PARKS, RECREATION AND CULTURE ADVISORY COMMITTEE
WEDNESDAY, May 20, 2015, AT 3:00 P.M.
ROOM 530 – 5th FLOOR – ABBOTSFORD CITY HALL
AGENDA
1.
CALL TO ORDER
.1
2.
Introduction by General Manager, Parks, Recreation and Culture, of Allyson Friesen,
Director, Recreation & Culture
ADOPTION OF MINUTES
Minutes of the Regular meeting of the Abbotsford Parks, Recreation and Culture Advisory
Committee held April 15, 2015
(attached)
3.
(p. 2 )
PRESENTATIONS
1. Reuben Koole, Senior Planner, Planning & Development Services, regarding the Official
Community Plan – Stage 2
4.
DELEGATIONS
None
5.
BUSINESS OUT OF MINUTES
None
6.
REPORTS
None
7.
8.
NEW BUSINESS
.1
.2
PRC Advisory Committee Orientation by Chair Blue
(attached)
Round Table by PRC Advisory Committee Members
 Background
 Mandates of organization you represent or interests you are serving on the
committee
 Insights, opportunities, and desires for the City relevant to the mandate of the
committee.
.3
Review and Summary of Roundtable – next steps by Chair Blue
ADJOURNMENT
(p. 5 )
Minutes of the Parks, Recreation and Culture Advisory Committee meeting, held on April
15, 2015, at 3:00 PM in Room 530 of Abbotsford City Hall
Committee Members Present: Councillor S. Blue (Chair); W. Neufeld; Trustee R. Pauls;
L. Bell; B. Singh Bansal; G. Keys; R. Kobes; L. Schlagintweit; B. Day; and N, Bergen
Staff Present: City Manager – G. Murray; General Manager, Parks, Recreation and
Culture – H. Enns; Director, Park Services – J. Arden; Manager, Park Maintenance &
Cemeteries – D. Weatherby; Manager, Horticulture & Turf – G. Martin; Manager, Arena
Operations – S. Hill; Manager, ARC & Community Recreation – J. Thornton; Manager,
MRC – R. Thandi; Community Developer – S. Federspiel; Volunteer Coordinator – A.
Carmichael; and Staff Recorder – L. Guenther
Others Present: Mayor – H. Braun; Director, Legislative Services/City Clerk – B. Flitton
Public Present: 2+
1.
CALL TO ORDER
The meeting was called to order at 3:00 p.m.
2.
ADOPTION OF MINUTES
None.
3.
DELEGATIONS
None.
4.
BUSINESS OUT OF MINUTES
None.
5.
MINUTES AND CORRESPONDENCE
None.
6.
REPORTS
None.
7.
NEW BUSINESS
.1
Introduction of Chair and Committee Members
The Chair and Mayor welcomed all committee members, staff, and others present
to the Inaugural meeting of the Parks, Recreation and Culture Advisory
Committee. Attendees briefly introduced themselves and their interests pertaining
to the committee.
Minutes of the Parks, Recreation and Culture Advisory Committee meeting, held on April
15, 2015, at 3:00 PM in Room 530 of Abbotsford City Hall
Page 2
.2
Orientation and Overview of City Committees by Bill Flitton, City Clerk
The Director, Legislative Services/City Clerk presented a PowerPoint regarding
the legal requirements and general procedures of Council Advisory Committees;
the Community Charter; the City’s Committee Protocol Policy; and the committee
member’s roles and responsibilities.
Moved by R. Pauls, seconded by L. Schlagintweit,
that the report and presentation by the Director,
Legislative Services/City Clerk, be received for
information.
CARRIED.
.3
Introduction of Key Staff
The General Manager, Parks, Recreation and Culture, presented a PowerPoint
highlighting the PRC Management team and their services for the City.
Moved by L. Bell, seconded by G. Keys, that the
report by the General Manager, Parks, Recreation
and Culture, be received for information.
CARRIED.
.4
Request by Chair to share email addresses – Added agenda item
Committee members agreed to share email addresses with each other in order to
aid communication between committee members and staff.
Moved by R. Pauls, seconded by B. Day, that email
addresses be shared within the Committee for
communication purposes.
CARRIED
.5
Confirmation of Meeting Schedule, Dates, Times and Meeting Location
The Chair reviewed the 2015 Meeting Schedule. The committee members agreed
to meet the 3rd Wednesday of the month, starting at 3:00 pm.
Moved by R. Kobes, seconded by B. Singh Bansal,
that the meeting schedule be adopted as proposed.
CARRIED
Minutes of the Parks, Recreation and Culture Advisory Committee meeting, held on April
15, 2015, at 3:00 PM in Room 530 of Abbotsford City Hall
Page 3
8.
ADJOURNMENT
Moved by L. Bell, seconded by W. Neufeld, that the
Parks, Recreation and Culture Advisory Committee
meeting, be adjourned. (4:00 p.m.)
CARRIED.
Certified Correct:
Councillor Sandy Blue
Chair
Lois Guenther
Recording Secretary
Advisory Committee Orientation
Parks, Recreation & Culture
Advisory Committee
May 20, 2015
Abbotsford Committee Structure
• Previously 20 City Committees
• Council retained the mandate of all with
restructure to 8 new committees
Established “brand new” committees
• Committee of the Whole (absorbed Audit & Finance)
• Intergovernmental Affairs Advisory Committee
Council Advisory Committees
1.
2.
3.
4.
5.
6.
7.
8.
Agriculture, Dyking, Drainage and Irrigation
Development
Homelessness Action
Intergovernmental Affairs
Joint Shared Services Committee
Parks, Recreation and Culture
Public Safety
Transportation
Advisory Committee Roles
Chair:
 Oversees the meeting and sets agenda
Committee Members:
 Participate in discussion & provide expertise
 Conduit for information between committee and
your organization
City of Abbotsford Staff Representative:
 Responsible in consultation with the Chair for
administrative matters
Council’s Strategic Vision
Vibrant Economy
Complete Community
Abbotsford is the
Regional Hub of the
Fraser Valley
Fiscal Discipline
Organizational Alignment
Official Community Plan (OCP) Update
www.abbotsforward.ca
Organizational Alignment: Committees
The PRCAC Committee aligns directly with
Council’s Strategic Vision through the
cornerstone of Complete Community.
Foundational to the work of all Committees of Council is to
provide Council with policy advice within their specific mandate
while always keeping focus on
• Strategic Focus on creating a vibrant economy
• Respect for our natural environment
Organizational Alignment: Departments
An example of how departments align is the
new Economic Development Department.
OCP:
 Establishes framework for growth & development
 Sets out principles for such items as land use
Department:
 Retention & Expansion support for approx. 6,000 existing businesses
 Attracts new business /investment
 Supports key sectors including agriculture, aerospace, technology & film
Let’s Keep in Touch
Social media:
 Follow the City on Twitter @City_Abbotsford and we
will follow you!
 Find City on Facebook
 News Releases (with your permission to use your email address
for this purpose we will copy you on all news releases)
Committee Meetings are open to the public:
 Encourage others to attend
 Let them know about appearing as a delegation