Attendance Policy
Attendance Policy Name of Policy Attendance Policy Version 9.1 Comply with Standard 11 of the National Code 2007 Date created January 2008 Date last revised April 2015 Department responsible VET and English Department Responsible person to monitor and interpret Student Admin Manager Contact address 28-32 Elizabeth Street Melbourne, VIC 3000 GPO BOX 5466 Contact: +61 3 8639 9000 http://www.rgit.edu.au Attendance Policy (International Students) Table of Contents 1. Purpose............................................................................................................................................................................ 3 2. Scope .............................................................................................................................................................................. 3 3. Responsibility .................................................................................................................................................................. 3 4. Procedure ....................................................................................................................................................................... 3 5. Revision history ............................................................................................................................................................... 4 Document: Attendance Policy Date Implemented: June 2008 Version: 9.1 Responsibility: Students Admin Manager Date Created: June 2008 Last Review: April 2015 Page: 2 of 4 Attendance Policy (International Students) 1. Purpose The purpose of this policy is to ensure that student attendance is monitored and reviewed, as per the requirement of Standard 11 of the National Code 2007. 2. Scope This policy applies to all international students who have enrolled in VET and ELICOS courses at RGIT Australia, referred to as “the Institute”. 3. Responsibility The Student Administration Manager will be responsible for the implementation of this policy and for ensuring that staff and students are aware of its application and procedures. 4. Procedure 4.1 Trainers/Teachers will use the Student Daily Attendance Record to record student attendance at each scheduled class. 4.2 Trainers/Teachers will use an electronic spreadsheet (Excel) to record daily attendance of students studying VET courses. When collating student attendance on the spreadsheet, only class time will be included. Lunch breaks will not be included as attendance time. The Excel spreadsheet calculates the percentage of student attendance and helps keep track of whether students are attending classes or not. This will be used for identifying students breaching attendance, for making judgements on unsatisfactory course progress, and for providing information to the Department of Immigration and Border Protection (DIBP) or other regulatory bodies, if required. In addition to our recording of daily attendance, VET students are also contacted by Student Services by SMS and/or email through RTO Manager every fortnight asking them to attend classes on a regular basis. 4.3 International students studying VET courses are expected to attend all classes. However, these students will be reported to the Department of Immigration and Border Protection (DIBP) only on the basis of unsatisfactory course progress. 4.4 International students studying ELICOS courses will be reported to DIBP if they attend less than 80% of scheduled classes for their course. Reporting a student to DIBP may result in the cancellation of the student’s Confirmation of Enrolment (CoE). Daily attendance of ELICOS students will be recorded in RTO Manager. All students are sent a text message every fortnight reminding them to attend classes regularly. In addition, Student Services will contact by phone each week the ELICOS students who do not regularly attend classes to remind them to do so. If an ELICOS student is absent for five consecutive days or more, Student Services will contact the student by telephone and/or in writing and request that they attend classes. If necessary, the student will be asked to make an appointment with the Student Counsellor to discuss issues that have caused the lack of attendance. 4.5 If an ELICOS student’s attendance falls between 85% and 90%, Student Services will arrange counselling sessions with the Student Administration Manager. If the student’s attendance falls below 80% during a study period, Student Services will issue a warning letter before the Institute notifies the student in writing of its intention to report them for not achieving satisfactory attendance. The student will be informed that they can access RGIT’s Complaints and Appeals Process, and that they have 20 working days during which to make an appeal to the Institute. If the appeal is not upheld, or the student withdraws from the appeal process, or the process is completed which results in a decision supporting the Document: Attendance Policy Date Implemented: June 2008 Version: 9.0 Responsibility: Students Admin Manager Date Created: June 2008 Last Review: January 2015 Page: 3 of 4 Attendance Policy (International Students) Institute, the Institute will then report the student to DIBP through PRISMS. Students who are reported to DIBP for unsatisfactory attendance will automatically have their enrolment with the Institute cancelled. Notification that the student has been reported will be sent to the student’s last known address, as held by the Institute, and a copy placed on the student’s file. 4.6 ELICOS students will be exempted from 80% attendance requirements under any of the following circumstances: • When the student produces documentary evidence clearly demonstrating that compassionate or compelling circumstances (e.g. illness where a medical certificate states that the student is unable to attend classes) apply; or • RGIT confirms that the student is attending at least 70% of the scheduled course contact hours for the course in which he or she is enrolled. 4.7 The following documents will be maintained in student files: • warning letters • notes from counselling sessions • medical certificates • appeal documents • any other relevant documents • PRISMS breach letters 5. Revision history Revision 1 2 3 4 5 6 7 8 9 9.1 Date June 2008 June 2009 December 2009 December 2010 December 2011 December 2012 July 2013 October 2013 January 2015 April 2015 Document: Attendance Policy Date Implemented: June 2008 Description of modifications Original No changes made Minor formatting Annual Review Annual Review Overall editing and update Overall editing and update Minor changes and edits Formatting and editing and procedure Formatting and editing Version: 9.0 Responsibility: Students Admin Manager Date Created: June 2008 Last Review: January 2015 Page: 4 of 4
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