M E M O R A N D U M TO: 4‐H MEMBERS SHOWING IN THE STEVE MCNEIL MEMORIAL ‐ CENTRAL REGION 4‐H HORSE SHOW FROM: Martin Koon, Program Leader Bob Ary, Co‐chair Melissa Henry, Co‐chair Trent Jones, Co‐chair Matt Horsman, Co‐chair Sarah Keenan, Co‐chair Rob Augustin, Co‐chair Lorie Burtts, Co‐chair DATE: April 1, 2015 RE: The Steve McNeil Memorial ‐ Central Region 4‐H Horse Show The Steve McNeil Memorial ‐ Central Region 4‐H Horse Show is scheduled for Thursday, Friday and Saturday, June 4‐6, 2015 at the Tennessee Miller Coliseum in Murfreesboro. The deadline for entries is Monday, May 11, 2015 in the county office. No late entries will be accepted. Use the Central Region show list of classes (1‐95) to enter the Central Region show on the "Central Region Horse Show Entry Form." Entries for the state show are due at the same time. Entry Forms are enclosed and/or available at https://ag.tennessee.edu/AnimalScience/4‐H/Pages/4‐HEntryForms.aspx Send Horse Show Entries to: Business Card Make Check Payable To: _____________________________________________________________ Entry Fees: Classes 1‐95 $ 10.00 each SPECIAL NOTES – PLEASE READ CLOSELY SPECIAL NOTES ‐ PLEASE READ CLOSELY 1. The Tennessee 4‐H Horse Championships Handbook will be the guide for the region show. The same eligibility rules apply. https://ag.tennessee.edu/AnimalScience/4‐H/EntryForms/TN%204H%20Horse%20Championships%20Handbook%20Rev2015.pdf 2. State entries will be entered online in the county. Only changes and corrections will be handled at the Regional show. No additions will be made. 3. CLASSES CANNOT BE ADDED AT THE SHOW ‐ DELETIONS ONLY. No refunds will be made for scratched classes. 4. Procedure for filing a waiver is Section 5.7 in State 4‐H Horse Handbook. No refund for entry fees on waivers that are processed after entry fees have been collected in the county office. 5. Procedure for filing a protest is Section 9 of the State 4‐H Horse Handbook. 6. The Central Region 4‐H Horse Show will affiliate with S.H.O.W. for all walking, racking, and spotted saddle horse classes. 7. Effective January 1, 2014, all riders, both youth and adult, at 4‐H events and activities will be required to wear properly fitted ASTM/SEI‐certified helmets with chin straps properly fastened while mounted or while in a vehicle being pulled by equine. https://ag.tennessee.edu/AnimalScience/4-H/Horse/Tennessee4HHorseHelmetPolicy.pdf Adults must sign a waiver. Please see attachments. 8. It is mandatory that members be polite, be good sports and be properly attired. Members are notified that any act of discourtesy or disobedience to the judge, to committee members or other officials on the part of the rider, owner, parents or trainer shall disqualify the horse and the member. A 4‐H member MAY NOT receive any physical or electronic assistance in the ring after the youth has entered in the gate. 9. The rule for Eligibility of Participants for the Tennessee 4‐H Horse Show has been updated. 5.8 The following conditions must be met if the horse is to be eligible as a project animal: A. Member and family‐owned: The horse is solely and unconditionally owned by the 4‐H member or a member of his or her family (parent, brother, sister, grandparent or guardian). Single or combination ownership is permissible. These members must share management duties equally. (1) Horses MAY NOT be shown in the same class twice. (added for clarification) B. Non‐family‐owned: The horse is owned by someone other than a member of the immediate family: (1) Single or combination ownership is permissible. These members must share management duties equally. A. Horses MAY NOT be shown in the same class twice. (added for clarification) (3) A letter of certification and agreement signed by the owner(s) of the horse and the parent or legal guardian of the 4‐H member must be approved by the 4‐H leader before the horse can be accepted as a project animal. This letter, along with a picture of the horse, must appear in the record book. The member must have free access to the horse. 10. Stalls will be available for 4‐H members to use on Thursday night, Friday night, and Saturday. Tack stalls will be available and should be reserved when you reserve other stalls. All stalls are $10 per stall. Stall fees are not refundable. 4‐H’ers are not required to clean out stalls upon departure, but it is appreciated by show management. Checks for stall fees should be made payable to your county 4‐H program and attached to the enclosed “Stall Reservation Form.” All 4‐H’ers can check into their stall at the show management office upon arrival at the show. Bedding will be available for purchase from the show management office for $7.00 per bag. Shavings are not included in the registration fee. 11. STALLS WILL BE ASSIGNED BY COUNTY GROUP. Stalling assignments can be obtained from 4:00 pm – 6:00 pm on Wednesday 7:30 am – 8:00 pm on Thursday 7:30 am – 8:00 pm on Friday 8:00 am on Saturday 12. If you want a stall, complete the "Stall Reservation Form" and attach a check made payable to your county 4‐H program. If you do not complete a stall reservation form in advance, you will not be stalled with your county group. 13. Registration will begin at 7:30 am at the Miller Coliseum on Thursday, June 6; 7:30 am on Friday, June 7 and, 7:30 am on Saturday, June 8. 14. Make sure you have a "Proof of Negative Coggins" within 12 months of show date. COGGINS PAPERS WILL BE CHECKED AT REGISTRATION DESK BEFORE YOUR EXHIBITOR NUMBER CAN BE OBTAINED. THE ANIMAL’S NAME ON THE ENTRY FORM SHOULD MATCH THE ANIMAL’S NAME ON THE COGGINS PAPER. 15. NO DOGS ALLOWED INDOORS or in LINEUP AREAS. Dogs on the premises must be on a leash. 16. RV hookups will be available for $25 per day. Hookups can be obtained in the show management office. 17. All ponies will be measured EXCEPT those that were six (6) years of age and older and were measured and shown in the Tennessee State 4‐H Horse Championships in a previous year. 18. Fire lanes must be kept open surrounding all barns. All vehicles should immediately move to a designated parking area once unloaded. If you have any questions, please do not hesitate to give any of the show committee a call. The Steve McNeil Memorial ‐ Central Region 4‐H Horse Show Tennessee Miller Coliseum ‐ Murfreesboro, TN Thursday, June 4, 2015 ‐ Saturday, June 6, 2015 ELIGIBILITY Junior Members (4‐5 Grades) as of January 1, 2015 Junior High Members (6‐8 Grades) as of January 1, 2015 Senior Members (9‐12 Grades) as of January 1, 2015 If a Junior High class does not exist, the Junior classes will be for 4‐8 grades and Senior classes for 9‐12 grades as of January 1, 2015 Helmets are required in all events. Helmets will not be provided by the show committee. SCHEDULE AND ORDER OF EVENTS Dressage Horse Science Arena Show Chair: Matt Horsman Thursday, June 4, 2015 9:00 AM Williamson County and Program Leader will meet after the entry deadline to assign Dressage working order times. All exhibitors will be notified as to their working time. The dressage tests are indicated below: Dressage 1. Junior/Junior High/Senior ‐ 2015 USDF Introductory Level Test A 2. Junior – 2015 USEF Training Level Rider Test 3. Junior High – 2015 USEF Training Level Rider Test 4. Senior – 2015 USEF Training Level Rider Test Speed Events Miller Coliseum Show Chair: Trent Jones and Rob Augustin Thursday, June 4, 2015 Arena will be open from 7:30 to 8:30 for speed show participants. Show starts at 9:00 AM Barrel Racing 5. Junior/Junior High ‐ Pony 6. Senior ‐ Pony 7. Junior ‐ Horse 8. Junior High ‐ Horse 9. Senior ‐ Horse Pole Bending 10. Junior/Junior High ‐ Pony 11. Senior ‐ Pony 12. Junior ‐ Horse 13. Junior High ‐ Horse 14. Senior ‐ Horse Hunter Show Miller Coliseum Chairs: Bob Ary, Melissa Henry, Matt Horsman Thursday, June 4, 2015 2:00 PM or 30 mins after the conclusion of Dressage and Speed events Showmanship and halter will be shown at the same time in a split arena to different judges. Showmanship 15. Junior 16. Junior High 17. Senior Halter ‐ You can only have 1 entry in a Hunter Halter Class! This means 1 horse in 1 halter class! 18. Halter Mares– Pony and Miniatures 19. Halter Geldings – Pony and Miniatures 20. Halter Mares – All Ages 21. Halter Geldings – All Ages Break Hunter Under Saddle 22. Junior – Pony 23. Junior High – Pony 24. Senior – Pony 25. Junior – Horse 26. Junior High – Horse 27. Senior ‐ Horse Hunt Seat Equitation – On Flat 28. Junior 29. Junior High 30. Senior Hunter Trail – 5:00 – 8:00 PM (Site to be determined) 31. Junior 32. Junior High 33. Senior Hunter Show Miller Coliseum Chairs: Bob Ary, Melissa Henry, Matt Horsman Friday, June 5, 2015 10:00 AM SCHOOLING Schooling will be held in Miller Coliseum from 7:30am to 9:30am. Participants will have an allotted time to school over jumps. A specific schedule will be developed prior to schooling and will be dependent on number of participants. ALL WORKING HUNTER CLASSES TO BE HELD IN MILLER COLESIUM Green Working Hunter – Fences – Pony (Jump Height 2’) 34. Junior/Junior High 35. Senior (Cannot enter classes 36 & 37) Working Hunter – Pony (Jump Height 2’) 36. Junior/Junior High 37. Senior (Cannot enter classes 34 & 35) Green Working Hunter – Fences – Horse (Jump Height 2’6”) 38. Junior/Junior High 39. Senior (Cannot enter classes 40 & 41) Working Hunter – Horse (Jump Height 3’) 40. Junior/Junior High 41. Senior (Cannot enter classes 38 & 39) Hunter Hack – Pony (Jump Height 2’) 42. Junior/Junior High 43. Senior (Cannot enter classes 44 & 45) Hunter Hack – Horse (Jump Height 2’6”) 44. Junior/Junior High 45. Senior (Cannot enter classes 42 & 43) If you cannot jump these heights, DO NOT enter the classes! Spotted Saddle/Walking/Racking Horse Show Miller Coliseum Chair: Sarah Keenan and Lorie Burtts Friday, June 5, 2015 3:00 PM or 1 hour after DQP opens ‐ The DQP will open at the conclusion of the Hunter Show Showmanship and halter will be shown at the same time in a split arena to different judges Showmanship – Wear appropriate attire 46. Junior 47. Junior High 48. Senior Halter – Wear appropriate attire. Only one horse in one halter class. 49. Spotted Saddle/Walking/Racking Halter Mares – All Ages (Horses and ponies) 50. Spotted Saddle/Walking/Racking Halter Geldings – All Ages (Horses and ponies) Spotted Saddle Horse Pleasure (No Canter) (IF YOU ENTER THESE CLASSES, CAN NOT ENTER SAME HORSE IN CLASS 57) 51. Junior 52. Junior High 53. Senior Spotted Saddle Horse Western Horsemanship (IF YOU ENTER CLASS 57, YOU CAN NOT ENTER THE SAME HORSE IN CLASSES 51‐56) 54. Junior (No Canter) 55. Junior High (No Canter) 56. Senior (No Canter) 57. Senior (Canter) English Light Shod (IF YOU ENTER THESE CLASSES, YOU CAN NOT ENTER THE SAME HORSE IN CLASSES 61) 58. Junior 59. Junior High 60. Senior Western/English Park Pleasure (IF YOU ENTER CLASS 61, YOU CAN NOT ENTER THE SAME HORSE IN CLASSES 58‐60, 66‐67) 61. Junior/Junior High/Senior High Walking/Racking Seat Equitation (No Canter in Regional Show) – Rail work only 62. Junior 63. Junior High 64. Senior Open Racking 65. Junior/Junior High/Senior High Walking Horse Western Light Shod Pleasure 66. Junior/Junior High (2 Gait) (Cannot enter 61) 67. Senior High (2 Gait) (Cannot enter 61) Trail ‐ 5:00 PM – 8:00 PM 68. Junior 69. Junior High 70. Senior Western Show Horse Science Chair: Trent Jones and Rob Augustin Friday, June 5, 2015 4:00 PM Showmanship and halter will be shown at the same time in a split arena to different judges Showmanship 71. Junior 72. Junior High 73. Senior Halter – Only one horse in one halter class. 74. Pony/Miniatures‐Mares 75. Pony/Miniatures‐Geldings 76. Halter Mares ‐ 5 years and under 77. Halter Mares ‐ 6 years and over 78. Halter Geldings ‐ 5 years and under 79. Halter Geldings ‐ 6 years and over Western Show Miller Coliseum Chair: Trent Jones and Rob Augustin Saturday, June 6, 2015 9:00 AM Western Pleasure – Horse and Pony (Cannot enter classes 83‐85) 80. Junior 81. Junior High 82. Senior Ranch Riding – Horse and Pony (Cannot enter classes 80‐82) 83. Junior 84. Junior High 85. Senior Western Horsemanship ‐ Horse and Pony (Cannot enter classes 89‐91) 86. Junior 87. Junior High 88. Senior Ranch Horsemanship – Horse and Pony (Cannot enter classes 86‐88) 89. Junior 90. Junior High 91. Senior Reining 92. Junior/Junior High and Senior Combined Western Trail: 9 AM – Noon on Saturday 93. Junior 94. Junior High 95. Senior STALL RESERVATION FORM Include Stall fees with entry fees! Write one check to your county Extension Office for both entry fees and stall fees. MAKE CHECK PAYABLE TO COUNTY 4‐H OFFICE Number of Horse Stalls: ______ @ $10 each = $__________ Number of Tack Stalls: ______ @ $10 each = $__________ Total Stall Fees Due: $__________ Your stall will be available to you
throughout the entire show for the
$10 per stall fee.
NAME _______________________________________________________________________ COUNTY _____________________________________________________________________ Date Moving Into/Occupying Stalls: _________________ Date Leaving Stall: _______________ Send this form along with Entry Form and check to your Extension agent at the address shown on first page.  BEDDING MAY BE PURCHASED AT THE SHOW ($7 per bag available at show office).  BEDDING AND STALL INFO LOCATED AT SHOW MANAGEMENT OFFICE  DO NOT REMOVE STALL ASSIGNMENT SIGNS AT THE REGIONAL SHOW Agent please utilize this form to complete the Stall Summary Form. Submit this form along with the summary form. 2014 Tennessee 4-H Program Protective Headgear Policy Information
Effective January 1, 2014, all riders at 4-H events and activities will be required to wear properly fitted ASTM/SEIcertified helmets with chin straps properly fastened while mounted or while in a vehicle being pulled by equine.
1. Is protective headgear required to be worn at all 4-H sponsored mounted or driving activities?
Yes. Properly fitted ASTM/SEI approved protective headgear intended for equestrian use is required to
be worn by all participants, including adults, while riding or driving an equine vehicle at any Tennessee
4-H sponsored activity.
2. Many open horse shows that are NOT sponsored by 4-H have classes for 4-H members only. Are helmets
required to be worn by 4-H members if they participate in such classes?
The Tennessee 4-H Protective Headgear Rule is in effect for 4-H sponsored shows and activities only.
3. Does protective headgear have to be worn in showmanship classes?
No, with the exception of hunter classes which require ASTM/SEI approved headgear as part of that
division’s attire (hunt caps are not permitted). Properly fitted ASTM/SEI approved protective headgear
intended for equestrian use is required when a youth or adult is riding or driving an equine vehicle
during any 4-H activity, not when exhibiting an equine in-hand (exception: Hunter In-Hand and Hunter
Showmanship). However, the use of protective headgear intended for equestrian use is encouraged in
all classes, and any exhibitor may wear protective headgear in any class without judging discrimination.
4. What style protective headgear should be used for western classes?
Any style of ASTM/SEI approved protective headgear intended for equestrian use is allowed in western
classes, including western, english, or schooling helmets. It is the responsibility of the rider, or the
parent or guardian of the youth participant, to make sure that the headgear worn complies with
appropriate safety standards for protective headgear intended for equestrian use, is in good condition,
and is properly fitted with the chin harness fastened at all times while riding or driving.
5. Are helmets required when riding outside the show ring?
All participants, including adults, in any 4-H equestrian activity, are required to wear properly fitted
ASTM/SEI helmet intended for equestrian use with the chin harness securely fastened at all times while
riding or driving an equine anywhere on the competition grounds. Any exhibitor found in violation of
this rule at any time will be prohibited from participating until proper safety headgear is in place.
6. Are bicycle or other helmets with a harness allowed?
No, bicycle helmets or hunt caps with a single chin strap are NOT acceptable. Only ASTM/SEI approved
protective headgear intended for equestrian use is allowed.
7. May protective headgear be modified in any manner?
No, other than to adjust the fit with pads supplied by the manufacturer.
8. May helmet covers be used?
Covers may be used provided they can be removed for inspection of the helmet if necessary.
9. How should show committees or officials enforce the rule?
The Tennessee 4-H protective headgear policy should be included in the show/event program or in the
event rules. The show committee or officials are not required to inspect protective headgear unless the
appropriateness of such headgear is questioned. In such cases, the show committee or officials have
the authority to inspect the headgear and enforce the rule as stated in the current Tennessee 4-H
Horse Championships Handbook. Any exhibitor found to be in violation of the rule will be prohibited
from further participation until appropriate headgear is properly in place.
10. How should a show committee or official respond if it is questioned that an exhibitor is riding with
headgear that is not in compliance with current rules (i.e. currently riding in a class or riding or on
the show grounds)?
If it is brought to the show committee’s or official’s attention that a youth’s headgear is questionable,
the show committee must immediately investigate and determine the accuracy of the report. If the
headgear is not in compliance with the protective headgear rule, the show committee or official must
prohibit the exhibitor from further riding/driving until properly fitted ASTM/SEI approved headgear is
in place. The show committee or officials may investigate the appropriateness of headgear without a
formal protest.
11. Should counties or 4-H clubs buy helmets for use by 4-H members at 4-H sponsored events?
No. Protective headgear should only be purchased or owned by the 4-H member or their parent(s) or
guardian(s). It is the responsibility of the rider, or the parent or guardian of the youth participant, to
make sure that the headgear worn complies with appropriate safety standards for protective headgear
intended for equestrian use, and is properly fitted and in good condition.
For more information on ASTM/SEI approved headgear and Traumatic Brain Injuries (TBI):
American Medical Equestrian Association
www.emsaonline.net/Equestrian_Safety_Program.html
Identification of ASTM/SEI approved headgear and proper headgear fit:
US Equestrian Federation website at: www.usef.org – Go to Rules or Safety
Suppliers of ASTM/SEI approved headgear
www.seinet.org
Tennessee Disability Coalition, Project BRAIN Resources on Traumatic Brain Injuries (TBI)
http://www.tndisability.org/coalition_programs/project_brain
Helmet replacement program for damaged helmets
www.horsehelmets.com
University of Connecticut Helmet Safety Program
http://animalscience.uconn.edu/equine/helmetSafety/
Equestrian Safety: A Guide to Promotion of Helmet Use for Riding Clubs and Communities
http://content.wsulibs.wsu.edu/utils/getfile/collection/cahnrs-arch/id/395/filename/72147182432004_em4849.pdf
Choose a Riding Helmet That’s Right for You
http://www1.agric.gov.ab.ca/$department/deptdocs.nsf/all/aet13711/$file/Choose_a_helmet.pdf?OpenElement
*This information was adapted from the Pennsylvania 4-H Horse Program Protective Headgear Policy – Questions and Answers
and Ohio 4-H Horse Program Protective Headgear Policy Frequently Asked Questions
Tennessee 4-H Horse Program Adult Helmet Wavier
We are aware that there are many adults and non-4-H member youth who ride at Tennessee 4-H
horse program shows and events. While we strongly recommend that all riders, including adults,
wear helmets to ensure their own safety and to set good examples for our youth, we realize that not
everyone will be willing to do so. For these circumstances, we have developed an “Adult Helmet
Waiver” form. Non-member youths are not eligible for the waiver. The waiver forms apply to adult
riders only, and these forms are included in this document. All adult riders who refuse to wear a
helmet must complete and sign the waiver form before the event or show, and a copy must be kept
on file by the respective show or event management. Below is a FAQ regarding the adult helmet
policy.
Tennessee 4-H Horse Program Adult Helmet Wavier FAQ
Are 4-H members who are 18 and older eligible to waiver out of wearing a helmet?
NO. All 4-H participants, regardless of age, are required to wear a helmet. The waiver form is ONLY
applicable to riders over 18 years of age who are not participating as a 4-H member.
Are non-4-H members who are under 18 years old eligible to waiver out of wearing a
helmet?
NO. All youth, regardless of 4-H membership status, are required to wear a helmet.
Are adults required to sign waivers for our county horse shows?
If your county show is OPEN to adults and non-4-H youth, and is not sponsored by your 4-H
program, then helmet waivers are not required. If your county show is a “4-H horse show”, then any
adult riders who refuse to wear helmets will be required to sign helmet waivers.
Are adult riders required to sign a waiver if they are putting on a non-4-H activity on their
own farm or property?
NO. If an adult is putting on a demonstration or clinic on their OWN farm or property they do NOT
have to sign a waiver.
Are helmet waivers required for riders in 4-H judging contests?
YES. Adult riders in judging contests who do not wear helmets are required to sign helmet waivers.
Youth riders (including 4-H members 18 years of age and older) in judging contests are required to
wear helmets and cannot be exempted from this rule.
University of Tennessee Extension
Adult Helmet Waiver, Assumption of
Risk, and Release of Liability
I, the undersigned, recognize the inherent dangers of riding equines (horses, mules, burros). I
wish to participate in The University of Tennessee (“the University”) Extension riding activities.
I realize that I am subject to injury from this activity and that no form of preplanning can remove
all of the danger to which I am exposing myself. I am aware that the University of Tennessee
Extension requires that all minor riders must wear and strongly recommends that all adult riders
should wear ATSM/SEI approved equestrian helmets at all times while mounted. I am aware that
an ATSM/SEI approved equestrian helmet can prevent head injuries and/or traumatic brain
injuries in the event of an accident. Despite the University of Tennessee Extension’s policy I am
refusing this critical safety precaution, and I am assuming all risk of injury to myself by my
refusal to wear an equestrian helmet.
I, the undersigned, on behalf of myself, my successors, assignees, agents, and my heirs and
executors, hereby release, waive, forever discharge, and covenant not to sue the University, and
its trustees, officers, agents, employees, students, and volunteers (collectively “Releasees”), for
any and all liability whatsoever for any and all damages, losses, or injuries (including but not
limited to death) to persons or property or both, including but not limited to any and all claims,
demands, actions, causes of actions, damages, losses, injuries, costs, expenses, and attorneys’
fees, that may be sustained while I am attending and/or participating in any University of
Tennessee Extension activity or any activity carried on by me in connection therewith, including
injuries sustained as a result of the negligence of Releasees.
I, the undersigned, hereby covenant and agree to indemnify and hold harmless Releasees for and
against any and all liability whatsoever for any and all damages, losses, or injuries (including but
not limited to death) to persons or property or both, including, but not limited to, any and all
claims, demands, actions, causes of actions, damages, losses, injuries, costs, expenses, and
attorneys’ fees, that arise out of my while I am attending and/or participating in any University
of Tennessee Extension activity or any activity carried on by me in connection therewith,
whether or not caused by a party indemnified hereunder, including, but not limited to,
damages, losses, or injuries sustained as a result of the negligence of Releasees.
I have read, understood and accept the Adult Helmet Wavier.
Name (printed): _____________________________________________________________________
Date: _________________
Signature:_______________________________________________