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Residential Community Owners Association, Inc.
11200 Richmond, Suite 650
Houston, Texas 77082
Telephone (713) 600-3450 • Facsimile (713) 600-3451
[email protected]
NOTICE OF ANNUAL MEETING
March 19, 2015
Dear Member:
It is time for another annual meeting (the “Annual Meeting”) of the members (the “Members”) of the Royal Oaks
Residential Community Owners Association, Inc. (the “Association”) and election of a certain number of the
Association’s Board of Directors (the “Board”). Members who wish to serve have submitted their candidate
statements for your review. Enclosed you will find the Candidate Information Sheet, an Absentee Ballot, and a
Proxy form.
There are three ways you can vote – in person at the Annual Meeting; by absentee ballot; or by proxy. It is
encouraged that you submit your absentee ballot or proxy in advance of the Annual Meeting so that we may ensure
quorum even if you plan to attend this important Annual Meeting. If you choose to submit your vote in advance of
the Annual Meeting you may mail your absentee ballot or proxy to Royal Oaks RCOA at 11200 Richmond, Suite 650
Houston, TX 77082, fax it to 713-600-3451, email it to [email protected], or hand deliver it to the management
office so that it is received no later than 5:00 pm on Monday, April 6, 2015. Alternatively, your absentee ballot or
proxy may be submitted during the registration portion of the Annual Meeting.
There are three Board seats available at this time. The elected Members will serve a two year term. Each lot is
allowed to vote on three candidates, one per each available seat. Your vote is very important so we ask that you
please review the candidate information carefully and make your decision.
There will be time set aside at the Annual Meeting to take nominations from the floor for the open positions on the
Board. If you would like to nominate yourself or someone else (with their permission) you may do so at that time.
Board candidates nominated from the floor must be present at the Annual Meeting to accept the nomination.
The Annual Meeting is scheduled for Tuesday, April 7, 2015, at 7:00 p.m. at the Royal Oaks Country Club, 2910
Royal Oaks Club Drive in Houston, Texas. Registration begins at 6:30 p.m.
Leadership will provide updates on the status of the neighborhood and ongoing community projects. In addition,
there will be a number of special guest speakers present.
Remember, your attendance in person, by absentee ballot, or by proxy is vital in order for business to be conducted
and to guarantee that you are represented. Please do not hesitate to contact the management office with any
questions regarding this notice.
Sincerely,
Board of Directors
Enclosures:
Candidate Statements
Official Absentee Ballot
Official Form of Proxy
ROYAL OAKS RESIDENTIAL COMMUNITY OWNERS’ ASSOCIATION, INC.
2015 ANNUAL MEETING OF OWNERS
April 7, 2015
OFFICIAL ABSENTEE BALLOT
LOT ADDRESS: ______________________________________________________________________________
Street Number
Street
Houston, TX 77082
________________________________________________________________________
Street Number
Street
Houston, TX 77082
________________________________________________________________________
Street Number
Street
Houston, TX 77082
This absentee ballot shall be used to cast your vote in the April 07, 2015 annual meeting (the “Annual Meeting”) of
Royal Oaks Residential Community Owners’ Association, Inc. (the “Association”) for the election of directors. This
absentee ballot is valid for this Annual Meeting, any adjournments thereof, and any noticed subsequent attempt to
hold this Annual Meeting, and shall not expire until after the completion of the Annual Meeting. In the event you
choose to vote by absentee ballot, once received by the Association, your vote can be rescinded, revoked, or re-voted,
up to Seven (7) days before the date of the Annual Meeting. You may also revoke your absentee ballot if you
personally attend the Annual Meeting. If the Association receives both an executed proxy and absentee ballot for
your lot the instrument with the latest date will be deemed valid.
Three (3) directors are to be elected for a two-year term. You have a total of three (3) votes per lot and there is no
cumulative voting. Cast your votes for the candidates of your choice by placing a mark in the space provided to the
left of the candidate’s name.






David Muse
GiGi Myung - Incumbent
Karen Brand
Les Van Dyke - Incumbent
Philip Moncrief
Ronnie Miranda - Incumbent
_____________
Date
__________________________________
Signature of Owner
_____________
Date
__________________________________
Signature of Owner
ABSENTEE BALLOTS. May be mailed to Royal Oaks RCOA at 11200 Richmond, Suite 650 Houston, TX 77082, faxed to 713-6003451, emailed to [email protected], or hand delivered to the management office so that it is received no later than 5:00 pm on
Monday, April 6, 2015. Alternatively, your absentee ballot may be submitted during the registration portion of the Annual Meeting.
By casting your vote via absentee ballot you will forgo the opportunity to consider and vote on any action from the floor on these
proposals, if a meeting is held. This means that if there are amendments to these proposals your votes will not be counted on the final
vote on these measures. If you desire to retain this ability, please attend any meeting in person. You may submit an absentee ballot
and later choose to attend any meeting in person, in which case an in-person vote will prevail.
ROYAL OAKS RESIDENTIAL COMMUNITY OWNERS ASSOCIATION, INC.
OFFICIAL FORM OF PROXY
I/We____________________________________________________________________________
(Print Name)
Being the owner(s) of the Lot(s) identified below, which is/are located within the Royal Oaks Subdivision and being
Members of the Royal Oaks Residential Community Owners Association, Inc. (the “Association”) do hereby
authorize and appoint:
________________________________________
(Fill in Name)
Or
President of the Association
to be my proxy, to represent me on the issues to be discussed at the annual meeting of the Association (the “Annual
Meeting”) to be held on Tuesday, April 07, 2015, at 7:00 pm and to vote on my behalf on the issues submitted to
vote at this Annual Meeting, or any adjournment or postponement thereof, or in the event a quorum shall fail to
attend, at such time and place as this Annual Meeting shall resume.
IF NO CHOICE IS MADE, THIS PROXY WILL BE DEEMED TO BE GIVEN TO THE PRESIDENT OF THE
ASSOCIATION AND WILL BE USED FOR QUORUM PURPOSES ONLY.
LOT ADDRESS: ________________________________________________________________
Street Number
Street
Houston, TX 77082
LOT ADDRESS: ________________________________________________________________
Street Number
Street
Houston, TX 77082
LOT ADDRESS: ________________________________________________________________
Street Number
Street
Houston, TX 77082
_____________
Date
__________________________________
Signature of Owner
_____________
Date
__________________________________
Signature of Owner
PROXIES. At all meetings of members of the Association (the “Members”) each Member may vote in person, by
absentee ballot, or by proxy. This proxy is valid for this Annual Meeting, any adjournments thereof, and any noticed
subsequent attempt to hold this Annual Meeting, and shall not expire until after the completion of the Annual
Meeting. You may revoke your proxy if you personally attend the Annual Meeting. Proxies may be mailed to
Royal Oaks RCOA at 11200 Richmond, Suite 650 Houston, TX 77082, faxed to 713-600-3451, emailed to
[email protected], or hand delivered to the management office so that they are received no later than 5:00
p.m. on Monday, April 6, 2015. Alternatively, your proxy may be submitted during the registration portion of
the Annual Meeting.
Candidacv Statement
fuly name is David Muse. I live with my wife (Raegan) and two children (Dylan and Hudson) on
Louvre Ct.
My wif_e and I completed our home in Royal Oaks in August 2Q04. lt represented a new ehapter
in our lives, a permanent residence that we could call home for many years to come, and, above
all, becoming part of a community that represented something speci-at, positively diffirent and
unique, standing outfrom the run of the mill neighborhoods in and around Houston. Since that
time, we have seen many changes and tremendous growth within the community as ii comes
closer and closer to fully building out. Accompanying this growth is the reality that the Royal
Oaks HOA is critical to ensuring that the neighborhood remains truly special, ?inancially stable
and, mo$t importantly, a community.
Over the past year, it has become apparent that there are areas that we can improve upon as it
pertains to the HoA to ensure we meet our community objectives. Themes such as
transparency, confidence and diligence come to mind in support of these objectives. Attributes
such as these are critical for our community's success and an absolute requirement for the HOA
leadership going fonrvard. Given the opportunities that lie ahead of us and based on these three
principles, l'm declaring my candidacy for one of the three HOA Board positions up for election in
April. Our community and its current management impact each of our daily lives. Our
community's future is too important to simply sit on the sidelines and observe from afar. lt would
be an honor to serve this community and I promise to do so in the manner of true partnership with
open, honest and iransparent communicaiions as we march towards our common goals.
Background/Qualifications:
l've spent my cafeef in the energy and technology space and was recenfly appointed president
and chief Executive officer of Enviance, a global technology company foiuseo on
Environmental, Health and Safety Information Systems. Prior to this issignment where l,m
partnering with private equity firm, Battery Ventures, I was most recently the Chief Operating
Officer of P2 Energy Soluiions, a leading provider of sofiware- and data-management toois to the
oil and gas industry. While at P2 Energy, I drove 13 consecutive quarters of growth and client
expansion in tandem with doubling the profitability of the company while integrating 6 acquisitions
I've also served as interim Presidentfor inthinc Technology Solutions and as a
.
partner for IBM Global Business Services. t led the global energy practice for SAIC's business
consulting division and held executive positions with Honeywell and Aspen Technology in the
automation and software technology sector, servicing the global energy industry. tirty 6lreer
began with Mobil Oil, as part of their Risk Management and Loss Prevention Engineering
group. In addition to my professional duties, l've had the privilege of serving as in adjurict faculty
member at rexas A&M University, instructing in Industrial Distribution.
I received my MBA from McCombs School of Business, University of Texas at Austin and hold a
B.S., Industrial Distribution from Texas A&M University.
Maior Goals for the Organization:
"
'
'
Transparency and open communications io the cemnrunity. With+ut exception, the
community will be aware of every detail and component tied to our annual operations and
multi-year plan. Every dollar accounted for and every voice heard, now and in the future;
Clear and concise plan around 'run and maintain' operations to be efficient, predictable
and cost effeciive. Long term planning to be achievable, measurable and shared:
HOA structure and management that directly reflects that the community are the sole
owners of the HOA, our interests are their objectives.
Gigi Myung
Candidate Statement: Background - Why I Am Running - Goals
My reason for running: Royal Oaks is 15+ years old and the lack of proper maintenance has
this beautiful community at the critical point of investing in and preserving its future. During my
current term of serving on the Board, we have encountered the following projects:
Perimeter Wall
Financial Audit
Sign Pole
Maintenance
Security Company
Common Area
Lighting
Reserve
Underfunded
Gate Maintenance
Security & phone
Systems
Reserve Study
Management
Company
Waterfall Leakage
Security Cameras
Goals: I believe that my 8 years of experience serving my communities is an important asset in
serving on the Board for Royal Oaks. It is my ongoing desire to ensure that our community is
focused on maintaining its high standards and preserving the values of the homes and areas
surrounding it. Of utmost importance to me are the following areas as I have heard from the
residents:
Safety and Security
Preservation of the community along with the financial reserves.
Proper and effective common area/asset maintenance.
Greater integration and communication with Royal Oaks MUD.
I am very passionate about Royal Oaks and the surrounding community being recognized
as one of the best places to live in.
My Background: I have been a resident of Royal Oaks for 7+ years having moved from the
Tanglewood area of Houston. Prior to living in Houston, I lived in Washington DC, Chicago,
Los Angeles, Laguna Hills, Phoenix, Denver, Tulsa and Charleston WV. Since moving to Royal
Oaks, I have served on the Homeowners Board since 2011 and prior to that served on the
Security Committee for 4 years. Prior to Royal Oaks, I served on the Homeowners Board in
Tanglewood’s Homewood Community.
I am currently the President/CEO of GLM Energy, Inc. My professional experience has included
executive and senior level positions in operations, purchasing, sales and marketing. I have
worked for: Group 1 Automotive, Inc., WW Grainger, Inc., Home Depot, Dell, Nissan Motor
Corp. USA and Toyota Motor Sales. I reside on the Board of Directors of the following not for
profit: American Red Cross, Houston Arts Alliance, Houston Technology Center, and Cystic
Fibrosis Foundation Gulf Coast and Greater Houston Partnership’s Executive Women’s
Partnership. Also, very active with Alief ISD in making it the best in its class in Houston.
Candidacy Statement:
My name is Karen Brand, and I respectfully submit my application to serve on the Board of Directors of
the Royal Oaks Residential Community Owners Association. My husband Stephen and I have lived on
Versailles Lakes Lane in Royal Oaks since April, 2006. We are both retired from our primary employment.
For nearly 25 years I was a practicing attorney with Phillips Petroleum Company, now C.on.oco.Phillips.
My goal in running for a position on the Board is to help lead our highly respected and maturing
community into the future and to work along with the community in general to develop and implement
a strategy that will make us all proud to live in Royal Oaks. I also want to ensure that the homeowners'
association is running in an efficient, proper and cost-effective manner. I believe my work experience,
plus my experience dealing with homeowner associations, provides a strong basis for understanding
how a homeowners' association should function. My strong business background, including extensive
contract and negotiating experience, is a bonus.
Backgrou nd/Qualifications
:
I graduated from Texas Tech School of Law with Honors after completing an undergraduate degree in
Finance. Thereafter I went to work for the Legal Department for Phillips Petroleum Company. Stephen
also worked for Phillips, and we lived in a variety of places in both foreign and domestic locations, with
my last assignment being in Perth, Western Australia.
retired in 2003 after completing the legal work/negotiation on a major LNG project in a disputed zone
in the Timor Sea located between Australia and Indonesia known as Bayu-Undan. While leading the
Legal Department in Australia (1998-2003) | was responsible for all legal matters arising within my
geographical area including human resources issues, ensuring corporate compliance of our affiliates
(40+ including one public company), and finalizing the extensive legal work for Bayu-Undan which
involved constructing an offshore gas recycle development, a 500 km offshore pipeline, and an LNG
plant in Darwin, Northern Territory.
I
I am experienced in contract analysis, evaluation and in developing a consensus that ultimately leads to
resolution. As examples, I have negotiated with the United Nations, participated in several international
arbitrations, and have finalized three international unitizations.
I have current experience working with three HOAs and previous experience as a board member of
public company and several non-profit organizations.
a
Major Goals for the Asseeiatien:
e
r
r
Security and safety of the community will remain a priority;
Conduct Board meetings and Town Halls, if needed, such that owners are encouraged to attend
and participate as community input is vital to the future of the neighborhood;
Maintain a policy of transparency, openness and collaboration to find the best solution for
issues;
r
.
r
In conjunction with community
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successfully into the future; implement as appropriate; and
Manage HOA capital funds in an appropriate and fiscally responsible manner
Ensure the contractors we use are the right ones; bid as appropriate;
Require the HOA management fulfill HOA management duties;
input develop a strategy for the community to move
Les Van Dyke
Why I am Running – Goals - Background
I currently serve on, and am seeking reelection to, the Royal Oaks Board,
where I additionally serve as Board liaison to the Security Committee.
Your current Board has been one of the most active ever. Among the many
highlights: we conducted the Association’s first-ever financial audit, established a
zero-based budgeting process, and carried out a thorough Reserve study to assess
current and future needs. Additionally, we accomplished a complete renovation of
our common area and perimeter lighting, improving the beauty and safety of the
community. Numerous steps were also taken to enhance the security of our
neighborhood, including completion of an independent Threat Assessment study
and the addition of a nightly off-duty HPD patrol. Too, we began addressing key
maintenance issues such as our perimeter brick wall; and, with our RCOA office
lease expiring in mid-2015, we initiated a broad study to find a suitable and costeffective new facility.
But our work is not finished. With over 875 homes and an annual budget of
approximately $3 million, carrying out the day-to-day activities of the ROCA is not
unlike that of running a company. Your current Board and its Committees have
approached their job with a keen sense of their fiduciary responsibilities and are
trying increasingly to employ the best practices of operating a company or an RCOA
in all that we do.
We all want what is best for our community. Every action we take as your
volunteer management affects all of us equally. We have no illusion that we can
keep everyone satisfied all the time in a group as large and diversified as Royal
Oaks. But we are all working long hours to maintain the standards, beauty, property
value and safety of our community. I want to continue to be a part of that effort.
The fact is, this is a never-ending job if the community is to be sustained at
the high level we all desire. My pledge, together with the Board, is to address these
and other matters in a cost effective, prudent and timely manner.
###
I have been a resident of Royal Oaks for approximately 12 years and a
resident of Houston since 1973. Prior to moving to Houston I lived in Tulsa and
New York City.
Though now retired, my 48 years of professional business experience
included senior level positions in corporate communications and investor relations,
working primarily in the oil and gold industries, including such companies as
Texaco, Pennzoil, Battle Mountain Gold and Diamond Offshore Drilling. My
education includes and undergraduate degree from The University of Tulsa, and an
MBA from The University of Houston.
Candidasv Siatenrent - philip Monsrief
Candidacls Statement
i
am Philip Moncrief.
I live
on Bonnebridge way
Blvd. I
am single (widowed.)
I first moved to Royal oaks with my wife in2002. we lived on Tudor Manor for
12 years and loved it. we needed
a one story irorue and bought our house on Bonnebridge Way Blvd in 20 j _1.
After some remodeling, we nroved in
during April 2014. Unfortunately, my wife passed away shortly thereafter.
As we moved
into Royal oaks, we
joinedthecountryclubandl amaCharterGolfMemberandserveontheclub'sFinanceCo;;itt"".
spiie of the many iimes, and years, we have lived
wonderful people. I have many friends here who have
ks Residential Community Owners Association.
Backsround and Oualifi cations
f am atr etrgineer and have masters in both Chemical Engineering frorn Rice
Universiiy and
on
from Pepperdine University. I am trained and experienced in buiiness management
and pro
more than 40 years in the engineering and construction business with
such firms as Fluoian
understand well what fiscal responsibility requires. f am now a
the causes and effects of poor engineering and construction
a board position.
y satisfi the time commitrnents of
My first goal is to improye the transparency of the board and community management
and make sure that
communications channels are open.
Past boards have not prwided sufficiently for future expenditures.
A proper capitalexpenditure reserve
account needs to be established and maintained so that we are able to maintain
th.
tt
i' .
manner we all want.
"o-.uoi6,
Royal Oaks Residential Cornmuni4' Ow-ners Associatron rtranagernent
needs to bo responsive to the
members of the communrty. They work for us, not the other wiy around.
Board decisions need the input of the residents of the community. Surprises
afe not acceptable. The board
must solicit and respond to the input of our fellow residents.
Security is paramount to all of us. W-hile the security staff has been doing good job,
a
there are some issues
that need to be worked out so that we get the seryicewe expect.
Ronnie Miranda
Hi, my name is Ronnie Miranda and I live on Gallant Ridge with my wife, Terese Miranda,
and two sons Conner (8) and Rigel (5). I have been involved with Royal Oaks since the
very beginning. First, taking a leap of faith and becoming a founding country club member
and later a “Phase 1” resident purchasing our home in late 2000. I recall the days before
the streets were in, when the sales office was offsite and the developer went to extreme
lengths to woo and wow us into believing the concept that eventually became this
wonderful Community. I knew then what was proven to be true now - Royal Oaks is a very
special place and I am proud to be a part of it.
Throughout my time here I have served on numerous committees, most notably on the
Security Committee, first as a member and later the Chairperson where we brought many
sweeping changes and improvements to our overall security and safety. This work
continues today through the efforts of our dedicated Security Committee members. The
neighborhood is more secure and safe because of these continued efforts and I continue to
applaud those currently involved for their continued diligence.
Later, I was elected to the Board of Directors where I became acutely aware of the financial
condition of the Community. It was shocking to discover the precarious condition the
Association was in. I, like other residents, assumed that the developer had properly
provisioned for the growth and aging of the community and its infrastructure - they had
not. Our reserves were woefully underfunded and there were no metrics in place to
properly prepare for the future and continuity of our Community.
It then fell upon this Board of Directors to roll up its sleeves and begin to operate this
Community using proper HOA standards, accountability and management protocols. First
order of business was to commission a competent and complete reserve study to assess the
status and condition of our neighborhood and project the future capital needs required to
maintain the current level of service and amenities. Those recommendations were heeded
and implemented much to the chagrin of some who perhaps preferred we bury our heads in
the sand and continue with the status quo. Nonetheless, it had to be done for the good of
the Community and today, for the very first time, our financial situation has been
independently audited and we are finally on the road towards a stable and sustainable
future because of these efforts. It is my desire to stay involved on the Board of Directors to
continue the work that has begun. We have made great strides, but there is still room for
continued improvement and I want to ensure this work gets done.
Background/Qualifications:
 Founding Club Member and Resident since 2001
 Current Vice President of the Board of Directors
 Member and past Chairperson of Security Committee
 President of real estate services firm providing asset management services to REITs
and Institutional Investors
Major Goals for the Association:
 Lower annual dues by gaining operational efficiencies and through competitive
bidding of contract services
 Preserve and enhance the aesthetics and ambiance of Royal Oaks
 Maintain best in class security and safety practices