1
PI initiates
Ethics
application
4
2
3
Receiving REB
notifies involved
REBs
Participating
REBs confirm
Risk level & BoR
5
Participating
REBs complete
proportionate/
site specific
reviews
BoR drafts
provisos and
shares with
REBs
6
9
7
YES
YES
5.1
1.1
Study meets
minimal risk
criteria?
PI completes Cover
Sheet & attaches to
ethics application
NO
BoR notifies
participating
REBs as
requested
BoR receives
response from
PI
BoR sends
provisos to PI
Follow Above
Minimal Risk Model
BoR delivers
CoA package to
PI
REBs issue CoAs
with same date
and send to BoR
Proviso
responses
complete?
NO
BoR confirms
date & issues
Certificate of
Approval
10.1
8
REBs share
provisos with BoR
or notify of
acceptance of BoR
decision
11
10
12
BoR shares all approved
research related
documents with
participating REBs
Board of Record (BoR) Decision Criteria
If the study involves a Health Authority, the Board of Record will be the REB representing that
Health Authority
If there is more than one Health Authority involved, the BoR will be the primary location where
the research will take place or, if all things are equal, the Health Authority where the PI holds
their primary appointment
If no Health Authority is involved, the BoR will be the REB representing the institution where the
PI holds their primary appointment. In the event that the majority of research will take place in
an institution other than that of the PI’s primary appointment, the BoR may be the REB that
represents the institution where the research will take place.
If Northern Health would be considered the BoR under these guidelines, UNBC will by default be
the BoR as agreed between Northern Health and UNBC.
Continuing Review
1
PI submits
continuing
review activity
to BoR
3
2
Does the
continuing review
activity require REB
consultation?
YES
2.1
Last updated May 14, 2015
BoR consults
with affected
REBs
NO
BoR processes
continuing
review activity
4
BoR issues
acknowledgement
or Certificate/s of
Approval (as
appropriate)
5
BoR shares all approved
research related
documents with
participating REBs