SHIFTING OF SHORT CODES FOR THE NEXT
FINANCIAL YEAR FOR PROCESSING OF MARCH
SALARIES
Go to the site pao2000.nic.in or open the given below link
(Mapping of Old grant with new grant available)
http://pao2000.nic.in/downloads/GrantReport15_16.pdf
OR
Go to the site indiabudget.gov.in or open the given link
http://indiabudget.gov.in/ub2015-16/eb/dgsum.pdf
Check the list of the grants given on the above links and note
the changes related to your Ministry grants as well as for
Composite grants (i.e., Pension, Loan and Advances, Interest
Payments etc., )
Open the COMPACT and login in next Financial Year without changing the date
of the system
Go to the Master Module and open the Grant Master Form
Enter the Next Financial Year as 2015-2016, make changes in the grant list,
if any, and then press the save button or press F11 to complete the task.
Open the DDO, GRANT, A/C HEAD,SHORT CODE MAPPING form existing in
Master Module. Enter the Fin. Year as 2015-2016
Select/enter the Grant No (2015-2016)
Select the Previous Year Grant No (2014-2015)
 For example
Ministry of Urban Development Grant No. in 2015-16 : 104
Ministry of Urban Development Grant No. in 2014-15 : 103
Pension grant No. in 2015-2016 : 041
Pension grant No. in 2014-2015 : 040
After selecting the previous year grant no., the short codes saved in the Previous
grant will be populated on the screen.
 Before saving the same, it is advisable to delete those head which are irrelevant in
the Financial year (2015-16) and for that you have to press F8 on the irrelevant
heads/records (Display in Red colour means marked for deletion) and then press
the save button to complete the task. The same procedure will also be done for all
the grants that you want to operate i.e Pension, 800,900 etc.
Example given for Ministry of Urban Development Grant for shifting of data from
grant no. 103 to grant no. 104
Example given for Loans to Government Servant Grant. Shifting of data from
grant no. 037 to grant no. 038
Open the Budget Entry Form- Select DDO wise allocation
Select the short code of Salary /the heads for which you want to enter the Budget,
if Budget not available till date then enter total of the bills amount that you want to
process. For March Salary the following object heads are allowed.
1. 01 (Salary) 2. 02 (Wages) 3. 42 (Lump Sum Provision) 4. 63 (Inter Accounts Transfer)
After that Generate the Token for the Fin year 2015-16
Select the option given in each form as 2015-2016 while processing the next year
token
Bill passing Form-Select 2015-16, then token no if want to pass the next Fin.Year bills
Bill passing Form-Select token no directly to process the 2014-15 bills
Process of Financial Year Closing
Prerequisites:
 No bill should be pending at any level for the Financial year 2014-2015 and for that
you have to view two reports from Pre-check Module.
 Details of Bill Pending
 Details of Cheque Memo Pending
 Bills related to Financial Year 2015-2016 : Cheque issue and e payment Authorisations
will be done after the Pre-Check Year Closing. Please remember that at the time of
Cheque issue and Authorization the system date should be 01/04/2015 or First working
day of the next Financial Year.
 E-payment bills: PAO level processing has to be done and Authorization will be done
after Pre-check year closing.
 Other than E-payment bills : Processing up to the Cheque Review. Cheque issue will be
done after Pre-check year closing.
 Please also process the Cheques/e-payment Authorizations pending for Permanent
Cancellation otherwise you will not be able to close Pre Check Financial Year.
 Please also ensure that you have to take the backup of database as well as backup of all
the reports of Pre Check (by exporting in desired format ) before closing of the Financial
year.
 Please ensure that before closing a daily account abstract is prepared and uploaded on
e lekha for CPSMS bill information.
Pre Check-Report-Details of Bill Pending-Select all DDO’s (2014-2015)-take action
to clear all the bills as per the status shown
Pre Check-Reports-Details of Bill Pending-Select 2015-2016-Select all DDO’s—
take action to clear all the bills as per the status shown
Pre Check-Reports-Details of Cheque Memo Pending-Select all DDO’s-take action
to clear all the bills as per the status shown (2014-15)
Pre Check-Reports-Details of Cheque Memo Pending-Select 2015-2016-Select all
DDO’s-Take action to clear all the bills as per the status shown
For the Financial Year 2014-15 (The Final status will be shown as given below)
For the Financial Year 2015-16 (The Final status will be shown as given below)
For the Financial Year 2015-16 the Final Status are as under in above form
E-Payment bills
----Pending for Authorizations
Other than E-payment----Pending for Cheque issue
After doing all the above steps now time for proceed for Year Closing.
System date should be 01/04/2015—Change the System Date as 01/04/2015
 After changing the System date as 01/04/2015-You have to login in 2014-2015. By
default system will login in 2015-2016
First take the backup of your database
Export the all desired report
Prepare the Daily Accounts Report and upload the same on e-lekha (Uploading of
CPSMS bills information)
Go to Utilities-Select the option Pre-Check Financial Year Closing
Pendency, if any, of token/chq memos/Cheque/Authorization pending for permanent
Cancellation will be shown in text file while doing the Pre Check Financial Year
Closing otherwise you will get the message displayed on next screen
Press the Button of Year Close—it is also again mentioned to take print/export the
report of Pre Check before year closing (Not available after closing of Pre check
Financial Year)
Message for taking the print/export of the reports of Pre Check again comes, if you
have taken the same then press ‘Yes’ to proceed further otherwise press ‘No’.
Pre Check Financial Year Closing Completed Successfully
Things to be remember after closing of Pre Check
Financial Year Closing
After closing of Pre Check Financial Year you have to immediately :
 Issue the Pending Authorizations
 Issues the Cheques Pending
Write on CD the Backup/Reports (exported reports of Pre Check) taken
before Pre Check Financial Year Closing and keep them in a
safe place.
Thank You
For any problem related to Compact and E-lekha you may please contact
us :
GPF, PENSION: MS.SEEMA, MS.SUDHA, MS VANITA GHAI
PRE CHECK, COMPILATION, E-LEKHA, GEPG, E-PAYMENT:
MR. PADAMANABHAN MR. A.K.MAHENDRU, MS GAYATRI,
011-24623250,011- 24693986 Email id: [email protected]