PACAH PO Box 60769 Harrisburg, PA 17106-0769 (717) 526-1010 Fax (717) 526-1020 2015 PACAH Spring Conference The Woodlands Inn Wilkes-Barre, Pennsylvania Conference Agenda Monday, April 27, 2015 9:00 am to 6:00 pm Registration 10:00 am to 12:15 pm Executive Board Meeting 11:30 am – Executive Board Meeting Lunch 12:30 pm to 4:30 pm “Embracing the ‘All Hazards’ Emergency Management Approach in Long Term Care Facilities” General Session SPONSORED BY PELICAN Emergencies and large scale disasters can occur in a blink of an eye or with some advanced warning. Whether it is a broken water pipe in the ceiling, fire in the laundry room, active shooting incident, tornado touchdown, slow moving winter storm or other manmade or natural events, long-term care facilities should be prepared to handle every emergency situation. A proposed rule change by CMS will require LTC providers to increase and enhance their levels of emergency preparedness, response and recovery. This program will present critical disaster planning and emergency management concepts that every LTC facility needs to incorporate into their operations. Main elements of this program will include a review of significant incidents that have impacted LTC facilities, common barriers to effective response, the importance of Hazard Vulnerability Assessment (HVA) and an “All Hazards” approach to emergency management. The essential concepts of the Incident Command System (ICS) as it relates to nursing homes and other LTC facilities will be one of the main focuses of this workshop. Additionally, the presenters will review new OSHA-based requirements that will impact LTC providers in 2015. Stan Szpytek President, Fire and Life Safety, Inc. Pendulum, LLC 4600 Montgomery Boulevard, Suite 204 Albuquerque, NM 87109 (505) 889-8262 Steve Wilder President, Sorensen, Wilder & Associates Pendulum, LLC 4600 Montgomery Boulevard, Suite 204 Albuquerque, NM 87109 (505) 889-8262 *There will be a 15 minute break during this session – 3.75 CEUs will be credited 2:00 pm to 4:00 pm Fiscal Management Committee Meeting 1 6:00pm to 10:00 pm Welcome Party Crescenzo’s Brick Oven Eatery SPONSORED BY COMPLETE HEALTHCARE RESOURCES-EASTERN, INC. Join PACAH as we start the week with hors d’oeuvres, dinner, beverages and great conversation with fellow attendees, graciously hosted by Complete HealthCare Resources-Eastern Inc. 6:00pm – 7:00pm – Reception 7:00pm – 10:00pm – Dinner Tuesday, April 28, 2015 7:00 am to 12:30 pm Registration 7:00 am to 8:00 am Continental Breakfast Grand Ballroom 8:00 am to 9:00 am “Legislative Update/PACAH Business Meeting” Opening Session PACAH’s Executive Director will discuss legislation introduced that could affect long-term care as well as the chances of the legislation successfully passing through the House and Senate as well as what the effects will be. In addition, the impact of the Certified Public Expenditure funds, status of the commonwealth budget for the current year and looking ahead, policy initiatives at the state and federal level impacting nursing facilities, and a review of PACAH’s priorities and association initiatives will be on the agenda. Kelly Andrisano Executive Director PACAH PO Box 60790 Harrisburg PA 17106 (717) 526 – 1010 9:00 am to 9:15 am 9:15 am to 10:15 am Break “Antipsychotics and the Dementia Care Initiative” Breakout Session In September 2014, The Centers for Medicare & Medicaid Services (CMS) set new goals to reduce antipsychotic use in nursing facilities: 25% by the end of 2015 and 30% by the end of 2016. These new goals are extensions of CMS’s 2012 mission to improve quality of care provided to individuals with dementia living in long-term care/post-acute care facilities. Pennsylvania currently ranks 23rd in the nation for reducing the use of antipsychotic medications with a 17.9% reduction since the introduction of the initiative. This educational session will provide an overview of the goals of the National Partnership to Improve Dementia Care, review recent changes to the State Operations Manual related to dementia and antipsychotic medication use, describe the role of nursing facility team members in antipsychotic medication reduction, and explore challenges and opportunities surrounding the reduction of antipsychotic usage in elderly patients. Dr. Emily Mallit, PharmD GardaRX LLC 1596 Hancock Avenue Apollo PA 15613 (724) 568-4144 2 9:15 am to 10:15 am “Medicaid Eligibility and Transfer Penalties” Breakout Session As the changes ushered in by the Deficit Reduction Act are implemented, there is an increase in the transfer penalties assessed against Medicaid applicants. Long term care facilities need to know what steps to take to protect their rights to request an undue hardship waiver and/or appeal the transfer penalty. The presentation will focus on the three options of obtaining payment in the event of a transfer penalty; the undue hardship waiver request, appeal of the transfer penalty, and safeguards, actions to be taken prior to a hearing, recent decisions, and resolutions. The presentation will also discuss potential revisions to the Admission Agreement and related documents. John N. Kennedy KENNEDY, PC LAW OFFICES PO Box 5100 Harrisburg PA 17110-0100 (717) 233 – 7100 Benjamin Glatfelter KENNEDY, PC LAW OFFICES PO Box 5100 Harrisburg PA 17110-0100 (717) 233 – 7100 10:15 am to 10:45 am Mid-Morning Break SPONSORED BY LATSHA, DAVIS & McKENNA, P.C. 10:30 am to 12:00 pm “Documentation Guidelines for Skilled Care” Breakout Session With the ever growing list of reviewers, it is more important than ever for documentation to meet professional standards as well as the criteria for skilled services. All staff, including physicians, nurses and therapists are expected to provide thorough, professional documentation in order to be appropriately reimbursed for the care provided. This session will provide some actual examples of skilled documentation. This presentation will review the importance of having documentation that supports the Minimum Data Set, discuss the use of the critical thinking process when documenting, discuss common documentation mistakes, provide examples of skilled documentation, and define communication strategies among the members of the interdisciplinary team that promote continuity of care for the resident Robyn A. Bunnell, BSN, RN RAC-CT, NHA Senior Clinical Consultant Arnett Carbis Toothman, LLP 5700 Corporate Drive, Suite 650 Pittsburgh, PA 15237 (412) 348-6799 10:30 am to 11:45 am “HALTT – Hospital Admissions Lessened Through Therapy“ Breakout Session Hospital Readmissions are forefront on CMS' radar in assuring quality patient care. Hospitals are now incurring penalties with readmissions and in the future LTC facilities will be as well. Your 3 therapy staff is one entity in a team approach for identifying and addressing clinical issues timely as well as working together to achieve the best resident outcomes. Root Cause Analysis is necessary to appropriately identify issues. Tools and systems will be introduced as well as therapy's role in helping address each resident's comprehensive needs. Heather Meadows Area Director Premier Therapy 701 Sharon Road Beaver, PA 15009 (724) 775-8665 12:45 pm to 4:00 pm Golf Outing Blue Ridge Trail Golf Course, Mountaintop, Pennsylvania SPONSORED BY KENNEDY, PC LAW OFFICES 1:00 pm to 4:00 pm Wine Outing Maiolatesi Vineyards, Scott Township, Pennsylvania SPONSORED BY AFFINITY HEALTH SERVICES Wednesday, April 29, 2015 7:00 am to 6:00 pm Registration 7:00 am to 8:00 am Continental Breakfast 8:00 am to 9:00 am “Where’d We Get That Guy? Legal Issues in Hiring” Breakout Session In every size of company, including nursing facilities, hiring the right people is critical to maintaining a positive work environment. There can be little doubt that hiring mistakes can disrupt your operations. In this session speakers will address the right way to hire employees in a manner which lessens risk to the facility and permits employers the best opportunity to weed out unqualified applicants. Kevin Skjoldal Eckert Seamans Cherin & Mellott, LLC 213 Market Street Eighth Floor Harrisburg PA 17101 (717) 237 – 6039 Michael McAuliffe Miller Eckert Seamans Cherin & Mellott, LLC 213 Market Street Eighth Floor Harrisburg PA 17101 (717) 237 – 7174 4 8:00 am to 9:00 am “ Everyday Ethics in Nursing Home Leadership” Breakout Session The term “ethics” is frequently used in nursing homes but there may not be a clear understanding of what that encompasses in the day-to-day operations. This presentation will review the fundamentals of ethics in health care and the application to the daily decisions that are made by the nursing home administrator. The role of the administrator will be explored as it relates to establishing and assessing the ethical climate within the nursing center and ways in which to improve it. You will learn to understand the basic concepts of ethics in the health care setting, discuss the need for considering ethical perspectives in all decision and understand the role of the NHA in driving the ethical climate in the nursing home. The agenda will cover the fundamentals of ethics in health care, principals and moral theories as well as how to incorporate ethics into decision making. The role of the NHA in establishing the ethical climate, both internally and externally will be discussed and how to assess the ethical climate of your facility, focusing on key indicators and how to change this climate if necessary. Shelley L. Kobuck, PhD(c), NHA Senior Vice Precident of Operations Affinity Health Services 942 Philadelphia Street Indiana, PA 15701 (724) 840-1102 8:00 am to 9:00 am “Reducing & Stabilizing Energy Costs at Geriatric Center/Skilled Nursing Facilities” Breakout Session Simply put, there are two ways to reduce and stabilize Energy Costs - use energy more effectively; and pay less for the energy being used. There are many ways to accomplish these “simple” goals and Provident Energy Consulting can help facilities with implementing multiple different and unique strategies’ to reduce their energy spend over 25%. This session will walk attendees through the different approaches, recommendations, and technology implementations we have made at other facilities in order to help educate other facilities of the options currently available. Joe Solomon President Provident Energy Consulting, LLC 55 State Road, 1st Floor Media, PA 19063 (610) 565-5507 Michael Lang Principal Provident Energy Consulting, LLC 55 State Road, 1st Floor Media, PA 19063 (610) 565-5507 9:00 am to 9:15 am Break 9:15 am – 10:45 am “A Paradigm Shift in Post-Acute Care” Breakout Session The changing face of post-acute healthcare in the United States calls for the skilled nursing facility (SNF) team to adjust its approach to patients who are admitted for short-term care. Patients who lived in SNFs previously are now shifting to assisted living facilities (ALFs), patients who were seen in ALFs 5 before are now living at home, patients who were seen at home are now being treated at outpatient clinics, etc. In addition, patients who want to return to their previous level of function are moving through the system at a faster pace, spending less time in one care setting before moving to a lower level. To maximize care and cost, there is an ongoing shift downward to the least restrictive and least expensive level of care as soon as possible, along with a heightened focus on the patient’s responsibility in wellness. It is vital to know the payer-specific coverage guidelines and the patient’s individual plan for transition through care settings. Managed care payers will approve shorter lengths of stay in the SNF in order to move the patient to a lower level of care as quickly as possible, and approaches to Medicare patients seen in the bundling pilot also have similar responses. This presentation will talk about shifting the team’s expectations about treatment planning and goal setting to accommodate the shorter length of stay and transition plan, communication with professionals who work in care continuum, as well as the effect on home visits, caregiver education, and documentation. Incorporating patient ownership of health and wellness will also be stressed. James Farmer Clinical Specialist Aegis Therapies 72 Mountain Road Mountain Top, PA 15442 (570) 417-0587 9:15 am – 10:45 am “FOG Meeting” Breakout Session PACAH’s Fiscal Officer’s Group (FOG) will meet during the conference and will be joined by Bonnie Rose from the Office of Long Term living. Among the topics to be discussed will be the status of rates payments, the nursing facility assessment, the Certified Public Expenditure payments, the MDOI payments, Pay for Performance status, and other issues impacting the fiscal operations of nursing facilities. Kelly Andrisano Executive Director PACAH PO Box 60790 Harrisburg PA 17106 (717) 526 – 1010 Bonnie Rose Office of Long Term Living Forum Place - 6th Floor Harrisburg PA 17101 (717)783-7357 Edward P. Frigo Director, Fiscal Services Premier HealthCare Resources 2009 Renaissance Boulevard, Suite 300 King of Prussia, PA 19406 10:45 am to 11:00 am Break 6 11:00 am to 12:00 pm “Department of Health Update” General Session The Director of the Division of Nursing Care Facilities will provide timely information on the operations of her department. She will discuss updates to the Event Reporting System, antipsychotics initiative, and statistical data on Pennsylvania’s nearly 700 nursing facilities, new emphasis from the federal government and other issues impacting nursing facilities from the perspective of licensing and surveys. The Director of the Division of Safety Inspection will talk about updates to the life safety code as well as life safety issues facilities should focus on. Susan Williamson Director for the Division of Nursing Care Facilities Pennsylvania Department of Health, Division of Long Term Care Room 526 Health & Welfare Building 625 Forster Street Harrisburg PA 17120-0701 (717) 787 – 1816 Charles Schlegel Director for the Division of Safety Inspection Pennsylvania Department of Health Room 922, Health and Welfare Building Harrisburg, PA 17108 (717) 787-1911 12:00 pm to 1:00 pm Luncheon SPONSORED BY PELICAN Thank you to PELICAN for this lunch invitation - extended to all conference attendees – that will include a PELICAN update. 1:00 pm to 1:15 pm Break 1:15 pm to 2:15 pm “CMI Success: When Nursing and Therapy Collide” Breakout Session Whether your facility is county-affiliated (Pay for Performance) or private, you should expect your CMI to be optimally managed as well as “Therapy Driven and Results Oriented.” As experts with Medicare and Medicaid reimbursements, the therapy team should work closely with the facility staff to develop strategies to identify residents and track Assessment Reference Dates (ARD’s) to meet the Case Mix Index (CMI) goals of the facility. CMI management requires a multi-disciplinary approach to the delivery of care for the residents of a skilled nursing facility including functional, person-centered clinical treatment, supporting documentation and regulatory compliance. When optimally managed, you can expect your therapy contractor to have a full understanding of the Pay for Performance mathematic formulas. Therapy should work closely with the interdisciplinary team to strategically manage your quarterly CMI score to maximize you PFP bonus opportunity. Dave Lishinsky, PT, ATC Vice President of Clinical Compliance AdvantageCare Rehabilitation, Inc. 5035 Clairton Boulevard Pittsburgh, PA 15236 (724) 840-4843 7 Kathy Kemmerer, LPNAC, RAC-CT 3.0, CPRA CMI Specialist and Medicare Reimbursement Specialist AdvantageCare Rehabilitation, Inc. 5035 Clairton Boulevard Pittsburgh, PA 15236 (484) 274-1359 1:15 pm to 2:15 pm “Privacy in the Workplace: Internet, Email, Social Media and the Challenges They Present” Breakout Session This presentation will include a discussion of nursing facility management’s role in regulating, monitoring and disciplining employees for certain conduct via email, the internet and social media. Presenters will discuss the lines between conduct outside of the workplace that may constitute grounds for discipline, as well as areas that employers cannot regulate without running afoul of Section 7 rights under the NLRA. Thomas G. Collins Shareholder Buchanan Ingersoll & Rooney 409 North Second Street, Suite 500 Harrisburg PA 17101-1357 (717) 237-4800 2:15 pm to 2:30 pm Afternoon Break 2:30 pm to 3:30 pm “Significant Employment Law Changes and Trends for 2015” Breakout Session Employment law changes in the past year have created new issues affecting Skilled Nursing Facilities and Long-Term Care Organizations. These entities must be aware of these issues when developing policies and procedures for the workplace. This presentation will address what’s hot, what’s not, and the trends likely to impact the workplace in the upcoming year. Thomas G. Collins Shareholder Buchanan Ingersoll & Rooney 409 North Second Street, Suite 500 Harrisburg PA 17101-1357 (717) 237-4800 2:30 pm to 3:30 pm “The ABCs of Accountable Care Organizations and Post-Acute Care Providers” Breakout Session Post-acute care—a nebulous term that includes a variety of patients, providers, and care settings— has become increasingly important recently due to a growing aged population and the introduction of new Medicare and Medicaid law and policy. In particular, imposition of punitive payment reductions to hospitals with high rates of readmission has spurred hospitals and health systems to quickly deploy new post-acute programs and services. Simultaneously, the advent of hundreds of local and regional Accountable Care Organizations (ACOs)—each seeking to reduce cost trends and improve quality of care—has further stimulated innovation in this space. A third stimulant is the need for ACOs to meet quality performance standards set by the Centers for Medicare and Medicaid Services (CMS) which include long-term care residents in the measurement samples. On the post-acute care (PAC) provider side, pressures on institutional providers to increase occupancy and on home and community care providers to maintain volumes remain unrelenting. 8 These two dynamics—the need for ACOs to reduce acute care costs and the need for PAC providers to maintain or grow volumes—has created impetus in both parties to collaborate on win-win solutions. This presentation will describe the array of PAC providers that interface with ACOs, review the legal, regulatory and contractual environment, provide insights into ACO cost and quality program innovations related to post-acute care, and close with several recent case studies that illustrate common collaborations. Rodney Myer KENNEDY, PC LAW OFFICES PO Box 5100 Harrisburg PA 17110-0100 (717) 233 – 7100 3:30 pm to 6:30 pm Vendor Show 8:30 pm to 11:00pm Conference Party Unwind after a busy day with all of your fellow facility and business colleagues with a nightcap. Thursday, April 30, 2015 7:00 am to 1:00 pm Registration 7:00 am to 8:00 am Continental Breakfast 8:00 am to 9:00 am “Long-Term Care Legislative Budget and Advocacy Update” General Session As facilities try to budget for the upcoming year, it becomes difficult with the uncertainty of the FY 2015-2016 state budget. In terms of state funding for long term care facilities, experts in the arena of long term care legislative and regulatory advocacy including CCAP’s Deputy Director Brinda Penyak will provide updates on the Governor’s proposed FY 2015-2016 budget, including the nursing home assessment, Medicaid rates, and what the proposal for long term care managed care means. With no rate increase proposed, there will also be a discussion on how facilities can utilize the elected officials and people that make up your community to advocate for an increase in Medicaid rates, with a focused discussion with Ron Henry from Capitol Strategies who has represented long term care facilities, including Fair Acres in Delaware County. Pending legislative and policy changes impacting the bottom line for nursing homes will also be discussed, as will tips and tricks for advocating on behalf of your nursing facility. Brinda Carroll Penyak County Commissioners Association of PA PO Box 60769 Harrisburg PA 17106 – 0769 (717) 526 – 1010 Ron Henry Senior Consultant Capitol Strategies 610 North Third Street PO Box 70 Harrisburg, PA 17108 (717) 232-4411 9 Kelly Andrisano Executive Director PACAH PO Box 60790 Harrisburg PA 17106 (717) 526 – 1010 9:00 am to 9:05 am Break 9:05 am to 10:05 am “Top 10 Compliance Issues for SNFs” Breakout Session Long term care providers face constant scrutiny from federal and state regulatory agencies, which are more aggressive than ever in rooting out fraud and abuse within the health care industry. It is critical for facilities and their corporate compliance officers to understand the major compliance risks at hand, so that measures can be implemented to prevent, detect and respond to compliance events. This presentation will cover a “Top 10” list of compliance issues facing SNFs in 2015. Building upon the target areas identified in the OIG’s Work Plan for 2015, the presenter will also discuss the primary compliance issues to focus on for the coming year, and will provide strategies for assessing and responding to compliance issues. David C Marshall, Esquire Latsha Davis & McKenna, P.C. 1700 Bent Creek Boulevard, Suite 140 Mechanicsburg, PA 17050 (717) 620-2424 9:05 am to 10:05 am “First Year Report on the First-of-a-Kind New Household Model” Breakout Session CommCare Corporation began their journey of providing highest quality of senior care and living since their inception in 1994. As their person-centered philosophy of care evolved, CommCare transformed their operational model and capital strategy toward goals of realizing a new culture of quality in skilled nursing care and senior resident-focused living. The journey continues with renewed spirit and reframing of operations organization to enhance resident and family CHOICES through patient-centered self-determination. In 2007, L.E.A.D.E.R (Louisiana’s Cultural Change Coalition) was formed, and CommCare’s Goals of resident-focused living were integrated with the L.E.A.D.E.R. CONCEPTS of person-centered care and the Center for Medicare and Medicaid Services (CMS) CONSTRUCTS of culture change to form a Next Perspective Vision in quality resident care and community living environments. In 2014, CommCare positioned their state certified resident beds and capital opportunity to create a prototype resident home environment of decentralized care within a new 130-Bed Skilled Nursing and Rehabilitation Community Care Center. This presentation summarizes a first year performance report on model from origin of goals, through discovery of a vision, onto realization of Riviere de Soleil Community Care Center, the first-of-a-kind new household model of care and living opened March 2014 in Mansure, Louisiana. John Adams Vice President – Healthcare KTH Architects, Inc 1741 Kiwanis Trail Dubois, PA 15801 (814) 371-1541 10 10:05 am to 10:35 am Mid-Morning Break SPONSORED BY ECKERT SEAMANS CHERIN & MELLOTT, LLC 10:20 am to 11:20 am “Collection of Resident Accounts” Breakout Session The disruption to cash flow by delinquent accounts is a problem faced by virtually all long-term care facilities. Controlling and limiting delinquent accounts is a critical component to maintaining the financial solvency of an organization. This session will review the ways a facility can enhance its ability to collect from its non-paying residents. Emphasis will be placed on admission agreement provisions, including the obligations of responsible parties. The presenter will describe how the facility application and admission process can be used to identify assets, screen applicants, and ultimately collect a delinquent account. Finally, the presenter will review possible grounds for litigation against residents, responsible parties, and agents, and demonstrate how the admissions agreement and application can be used to pursue cases of nonpayment. The relationship between the admission agreement and MA eligibility will also be addressed. The presentation would be helpful to any nursing facility provider that faces collection problems. Steven M. Montresor, Esquire Latsha Davis & McKenna, P.C. 1700 Bent Creek Boulevard, Suite 140 Mechanicsburg, PA 17050 (717) 620-2424 10:20 am to 11:20 am “Prepare for Increased Scrutiny of Allegations of Abuse & Neglect” Breakout Session This interactive session will explore recent developments concerning allegations of abuse and neglect and will provide attendees with strategies to prepare for the changed enforcement environment. Nursing homes are very familiar with a multitude of mandatory reporting requirements involving allegations of abuse and neglect. Reports are filed with the Department of Health, the Department of Aging, Area Agencies on Aging and local law enforcement, depending on the nature of the incident. Under the Adult Protective Services Act (APSA), facilities’ administrators and employees are required to submit reports for events involving adults who are between 18-59 years old. The Commonwealth has recently contracted with Liberty Resources to implement APSA reporting and investigations. In addition to anticipating the involvement of Liberty Resources in investigations under the APSA, facilities should also develop protocols to handle investigations conducted by the Office of the Attorney General, Medicaid Fraud Control Unit (MFCU). Come to this session to learn how the increased scrutiny and investigations may affect your organization and what you can be doing now to prepare your staff. The speakers will share practical information about where to report, the structure of the new APSA program, contact information and where to receive ongoing training on both OAPSA and APSA. Paula G. Sanders, Esquire Principal Post & Schell 17 North Second Street, 12th Floor Harrisburg, PA 17101 (717) 612-6027 11 Cynthia A. Haines, Esquire Department Counsel Commonwealth of Pennsylvania, Department of Aging Forum Place, 5th Floor 555 Walnut Street Harrisburg, PA 17101 (717) 783-0509 11:20 am to 11:30 am Break 11:30 am to 12:30 pm “Office of Long-Term Living Update” Closing Session DPW’s Deputy Secretary for the Office of Long Term Living will report on current initiatives undertaken by her office. These can include updates on DPW’s plans on implementing stakeholder work groups to review both the various care delivery models for providing care to the dual eligible population and long-term care as well as the long term care grants, PSEA, and potential Medicaid payment changes. The Deputy Secretary will also address the FY 2015-2016 budget proposal, other new initiatives and innovative projects being undertaken by the Department of Human Services, in particular, the Office of Long Term Living. Bonnie Rose Deputy Secretary Department of Public Welfare Office of Long-Term Living Forum Place - 6th Floor Harrisburg PA 17101 (717) 783-7357 CONERENCE CONCLUDES 12
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