President’s Notes for April 2015
Membership Moment
Spring is the perfect time to grow
P.E.O. Plant the seeds and watch your membership
garden grow!
CONVENTION 2015
ON THE CAMPUS OF LINFIELD COLLEGE
JUNE 12-13, 2015
“What’s New” items:
April President’s & Membership Newsletters
Area Workshop Details
Board Nominee Biography
State Convention Hostess Guide
Local Chapter President Chronological List of Duties
Amendments 2015
Information - Convention of International Chapter 2015
Convention 2015 Update
The registration packet for Convention 2015 is posted on the OSC website. This is an exciting
time to meet with “sisters” from around the state and to participate in the amendment process, elect
new state officers and take advantage of educational opportunities. Please ensure that each
chapter has a voice by sending a delegate to Convention 2015 in McMinnville. Housing is
affordable and the hostess chapters have worked hard to ensure you have a great experience on
campus.
First-Time Delegate PowerPoint
Vice president Cathie Davis has prepared a document for first time delegates to review prior to
coming to convention. This has been posted to the Oregon website under “What’s New.”
Year End Reminders:
 Chapter bylaws are sent to Sandra Sothern, Organizer, 3758 SE Carlton Street, Portland,
OR 97202, or emailed to [email protected]. [If emailed, bylaws need to be a WORD
document.]
 Yearbook (as soon as available): two copies mailed to Barbara Olson (address above)
o The requirements are listed in the Standing Rules of Oregon State Chapter found on the
website
o A yearbook checklist is available on the OSC website under local chapter
officers/president
 Remember to complete your report of chapter officers as well as your state and international
(when your turn in rotation) delegates on the international website.
Oregon in the Spotlight!
Oregon is honored to test a potential new membership tool for local chapters. This tool will be a
webinar PowerPoint and script developed by our Northwest Regional Membership team. Oregon
will test the product with a limited number of “Pilot” chapters and report back to the NRM
team. Later this summer this new membership tool will be introduced at Regional Membership
Summits.
Oregon is also proud to announce their participation in an International project to review Official
Visits. Organizer, Sandy Sothern, and organizers from nine other states are working directly with
International Organizer Brenda Atchison to collect data and evaluate the process.
Nominating Committee Slate 2015-2016
These nominees will be presented for balloting at the June convention:
President Cathie Davis, BE, Medford; Vice President Sandra Sothern, AW; Organizer Susan
Leding, DQ; Treasurer Sonia Lamoreaux, GH and Secretary Marilyn Staples-Sundt, DU.
A complete biography on Marilyn Staples-Sundt will be included in the program at state convention
prior to voting and is also available for viewing on the OSC website “What’s New.” Marilyn was
raised on an almond and walnut ranch near Chico, CA and attended Lewis and Clark College. Her
training prepared her to be an elementary school teacher. She has been a member of P.E.O.
since 1976, serving in many chapter offices, committees and two Oregon State Chapter
Committees. Marilyn and her BIL, Greg have one daughter and enjoy traveling. Marilyn’s hobbies
include; quilting, gardening, cooking, reading and spending time with family.
Results Chapter J Proposed Amendment
Ninety percent of Oregon State Chapters responded with their vote on whether to send to
convention for consideration the amendment proposed by Chapter J. The 2/3 majority affirmative
vote was not reached and the amendment will not be brought to convention. Oregon can be proud
of the large response to this proposal, chapters like to have a voice!
Annual Report Update
Chapter treasurers should have received their annual report release letters from your respective
state officer. Corresponding secretaries will receive their release letters no later than April 15.
Please note that the chapter president is to retain in her records, a copy of the treasurer’s release
letter for SIX Years.
2015 Convention of International Chapter, Indianapolis, Indiana, October 15-17
Congratulations to Chapters I, T, AD, AH, AN, BE, BI, BJ, BQ, BV, CE, CF, CK, CP, DB, DH, DS,
DT, DV, EA, ED, EJ, EK, FG, FI and GE, which have the privilege of sending a delegate to
represent Oregon at the 2015 Convention of International Chapter in Indianapolis, Indiana.
Oregon’s voting delegation will include delegates from 26 chapters, 4 entitled past state presidents
and the OSC president and vice president. If you have not yet reported your nominees to
International, please do so immediately. Detailed information for delegates and visitors to
International Convention has been posted to the OSC website. Questions? Contact vice president
Cathie Davis, [email protected] or 541-779-9513.
Area Workshops:
Officers required to attend workshops are: President, Recording Secretary, Corresponding
Secretary, Treasurer, Membership Chairman, and Education Chairman. A full listing of times,
locations and chapters required to attend are posted on the OSC website under Chapter Visitations
and Area Workshops.
Membership Update
Share a snapshot of your chapter at Convention 2015. Bring a 4 X 6 photo of your chapter to the
OSC Membership Information table at convention. The photo could be of your chapter having fun
at one of your events, or a group photo taken at a meeting. Include your chapter letters on the
front with a permanent marker. You can post your photo on the display board located at the OSC
Membership Information table.
Education Highlights
Marguerite and Oregon Scholarships
The state scholarship committee has now completed evaluation of the 104 applications for
Marguerite awards submitted by 62 chapters. The deadline for Oregon Scholarship applications is
April 1 and the scholarship committee will begin reviewing them the week of April 6. Scholarship
awards will be finalized in early May and chapters can expect notification of their candidate(s)
results. Notification of awards will be sent to the student, the chapter member who was the
education chair at the time of submission and the institutions when the checks are mailed by early
August. A listing will also be posted on the OSC website with chapter letters and the student’s
name (when permitted) as well as any named award that was included. No dollar amounts are ever
listed on postings to the website.
Oregon Named Scholarships
Oregon chapters have the unique opportunity to request a named scholarship in memory or in
honor of an Oregon P.E.O. A named scholarship may be granted when contributions totaling a
minimum of $500 are donated during the fiscal year. As of March 31, twenty-two chapters
submitted named scholarship requests that will be attached to scholarships awarded this spring.