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4410 W Streetsboro Road
Richfield, Ohio 44286
MEETING HELD AT THE TOWNSHIP ADMINISTRATIVE OFFICES
(The Village’s brick building behind the Village Town Hall)
RICHFIELD TOWNSHIP BOARD OF TRUSTEES
THURSDAY, APRIL 7, 2015
11:30 A.M.
The Board of Trustees met for a Special Meeting and the meeting was called to order by Trustee Ms.
Jankura at 11:25 a.m. Noted for the record that the meeting began five minutes prior to the state time
on the Agenda. It was further noted that other Trustees were under a time constraint and requested to
begin the meeting as soon as possible. Trustee Ms. Jankura stated that if any members of the public or
the press would arrive after the start of the meeting, any items discussed would be re-stated. Roll Call
was taken by Township Administrator Mrs. Mindy Remec.
Roll Call:
Janet Jankura – Chairperson
Jeff Shupe - Vice Chairperson
Robert Luther
Also in Attendance:
Mrs. Mindy Remec, Administrator
Mrs. Debbie Bluso Rogers, Administrative Assistant
Ms. Laurie Pinney, Fiscal Officer and Zoning Inspector
Mr. Jerry Schall, Service Department Foreman
Mr. Don Rentz, Service Department Laborer
Business:
Discussion of the Design-Build Proposals:
Representing the Evaluation Committee, Administrator Mrs. Remec presented a synopsis of each
“short listed” design-build teams under consideration for the construction and design of the Service
Department Building and Offices. A copy of the rubric was distributed to the Trustees for review.
Administrator Mrs. Remec stated that per ORC the procedures were followed; i.e. review and scoring
of the RFP technical portion, interview of each team and then opening of the sealed bids.
Regular Meeting
Page 2
April 7, 2015
Per that rubric and with advice and counsel from the Criteria Architect, Peninsula Architects, the
Evaluation Committee is recommending the team of RWL Architects-Seitz Builders be hire to
continue with the construction and design of the building. The short listed firms finished in this
order: RWL Architects-Seitz Builders, followed by Four Points Architecture-Cavanaugh Builders
and lastly FMC Architects-Ruhlin Builders.
Discussion followed in more specificity regarding the RFP submitted by RWL-Seitz that included
base price and value engineering components that would reduce the price of the building and the
modifications presented by RWL-Seitz in their proposal.
MOTION by: Mr. Shupe and seconded by Mr. Luther to approve the Evaluation Committee’s
recommendation for construction and architectural services from the design build team of RWL
Architecture-Seitz Builders for the Service Department and Offices contingent upon financing in
an amount not to exceed the amount of $875,590.00
FURTHER DISCUSSION: NONE
MOTION PASSED UNANIMOUSLY: Jankura (yea), Luther (yea), Shupe (yea)
All members of staff and the Trustees articulated their opinions and items for consideration to the
final design as presented in the RFP. Trustee Ms. Jankura queried all in attendance and for the
record all were in consensus that the building was functional and acceptable. A final design will be
developed as more detail is required for the blueprints. Notification to the short listed teams will be
taken care of on Wednesday April 8, 2015 and the Criteria Architect will begin scheduling meetings
to continue the process.
Discussion on Phase 3 of the Design-Build Process and Financing Options:
MOTION by: Mr. Shupe and seconded by Mr. Luther to authorize Fiscal Officer Laurie Pinney to
investigate financing with Bond Counsel.
FURTHER DISCUSSION: NONE
MOTION PASSED UNANIMOUSLY: Jankura (yea), Luther (yea), Shupe (yea)
Adjournment:
MOTION by: Ms. Jankura and seconded by Mr. Shupe (inaudible with a raise of hand) to adjourn at
12:20 p.m.
FURTHER DISCUSSION: NONE
MOTION PASSED UNANIMOUSLY: Jankura (yea), Luther (yea), Shupe (yea)
____________________________
Trustee
______________________________
Secretary