LONGSTANTON PARISH COUNCIL
Parish Clerk: Mrs Libby White, The Village Institute, 24 High Street, Longstanton CB24 3BS
Email: [email protected]
Chairman: Mrs Gill Ashby
Notice of Annual General Meeting:
Time:
Date:
Venue:
Full Council
7.30pm
Monday 11th May 2015
The Village Institute, 24 High Street, Longstanton, CB24 3BS
To All members of the Council
You are hereby summonsed to attend the Annual General Meeting of Longstanton Parish Council for the
purpose of transacting the business as set out below.
Members: 11
Vacancy: 0
Quorum: 4
In order to reduce the length of meetings it would be appreciated if you would contact the Clerk before the meeting
if you have any queries or need further information.
The meeting is open to the public (including the press)
Mrs Libby White - Parish Clerk to Longstanton Parish Council
6th May 2015
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Election of Chairman
To elect the Chairman of the Council and to receive the Chairman’s Declaration of Acceptance of Office1
Election of Vice-Chairman
To elect the Vice Chairman and to receive the Vice Chairman’s Declaration of Acceptance of Office
To Receive and Accept Apologies for Absence2
Councillors’ Declarations of Interest
(Existence & Nature) with regard to items on the agenda. Members of the Council are subject to the Local
Authorities (Model Code of Conduct) Order 2012 (Standing Orders sections 3t and 13).
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To note special dispensation given to Cllr Mrs Ashby in respect to Northstowe.
Public Participation Session (10 min)
Open Forum to provide an opportunity for members of the public to raise questions and comments for matters
on the Agenda only and at the close of this item, members of the public will no longer be permitted to address
the Council unless invited to do so by the Chairman. Limited to 3 minutes per person, 10 minutes in total.
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Approval of Minutes
To approve the minutes from the last Full Council meeting held on 13th April 2015.
Standing Orders
To approve and adopt the amended Standing Orders for Longstanton Parish Council.
Financial Regulations
To approve and adopt the amended Financial Regulations for Longstanton Parish Council.
Risk Management Policy and Risk Assessment
To approve and adopt the amended Risk Management Policy & Risk Assessment for Longstanton
Parish Council.
Clerk’s Report (for information only)
County & District Councillors’ Report & Business
County Councillor Report
District Councillor Report
Police Matters
To receive an update on Police matters from PCSO Tony Martin.
To note the date of the next Police Panel meeting.
Finance Matters
To receive an update on the financial situation of the Council.
To approve the Year End Bank Reconciliation.
To approve the Annual Return.
LGA 1972 s83(4)
LGA 1972 s85
d)
To agree to transfer £25,000 from the Current Account to the Reserves Account to bring the Council
Reserves to the agreed figure of £75,000.
e) To review and consider the current situation on S106 and commuted money received and due in.
15-16/14 To Appoint Committee Representatives
15-16/15 Insurance Matters
a) To review the Council Asset Register.
b) To review the Council insurance policy and discuss/decide on any alterations.
15-16/16 Home Farm Matters
a) To receive an update on the current situation with Home Farm and the open spaces.
b) To note receipt of and resolve to execute the transfer of public open spaces on Duddle Drive.
c) To resolve to ask SCDC to issue a warning letter, with respect to further issuance of a Section 215
notice of the Town and Country Planning Act, to landowner at Home Farm who has not fulfilled their
obligation to maintain local amenities.
15-16/17 Planning Matters
Northstowe Planning Matters - for comment
a) S/0761/15/DC - Part discharge of Condition 31 detailed CEMP for sitewide Earthworks S/0388/12/OL
at land south of Longstanton Park and Ride for Gallagher Longstanton Limited
Other Planning Matters - for information only
b) S/0539/15/PH - notification that prior approval is not required of proposed larger home extension single storey rear extension at 3 Mitchcroft Road, Longstanton for Mr & Mrs Grant
c) S/2820/14/NM - Acceptance of the non-material amendment to S/1196/13/FL - change from a 2
bedroom dwelling to a 3 bedroom dwelling (internal alterations only) at land adjacent to 38 Prentice
Close, Longstanton for Mr Keith Lamb, Kingston Residential Limited
d) S/0408/15/FL - approval granted for proposed new dwelling, single garage and associated parking at 6
St Michael’s, Longstanton for Mr D Silk
e) S/0478/15/LD - Lawful Development Certificate for replacing 2 single garage doors with a double
garage door at 9 Lofthouse Way, Longstanton
f) S/0566/15FL - approval granted for single storey rear extension at 19 Swallow Close, Longstanton for
Mr Christopher Mee
Northstowe Other Planning Matters - for information only
g) S/0183/15/DC - Partial Discharge of Condition 9B - Contamination (Outline permission ref
S/0388/12/OL) at Northstowe for Gallagher Longstanton Limited
h) S/0845/15/DC - Discharge of Condition 3 (Boundary Treatment) and Condition 4 (Materials) of
S/0104/15/FL at Northstowe Phase 1 Switching Station, Longstanton for Gallagher Longstanton Limited
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Connections Bus
To receive termly report from the Connections Bus.
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Neighbourhood Plan
To consider the information received from Peter Edwards and resolve to implement a
Neighbourhood Plan for Longstanton.
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Policy Review
a) To review and agree amendments to Health & Safety Policy
b) To review and agree Management of Council Records Policy
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Northstowe Matters
a) To receive a report from Cllr Mrs Ashby.
b) To consider the suggested costs for SCDC to hire the back office for the Northstowe Community
Worker on a weekly basis.
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Committee Matters
To receive draft minutes from Committee meetings held since the last Council meeting:
• Employment Committee - 14th April 2015
• Finance Committee - 21st April 2015
LONGSTANTON PARISH COUNCIL
Parish Clerk: Mrs Libby White The Village Institute 24 High Street Longstanton CB24 3BS 01954 782323
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Correspondence/Matters for Information Only
Date of Next Meeting
Monday 8th June 2015.
Agenda Items For Next Meeting
Any business and payments, to be considered at Parish Council meeting must be delivered to the Clerk for inclusion on the
agenda at least 7 days prior to the meeting.
LONGSTANTON PARISH COUNCIL
Parish Clerk: Mrs Libby White The Village Institute 24 High Street Longstanton CB24 3BS 01954 782323