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REFSQ Steering Committee Meeting
– Summary Minutes –
25/03/2015
12:52 – 14:07
Essen, Germany
Content
Attendees ................................................................................................................................................ 1
Current Action Items ............................................................................................................................... 2
Agenda..................................................................................................................................................... 2
Meeting Minutes ..................................................................................................................................... 3
Overview Decisions ................................................................................................................................. 7
Attendees
Daniel M.
Joerg
Xavier
Samuel
Tobias
Berry
Doerr
Franch
Fricker
Kaufmann
(last timer)
Eric
Andreas
L.
Klaus
Björn
Kurt
Knauss
Opdahl
(Local 2016, no vote)
Maya
Richard
Daneva
Berntsson
Svenson
Perini
Anna
(secretary, no vote)
Pohl
Regnell
Schneider
(newcomer)
(Local 2016, no vote)
(appointed PC-co chair REFSQ
2017)
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Current Action Items
AI #
Collected on
Deadline
Action Item Description
Responsible
Status
Agenda
0
Opening ........................................................................................................................................... 3
1.
Finalizing the Agenda ...................................................................................................................... 3
2.
Decision on Secretary ...................................................................................................................... 3
3.
Decision on REFSQ PC Chairs for 2017 (Bjorn) ................................................................................ 3
4.
Decision on in-kind sponsoring logos from PC Chair Universities (Xavi + Tobias)........................... 3
5.
Status Reports ................................................................................................................................. 3
6.
Decision on Industry representative in the SC (Xavi + Klaus) .......................................................... 4
7.
Decision on REFSQ Background Organization 2018 (and possibly also 2019) (Bjorn) .................... 5
8.
Decision on Guidelines to PC Chairs regarding PC Meeting attendance rules (Xavi) ...................... 5
9.
Discussion on future of Research Methodology/Empirical Track (Kurt + Samuel) ......................... 5
10.
Discussion on future of Industry Track, Industry Ambassadors, etc. (Bjorn + Samuel) .............. 5
11.
Doctoral Consortium Lesions learned (Xavi + Dan) ..................................................................... 5
12.
Any Other Business (Björn).......................................................................................................... 6
Meeting Minutes
0 Opening
Decision proposal (Decision #15)
Invite Eric and Richard also to the coming Steering Committee meetings until and including
REFSQ2016 with speak and proposition right but no voting right.
Decision: OK
1. Finalizing the Agenda
The proposed agenda is accepted.
2. Decision on Secretary
Decision proposal (Decision #16): Appoint Tobias Kaufmann as secretary of the steering committee
for until 31.12.2016.
Proposal accepted
3. Decision on REFSQ PC Chairs for 2017
Decision proposal (Decision #17): Appoint Paul Grünbacher and Anna Perini as programme cochairs for REFSQ 2017
Anna Perini senior researcher, FBK, Trento
Paul Grünbacher, senior researcher, Linz University
Proposal accepted
4. Decision on in-kind sponsoring logos from PC Chair Universities (Xavi +
Tobias)
Decision proposal (Decision #18): Put the logos of Universities of the PC-Co Chairs on the
proceedings sponsoring page, the conference website and any other printed or digital material in
which it is deemed appropriate.
Proposal accepted
5. Status Reports
5.2 REFSQ 2015 (Kurt & Samuel)
REFSQ’15 is proceeding as planned.
Figures of attendance are less than last year, leading to less attendance in the sessions compared to
REFSQ’14.
Scientific papers are good and sessions are running well.
5.3 REFSQ2016 (Oscar & Maya)
The planning of REFSQ’16 is proceeding as planned.
The background organization’s support is welcome and helpful.
The preliminary call for paper for REFSQ’16 is ready.
Overview of the organizing committee for REFSQ’16:
 Research track:
o Oscar Dieste
o Barbara Paech
 Poster
o Kai Petersen
o Sergio España
 WS-Co Chairs
o Andreas L. Opdahl,
o Andrea Herrmann
Key Dates
 Sept 26, abstract Deadline
 Oct 3, submission Deadline
70% of the invited PC-members accepted the invitation.
5.4 Background Org. incl. prel. financial report (Klaus + Tobias)
REFSQ’15’s Industry Track was not as successful as the Industry Track of REFSQ’14.
5.5 Local Org. 2016 (Eric + Richard)
First sponsors have been elicited. (IREB, Chalmers, Software Center)
The Web page for REFSQ’16 is in preparation (Background Organization supports)
Additional costs of background organisation can be covered with the current amount of registration.
The current registration figures in addition to the background organization costs are understood as
worst case scenario.
The contract between local organization and background organization is under negotiation.
6. Decision on Industry representative in the SC (Xavi + Klaus)
Decision proposal (Decision #19): The SC intends to optionally appoint two Industry Representatives
to the SC, if good and willing candidates can be found. The SC Chairs shall continue to ask suitable
candidates based on nominations by SC members. If candidates are found, the charters are updated
with this addition under section 2.1 under Composition: "6. The REFSQ SC can include two Industry
Representatives. The mandate will be for 3 years. The Industry Representatives are proposed by the
SC chairs, and elected by a majority vote at a SC meeting. Industry Representatives should have
demonstrated a dedication to REFSQ and commit to attend the conference and one SC meeting per
year during their mandate."
Proposal accepted
Decision Proposal (Decision #20): Appoint Rainer Grau as industry representative from September
2015.
Proposal accepted
7. Decision on REFSQ Background Organization 2018 (and possibly also
2019) (Bjorn)
Decision proposal (Decision #21): Accept, paluno, Essen as background for 2018.
Proposal accepted
8. Decision on Guidelines to PC Chairs regarding PC Meeting attendance
rules (Xavi)
Decision Proposal (Decision #22):
Failure to attend for n-th time means not being invited the next n editions, with the exception of
personal causes, not related to work. Members outside Europe are exempted from this rule.
Remark for PC chairs to be documented by PC chairs in the REFSQ wiki:
1) The PC invitation message includes the commitment to attend the PC meeting according to (to
build a community and act as role models for young PC members)
2) Try not to assign more than one reviewer outside Europe to any paper.
Proposal accepted
9. Discussion on future of Research Methodology/Empirical Track (Kurt +
Samuel)
The Research Methodology Track (RMT) is considered successful.
The RMT shall be kept and further developed.
Decision #14: Maya Daneva and Oscar Pastor are asked to provide a decision proposal for further
decision on the research methodology track.
10. Discussion on future of Industry Track, Industry Ambassadors, etc.
(Bjorn + Samuel)
The Industry Track shall be kept and further developed.
11.
Doctoral Consortium Lesions learned (Xavi + Dan)
The Doctoral Consortium shall be kept and further developed.
Ensuring a stable rate of participants is the main focus for upcoming REFSQ’s.
12.
Any Other Business (Björn)
The steering committee thanks the work of Dan Barry who rotates of from the steering committee.
First monthly telco
13 April 2015
Overview Decisions
#
Collected on
0.1
08.04.14
0.2
08.04.14
1
08.04.14
REFSQ moves to another country in 2016 but is held in
Essen in 2017.
2
08.04.14
3
08.04.14
4
08.04.14
5
08.04.14
6
08.04.14
7
08.04.14
8
08.04.14
9
08.04.14
10
08.04.14
11
08.04.14
Paluno acts as background organisation for REFSQ
2016/17.
REFSQ 2016 will be held in Gothenburg and REFSQ 2017
will be held in Essen.
The two Blacklists (organisation people and paper
authors) for no show-ups are maintained by the
steering committee Chairs.
The fixed paper deadline needs to be clearly
communicated.
Oscar Pastor & Maya Daneva are appointed PC chairs
for REFSQ 2016. (votes: yes= 13, no = 0)
The role of an Industry representative in the SC shall be
established (votes: yes =13, no=0) (e.g. former industry
track chair).
Invite local representatives to steering committee
meetings and the monthly conference calls as guests
(votes: yes=13, no=0)
Next steering committee meeting is scheduled to
August 27, 2014 - Karlskrona, Sweden (prelim. Date).
Bjorn Regnell takes care of the local arrangements.
Camille Salinesi investigates possible collaboration
opportunities with the RE-PC (e.g. handover of paper
lists).
Dan Berry is senior Doctoral Symposium Co-Chair
12
08.04.14
13
08.04.14
14
25.03.14
15
16
17
18
Description
Deciding Party
Tobias Kaufmann is appointed secretary of the steering
committee for another year.
Eric Knauss is invited to present the Trento bid.
REFSQ Steering
Committee
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Committee
Doctoral Symposium Co-chairs are nominated for two
years in a row.
Samuel and Klaus prepare a price model proposal for
REFSQ 2015 and 2016 and present at the next steering
committee meeting.
Maya Daneva and Oscar Pastor are asked to provide a REFSQ Steering
decision proposal for further decision on the research Committee
methodology track.
Invite Eric and Richard also to the coming Steering
Committee meetings until and including REFSQ2016
with speak and proposition right but no voting right.
Appoint Tobias Kaufmann as secretary of the steering
committee for until 31.12.2016.
Appoint Paul Grünbacher and Anna Perini as
programme co-chairs for REFSQ 2017
Put the logos of Universities of the PC-Co Chairs on the
proceedings sponsoring page, the conference website
and any other printed or digital material in which it is
deemed appropriate.
The SC intends to optionally appoint two Industry
Representatives to the SC, if good and willing
candidates can be found. The SC Chairs shall continue to
ask suitable candidates based on nominations by SC
members. If candidates are found, the charters are
updated with this addition under section 2.1 under
Composition: "6. The REFSQ SC can include two Industry
Representatives. The mandate will be for 3 years. The
Industry Representatives are proposed by the SC chairs,
and elected by a majority vote at a SC meeting. Industry
Representatives should have demonstrated a dedication
to REFSQ and commit to attend the conference and one
SC meeting per year during their mandate."
Appoint Rainer Grau as industry representative from
September 2015
Accept, paluno, Essen as background for 2018.
Failure to attend for n-th time means not being invited
the next n editions, with the exception of personal
causes, not related to work. Members outside Europe
are exempted from this rule.
19
20
21
22
Remark for PC chairs to be documented by PC chairs in
the REFSQ wiki:
1) The PC invitation message includes the commitment
to attend the PC meeting according to (to build a
community and act as role models for young PC
members)
2) Try not to assign more than one reviewer outside
Europe to any paper.
Done Action Items
1
08.04.14
03.2015
2
08.04.14
06.2015
3
08.04.14
27.08.2014
4
08.04.14
27.08.2014
The SC chairs are in charge of
organizing bids for REFSQ
2018.
Camille Salinesi investigates
possible collaboration
opportunities with the RE-PC
(e.g. handover of paper lists).
Samuel Fricker and Kurt
Schneider are asked to report
on the current development
of the ET in the next steering
committee-meeting.
Samuel and Klaus prepare a
price model proposal for
REFSQ 2015 and 2016 and
present at the next steering
Björn Regnell
In progress
Camille Salinesi
In progress
Samuel Fricker
In progress
Samuel Fricker
and Klaus Pohl
In Progress
committee meeting.