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The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
TH
150
ANNIVERSARY
CITYWIDE ARTS EDUCATION
& PUBLIC ART PROGRAM
CONTEST GUIDELINES
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
I. Overview: “Design-A-Bin” Contest
What does The Salvation Army Newark Area Services “Design-A-Bin” Contest entail?
The Salvation Army is motivated by a concern for the “needs of all humanity”. Participation in The
Salvation Army Newark Area Services “Design-A-Bin” Contest is a great way for students to learn about
the various ways in which The Salvation Army is working to meet those needs and what they can do to
help. Whether it’s physical aid (food, clothes, shelter), special assistance (parenting, substance abuse,
prisoner re-entry), adult substance rehabilitation, or when a disaster strikes, such as Hurricane Sandy or the
earthquake in Haiti, The Salvation Army is working to service a need.
We want to know how the students’ local communities are combating these needs and “Doing The Most
Good.” This may include neighborhood revitalization (new houses) beautification (planting flowers),
community gardens, walking a little brother or sister to school, doing their homework, volunteering through
their place of worship, feeding the homeless, completing a walk-a-thon and many more. The list goes on!
Contest Theme:
Contestants are asked to use their imagination and persuasive talents to create and submit an entry that
matches criteria for this year’s theme – “Doing The Most Good”.
All artwork must reflect something positive that they, their community or someone in the community is
doing to do the most good.
II. How It Works
Types of entries accepted?
Visual Arts (paintings, drawings, sketches, watercolor, illustration, graphic design)
• Paint (watercolor, tempera, poster paint, acrylic, etc.)
• Drawing materials (pencil, charcoal, colored chalk, pastels, oil pastels,
colored pencils, crayons, markers, etc.)
Eligibility: Who can participate?
The Salvation Army Newark Area Services “Design-A-Bin” Contest is open to all
students enrolled full-time in grades K through 12 and College/University students during the academic
year (2015) in schools.
The judging of the Design-A-Bin Contest is organized by school grade. A student’s work is critiqued
against others in the same grade division to allow recognition of submissions by appropriate developmental
age and skill level. The grade divisions are as follows:
! Lower Primary (K- 4)
! Upper Primary to Middle (5 - 8)
! High School (Grades 9 - 12)
! Higher Education (College)
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
How many semi-finalists are selected?
There will be thirty-five (35) total semi-finalists selected as follows:
K-12
•
•
Top two (2) winners per ward (5 wards), per grade division, so each grade division has 10 semifinalists
Thirty (30) total semi-finalists
College
• Five (5) college student semi-finalists
How many Grand Prize winners are selected?
There will be sixteen (16) total Grand Prize selected as follows:
K-12
•
One (1) winner per ward (five (5) wards), per grade division, so each grade division has three (3)
winners
College
• One (1) college student winner
The Contest Period: When does the contest start and end?
Partnership Confirmations:
March 31, 2015 (You sign on as a partner)
Submissions Open:
April 1, 2015
12:00:00pm
Submissions Closed:
April 24, 2015
11:59:59pm
Semi-Finalists Selected:
April 28, 2015
Semi-Finalists Voting Opens:
May 1-15, 2015
Semi-Finalist Exhibited:
May 1-8, 2015
Winners Selected:
May 22, 2015
Award Presentations at Gala:
June 3, 2015
Will there be awards and prizes?
Yes. Each winner receives a small monetary scholarship, a backpack of school supplies, and an award
plaque.
Grade
K-4
5-8
9-12
College Student
Scholarship Prize
$100.00 per Grand Prize winner
$250.00 per Grand Prize winner
$500.00 per Grand Prize winner
$1,000.00 per Grand Prize winner
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
III. Contest Submission Guidelines
What?
Students participating in The Salvation Army Newark Area Services “Design-A-Bin” Contest may
enter by submitting, at minimum, one (1) piece of Visual Art.
Students may enter up to a maximum of five (5) pieces of Visual Art, but each piece must be completely
different.
Artwork must be accompanied by completing the enclosed submission form.
Artwork Specs
All artwork must be able to fit on an 8.5 x 11 sheet of paper (hard copy or electronic dimensions).
All electronic submissions must be submitted as either a vector art file (.ai or .eps) or high resolution (300
dpi at 8.5 x 11) jpeg or tiff file.
How?
Entries can also be submitted in the following ways:
(A) In Bulk Via Youth Organization/School
Each Youth Organization/School can submit all entries in bulk, at one time, to The Salvation Army via
mail.
Mail:
The Salvation Army Newark Area Services
ATTN: “Design-A-Bin” Contest Manager
45 Central Avenue
Newark, NJ 07102
For large bulk entries, a pick up can be arranged by emailing: [email protected] (B) Individual Submissions
Via Email:
[email protected]
jpeg, eps, tiff or png file only
Subject Line:
The Salvation Army “Design-A-Bin” Contest Entry
Mail:
The Salvation Army Newark Area Services
ATTN: “Design-A-Bin” Contest Manager
45 Central Avenue
Newark, NJ 07102
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
IV. Judging Criteria, Winners Selection, Acceptance of Prizing
Judging Criteria
Criteria includes:
•
How well the piece matches the theme: ‘Doing The Most Good’
•
Creativity and originality
•
Aesthetic value/technical skill
Semi-Final Round:
Submissions are reviewed by The Salvation Army Newark Area Services Advisory Board, and its judging
committee.
The judging committee determines the thirty-five (35) Semi-Finalists.
Grand Prize Round:
The thirty-five (35) Semi-Finalists will have their work displayed in a public forum in the City of Newark
and on The Salvation Army’s digital assets including but not limited to website, social media, newsletter,
mobile or any other digital medium not yet invented.
The public will encouraged to vote (a) by taking a photo with their smart phone and uploading their
favorites with the #hashtag provided (b) via ballot on-site or (c) via online social media by number of
“likes” on Facebook and Instagram or number of “retweets” on Twitter.
The public’s vote accounts for 70% of the final vote. The judging committee vote accounts for 30% of the
final vote.
To Be Declared a Winner
To be declared a winner of a Prize (a “Winner”); the selected entrant must, in addition to meeting the
Contest eligibility criteria and otherwise complying with the official Contest rules, first:
• Be reached by email by the Contest Sponsor and Administrator within the five (5) business days
immediately following the selection of the entry;
• Send a photo of himself or herself (or make himself or herself available to take a photo) to be
published on the program website and any promotional material within five (5) business days
immediately following notice of award
• Disqualification: If any one of the abovementioned conditions is not met, the selected entrant will
be disqualified and shall not be entitled to receive any prizes. The Contest Sponsor and
Administrator reserves the right, in its sole and absolute discretion, to verify the information on
the contest entry form of any selected entrant, and if any information if deemed to be false, the
Administrator reserves the right to draw another eligible entrant as a potential prize winner.
Validation of Entries
The validity of any Contest entry is subject to verification by the Contest Sponsor and Administrator. Any
incomplete or fraudulent entries will be rejected. Any entrant or other individual who enters or attempts to
enter the Contest in a manner which is contrary to these official Contest Rules or which is otherwise
disruptive to the proper operation of the Contest or by its nature is unjust to other entrants or potential
entrants will be rejected and that entrant or purported entrant will be disqualified. All decisions of the
Contest judges, who may be employees or independent contractors of the Contest Sponsor and Contest
Administrator, with respect to any and all aspects of the Contest, including without limitation the eligibility
or disqualification of entrants or entries, are final and binding without right of appeal.
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
Acceptance of Prizing
All Prizes must be accepted as described in these rules and cannot be transferred to another individual,
substituted for another prize or exchanged in whole or in part for cash or credit. If for any reason a selected
entrant cannot be reached through the contact information provided, or does not respond to the contest
sponsor within one (1) week of being contacted, or if there is any reason a winner cannot accept the prize as
awarded, his/her entry will be declared null and void, and another eligible finalist will be selected.
V. Rules, Regulations and Waiver
Contest Sponsor and Administrator
The Contest Sponsor and Administrator is The Salvation Army Newark Area Services, located at 45
Central Avenue, Newark, NJ 07102.
The Contest Sponsor and Administrator reserves the right, in its sole and absolute discretion, to modify,
cancel, terminate or suspend the Contest, in whole or in part, in the event of any cause or circumstance,
including without limitation any virus, computer bug or unauthorized human intervention or any other
cause that is beyond the control of the Sponsor, that could corrupt or affect the administration, security,
impartiality or normal course of the Contest.
The decision to disqualify any entry is at the sole discretion of the Contest Sponsor and Administrator, and
will occur without notice or communication to the entrant. The disqualification decision is final and not
subject to review. Late entries will be disqualified.
Waiver, Release and Licenses
By entering the Contest, each entrant releases and discharges the Sponsor, Judges and any other party
associated with the development or administration of this Contest, their parent subsidiary, affiliated entities
and each of their respective officers, directors, members, shareholders, employees, independent contractors,
agents, representatives, successors and assigns, collectively, (“Contest Entities”) from any and all liability
whatsoever in connection with the Contest, including without limitation legal claims, costs, injuries, losses
or damages or actions of any kind.
1.
Entry of the Contest constitutes consent of the entrant, without compensation, to use his/her
name, likeness, for publicity and associated purposes by Sponsor and/or others authorized by
Sponsor.
2.
Acceptance of a prize constitutes a release by any winner of the Contest Entities of all claims
in connection with the administration of this Contest.
3.
Winner(s) may be required to sign an affidavit of eligibility and a liability/publicity release.
Contest Sponsor may conduct a background check to confirm winner’s eligibility and compliance with
these rules.
As the prize includes a participation in the public event(s) and publicity, if the background check reveals
that a potential winner has engaged in conduct that could damage the reputation or business of any Contest
Entity, as determined by the Contest Sponsor in its sole discretion, said potential winner may be
disqualified and the prize awarded to an alternate winner.
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
All artwork submitted must be original to and owned by the entrant. Each entrant represents, acknowledges
and warrants that the submitted artwork is original work created solely by the entrant and that no other
party has any right, title, claim or interest in the artwork. Each entrant authorizes Contest Sponsor and
Contest Entities to reproduce, distribute, display and create derivative works of the artwork entry in
connection with the Contest, in any media now or hereafter known.
By entering the Contest, all entrants grant an irrevocable, perpetual, worldwide non-exclusive, distribute,
display artwork submitted by the entrant including derivative artwork in connection with the Contest;
and/or in advertising and promotional marketing pieces not related to the Contest, in any media now or
hereafter known. Authorized Parties will not be required to pay additional consideration or seek any
additional approval in connection with such use.
The personal information gathered from contest entrants in connection with this Contest will be kept in a
secure and confidential database, and will not be rented or sold. If you wish to opt-out after the registration
process, please mail a written request, including your name, address and phone number to:
The Salvation Army Newark Area Services
ATTN: Design-A-Bin Contest Manager
45 Central Avenue
Newark, NJ 07102
There is no fee to enter this contest, and no purchase is necessary.
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
TH
150
ANNIVERSARY
CITYWIDE ARTS EDUCATION
& PUBLIC ART PROGRAM
GUIDELINES FOR THE PROGRAM MONITOR
OR SUPERVISOR
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
Instructions for Youth Organizations & Schools Program Monitor/Supervisor
I. BEFORE YOU START
• Read the contest rules and regulations.
o Rules and instructions
o Submission Form
• Choose 1-2 days of class time (or program time) that will be dedicated to the art contest.
• Inform The Salvation Army/Rutgers University contact when you will be executing the contest.
• Complete a submission form for each entrant.
II. OTHER MATERIALS AND EQUIPMENT
• The host school or organization must provide:
o 8.5 x 11 sheets of white paper, any stock/weight
o Must be plain white (not “off-white”) paper
o Student’s name, age, school/program and grade level must be on the back of the artwork
in pencil
•
All art supplies for the students to use such as:
o Paint (watercolor, tempera, poster paint, acrylic, etc.)
o Drawing materials (pencil, charcoal, colored chalk, pastels, oil pastels, colored pencils,
crayons, markers, etc.)
III. DURING THE CONTEST
Personnel
• One (1) program monitor or supervisor is needed to supervise and guide the students during the
creation of the art.
• Ensure the students understand the theme and are staying within the guidelines
• Ensure that the students are submitting no more than two (2) entries
• Collect the entries at the end of the art contest class time/program time
• Encourage students to use the entire sheet of paper
Representatives of The Salvation Army and Rutgers University team may be visiting programs to monitor
progress and/or answer any questions that may arise.
If any assistance is necessary, please contact:
Lt. Darell Houseton - [email protected] - 973.757.7538
Jemar Mootoo - [email protected] –
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
IV. SUBMITTING THE ENTRIES
Each submission must be accompanied by a submission form. If one student submits two (2) entries, their
submission form must accompany both.
Entries can also be submitted in the following ways:
In Bulk Via Youth Organization/School
Each Youth Organization/School can submit all entries in bulk, at one time, to
The Salvation Army via mail.
Mail:
The Salvation Army Newark Area Services
ATTN: “Design-A-Bin” Contest Manager
45 Central Avenue
Newark, NJ 07102
For large bulk entries, a pick can be arranged by emailing: [email protected]
Individual Submissions
Via Email:
[email protected]
Format:
jpeg, eps, tiff or png file only
Subject Line:
The Salvation Army “Design-A-Bin” Contest Entry
Mail:
The Salvation Army Newark Area Services
ATTN: “Design-A-Bin” Contest Manager
V. ANNOUNCEMENT OF WINNERS
The Salvation Army will announce the thirty-five (35) Semi-Finalists in the following manner:
• Phone call to entrant and participating organization/school program
• Email to entrant and participating organization/school program
• Official notification letter to entrant and participating organization/school program
• Public announcement of the 35 Semi-Finalists on (a) social media (b) website and (c) newsletter
announcement.
The Salvation Army will announce the 16 Grand Prize winners in the following manner:
• Phone call to entrant and participating organization/school program
• Email to entrant and participating organization/school program
• Official notification letter to entrant and participating organization/school program
• Public announcement of the 16 Grand Prize winners on (a) social media (b) website and (c)
newsletter announcement.
Grand Prize Award Ceremony
The 16 Grand Prize winners will be expected to be available to accept their awards in person at The
Salvation Army 150th Anniversary Celebration Gala taking place June 3, 2015 at The Metropolitan Room
at The Newark Club, 1085 Raymond Blvd, Newark, NJ
• Each winner may be accompanied by two (2) family/guardians for a total of three (3) total tickets.
• Each winner’s supervising program monitor or school program monitor may attend for a total of
one (1) ticket.
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
What do The Salvation Army bins look like?
Surface Area
The Salvation Army 150th Anniversary
“Design-A-Bin Contest” Guideline Rules and Regulations
A Mock Entry
Landscape 8.5 x 11 sheet of paper
Students must use the entire sheet of paper