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New Mexico Procedures for PARCC PBA Data Review
The procedures in this document describe procedures for conducting data reviews for spring 2015
Performance Based Administration (PBA) of PARCC. These reviews will take place in PearsonAccessNext
(PAN) and in the PED’s Student Online Assessment Prep portal (SOAP). Please note that dates for the
step 1 of the review is different for computer-based testing (CBT) and paper-based testing (PBT).
A similar review will occur for End-of-Year (EOY) PARCC administration, for which specific dates are
forthcoming. Note that, for CBT, step 1 for EOY data review in PAN may occur immediately, and step 2
for EOY data review in SOAP will occur in late May. For PBT, step 1 will occur in June/July and step 2 will
occur in July.
Step 1:
Mark Tests Complete, Close Test Sessions, Mark Voids, and Mark NonTested Reason Codes in PearsonAccessnext
Complete all tasks in the document New Mexico Procedures for Closing PARCC Test Sessions
(http://ped.state.nm.us/ped/NMPARCCDocs/Step-bystep%20Guide%20for%20Closing%20out%20PARCC%20Administration%20Final.pdf).
CBT: These procedures should have been finished by April 10, a date previously published by PED. All
procedures must be complete by 8:00AM on Monday, May 11, at which time PED will pull a student test
update file extract. Changes made after that time will not be captured. DO NOT, under any
circumstances, change your data in PAN after this time.
PBT: Paper test booklets should have been returned to Pearson by April 3, 2015. If you have not
shipped your paper PBA materials, do so immediately. Once they arrive at Pearson, paper test booklets
are scanned and student data is input to PAN. Local Education Agencies (LEAs) should complete the
tasks outlined in New Mexico Procedures for Closing PARCC Test Sessions immediately. However,
please note that not all paper tests have been scanned. Please continue working on these procedures
until all of your paper tests are in the system. The final day for Pearson to scan PBA tests in Friday, May
29. All procedures in New Mexico Procedures for Closing PARCC Test Sessions must be complete by
5:00PM on Monday, June 1, at which time PED will pull a data extract. Changes made after that time
will not be captured. DO NOT, under any circumstances, change your data in PAN after this time.
Step 2:
Data Review in SOAP
After PED extracts data from PAN and completes the initial data clean-up, LEAs must conduct a final
post-test data cleaning process. This process will be identical to the data review for the Standards Based
Assessment (SBA). LEAs must indicate the appropriate test for unresolved duplicate tests, correct
student IDs, and indicate rationale for out-of-grade level testing.
NOTE: BIE PARCC assessments will NOT be included in the SOAP data review.
CBT and PBT: PARCC PBA data review in SOAP will occur from Wednesday, June 3 – Friday, June 5. PED
will pull a data extract at 5:00PM on Friday, June 5. DO NOT, under any circumstances, change your
data in SOAP after this time.
If, after data cleanup, a student has duplicate tests and the inaccurate one is NOT voided, we will use
the student’s most complete test. If a student has more than one test that is complete or mostly
complete, we will use the first attempt as the valid test.
Step 3:
Resolving Rejected Test Records
Rejected test records are identified when there is a discrepancy between demographic information
bubbled on a paper test form and test information in PAN. If you have rejected test records, PED’s Data
Planning and Analysis (DPA) bureau will contact the district or state charter Test Coordinator directly. If
you are not contacted, you have no rejected test records.