IATA TRAVEL AGENT APPLICATION GUIDE United Kingdom CHECK LIST – IATA TRAVEL AGENT √ CHECK LIST Head Office Instructions and special requirements in order to become an IATA Accredited Agent: A completed Application form for Approval as an IATA Passenger Sales Agent Official certificate of company registration (where applicable) Bank Mandate – please see template and instructions in this guide Bank letter with full bank account details - please see template and instructions in this guide Financial statements – Annual accounts must be provided by the agency and, if applicable, their parent companies, they must be audited and no more than six months old – newly formed companies that have traded for less than 6 months must submit an opening balance sheet, certified by a statutory auditor. Bank Guarantee/Insurance Bond - the level and mandatory sample text will be informed after receipt of the financial statements Letter of appointment or copy of the contract signed with the GDS Completed UK Money Laundering Legislation Form by new owners Photos of the interior and exterior of the Travel Agency location Specifications of the security system installed Sample of Travel Agency’s letterhead Branch Instructions and special requirements in order to apply for a branch location: A completed Application form for Approval as an IATA Passenger Sales Agent Bank Mandate – please see template and instructions in this guide (if different bank account will be used for settlement of branch sales) Bank letter with full bank account details - please see template and instructions in this guide Letter of appointment or copy of the contract signed with the GDS Photos of the interior and exterior of the Travel Agency location Specifications of the security system installed 2014 Application Guide International Air Transport Association 2 CHECK LIST – IATA TRAVEL AGENT Specific Sales Activity (SA) Specific Sales Activity Application Form signed by an authorized person of the Agency Bank Mandate – please see template and instructions in this guide (if different bank account will be used for settlement of sales activity) Bank letter with full bank account details - please see template and instructions in this guide Letter of appointment or copy of the contract signed with the GDS 2014 Application Guide International Air Transport Association 3 FEES - IATA TRAVEL AGENT FEES HEAD OFFICE JOINING FEES APPLICATION FEE (NON REFUNDABLE) REGISTRATION FEE PASSENGER COMMISSIONER FEE ANNUAL FEE (INITIAL) 500 CHF 810 CHF 9 CHF 200 CHF TOTAL JOINING FEE 1,519 CHF Payment Method Credit Card After the application is accepted a pre-paid invoice will be provided for payment ANNUAL FEES ANNUAL FEE* GBP 137.00 PASSENGER COMMISSIONER FEE GBP 6.00 After accreditation, the Annual Fees will be collected via an Agency Debit Memo through the BSP billing prior to December each year. * Please note the Annual fees are subject to change and they will be communicated at the beginning of each year. BRANCH JOINING FEES APPLICATION FEE (NON REFUNDABLE) REGISTRATION FEE PASSENGER COMMISSIONER FEE ANNUAL FEE (INITIAL) GBP 342.00 GBP 329.00 GBP 6.00 GBP 89.00 TOTAL JOINING FEE GBP 766.00 The Branch joining fees will be collected via an Agency Debit Memo through the BSP billing. ANNUAL FEES ANNUAL FEE* GBP 89.00 PASSENGER COMMISSIONER FEE GBP 6.00 After accreditation, the Annual Fees will be collected via an Agency Debit Memo through the BSP billing prior to December each year. * Please note the Annual fees are subject to change and they will be communicated at the beginning of each year. 2014 Application Guide International Air Transport Association 4 FEES - IATA TRAVEL AGENT SPECIFIC SALES ACTIVITY (SA) JOINING FEES REGISTRATION FEE GBP 329.00 PASSENGER COMMISSIONER FEE ANNUAL FEE (INITIAL) GBP 6.00 GBP 89.00 TOTAL JOINING FEE GBP 424.00 The SA joining fees will be collected via an Agency Debit Memo through the BSP billing. ANNUAL FEES ANNUAL FEE* GBP 89.00 PASSENGER COMMISSIONER FEE GBP 6.00 After accreditation, the Annual Fees will be collected via an Agency Debit Memo through the BSP billing prior to December each year. * Please note the Annual fees are subject to change and they will be communicated at the beginning of each year. 2014 Application Guide International Air Transport Association 5 CONTACT DETAILS - IATA TRAVEL AGENT CONTACT DETAILS PLEASE RAISE YOUR CASE VIA OUR CUSTOMER PORTAL WWW.IATA.ORG/CUSTOMER FAX: 00 34 91 141 2624 EMAIL: [email protected] PLEASE SEND ALL THE DOCUMENTS TO THE FOLLOWING ADDRESS. IATA SERVICE CENTER EUROPE ACCREDITATION DEPARTMENT TORRE EUROPA, PLANTA 5 PASEO DE LA CASTELLANA, 95 28046 MADRID (SPAIN) 2014 Application Guide International Air Transport Association 6 SAMPLE REPORTS - IATA TRAVEL AGENT DIRECT DEBIT COMPLETION Please find on the following page the Direct Debit mandate. The bank account should be set up in the Legal Name of the agency and must be with a UK registered bank. Complete the mandate with the account details. An authorised signatory for the account must sign it. At least 30 days notice must be given to IATA if you change your bank details for a new Direct Debit instruction to be set up. Please send the original mandate to our Accreditation Department. The mandate will be sent to the bank once received and set up in the IATA systems. The address to send this to is: IATA Accreditation Department Torre Europa Paseo de la Castellana, 95 28046 Madrid Spain If you require any further details on this or any other matter please raise your case via our web portal www.iata.org/europe/cs and a customer service representative will be happy to assist. 2014 Application Guide International Air Transport Association 7 SAMPLE REPORTS - IATA TRAVEL AGENT 2014 Application Guide International Air Transport Association 8 SAMPLE REPORTS - IATA TRAVEL AGENT (Letterhead of the Bank) International Air Transport Association Torre Europa Paseo de la Castellana, 95 28046 Madrid Spain We (Bank’s name) hereby confirm to IATA that the agent (Agent’s legal name) holds the following bank account (bank account details) and sort code (sort code) to be set up for direct debit purposes in favor of IATA. ____________________________________ Date and Place _______________________________________ Signature of bank representative and stamp 2014 Application Guide International Air Transport Association 9 SAMPLE REPORTS - IATA TRAVEL AGENT UK MONEY LAUNDERING LEGISLATION 2014 Application Guide International Air Transport Association 10 SAMPLE REPORTS - IATA TRAVEL AGENT UK MONEY LAUNDERING FORM 2014 Application Guide International Air Transport Association 11