity increase
Note: There is a difference with regard to the leave
credits/benefits awarded to faculty and REPS.
FAPHE – one time per
employee
20% discount from
gov’t hospitals
Health insurance
(voluntary)
Annual physical
exam
10%discount from
PGH
Life insuranceProvident Fund
members
RATA/Honorarium (if
entitled)
Tuition privilege (also
for dependents)
Hazard pay for public
health workers
Library privileges
Housing privileges
Fellowship/study
leave with pay
Flexi-time schedule
Computer loan
program
Health service
facilities
Cultural, recreational
and sports facilities
Professorial Chairs
Faculty Grant
Outstanding
Faculty/REPS
Service Award
Retirement Award
Equity-Based Pay
Achievement Award
Merit Sagad Award
University Professor
Scientist Productivity
System
Policy Paper Award*
Creative & Research
Scholarship Award
Gawad sa
Natatanging
Publikasyong Filipino
*
Also given to REPS
Professor Emeritus
Artist Productivity
System
Innovative Teaching
Award
International
Publications Award *
Staff who have retired from UP and are still being
appointed as adjunct professors, lecturers or whose terms
are being extended. Some are given compensation.
Implication (if given compensation) to the finances of UP
Whether there is or there is no compensation, to some
extent, the junior/younger staff may not get to be
developed fully since the retiree will always be around to
take on some responsibilities which otherwise should be
given to the younger ones.
Certain decisions are also being made in behalf of the
junior staff.
Recommendation for extension of
service should only be done under highly
meritorious cases
Faculty development plan should also
be taken into consideration. An
extension of two years will probably
enable the unit to train somebody to
take the place of the retiree.
Minimum qualification standards (MQS)
specifically for researchers with MS degree
Minimum requirements for appointment of
research and extension staff with a Master’s or
Doctoral degree to the rank of assistant
professor (research/extension), associate
professor (research/extension), or professor
(research/extension)
Some unfair and biased criteria for promotion of
the MS degree holders to a higher rank
compared to their colleague with PhD degree.
The proposed MQS currently being used to
evaluate REPS for appointment/promotion
to appropriate rank for UPLB research and
extension staff for salary grades 16 and up,
which require more publications for MS
degree holders, is being suggested to be
used only for initial appointment of REPS.
Once an MS degree holder and PhD holder
satisfy the initial requirements for the rank,
both of them will be required to meet the
same set of guidelines and criteria to be
promoted to the next higher rank.
The number of publications required for the REPS to
be appointed as research/extension faculty is
considerably much higher than the number required
for faculty especially on the number of sole/senior
authorship.
Ceiling of Grade 24 for researchers has become a
problem
The number of Reps who obtain the doctoral degree
keeps on increasing and since those who are
currently occupying Grade 24 neither transfer to
faculty positions nor retire, the number of Grade 24
items becomes very limited.
Qualifications of the researchers are comparable to
the faculty so this policy of Grade 24 ceiling for
researchers has to be reviewed
Develop/improve criteria for tenure and
promotion (if need be)
Propose a “career path” (term used by
former Faculty Regent Librero) for the REPS.
The rank/grade not to be pegged at Grade
24 as the highest but parallel to faculty
rank.
Automatic promotion for REPS upon
finishing a degree (similar to the faculty)
A committee under OVPAA be formed to
study the different issues concerning faculty
and REPS.