1. law, govt and politics
2. law enforcement
3. police

SEBASTIAN CITY COUNCIL
REGULAR MEETING
AGENDA
WEDNESDAY, MAY 13, 2015 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
Procedures for Public Input are on Back of Agenda
1.
2.
3.
4.
CALL TO ORDER
INVOCATION – Reverend Lori Hoey, St. Elizabeth’s Episcopal Church
PLEDGE OF ALLEGIANCE – Led by Vice Mayor Jerome Adams
ROLL CALL
5.
AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
6.
PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
15.088
5
A.
Proclamation – Sebastian Area Historical Society 30th Anniversary – Accepted by
Sebastian Historical Society Members
15.089
6
B.
Proclamation – National Historic Preservation Month – Accepted by Ruth Stanbridge,
Indian River County Historian
15.090
7
C.
Proclamation – Safe Boating Awareness – Accepted by Tommy Augustsson and
Frans Eyberse
15.091
8
D.
Proclamation – National Building Safety Month – Accepted by Wayne Eseltine,
Building Official
15.092
9
E.
Proclamation – National Peace Officers’ Memorial Day May 15th and National Police
Week May 10th through 16th, 2015 – Accepted by Sebastian Police Officers
15.093
F.
Presentation – Daisy Packer, Keep Indian River Beautiful
G.
Brief Announcements
• 5/16/15 – Sebastian Historical Society 30th Anniversary Celebration Old
School House/Museum – 1 pm
• 5/25/15 – Memorial Day Observation – Riverview Park Veterans Memorial –
11 am
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7.
CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
10-20
A.
Approval of Minutes – April 15, 2015 Council/Committees Seminar & Workshop
21-31
B.
Approval of Minutes – April 22, 2015 Regular Council Meeting
15.094
32-60
C.
Award Bid for Concrete Contract to Capp Custom Builders, Inc. for As-Needed
Concrete Work (Transmittal, Bid Tabulation, Bid Documents)
15.095
61-71
D.
Award Bid for 4th of July Fireworks Display Three Year Contract to Creative
Pyrotechnics in a Total Amount of $41,250 ($13,750 Per Year) (Transmittal, Bid
Proposal Price Form, Contract)
15.096
E.
Approve Disposal of Old Skate Park Parts/Materials Prior to Renovation in
Accordance with Code Section 2-93 (Transmittal, Code 2-93, Equipment
Depreciated Value)
15.097
75-85
F.
Approve Council Support and Letter for Submittal of Storm Water Monitoring and
Testing Program for the Florida Achievement Awards for Environmental Stewardship
for Storm Water Monitoring and Testing (Transmittal, Application, City Manager
Letter)
15.098
86-94
G.
Resolution No. R-15-12 - Grant of Easement – Greason/Chamber of Commerce
(Transmittal, Request Letter, R-15-12, Aerial & Map)
72-74
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PERTAINING
TO UTILITY EASEMENTS; CREATING A UTILITY EASEMENT IN BLOCKS 1 & 2, CARROLL
ROBERTS SUBDIVISION NO. 1 OF THE CITY OF SEBASTIAN, AS RECORDED IN ST. LUCIE PLAT
BOOK 4, PAGE 64, OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA;
AUTHORIZING EXECUTION OF THE GRANT OF EASEMENT; PROVIDING FOR RECORDING;
PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
H.
15.099
95-100
8.
Approve Road Closures for Sammi’s Cheetah 5K Run/Walk to Raise Awareness for
Ovarian Cancer on June 20, 2015 from 6:30 am to 10 am – Indian River Drive from
South City Limit North to Jackson Street with Moveable Barricades to Allow Traffic
through to Businesses and Use of Park Until 1 pm (Transmittal, Applicants’ Letter,
Park Use Permit Application, Receipt)
COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
9.
PUBLIC HEARINGS - None
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10.
UNFINISHED BUSINESS
15.040
101-103
A.
Approve Settlement in the Amount of $18,000 – Fisherman’s Landing Restaurant v.
City of Sebastian (Transmittal, Offer of Judgment)
15.021
104-125
B.
Approve Consultant Service Agreement for the Seawall Engineering Assessment to
Hoyle Tanner and Associates, Inc. in the Proposed Amount of $44,000 and
Appropriate $50,000 from General Fund Reserves (Transmittal, Agreement, Scope
of Services, Fee Schedule, Ranking)
15.100/
14.140
126-127
C.
Approval of Disc Golf Site on Schumann Island (Transmittal, Aerial View)
11.
PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
12.
NEW BUSINESS
A.
15.101
128-129
Report/Discussion Regarding Replacement of Golf Course Irrigation System and
Other Improvements in FY 16 – Modify and/or Approve Plan (Transmittal, Loan
Spreadsheet)
13.
CITY ATTORNEY MATTERS
14.
CITY MANAGER MATTERS
15.
CITY CLERK MATTERS
16.
CITY COUNCIL MATTERS
A. Vice Mayor Adams
B. Council Member Coy
C. Council Member Hill
D. Council Member McPartlan
E. Mayor Gillmor
17.
ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority vote
of City Council)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS.
All City Council Meetings are Aired Live on Comcast Channel 25.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY’S ADA COORDINATOR AT 589-5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Future Council Meeting Dates:
5/27/15 CRA Meeting 6 pm
5/27/15 Regular City Council Meeting 6:30 pm
6/10/15 Regular City Council Meeting 6:00 pm
6/2415 Regular City Council Meeting 6:00 pm
7/8/15 Regular City Council Meeting 6:00 pm
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PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10
Regular City Council Meetings
Public input is ALLOWED under the headings:
Consent Agenda
Public Hearings
Unfinished Business
New Business
Public Input
Public input is NOT ALLOWED under the headings:
Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings.
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City
Council may extend or terminate an individual’s time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of
the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of
a member of City Council or City staff. Individuals shall not address City Council after commencement of
City Council deliberation on an agenda item after public input has concluded, provided, however, the
Mayor and members of City Council may recall an individual to provide additional information or to answer
questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted
and may result in expulsion from the meeting. The Chair shall make determinations on such remarks,
subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City
Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas “Public Input” provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of material for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
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PROCLAMATION
Sebastian Area Historical Society
Thirtieth Anniversary May 31, 2015
WHEREAS, the Sebastian Area Historical Society, Inc., established on May 31, 1985,
celebrates its thirtieth anniversary of service to the residents of the Sebastian River area; and
WHEREAS, the Sebastian Area Historical Society is dedicated to the preservation of the
history of the Sebastian River area through research and publications made possible by
donations of historical materials and funds; and
WHEREAS, the Sebastian Area Historical Society works to preserve historical materials,
buildings and sites for the enjoyment of present and future generations, and presents local
history to the community and visitors through a museum, educational programs and exhibits;
and
WHEREAS, the Sebastian Area Historical Society is a non-profit organization supported by
memberships, grants and gifts; and
WHEREAS, the Sebastian Area Historical Society observes its thirtieth anniversary with
special programs on Saturday, May 16, 2015, at its Museum in the former 1927 Public School
and former City Hall (1983-2004), at 1235 Main Street in the Sebastian Municipal Complex.
NOW, THEREFORE, I, Richard H. Gillmor, by virtue of the authority vested in me as Mayor
of the City of Sebastian, Florida, and on behalf of the Sebastian City Council, do hereby
congratulate the Sebastian Area Historical Society on their thirtieth anniversary, and urge the
community to visit the Historical Museum on May 16, 2015 to help them celebrate and to learn
more about the history of the Sebastian River Area.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of
Sebastian to be affixed this 13th day of May, 2015.
City of Sebastian, Florida
______________________________
Richard H. Gillmor, Mayor
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PROCLAMATION
National Historic Preservation Month
May 2015
WHEREAS, historic preservation is an effective tool for economic development, tourism
promotion, growth management, neighborhood revitalization, fostering local pride and
maintaining overall community character; and
WHEREAS, historic preservation encourages community reinvestment, saving resources
and promoting socially, culturally, and economically rich communities; and
WHEREAS, it is important to celebrate the role of history in our lives and the
contributions made by dedicated individuals in helping to preserve the tangible aspects of the
heritage that has shaped us as a people; and
WHEREAS, the theme for National Historic Preservation Month 2015 in the City of
Sebastian is Valuing Our Sense of Place: Discover, Preserve, Cherish, cosponsored by the
National Trust for Historic Preservation, the Indian River County Historical Society and the
Sebastian Area Historical Society; Now,
NOW, THEREFORE, I, Richard H. Gillmor, by virtue of the authority vested in me as
Mayor of the City of Sebastian, Florida, and on behalf of the Sebastian City Council, do hereby
declare that Historic Preservation Month be established in the month of May 2015 in recognition
of the vital role historic preservation plays in our community.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City
of Sebastian to be affixed this 13th day of May, 2015.
City of Sebastian, Florida
___________________________________
Richard H. Gillmor, Mayor
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PROCLAMATION
National Safe Boating Week
May 16-23, 2015
WHEREAS, on average, 700 people die each year in boating-related accidents in the
U.S.; approximately 70 of these are fatalities caused by drowning; and
WHEREAS, the vast majority of these accidents are caused by human error or poor
judgment and not by the boat, equipment, or environmental factors; and
WHEREAS, a significant number of boaters who lose their lives by drowning each year
would be alive today had they worn their life jackets; and
WHEREAS, today's life jackets are more comfortable, more attractive, and more
wearable than styles of years past and deserve a fresh look by today's boating public.
NOW, THEREFORE, I, Richard Gillmor, by virtue of the authority vested in me as Mayor
of the City of Sebastian, Florida, and on behalf of the Sebastian City Council, do hereby support
the goals of the North American Safe Boating Campaign and proclaim May 16-23, 2015, as
National Safe Boating Week and the start of the year-round effort to promote safe boating.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City
of Sebastian to be affixed this 13th day of May, 2015.
City of Sebastian, Florida
___________________________________
Richard H. Gillmor, Mayor
7 of 129
PROCLAMATION
Building Safety Month – May 2015
WHEREAS, our City’s continuing efforts to address the critical issues of safety, energy efficiency,
water conservation, and resilience in the built environment that affect our citizens, both in everyday life
and in times of natural disaster, give us confidence that our structures are safe and sound, and is
achieved through the devotion of vigilant guardians––building safety and fire prevention officials,
architects, engineers, builders, tradespeople, laborers and others in the construction industry––who work
year-round to ensure the safe construction of buildings, and;
WHEREAS, the International Codes are used by most U.S. cities, counties and states; and
include safeguards to protect the public from natural disasters such as hurricanes, snowstorms,
tornadoes, wildland fires, floods and earthquakes, and Building Safety Month is sponsored by the
International Code Council, to remind the public about the critical role of our local code officials who
assure us of safe, efficient and livable buildings, and;
WHEREAS, “Resilient Communities Start with Building Codes” the theme for Building Safety
Month 2015, encourages all Americans to raise awareness of the importance of building safe and
resilient construction; fire prevention; disaster mitigation, water safety and conservation; energy efficiency
and new technologies in the construction industry. Building Safety Month 2015 encourages appropriate
steps everyone can take to ensure that the places where we live, learn, work, worship and play are safe
and sustainable, and recognizes that countless lives have been saved due to the implementation of
safety codes by local and state agencies, and,
WHEREAS, each year, in observance of Building Safety Month, Americans are asked to consider
projects to improve building safety and sustainability at home and in the community, and to acknowledge
the essential service provided to all of us by local and state building departments, fire prevention bureaus
and federal agencies in protecting lives and property.
NOW, THEREFORE, I, Richard Gillmor, as Mayor of the City of Sebastian, and on behalf of the
Sebastian City Council, do hereby proclaim the month of May 2015 as Building Safety Month, and
encourage our citizens to join with their communities in participation in Building Safety Month activities.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of
Sebastian, Florida, to be affixed this 13th day of May, 2015.
City of Sebastian, Florida
___________________________________
Richard H. Gillmor, Mayor
8 of 129
PROCLAMATION
NATIONAL PEACE OFFICERS MEMORIAL DAY - MAY 15TH
NATIONAL POLICE WEEK - MAY 10TH – 16TH, 2015
WHEREAS, in 1962, President Kennedy proclaimed May 15th as National Peace Officers
Memorial Day and the calendar week in which May 15th falls as National Police Week; and
WHEREAS, members of the City of Sebastian Police Department play an essential role in
safeguarding the rights and freedoms of the City; and
WHEREAS, it is important that all citizens understand the duties, responsibilities,
hazards, and sacrifices of their Police Department, which include safeguarding life and property,
protecting citizens against violence and disorder, the innocent against deception, and the weak
against oppression; and
WHEREAS, the men and women of the City of Sebastian Police Department unceasingly
provide a vital public service.
NOW, THEREFORE, I, Richard Gillmor, by virtue of the authority vested in me as Mayor
of the City of Sebastian and on behalf of the Sebastian City Council, do hereby call upon all
residents to observe the week of May 10th – 16th, 2015, as National Police Week with
appropriate ceremonies and observances, and further, to observe May 15th, as Peace Officers'
Memorial Day in honor of law enforcement officers who, through their courageous deeds, have
made the ultimate sacrifice in service to their communities or have become disabled in the
performance of their duty.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of
Sebastian, Florida, to be affixed this 13th day of May, 2015.
CITY OF SEBASTIAN
____________________________
Richard Gillmor, Mayor
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SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, APRIL 22, 2015 - 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1.
Mayor Gillmor called the Regular Meeting to order at 6:30 p.m.
2.
Vice Mayor Adams gave the invocation.
3.
The Pledge of Allegiance was led by Mayor Richard Gillmor.
4.
ROLL CALL
City Council Present:
Mayor Richard Gillmor
Vice Mayor Jerome Adams
Council Member Andrea Coy
Council Member Jim Hill
Council Member Bob McPartlan
City Staff Present:
City Manager, Joe Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
City Engineer, Frank Watanabe
Deputy Chief, Greg Witt
E-Records & Information Manager, Barbara Brooke-Reese
5.
AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
Vice Mayor Adams requested the addition of proposed Resolution No. R-15-11 to reduce
the number of Youth Advisory Council members from nine to seven and, and if added, also
add appointment of the seven students assigned by their schools. There was no objection.
6.
15.037
PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by
Council and Staff. No public input or action under this heading.
A.
Certificate of Completion – Mayor Gillmor – Florida Institute of Government/Florida
League of Cities – Elected Municipal Officials III – The Leadership Challenge
Vice Mayor Adams read and presented the Certification of Completion to Mayor Gillmor.
21 of 129
Regular City Council Meeting
April 22, 2015
Page Two
B.
Brief Announcements
4/25/15 – Relay for Life in Riverview Park – 11 am to 11 pm
5/2/15 – Craft Club Show in Riverview Park – 10 am to 3 pm
Mayor Gillmor read the above announcements.
7.
CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
15.082
A.
Approval of Minutes – April 8, 2015 Regular Meeting
B.
Resolution No. R-15-09 – City Boards and Committees – Establishing Start Time,
Standard Agenda Format and Public Input Procedures (Transmittal, R-15-09)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PROVIDING
FOR MEETING START AND END TIMES FOR ALL CITY BOARDS AND COMMITTEES; PROVIDING
FOR A STANDARD AGENDA FORMAT; PROVIDING FOR PROCEDURES FOR PUBLIC INPUT AND
PUBLIC HEARINGS; PROVIDING FOR USE OF ROBERTS RULES OF ORDER AS A GENERAL
GUIDELINE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
15.083
C.
Resolution No. R-15-10 – City Council Procedures Revision – Changes Meeting
Start and End Time (Transmittal, R-15-10)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RESCINDING
RESOLUTION NO. R-13-18; ESTABLISHING THE DATES AND TIMES FOR CITY COUNCIL
MEETINGS AND WORKSHOPS; REVISING START AND END TIME; ADOPTING ROBERTS RULES
OF ORDER; PROVIDING FOR PROCEDURES FOR AGENDA PREPARATION, AGENDA FORMAT,
AGENDA MODIFICATIONS, PUBLIC INPUT, PUBLIC HEARINGS, AND VERBATIM TRANSCRIPTS;
PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT
HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
15.084
D.
Approve Expenditure of Forfeiture Funds in the Amount of $686.00 to LOGO SEW
LLC for DARE T-Shirts (Transmittal, Invoice, FS 932.7055 (5) (b))
The City Attorney read Resolution Nos. R-15-09 and R-15-10 by title.
Mayor Gillmor removed item C for discussion.
MOTION by Ms. Coy and SECOND by Mr. McPartlan to approve A, B and D.
Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0
Item C – Resolutjon No. R-15-11
Mayor Gillmor cited the method of presenting proclamations that Vero Beach uses whereby
all Council Members sign and participate in the reading and presentation on a rolling basis,
where Sebastian’s process is more Mayor centric.
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Regular City Council Meeting
April 22, 2015
Page Three
Mr. Hill said he was very comfortable with the process we use, it makes for an orderly
meeting, it may be a bit cluttered if we were switching off reading, and the proclamations say
it is from Sebastian Council. Ms. Coy said she likes it the way it is and that process may
make the meeting too long. Mr. Adams said he agreed with what was said but as far as a
photo-op, a recipient could request all of Council.
Mayor Gillmor said he may tweak the language because it sometimes gets lost that it is
coming from the City Council.
MOTION by Mayor Gillmor and SECOND by Ms. Coy to approve item C.
Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0
8.
COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
Mayor Gillmor reported 7th graders from Sebastian Charter Junior High School visited City
Hall today and conducted a mock City Council meeting with a selected Council, and in fact
Jerome’s son Dominic was Vice Mayor. He said they debated school uniforms, and though
they wear uniforms, their consensus was not to require they wear uniforms. He said we are
going to send that to the Senate because they are going to be debating that issue this week,
and we will also forward to Florida League of Cities. He noted that FLC had issued a grant
for $250 to the school for them to attend and that Storm Grove Middle School students will
be in City Hall on Friday to do the same.
15.059
9.
PUBLIC HEARINGS - None
10.
UNFINISHED BUSINESS
A.
Approve Cavcorp Parking Lot Design Plans (Transmittal, Presentation)
The City Manager said the City Engineer presented the conceptual plan on March 11, City
Council instructed the City Engineer to come back with firmed up 80 to 90% plans, and the
City Engineer will make that presentation tonight.
The City Engineer distributed plan sets to Council and gave a Power Point presentation (see
PP attached), citing 74 vehicle, 37 boat and five ADA parking spaces, maintaining existing
drainage system, retaining the large oak but taking out two trees, with estimated engineering
cost of $177K including a detailed breakdown. He said this is a unique project and piece of
property because it straddles the Presidential and Coolidge street projects, landscaping may
have to be phased out, highlighted that this will require a special condition for this type of a
project, that the land will be scraped to remove material under the soil but not in the area of
the clock tower or trees, that the parking has been flipped based on field reviews of the
direction in which people have typically been parking their boat trailers, more green space
by the tree has been added which slightly reduces boat parking, cited parking space sizes,
said parking will be striped and can be repainted if needed, and we retain drainage onsite.
He said St. Johns River Water Management views this as a continuation of the Coolidge
project and will have to go through a permitting process which may take two to three weeks.
He stated the costs have decreased due to a drop in asphalt prices.
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Regular City Council Meeting
April 22, 2015
Page Four
He said conduit for street lighting will be put in place.
Mayor Gillmor asked if, the way boat parking is situated, would it not make sense to come in
from Coolidge rather than Sebastian Boulevard. The City Engineer said the people using the
lot right now are angling the way it is now designed.
Mr. Hill asked if the islands at the end of aisles will be striped with painted and asked if
conduit for future landscaping and the City Engineer answered yes. Mr. Hill said he would
like to see a Phase 2 to put in landscape beds. He said the plan looks great and will be
better than what we have down there.
The City Manager said he would like to see lighting sooner rather than later to provide a
level of safety especially during festivals. He said this is a unique property in between our
Park and Coolidge Street, and the uniqueness of this dictates that we be aware we are in
the Riverfront district and overlay requirement considerations regarding landscaping we will
take care of down the line but to get going on schedule we want to proceed with what Frank
proposed.
Ms. Coy thanked the City Manager for sending out to the folks involved in city festivals and
said she spoke to some and had not heard anything back. The City Manager said he and
the Mayor went to a Roseland function today, saw representatives from Kashi and Anjani
Cirillo had favorable comments.
MOTION by Mr. McPartlan and SECOND by Mayor Gillmor to approve.
Russ Owen asked whether the size of the entrance off Sebastian Boulevard is large enough
for a boat to navigate. Mayor Gillmor said boats won’t be going in there. Mr. Owen then
clarified the boat trailer. Mr. Hill said there is plenty of room for boats to get in there, it is a 24
foot wide lane and there is plenty of room. Mr. Owen said when they come back in to park
the boats will they be able to make that angle.
The City Engineer said the radius meets current fire requirements which is 25 foot radius,
more than enough and said you could have a semi come through here. He said our
requirements for our aisles is 22 feet wide.
Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0
15.041
B.
Indian River Lagoon Coalition Draft #2 Interlocal Agreement – Consider Elements
(Transmittal, #2 Draft Agreement)
Mayor Gillmor noted a new draft from Vero Beach City Attorney Wayne Coment has been
provided by the City Manager.
The City Manager said after the agenda was published he received a new iteration of the
agreement from Attorney Coment, and that he and the City Attorney agree that this new
version is perhaps what should be the one approved and hopefully will be the last one we
have to submit to Council.
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Regular City Council Meeting
April 22, 2015
Page Five
Mr. Hill said he understood that this started with us wanting to have representation on the
big board, and now we are creating another board in Indian River County and wondered
what makes that necessary to have representation on the Lagoon Council.
Mayor Gillmor said the concern is that the Lagoon Council has other cities that are
interested in becoming members and if they open up the doors to all it will be unwieldy and
too large a Council. He told them Sebastian is willing and ready to join, but they were
concerned they would have other cities wanting to do likewise, so he spoke with Vero Beach
Mayor Winger and City Manager Jason Nunemaker from Fellsmere and they were
interested.
Mr. Hill said he understood the importance, that but was not sure why we have to create
another board, when for other boards on which Council sits, we just alternate from city to
city. He said this is a lot of bureaucracy being created and this could just be done on a
rotating basis for membership the same as for Treasure Coast Regional Planning Council.
Mayor Gillmor said it is because the funding will come down to the folks involved on the
Council and some will hopefully come to Indian River County, and will be determined by the
folks who are sitting on the Council.
Mr. Hill said he needs to understand creating another board, which will meet, have a chair
and vice chair and staff support, and asked what would the content of a meeting be with that
board. Mayor Gillmor said the content would be discussing what projects we take forward to
the Lagoon Council, such as baffle box projects or sewer issues, we would rank them and
take them up to Council for consideration.
Mr. Hill said then whoever is the representative from a given municipality would represent
his municipality and then when they go before the Council they would not be representing
the municipality but would be representing that board, and to him, that seemed convoluted.
He asked if we have decided who will represent us on this board. Mayor Gillmor said he
presumed it would be him.
Mr. Hill said he would vote to have him in that position, but we haven’t even decided who will
represent us on the Council, and Mayor Gillmor is already stated as the first chairman. He
asked the City Attorney if he was making any sense.
The City Attorney said he was, and then explained that state law allows government entities
like county and local government the right to contract with one another, noting the City was
looking at that with the ISBA issue when he first became employed by the City. He cited the
statute entitled “Councils of Local Public Officials” which is a much easier truncated version
of an interlocal. He cited the various drafts that have been brought forward which, by the
three page second draft, was reduced to follow that section, and when the second draft was
sent out to the other municipalities we got another amendment from Vero Beach and is now
six pages long. He said we are trying to use statutory authority to create a vehicle for us to
get together under an interlocal agreement and conduct business that way, otherwise if we
don’t do it this way, then we would have to go through a complex ISBA like process, this is
much more truncated. He said it is another council but is the way state law authorizes us to
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do business, so we tried to keep it simple but still comply with the law. He said the other side
of it is we are hopeful that the Lagoon Council will see this and look at it a little differently
than we are, for them we are hoping they see may see IRC municipalities are unified in this
and they won’t have to deal with each municipality separately, but rather they will deal with a
single person nominated to appear on their Council. He noted we are the only county not
participating among the seven involved.
Ms. Coy said this legitimizes us as a substitute county.
Mr. Hill said we would have to appoint who we want to sit on that committee as would every
other city, said there are sunset provisions in here should Indian River County decide to sit,
and asked if a member of this Council sitting on the coalition would have to come back to us
to get approval before they make decisions on the coalition.
The City Attorney said the only responsibility of the Sebastian Council is to appoint someone
to sit on the Indian River Coalition.
Mr. Hill said the first person will be Mayor Gillmor, our staff will be utilized, and asked if we
are talking about meeting monthly, quarterly, and said it seems to him that they could meet
one time per year, appoint the person who is going to be going to the IR Lagoon Council
and that would be all. Ms. Coy said all our discussions would be done up here about what
would be going back and would assume the other municipalities would do the same, getting
consensus. Mr. Hill said that is what may be difficult because the representative may not
have the same ideas that we have, is in favor of this, but he has seen things go this way and
can get a little muddy. Ms. Coy said she did not see meeting once per year to appoint
someone but as having to get a consensus. Mr. Hill suggested our representative on the
board doesn’t have to come back to council to get approval for their vote, citing MPO
decisions are made on the spot by the representatives. Ms. Coy said sometimes big money
items come back here and a lot of MPO items are at public workshops. She said she would
want someone to come back, not to tie it up but we need to discuss it and it has to be kept in
the public eye. Mr. Hill said he will support but cautioned that this may not be as easy as it
may seem.
Mayor Gillmor said he fully appreciates Mr. Hill’s reticence in getting involved in another
board, said had Indian River County stepped to the plate, we wouldn’t be here but it is
important that the Indian River Lagoon Council have representation from Indian River
County, and it is not a done deal and may take some maneuvering to make it happen. He
noted he and the City Manager are going to Indian River Shores tomorrow, have visited
Vero Beach and Fellsmere is on board.
The City Attorney pointed out that it takes unanimous vote for an additional seat.
MOTION by Ms. Coy and SECOND by Vice Mayor Adams to approve as amended by the
City of Vero Beach.
Roll Call: Ayes: McPartlan, Gillmor, Adams, Coy, Hill Nays: None Passed: 5-0
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11.
PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
Russ Owen cited times when passing through County Road 512 in the school zone during
hours when the lights are blinking and speed is down to 20 mph, cars pass him like he is
standing still and it needs better monitoring by police.
12.
15.085
NEW BUSINESS
A.
Approve Final Report for Community Center Needs Assessment and Direct City
Manager Accordingly (Transmittal, Outlier Presentation)
Brandon Schaad, Outlier, gave a Power Point Presentation (see PP attached and Needs
Assessment in Laserfiche 04-22-2014 Agenda Packet) on a Community Center needs
assessment. He cited his assessment based on Community Center, Senior Center and Art
Center spaces, derived from an advertised workshop in Chambers which ten residents
attended.
He said the people were clear they like the activities they have but would like better facilities,
citing need for banquet facilities to accommodate parties and receptions, issues about
whether services should cater to children, consensus that the Senior Center space is
cramped and not an efficient use of space, that the Community Center could use flooring
and parking and indoor and outdoor lighting, there are frictions between different activities,
and whether the City should be providing free space free for certain organizations. He said
demographics show Sebastian population will grow 43% over the next 20 years, and three
scenarios were considered, 1) substantial renovations of existing facilities, 2) construction of
new community center and renovation of existing facilities, and 3) construction of new facility
to replace all existing facilities and gave an overview and estimated cost of each scenario.
Ms. Coy questioned the estimated cost for a commercial kitchen being only $40K. She
stated she attended the October public meeting and thought ten might be an overestimated
number of attendees, was disappointed that banquet facilities were listed in the report
because it was a push to a new facility at the Golf Course by only the head of the Parks and
Recreation Committee. She noted she has said before, why would the City want to compete
with local businesses for banquet facilities and again was really disappointed time was spent
on this. Mr. Hill said it should be an available option, noting many municipalities have civic
centers and this is not a recommendation given to us, these are just findings. Ms. Coy said
only one guy wanted it and no one else, noting there were people from the senior center,
quilters and community center, and said she didn’t see anything about perhaps putting a
roof over the buildings that house the art center and senior center buildings.
Mayor Gillmor noted the value he sees is that we have 10K square feet that is being utilized
pretty fully right now, the senior center is utilized every day, he would like to see a better
floor for the community center, noted we had just remodeled the community center adding
an Art Club mural to the inside wall, and asked if you demo a building where are those folks
going to go. He said he would like to see a large facility on the radar down the road to house
everything. Ms. Coy said then you better be ready to hire personnel because right now our
facilities are self-sufficient, that we gave the gift and the organizations are running them,
scheduling will have to be done and you will lose the freebies.
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She said the Power Squadron gives safe boating classes at the old chambers and give
classes. Mr. Hill said ten people out of 22,000 in Sebastian showing up indicates we have
no need, and agreed with the Mayor that we may need floor paint or a parking lot, and
conflicts with two organizations wanting to use a facility can be done with scheduling, but
the community we represent is not coming forward telling us they want something different.
Ms. Coy said in season we need more space in the senior center, noting 10K used it in the
last year, and if we renovated the other building there would be more space available and
we do not need a banquet facility, which we currently hold at the community center, citing
the new mural by the Art Club.
Mr. Hill said those are simple things to take care of and this study tells us we don’t need a
new building. Ms. Coy agreed 100%.
Mayor Gillmor said he did not think the Yacht Club was factored in here and that is another
1200 square feet, put together that is a good size building, and each facility is used by a
different group. Ms. Coy said the old city hall area needs help, suggesting perhaps tearing
down the old stage, the quilters need to share and everyone wants a piece of it. She said
why spend the extra money.
Mr. Hill said he appreciated Mr. Schaad’s work and Ms. Coy concurred. Mr. Schaad said he
doesn’t mind constructive criticism, should have mentioned that a banquet facility should not
compete with local business, and with only ten people participating, he had to reflect what
he heard at the meeting.
Mayor Gillmor said Mr. Schaad surveyed all that we have, put it in a concise format to make
constructive decisions with all the facts and it shocked him to see all the square footage we
have and we can use this report down the road, and said he appreciated his efforts.
Mr. Adams thanked him for his hard work in preparing the report, said he believes we need
a central facility that encompasses all of the activities, stating the configuration and location
of the community center is somewhat odd and is in the outskirts of the City, suggested
instead of personnel we could have students from the college who need credit projects, if we
had a community center with a kitchen it would not be competing with anyone, and that the
coast guard provides a valuable service to our community so would not be in favor of
charging them. He noted it was said we have parks for kids, but we need a safe place for
kids to go that will keep them out of trouble, and this is something that we should not be
putting off ten years down the road but we need to be actively looking into.
Mayor Gillmor said Mr. Adams brings up some good points, and we could look at a central
type facility if we could find a public/private partnership. He said he called the YMCA and
they need five acres, noting we do have property in the triangle where the city garage is and
if we could get a grant to cover most or half of the cost and with a public/private partnership
now you have a complex. Ms. Coy said we have to move Public Works first, agreeing it
needs to be moved. The City Manager said the estimate to move Public Works is $3M,
confirmed that there are no more gas leaks, at which time the City Manager said he meant
for new facilities. Ms. Coy said she doubted college students would be available to
participate because most are around only for ninety days, and there is no recreation type
stuff in their programs, they have had no interest before and it would be more work for us.
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MOTION by Mayor Gillmor and SECOND by Ms. Coy to approve the final report and direct
the City Manager to let us know if anything changes, or if there are grant opportunities that
won’t cost us a nickel, we ought to re-evaluate this.
Mr. McPartlan asked if he would amend it to add the Yacht Club so that is included in there.
Mr. Adams asked him what he meant by adding the Yacht Club and Mr. McPartlan said
adding the square footage. Mayor Gillmor added that to his motion.
Roll Call: Ayes: Gillmor, Adams, Coy, Hill, McPartlan Nays: None Passed: 5-0
15.086
B.
City Council Authorization to Spend $5,000 from the Building Fund to Remediate 198
Columbus Street (Transmittal)
The City Attorney said we have a single family home at 198 Columbus Street that our
Building Department says needs to be demolished, noting the transmittal iterates the current
state of affairs, and suggested we go through a short form probate procedure which can be
done rather expeditiously. He said he spoke to two local attorneys about the process,
someone would sign a deed to the City, noting the mother and brother out of state are not
interested in the property and they will deal with us, and we could demolish and clean up
and sell the property and the sale price should be enough to recoup our cost. He said if
Council thinks it is viable we will proceed this way, that he and the Building Director visited
Attorney Burney J. Carter who was recommended to him to use the short form probate
procedure and quoted a cost of $2500 for the whole process. He said the City Manager had
suggested today to get authorization from Council not for $5K but for $10K for the total cost
and that would allow us to acquire, demolish and clean it up as well. He said if they want to
go for the $5K he would be back to ask for more money to demolish it, or they can do it in
once action up to $10K to include the demolition.
MOTION by Ms. Coy and SECOND by Mayor Gillmor to approve up to $10K to acquire
through probate, demolish the property at 198 Columbus Street.
The City Attorney said that includes hiring Mr. Carter.
Mayor Gillmor said a lot only goes for about $10-$12K, so we probably would recover our
costs. The City Attorney said if we put a lien on it for demolition we might wait for years, and
if we foreclosed on it that would be expensive and lengthy too. Mayor Gillmor said but if we
got title to it, would we not be better off to get an estimate from a realtor because surely an
investor would pay $25K for a lot with a building on it. The City Attorney said the Building
Official has told him the house cannot be saved at this point.
Mr. Adams asked what the demolition cost was, and the City Attorney said $7K or so, and
the Attorney’s fees are fixed at $2500 and if there are more costs he will be back to Council.
Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Gillmor Nays: None Passed: 5-0
15.087
C.
Review of Newly Revised Administrative Policies (Transmittal, Draft Policies)
i.
Social Media Policy
ii.
Email Use and Public Records Compliance Policy
iii.
Internet Use Policy
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The City Clerk explained the draft administrative policies revised to add a records
component to the email policy, separate out the internet use policy and adopt a new social
media policy so staff can move forward, and noted the Human Resources Manager will
compile them in the new policy format, have them signed off by the City Manager and
include them in an overall policy manual which she is working on. It was consensus of
Council to proceed.
D.
R-15-11 – Youth Advisory Council Revision – Added to Agenda
The City Attorney read R-15-11 by title, which reduces the Youth Council membership from
nine to seven.
MOTION by Ms. Coy and SECOND by Mr. Hill to approve.
Roll Call: Ayes: Coy, Hill, McPartlan, Gillmor, Adams Nays: None Passed: 5-0
E.
Appoint Seven Members to Youth Advisory Council – Added to Agenda
MOTION by Mr. Hill and SECOND by Vice Mayor Adams to appoint for the new Council:
Eddie Simchick, Katie Toperzer, Ryan Rafuls, Skylar Carstairs, Anthony Scaramuzzi, Marlee
Houck, and Taylor Eason.
Roll Call: Ayes: Hill, McPartlan, Gillmor, Adams, Coy Nays: None Passed: 5-0
13.
CITY ATTORNEY MATTERS
The City Attorney announced he would like a shade meeting on the Fisherman’s Landing
lawsuit with Council and to put the issue on the next agenda May 13th. He said Mr. Vocelle is
currently out of town, and it is possible we may postpone it when he gets back but wanted to
announce it under the sunshine law as the first step.
14.
15.021
CITY MANAGER MATTERS
A.
Seawall Engineering Assessment Update
The City Manager reported on the seawall engineering assessment process, said they had
received ten responses, chose three for interviews and conducted interviews, selected
Kimley-Horn and entered into contract negotiations, and have determined that we need to
open up negotiations and get fee proposals from the other two shortlisted firms. He said we
need to talk to the other two firms and anticipated he will bring back firm selection for the
seawall assessment on May 13th.
15.068
B.
Report on Council Chambers Acoustics and Oxford Proposal for City Logo
The City Manager said the City Clerk and staff are working on acoustics improvements for
the Chambers, personally thinks it is getting better, have discussed panels and sound
absorbing paint, and foaming the backs of pictures. He said he has heard that the sound
issues at home have been cleared up. He asked for input on the acoustics. Mr. Adams
jokingly said he can’t hear Ms. Coy when she speaks. Ms. Coy said she thinks sound is
better and she does have problems hearing Mr. Adams. The City Clerk said there is a plan
to put monitors with speakers on the dais which would allow use of personal headphones.
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The City Manager invited the public to call him or the City Clerk if they have any issues with
sound. He said the other issue is the City logo created by Curt Oxford which they have
decided will go on the back wall, displayed it on the overhead, and will add an air of
professionalism to the Chambers.
15.
CITY CLERK MATTERS - None
16.
CITY COUNCIL MATTERS
A.
Mayor Gillmor - None
B.
Vice Mayor Adams
Mr. Adams discussed the utility relocation bill coming up tomorrow and urged
everyone to contact our representatives and oppose the bill.
C.
Council Member Coy
Ms. Coy said the logo will look really nice and thanked them for it.
D.
Council Member Hill
Mr. Hill said the logo will look nice but was glad to see we won’t see the screen. He
thanked them for the hard work they are doing.
E.
Council Member McPartlan
Mr. McPartlan said when citizens came here from the Sheriff’s office a man asked
him why they didn’t have a logo like the other cities, he put the idea in his head and
he brought it to the City Manager. Ms. Coy noted it had been brought up about eight
years ago and soundly defeated.
17.
Being no further business, Mayor Gillmor adjourned the meeting at 8:10 p.m.
Approved at the ___________________________, Regular Meeting.
By:
__________________________________
Richard H. Gillmor, Mayor
__________________________________
Sally A. Maio, MMC - City Clerk
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