Invitation To Bid (ITB)
Tender No. ( xx / 2015)
Design, Supply, Installation, Testing, Commissioning,
Operation and Maintenance of Grid Connected Building
Integrated Photovoltaic (BIPV) and Stirling Dish Systems at
the Al-Balqa Applied University (BAU) Campus in Al-Salt
and Al-Huson University College (HUC) Campus in Irbid
Al-Balqa Applied University
Al-Salt, Jordan
Tel: (+962-5) 3491111
Fax: (+962-5) 3491111
P.O. Box: Al-Salt 19117, Jordan
Page 1 of 54
Contents
1
Overview ............................................................................................................................................................... 4
1.1
1.2
1.3
Background ..................................................................................................................................................4
Scope of Work .............................................................................................................................................4
Design of Solar Systems .............................................................................................................................. 6
1.3.1
1.3.2
1.3.3
1.3.4
1.3.5
1.3.6
1.3.7
1.4
2
3
Design of Solar System No. 1 ..................................................................................................................6
Design of Solar System No. 2 ................................................................................................................ 11
Design of Solar System No. 3 ................................................................................................................ 13
Design of Solar System No. 4 ................................................................................................................ 17
Design of Solar System No. 5 ................................................................................................................ 21
Design of Solar System No. 6 ................................................................................................................ 23
Design of Solar System No. 7 ................................................................................................................ 28
BAU electrical system description ............................................................................................................. 32
Qualifications of Bidders ..................................................................................................................................... 32
General Terms and Conditions ............................................................................................................................ 34
3.1
3.2
3.3
Terms of reference ..................................................................................................................................... 34
Tender time plan ........................................................................................ Error! Bookmark not defined.
Tender Bond ............................................................................................................................................... 39
3.3.1
3.3.2
3.3.3
4
Bid bond ................................................................................................................................................ 39
Performance guarantee bond.................................................................................................................. 39
Maintenance and Operational guarantee bond ....................................................................................... 40
General Requirements ......................................................................................................................................... 40
4.1
4.2
5
Technical requirements .............................................................................................................................. 40
Financial Requirements .............................................................................................................................. 43
Offer format ......................................................................................................................................................... 44
5.1
5.2
6
Technical offer ........................................................................................................................................... 44
Financial offer ............................................................................................................................................ 46
Component specification ..................................................................................................................................... 46
6.1
6.2
6.3
6.4
6.5
6.6
6.7
7
8
9
BIPV Modules............................................................................................................................................ 46
BIPV Mounting Structures ......................................................................................................................... 47
On- Grid Inverters ...................................................................................................................................... 47
PV / AC Cables and Conduits .................................................................................................................... 48
AC Distribution Boxes ............................................................................................................................... 48
Data logging and monitoring...................................................................................................................... 48
Solar Radiation and Temperature Sensor ................................................................................................... 49
Spare parts ........................................................................................................................................................... 49
Maintenance......................................................................................................................................................... 49
Training ............................................................................................................................................................... 50
9.1
9.2
10
11
12
13
13.1
Training scope ............................................................................................................................................ 50
Training requirements ................................................................................................................................ 50
Pre-Commissioning ........................................................................................................................................ 50
Commissioning and Testing Plan ................................................................................................................... 51
Final Acceptance ............................................................................................................................................ 51
Evaluation Criteria.......................................................................................................................................... 52
Evaluation Step 1: Qualifications and general requirements (15 points): .................................................. 52
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13.2
13.3
14
15
16
Evaluation Step 2: Technical evaluation (70 points):................................................................................. 52
Evaluation step 3: Financial evaluation (30 points): .................................................................................. 53
Method of Payment (Term of Payment) ......................................................................................................... 53
Additional Special Conditions ........................................................................................................................ 53
Annexes .......................................................................................................................................................... 54
List of Figures
Figure 1: General view for Science Faculty building at Al-Salt campus .......................................................................6
Figure 2: Outside view of skylight on Science Faculty building at Al-Salt campus...................................................... 7
Figure 3: Inside view of skylight on Science Faculty building at Al-Salt campus ........................................................ 7
Figure 4: Place of Solar System No.1 – Location of skylight on Science Faculty building (Al-Salt) ........................... 8
Figure 5: Module layout for Solar System No. 1 ......................................................................................................... 10
Figure 6: Single Line Diagram for Solar System No. 1 ............................................................................................... 11
Figure 7: Place of Solar System No. 2 – Stirling Dish in front of Science Faculty building ....................................... 12
Figure 8: Stirling Dish System .................................................................................................................................... 13
Figure 9: General view for the southern facade of Finance building ........................................................................... 14
Figure 10: Place of Solar System No.3 – Location of southern facade of Finance building (Al-Salt) ........................ 14
Figure 11: General view for the southern façade of Finance building with BIPV modules ........................................ 15
Figure 12: Module Layout for Solar System No. 3 ..................................................................................................... 16
Figure 13: Single Line Diagram for Solar System No. 3 ............................................................................................. 16
Figure 14: General view for Carport Shield at Engineering Workshops Building at Al-Huson .................................. 17
Figure 15: Location map for Carport at Engineering Workshops Building at Al-Huson ............................................ 18
Figure 16: Module Layout for Solar System No. 4 ..................................................................................................... 20
Figure 17: Single Line Diagram for Solar System No. 4 ............................................................................................. 20
Figure 18: Place of Solar System No. 5 – Stirling Dish near the Engineering Workshops Building at Al-Huson ...... 21
Figure 19: Stirling Dish System .................................................................................................................................. 22
Figure 20: Location of Solar System No. 6 ................................................................................................................. 23
Figure 21: Place of 4 small solar pergolas located to the west of Bairooni building ................................................... 24
Figure 22: Module layout for Solar System No. 6 (Small Pergola) ............................................................................. 24
Figure 23: Single line diagram for Solar System No. 6 (Small Pergola) ..................................................................... 25
Figure 24: Place of the single Large Solar Pergola located to the south of Bairooni building .................................... 26
Figure 25: Module layout for Solar System No. 6 (Large Pergola) ............................................................................. 27
Figure 26: Single line diagram for Solar System No. 6 (Large Pergola) ..................................................................... 27
Figure 27: General view of Main building at Al-Huson Campus ................................................................................ 28
Figure 28: Place of Solar System No.7 – Location of southern facade of Main building (Al-Huson) ........................ 29
Figure 29: General view for the southern façade of Main building with BIPV modules ............................................ 30
Figure 30: Module Layout for Solar System No. 7 ..................................................................................................... 31
Figure 31: Single Line Diagram for Solar System No. 7 ............................................................................................. 31
List of Tables
Table 1: Place, type and nominal capacity for all solar systems ....................................................................................4
Table 2: Tender time plan .......................................................................................................................................... 39
Table 3: Technical evaluation criteria ....................................................................................................................... 52
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1 Overview
1.1 Background
This ITB is launched as a deliverable for DIDSOLIT-PB project www.didsolit.eu which
is funded by the European Union through ENPI-CBCMED’s Program. The project
focuses on the development and implementation of decentralized solar energy-related
innovative technologies for public buildings in the Mediterranean Basin countries.
Al-Balqa Applied University (BAU) is a partner in the DIDSOLIT project out of the
belief in the importance of the solar power for Jordan in terms of reducing energy bills
and the growing demand for the technology in the country.
1.2 Scope of Work
BAU is launching this bid in order to contract a qualified company to develop,
permit, engineer, design, procure, construct, interconnect, deliver, start-up, test,
commission, operate and maintain (5) five turnkey Building Integrated
Photovoltaic (BIPV) systems and (2) two ground-mounted Stirling Dish
systems which are divided as illustrated in Table 1 shown below between BAU
campus at Al-Salt city (25 km to the west of Amman city) and Al-Huson University
College (HUC) campus at Al-Huson town (10 km to the south of Irbid city).
All the PV modules that will be purchased through this ITB are non-traditional modules;
they are called Building Integrated PV (BIPV) modules as they are integrated within the
building, so they serve a dual function as building materials and power generators.
Table 1: Place, type and nominal capacity for all solar systems
System Campus
No.
1
BAU
2
BAU
Place of
Installation
Science Faculty
Building
The hill located in
front of the
Science Faculty
Building
Type of
Installation
Building
Integrated PV
(BIPV) modules
will be utilized to
cover the main
skylight of the
building
Ground-mounted
Stirling dish will
be utilized to
generate both
Nominal Power
Capacity
18.18 kWp1
4 kWp (3 kWth +
1 kWe)
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electricity &
thermal energy
1
2
3
BAU
Finance Building
4
HUC
Engineering
Workshops
Building
5
HUC
Land area located
west of
Engineering
Workshops
Building
6
HUC
Bairooni Building
7
HUC
Main Building
BIPV modules will
be utilized as sunshields for
windows located at
the southern façade
of the building
BIPV modules are
used to cover the
top surface of a
metallic corrugated
sheet carport
shield.
Ground-mounted
Stirling dish will
be utilized to
generate both
electricity &
thermal energy
BIPV modules will
be utilized to
construct the
roofs of 5
pergolas (4 west
small pergolas
and 1 south large
pergola)
BIPV modules will
be utilized as sunshields for
windows located at
the southern façade
of the building
24.24 kWp1
3.264 kWp2
4 kWp (3 kWth +
1 kWe)
20.2 kWp1
8.08 kWp1
based on a BIPV module rated at STC of 202 Wp semi-transparent crystalline silicon
based on a BIPV module rated at STC of 136 Wp flexible amorphous silicon
The designs of the solar systems are based on standard BIPV modules as shown in Table
1, but it is technically possible to achieve the same characteristic of the PV generator with
smaller or larger modules and different layouts. The bidders can propose other module
capacities for approval as long as the total PV generator capacities listed in Table 1 are
met and each string has not more than the modules in series so that the Voc of the
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generator is within the specifications and fit with the selected grid-dependent inverter
operating voltage range.
Bidders for this tender shall propose Engineering, Procurement & Construction
(EPC) offer with separate technical and financial offers and the proposed systems
shall comply with the relevant laws and regulations issued by the Ministry of Energy
& Mineral Resources (MEMR), Energy & Minerals Regulatory Commission (EMRC)
and should be in line with the requirements of the distribution companies in Jordan.
1.3 Design of Solar Systems
Three solar systems out of seven will be installed within the campus of BAU at Al-Salt
while the remaining four solar systems will be installed within the campus of BAU at AlHuson.
1.3.1 Design of Solar System No. 1
Solar System No. 1 will be installed on the Science Faculty building shown in Figure 1
which is located within the campus of BAU at Al-Salt city. The building has a curvilinear
skylight as illustrated in Figures 2 & 3 with approximate base dimensions of 17 x 13
meters. This skylight will be integrated with BIPV modules.
Figure 1: General view for Science Faculty building at Al-Salt campus
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Skylight
Figure 2: Outside view of skylight on Science Faculty building at Al-Salt campus
Figure 3: Inside view of skylight on Science Faculty building at Al-Salt campus
The Google Earth Map shown below in Figure 4 illustrates the location of the Science
Faculty building within Al-Salt campus. The site coordinates are: 32°01'24.57" N &
35°43'08.38" E.
Page 7 of 54
Skylight
Science Faculty
Building
South
Figure 4: Place of Solar System No.1 – Location of skylight on Science Faculty building (Al-Salt)
For this BIPV installation, it is the responsibility of the bidder to remove of the PVC
roofing sheets mounted on the existing steel structure as well as to reengineer the existing
steel structure to convert it from its current curvilinear shape to a tilted shape (Tilt angle
= 10° south facing) in order to accommodate BIPV modules and their corresponding
mounting devices. The bidder should guarantee that this BIPV installation will protect the
building against water leakages in case of raining or cleaning using water. Daylight
utilization should be guaranteed, too.
Semi-transparent glass-laminated crystalline silicon BIPV modules should be utilized in
this solar system. Solar System No. 1 is designed as illustrated in the module layout
shown in Figure 5 and the electrical single line diagram shown in Figure 6 based on the
following BIPV module:
Semi-transparent glass-laminated
200-220Wp at Standard Test Conditions
Nominal power:
(STC) which are: solar irradiance = 1000
W/m2, cell temperature = 25 ºC and solar
spectrum or air mass = 1.5.
+/- 5%
Power tolerance
Nominal Open Circuit Voltage, Approx. 32.0-35.0 V @ STC
Voc
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Nominal
Short
Circuit
Current, Isc
Nominal Voltage at Maximum
Power Point, Vmp
Nominal Current at Maximum
Power Point, Imp
Maximum system voltage:
Electrical protection class
Type of PV cells
Technology:
Size in mm
Total thickness
Weight approx.
Transparency approx.
Power/m2
Module Structure
Approx.8.0-8.3 A @ STC
Approx. 26.5-28.5 V @ STC
Approx. 7.0-8.0 A @ STC
1000 V
Class II
poly-crystalline, 156x156 mm
Semi-transparent glass-laminated
L (1800-1835) x W (1190-1200)
11-12 mm
60 kg
not less than 25-38%
100-110 Wp
Should stand wind speeds up to 160km/hr,
atmospheric pressure up to 106.7 K Pa, and
maximum temperature of 75 degree Celsius,
and humidity 100%with rain fall up to 5
mm/minute and any other forces may exist.
:
Around 90 BIPV modules (202 Wp/module) will be utilized and divided into 5 strings
with 18 modules connected in series per string (Required total peal power should be
around 18 kWp). The five strings are connected in parallel inside a grid-connected
inverter with a nominal rated power of 20 kW.
Regarding the AC connection point, it is the responsibility of the bidder to select the
proper MDB/SMDB within the building to connect with according to the requirements of
the utility operator.
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Figure 5: Module layout for Solar System No. 1
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Figure 6: Single Line Diagram for Solar System No. 1
1.3.2 Design of Solar System No. 2
Solar System No. 2 will be a ground-mounted Stirling Dish system able to generate both
electrical and thermal energies. The Stirling Dish will be placed on the hill which is
located in front of the Science Faculty building in the campus of BAU at Al-Salt city as
shown in Figure 7.
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Science Faculty
Building
South
Stirling
Dish
Figure 7: Place of Solar System No. 2 – Stirling Dish in front of Science Faculty building
The Stirling Dish is a solar concentration system which is able to cogenerate electricity
and thermal energy. It is a concentrator having a parabolic shape that uses the solar
thermal heat to warm up the hot focus of a Stirling engine, which is integrated in the
same structure, to pump a piston and generate electricity. The thermal energy extracted
from the cold focus, cooled down with a mixture of water and propylene glycol, is the
useful thermal energy produced. This installation should be capable of producing 1 kWe
and 3 kWt. The global efficiency of solar energy conversion in thermal and electric
energy should be between 53-56%, composed of a 13-14%% electric and 40-42%
thermal.
As can be seen in Figure 8, the system is composed of the structure with the solar
concentrator and the Stirling engine and the auxiliary systems. These auxiliary systems
are the electric and electronic control of the Stirling Dish, the hydraulic control, the safety
cooling system, the expansion tank, a pump, the solar tank and the control board to
connect to the electrical grid. Note that the parts marked in red are not included in the
commercial product, so they must be dimensioned. Most, of the parts of system are to be
installed outdoor, except the solar tank and control board. An extra pump will be needed
if the considered pipe is longer than 20 m.
Page 12 of 54
Figure 8: Stirling Dish System
To be able to install this cogeneration system, the land must have an area of free space of
around 7x7m. It also needs a metallic net to secure the area and a small room, to install
the hydraulic and electric auxiliary systems. A hot water consumption rate above 3 kWt
should be available at site, which is about 86 Liters of 30 ºC warmed water each hour of
nominal use of the system. It will also need to have a single phase connection of 4 mm2
of section, which has the capacity to accept 1 kW of power.
The bidder should provide all the technical datasheets about the Stirling Dish system, in
addition the installation guide of the system starting from the construction and building of
the concrete foundation and ending with the thermal and electrical connection points.
1.3.3 Design of Solar System No. 3
Solar System No. 3 will be installed as sun-shields for the windows located on the
southern façade of the Finance building shown in Figure 7 which is located within the
campus of BAU at Al-Salt city.
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Figure 9: General view for the southern facade of Finance building
The Google Earth Map shown below in Figure 8 illustrates the location of the Finance
building within located Al-Salt campus. The site coordinates are: 32°01'24.57" N &
35°43'08.38" E.
Finance Building
South-East
Facade
s
Figure 10: Place of Solar System No.3 – Location of southern facade of Finance building (Al-Salt)
Semi-transparent glass-laminated crystalline silicon BIPV modules will be utilized as
sun-shields for façade windows as illustrated in Figure 9 shown below. A BIPV semitransparent crystalline silicon module rated at STC of 202 Wp (same module
Page 14 of 54
characteristics utilized in Solar System No. 1) is selected to design this solar system as
illustrated in the module layout shown in Figure 10 and the electrical single line diagram
shown in Figure 11.
Figure 11: General view for the southern façade of Finance building with BIPV modules
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Figure 12: Module Layout for Solar System No. 3
Figure 13: Single Line Diagram for Solar System No. 3
120 BIPV modules (202 Wp/module) are being utilized and divided into 5 strings with 24
modules connected in series per string (Required total peal power should be not less than
24.24 kWp). The five strings are connected in parallel inside a grid-connected inverter
with a nominal rated power of 25 kW.
Page 16 of 54
Regarding the AC connection point, it is the responsibility of the bidder to select the
proper MDB/SMDB within the building to connect with.
1.3.4 Design of Solar System No. 4
Solar System No. 4 will be installed to cover the top surface of a metallic corrugated
sheet carport shield located in front of the Engineering Workshops building as shown in
Figure 12 which is located within the campus of BAU at Al-Huson town.
Figure 14: General view for Carport Shield at Engineering Workshops Building at Al-Huson
The Google Earth Map shown below located at coordinates (32°29'11.86" N &
35°53'30.76" E) illustrates the location of the Engineering Workshop Building at the
campus of BAU at Huson town near Irbid city) where our aimed solar installations will
be placed.
Page 17 of 54
Engineering
Workshops
Carport
s
Figure 15: Location map for Carport at Engineering Workshops Building at Al-Huson
Flexible amorphous silicon BIPV modules will be utilized. A BIPV flexible amorphous
silicon module rated at STC of 136 is selected to design this solar system as illustrated in
the module layout shown in Figure 10 and the electrical single line diagram shown in
Figure 11.
The solar system is designed as illustrated in the module layout shown in Figure 16 and
the electrical single line diagram shown in Figure 17 based on the following BIPV
module:
Flexible sheet with polymer laminate
Approx. 133-137 Wp at Standard Test
Nominal power:
Conditions (STC) which are: solar irradiance
= 1000 W/m2, cell temperature = 25 ºC and
solar spectrum or air mass = 1.5.
+/- 5%
Power tolerance
Nominal Open Circuit Voltage, Approx. 45.5-46.5 V @ STC
Voc
Nominal
Short
Circuit Approx. 5.0-5.3 A @ STC
Current, Isc
Nominal Voltage at Maximum Approx. 32.0-33.0 V @ STC
Power Point, Vmp
Nominal Current at Maximum Approx. 4.0-4.2 A @ STC
Power Point, Imp
Maximum system voltage:
600 V
Page 18 of 54
Electrical protection class
Type of PV cells
Technology:
Class II
triple junction amorphous silicon
flexible sheet with polymer laminate
Size in mm
Total thickness
Weight approx.
Power/m2
Module Structure
L(5400-5500) x W (375-400)
4-5 mm
7.5-8.0 kg
60-65 W/m2
Should stand wind speeds up to 160km/hr,
atmospheric pressure up to 106.7 K Pa, and
maximum temperature of 75 degree Celsius,
and humidity 100%with rain fall up to 5
mm/minute and any other forces may exist
:
24 BIPV modules (136 Wp/module) are being utilized and divided into 3 strings with 8
modules connected in series per string (Required total peal power should be not less than
3.264 kWp). The five strings are connected in parallel inside a grid-connected inverter
with a nominal rated power of 3 kW.
Regarding the AC connection point, it is the responsibility of the bidder to select the
proper MDB/SMDB within the building to connect with.
Page 19 of 54
Figure 16: Module Layout for Solar System No. 4
Figure 17: Single Line Diagram for Solar System No. 4
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1.3.5 Design of Solar System No. 5
Solar System No. 5 (similar to Solar System No. 2) will be a ground-mounted Stirling
Dish system able to generate both electrical and thermal energies. The Stirling Dish will
be placed in the garden of the Engineering Workshops building in the campus of AlHuson as shown in Figure 18.
Stirling
Dish
Engineering
Workshops
s
Figure 18: Place of Solar System No. 5 – Stirling Dish near the Engineering Workshops Building at Al-Huson
The Stirling Dish is a solar concentration system which is able to cogenerate electricity
and thermal energy. It is a concentrator having a parabolic shape that uses the solar
thermal heat to warm up the hot focus of a Stirling engine, which is integrated in the
same structure, to pump a piston and generate electricity. The thermal energy extracted
from the cold focus, cooled down with a mixture of water and propylene glycol, is the
useful thermal energy produced. This installation should be capable of producing 1 kWe
and 3 kWt. The global efficiency of solar energy conversion in thermal and electric
energy should be between 53-56%, composed of a 13-14%% electric and 40-42%
thermal.
As can be seen in Figure 8, the system is composed of the structure with the solar
concentrator and the Stirling engine and the auxiliary systems. These auxiliary systems
are the electric and electronic control of the Stirling Dish, the hydraulic control, the safety
cooling system, the expansion tank, a pump, the solar tank and the control board to
connect to the electrical grid. Note that the parts marked in red are not included in the
commercial product, so they must be dimensioned. Most, of the parts of system are to be
Page 21 of 54
installed outdoor, except the solar tank and control board. An extra pump will be needed
if the considered pipe is longer than 20 m.
Figure 19: Stirling Dish System
To be able to install this cogeneration system, the land must have an area of free space of
around 7x7m. It also needs a metallic net to secure the area and a small room, to install
the hydraulic and electric auxiliary systems. A hot water consumption rate above 3 kWt
should be available at site, which is about 86 Liters of 30 ºC warmed water each hour of
nominal use of the system. It will also need to have a single phase connection of 4 mm2
of section, which has the capacity to accept 1 kW of power.
The bidder should provide all the technical datasheets about the Stirling Dish system, in
addition the installation guide of the system starting from the construction and building of
the concrete foundation and ending with the thermal and electrical connection points.
Page 22 of 54
1.3.6 Design of Solar System No. 6
Solar System No. 6 will be installed to construct the roofs of 5 pergolas (4 west small
pergolas +1 south large pergola) located at the west and south sides of Bairooni
building located as shown in Figure 16 which is located within the campus of BAU at
Al-Huson town.
Small
Pergola
0
Bairooni
Building
s
Large
Pergola
Figure 20: Location of Solar System No. 6
Semi-transparent glass-laminated crystalline silicon BIPV modules will be utilized to
construct the roofs of the four small pergolas as illustrated in Figure 17 shown below. A
BIPV semi-transparent crystalline silicon module rated at STC of 202 Wp (same module
characteristics utilized in Solar System No. 1 and No. 3) is selected to design this solar
system as illustrated in the module layout shown in Figure 18 and the electrical single
line diagram shown in Figure 19.
Page 23 of 54
Figure 21: Place of 4 small solar pergolas located to the west of Bairooni building
Figure 22: Module layout for Solar System No. 6 (Small Pergola)
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Figure 23: Single line diagram for Solar System No. 6 (Small Pergola)
10 BIPV modules (202 Wp/module) are being utilized for each small pergola and
connected in series (Required total peal power should be not less than 2.02 kWp). The
single string is connected with a grid-connected inverter with a nominal rated power of 2
kW.
Regarding the AC connection point, it is the responsibility of the bidder to select the
proper MDB/SMDB within the building to connect with.
For the single large pergola, the same kind of BIPV modules of the small pergolas will be
utilized to construct the roof of the single large pergola as illustrated in Figure 20 shown
below. The module layout is shown in Figure 21 and the electrical single line diagram is
shown in Figure 22.
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Figure 24: Place of the single Large Solar Pergola located to the south of Bairooni building
Page 26 of 54
Figure 25: Module layout for Solar System No. 6 (Large Pergola)
Figure 26: Single line diagram for Solar System No. 6 (Large Pergola)
Page 27 of 54
60 BIPV modules (202 Wp/module) are being utilized and divided into 3 strings with 20
modules connected in series per string (Required total peal power should be not less than
12.12 kWp). The three strings are connected in parallel inside a grid-connected inverter
with a nominal rated power of 12.5 kW.
Regarding the AC connection point, it is the responsibility of the bidder to select the
proper MDB/SMDB within the building to connect with.
The total number of BIPV modules utilized for the five pergolas is 100 with a total peak
power size of 20.2 kWp which should be met by the bidders.
1.3.7 Design of Solar System No. 7
Solar System No. 7 will be installed as sun-shields for the windows located on the
southern façade of the Main building shown in Figure 7 which is located within the
campus of BAU at Al-Huson town.
Figure 27: General view of Main building at Al-Huson Campus
Page 28 of 54
The Google Earth Map shown below in Figure 24 illustrates the location of the Main
Faculty building within located Al-Huson campus. The site coordinates are: 32°29'15.24"
N & 35°53'24.87" E.
Main Building
s
South Façade
Figure 28: Place of Solar System No.7 – Location of southern facade of Main building (Al-Huson)
Semi-transparent glass-laminated crystalline silicon BIPV modules will be utilized as
sun-shields for façade windows as illustrated in Figure 25 shown below. A BIPV semitransparent crystalline silicon module rated at STC of 202 Wp (same module
characteristics utilized in Solar Systems No. 1, No. 3 & No. 6) is selected to design this
solar system as illustrated in the module layout shown in Figure 26 and the electrical
single line diagram shown in Figure 27.
Page 29 of 54
Figure 29: General view for the southern façade of Main building with BIPV modules
Page 30 of 54
Figure 30: Module Layout for Solar System No. 7
Figure 31: Single Line Diagram for Solar System No. 7
120 BIPV modules (202 Wp/module) are being utilized and divided into 5 strings with 24
modules connected in series per string (Required total peal power should be not less than
24.24 kWp). The five strings are connected in parallel inside a grid-connected inverter
with a nominal rated power of 25 kW.
Page 31 of 54
Regarding the AC connection point, it is the responsibility of the bidder to select the
proper MDB/SMDB within the building to connect with.
1.4 BAU electrical system description
BAU campus in Al-Salt is served by JEPCO electricity distributor while HUC campus
in Al-Huson is served by IDECO electricity distributor. The annual electricity
consumption in Al-Salt’s site is around 1,500,000 kWh/year, while the consumption
at Al-Huson’s site is around 500,000 kWh/year.
It is the bidder’s responsibility to study well the existing electrical systems in each
site and select the proper electrical connection point(s) taking into account the
MDB/SMDB compatibility and distributor’s requirements.
2 Qualifications of Bidders
Companies wishing to propose shall ensure that they satisfy the following criteria
and provide all of the below mentioned documents:

The Jordanian company must be a registered manufacturing company, firm
or corporation in Jordan Ministry of Industry and Trade in the field of
renewable energy project, solar system integration, solar system electronics
or any PV related technologies.

Offers submitted by companies that have a joint venture agreement shall
fulfil the following requirements.
o
The Jordanian partner must be appointed as the Lead partner, and
this appointment confirmed by submission of powers of attorney
signed by legally empowered signatories representing all the
individual partners.
o The offer must include a sealed and stamped joint venture agreement
registered at the Ministry of Industry and Trade (MIT) and several
liability for the execution of the contract, the lead partner is
authorized to bind, and receive instructions for and on behalf of, all
partners, individually and collectively.
o All partners in the joint venture are bound to remain in the joint
venture. The joint venture winning this contract must include the
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same partners for the whole performance period of the contract other
than as may be permitted or required by law.
o In case of termination of the joint venture agreement during the
project implementation period, the lead partner will incur the
penalties of liquidating the timely available bond in addition to the
loss value estimated by BAU legal parties.

The bidder shall nominate a technical team to perform the design,
installation and all supporting tasks. The team shall include at least:
o A qualified project manager and a site engineer, who should have at
least a B.Sc. in electrical engineering, mechanical engineering, or any
related specialty with a minimum experience of 3 years in PV system
projects.
o A civil engineer held responsible for managing all structural and civil
works on-site with at least a B.Sc. in civil engineering.
o An experienced trainer.

The bidder shall provide a description of the capabilities and experience of
the proposed team and resumes of all key project personnel. Resumes shall
include years with the firm, years in the solar industry, project experience
similar to that proposed.

The bidder shall provide a list of similar executed PV projects (design,
installation and maintenance) including brief descriptions.

The bidder must inform BAU of any subcontractor in advance, and BAU has
the right to accept or reject the subcontractor.

A bidder who has been convicted of legal misconduct may be excluded from
the awarding of contracts.

A bidder who is found guilty of making false declarations will be subject to
financial penalties representing 10% of the total value of the contract being
awarded.
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3 General Terms and Conditions
3.1 Terms of reference

All proposed documents are considered confidential and can only be shared
with the BAU.

The bid is open on equal terms to all local and international companies.

Local bidders are allowed to coordinate with international companies and
subcontractors upon Joint venture agreements (consortiums specifically for
this project are allowed), knowing that the local company must be the project
leader.

The Bidder shall submit two Original hard and soft copies (CDs) with two
separate envelopes one envelope for the technical offer sealed and stamped,
and the other for the financial offer sealed and stamped, and inserted both
envelops in one envelope as one document sealed and stamped. Any bidder
who submits the technical and financial offers separately will be directly
disqualified. The offers shall be delivered to the BAU physical address by
hand. The bidder shall then submit both reports financial and technical
offers in one envelop

The bidder must fill the technical compliance sheet and submit it in the
technical offer, knowing that not completing and submitting the technical
compliance sheet will directly disqualify the offer. [Annex 1: Technical
compliance sheet]

This project is exempted from VAT and their exemption letter will be
available upon request for the winning bidder.
 The bidder shall propose an EPC offer for the seven solar systems described
above.

The bidder shall respect the BAU safety, security and general regulations
and to be highly cooperative with the BAU staff.

All bidders must provide design simulations for the solar systems using
PVSyst or similar.

The bidder shall apply Jordanian “labour law” that includes the use of
underage labour, non-resident or unlicensed labourers.
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
The validity of the offer shall be 90 days.

All prices shall be clear and in Jordanian Dinar (JOD) currency, excluding
any additional VAT.

The bidder is open for any requested clarifications during the offers
evaluation phase, considering that the offer price shall not be changed.

The bidder is responsible to pay the tender award fees according to BAU
regulations.

BAU is not committed to award to the lowest price.

The proposed solar systems shall comply with the laws and regulations of
the Ministry of Energy and Mineral resources (MEMR), Energy and Minerals
Regulatory Commission (EMRC), Jordan Electricity Power Company (JEPCO)
in BAU campus and Irbid Electricity (IDECO) in HUC campus as well as the
National building and National electrical wiring codes.

The bidders shall consider in their electrical design the Industry Standards,
the National Electric Code, IEEE 1547-2003 “IEEE Standard for
Interconnecting Distributed Resources with Electric Power Systems.” and
other applicable codes and standards.

It is the bidder’s responsibility to understand the site conditions,
environment and all requirements related to the tender that may affect the
offer price. The bidder will be fully responsible for verifying any
information, drawings and measurements provided in the tender offer.

A site visit will be performed for all Bidders and assigned in the time plan
(Table 2). The site visit will include an explanatory presentation that aims to
provide the bidder with a full picture of the site characteristics, and in order
to identify the AC connection points for the building and estimate accurately
the cabling and conduits requirements.

All questions regarding the tender by the bidder shall be submitted by email to the following address: ([email protected]) for international bidders
only and by fax no. 00962-5-3530037 for local bidders. Once answered, will
be circulated among all contractors who have already purchased the tender.
The deadline of the questions and the answers is shown in (Table 2). No
question will be considered after the mentioned date.
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
The tender will be awarded as one lot or more for the most suitable
technical and financial offer/offers to BAU and based on the evaluation
criteria explained in (Section 13). Knowing that one full system can be
considered as a lot.

For equipment and vehicles with a unit cost on purchase of more than
€5,000, the contractors providing the supplies must present proof of
origin no later than when they present their first invoice. The certificate of
origin must be made out by the competent authorities in the country of
origin for the supplies (e.g. Chamber of Commerce, Government Ministry
etc.). Remember to request this certificate from your supplier and clearly
insert it as a requirement in the tender dossier. For supplies with a unit cost
on purchase of less than €5,000, a statement from your supplier specifying
the origin of the equipment is enough. Still, remember that the rule of origin
applies to all supplies so in the absence of this statement, the cost of the
supplies is considered ineligible. Note, the origin is also often inscribed on
the equipment itself (e.g. ‘made in’ or ‘assembled in’ or can be demonstrated
via the annexed instruction.

It is the Bidder’s responsibility to provide at no additional costs all
additional items required during the installation period that were not
previously stated in the offer. However, any omission of any part of the bill
of quantity (BOQ) shall be deducted from the price.

The origin of equipment should be clearly defined taking in account
that it must be EU origin any offer failed to submit certification of EU
origin will be illegible

All permits required to execute the work are the responsibility of the
contractor (winning bidder). The contractor shall identify known permit
requirements. The cost of preparing, filing and obtaining the permits shall
be included in the contract price. The contractor shall provide BAU copies of
all approved permits and applications for permits still in process on the
effective date of the contract.

The financial offer shall not include the cost of the grid impact study.
However, it is the responsibility of the bidder to submit all the data required
from JEPCO and IDECO.

The contractor shall provide a free maintenance period for three (3) years
from the date of the installed system final acceptance including parts,
maintenance costs, replacement cost and all other costs.
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
An inspection report of the system performance and check-up shall be
provided every six months during the free maintenance period of 3 years.

The bidder shall include a site plan indicating all civil requirements and
permits required by the applicable national laws and regulations.

The electrical design shall include the appropriate sizing of all cabling works
and all protection equipment (above and below ground) that will connect the
modules, arrays, inverters, and to the point of interconnection.

All monitoring and communication equipment and cabling shall be designed
and specified clearly.

It is the contractor’s responsibility to execute the work and identify the
required permits at his own expenses. The expenses shall be included in the
contract Price. All permits shall be provided as hard and soft copies to BAU.

The contractor shall provide a bi-weekly report covering the progress
achieved in the previous two weeks and the planned activities for the upcoming weeks. The report shall cover Engineering, Permitting, Procurement,
Safety and Implementation activities. The contractor shall also provide a
progress versus planned report, the reports shall outline areas of concern
and plans for corrective action (if needed) to maintain the project schedule.

It is the contractor’s responsibility to procure all equipment and materials
and it shall be known that the cost of the equipment and materials, including
the risk of any variation in the price, is included in the final contract price.

The contractor or its hired subcontractor shall provide all temporary
equipment and materials needed for project execution and shall respect the
national labour law.

The contractor shall provide a Quality Assurance/Quality Control (QA/QC)
plan for the implementation activities to be applied. The contractor shall
respect implementation guidelines in addition to work ethics and noise
levels. The QA/QC plan must be approved by BAU.

The contractor shall provide and confirm a complete Health and Safety Plan
(HASP) and must be approved by BAU.
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
The contractor shall keep the site clean; all trash and rubbish shall be
disposed of off-site by a licensed waste disposal company in accordance with
the applicable laws. Any location of works shall be returned to its original
state after work is done.

The contractor shall be responsible for storing all system equipment. The
contractor shall provide permanent equipment marking, labelling and
signage for the project. Warning signs shall be placed at key areas near
equipment, at project entrances and any other relevant place selected by
BAU.

The contractor shall provide all as-built drawings prior the final acceptance
of the system.

The contractor shall submit two original hardcopies and two softcopies of
the final project report including but not limited to all permits, as-built
engineering and 3D drawings, certification, Instruction Manual as well as
Installation, Operation and Maintenance Manuals, safety plan and monitoring
and software system. The report shall be provided after JEPCO (Al-Salt) and
IDECO (Al-Huson) commissioning, and shall be approved by BAU.

If the contractor fails on the implementation of the tender, which was transmitted
by partially or totally that violates any provision of the contract entitled, BAU is
to take action against the bidder according to the effective rules and regulations in
BAU for tenders.

All bidders shall bear that final date for the project will 6 months after signing the
contract
A full response to this TOR is required by bidder. The following timescales are
anticipated:
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Table 2: Tender time plan
Milestone
Release of tender
Purchase Deadline
Site Visit
Deadline for questions
Release of answers to questions
Deadline for offers
Date
22 March 2015
22 April, 2015
One week after
announcement first
day for Salt and
second day for AlHuson
7 Days after Al-Huson
visit
Three days after
deadline for questions
22 April 2015
Time
Salt
9:00-12:00
Al-Huson
11:00-14:00
3.2 Tender Bond
3.2.1 Bid bond


An irrevocable bid bond of 5% of the total amount of the bid shall be
enclosed in the financial offer envelope.
The bid bond shall be issued by a local bank and approved by the BAU.

The winning bidder shall consider that this amount will be paid on first
demand if it becomes evident that information given contains false
statements.

The validity of the bid bond is 90 days from date of offers submission with
the ability to be automatically renewed unless released by BAU.

The bid bond will be returned after signing the agreement, and the
performance bond has been duly entered into execution.

If the winning bidder fails to provide a performance bond within 14 days of
being requested to do so by the BAU; the full amount of tender bond shall
become payable and may be liquidated by BAU as compensation for such
failure.
3.2.2 Performance guarantee bond
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
Performance guarantee bond of 10% of the contract price shall be delivered
by the awarded Contractor within 14 days of being notified by a registered
letter that he has been awarded the contract and in any case prior to signing
the contract agreement and the awarding decision.

The performances guarantee bond shall be issued from a local bank and
approved by the BAU in respect of performance of the contract and will be
released upon receiving the maintenance bond.

If the bidder fails to complete any requested works or/and any deficit
in the signed contract the penalty according to the effective tender
and financial regulations in BAU will be applied without any need for
noticed or legal action.
3.2.3 Maintenance and Operational guarantee bond

A maintenance and operational guarantee bond of 10% of the contract shall
be submitted by the contractor to BAU prior the final commissioning and
system acceptance; it shall be issued from a local bank and accepted by BAU.

The bond guarantees the three (3) years of free maintenance and will be
released after submitting the final inspection report of the solar systems and
after the successful achievement of the proposed energy yield and
performance ratio values during the bond period.

The contractor shall, at his own expense, repair or modify any of the installed
solar systems upon failure of achieving the proposed values within the bond
period.

In case of not repairing the failure, the maintenance and operational bond
will be liquidated in addition to the loss value incurred by BAU.
4 General Requirements
4.1 Technical requirements

The bidder must fill the technical compliance sheet and submit it in the
technical offer, knowing that not completing and submitting the technical
compliance sheet will directly disqualify the offer. [Annex 1: Technical compliance
sheet]
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
All bidders must use a solar simulation software like PVSyst or similar to
provide all design simulations for the solar systems.

The proposal documents shall include at minimum the followings:
o General specifications.
o Special specifications.
o Bill of quantities.
o Drawings including BIPV modules layout and single line diagram.
o Design calculations.
o List of codes and standards concerning the equipment.
o Equipment manufacturers and country of origin.

The bidder shall include at minimum but not limited to the specifications of the
following equipment and materials:
o BIPV modules
o Inverters
o PV cable
o AC cable
o Circuit breakers, Residual Current Devices (RCD) and Surging devices.
o IP65 Junction Boxes (if applicable)
o Mounting Structure
o Solar Radiation and Temperature measurement Devices
o Data logging and monitoring system
o Stirling Dish Components

The Bidder shall consider in the BIPV system layout service passages to enable
the ease of maintenance and system cleaning.


The bidder shall submit a detailed design for the solar systems.
The proposed PV system components shall have manufacturer warranties as
follows:
o 10 years for metallic part of PV module
o 10 years at least for the inverters
o 10 Years for the DC and AC cables
o 10 years for mounting structure
o 5 years for data loggers and sensors.

The Contractor's design shall be in full compliance with the requirements of
Ministry of Public Work and Housing, Civil Defence Directorate and Energy
and Minerals Regulatory Commission (EMRC).
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
The Bidder shall provide an estimate of the yearly generated electricity and
the expected performance ratio (PR) for the first, second and third years.

The PV system design shall guarantee that the proposed Performance Ratio
(PR) shall not be less than the proposed values for the first, second and third
years of system operation.

The inverter(s) shall comply with the EMRC, JEPCO & IDECO regulations and
standards.

The mounting structure of PV shall withstand a wind speed of 160km/hour
as well as other weather conditions.

The engineering and design shall include the appropriate sizing of all cabling
(above and below ground), that will connect the modules, arrays and
inverters to the point of interconnection.

The above ground portion of the electrical systems shall be neatly routed to
facilitate access, troubleshooting, maintenance …etc.

The electrical design shall include the appropriate sizing of all cabling works
and all protection equipment (above and below ground) that will connect the
modules, arrays, inverters, and to the point of interconnection.

All protection equipment throughout the system shall be sized and specified
to reduce damage on all components and the interconnection point in case of
an electrical failure (e.g. Surge current, over voltage and intermittency
protections).

The location of the BIPV modules, inverters and cable routes as well as
Stirling dish components should be included in the site layout drawing
provided in the offer by the bidder for each system.

The bidder shall provide a data logging and monitoring system for each solar
system with the ability to generate a monthly report.

The contractor shall provide as built and site layout drawings before
commissioning.

The bidder shall submit a spare part list including 2% of all proposed
material.
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
All works carried-out by the contractor shall be maintained for free for three
years starting from the date of final acceptance, the maintenance cost shall be
included in the offer price.

The contractor shall provide set of installation manual/user manual for the
plant. The manual includes complete system details such as array layout,
schematic of the system, inverters details, working principles, etc. step by
step maintenance and troubleshooting.

The awarded bidder must develop reports for all serial numbers,
manufacturer, and country of origin in addition to technical data including
but not limited to SN, Voc, Ipmax, Vpmax,…etc, of all awarded and delivered
equipment, materials, … etc. These reports must be submitted before the
installation process and before the final acceptance of the project.

The Bidder shall include in the offer all the required sizing, cross-sectional
areas and lengths of the DC and AC cables along with required conduits.

The Bidder shall provide voltage drop calculations for all PV and AC circuits
to meet the allowed voltage drop percentages from the nominal voltages as
follows:
o For PV circuits: 2% voltage drop from the nominal voltages for all DC
circuits.
o For AC circuits: 2% voltage drop from the nominal voltages for all AC
circuits.

All excavation works required for laying the cables shall comply with all
applicable codes and approved by the BAU third party consultant.
4.2 Financial Requirements

The Bidder shall submit their financial proposal as an EPC offer along with
their solution.

The Bidder must fill a detailed bill of quantities with the cost of each item
separately.

The bidder shall price all proposed items and if any key item is not priced;
then it will be implicitly considered.
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
The offer shall be in Jordanian Dinar (JOD).

The financial offer shall include the training cost.

The bidder shall take into account that BAU committed to pay 20% of the
tender amount soon after equipment supply, and the rest 80% will be paid
after the completion of the tender supported by the technical committee
report assigned by BAU.

The bidder shall include in line with the financial offer the prices of any spare
parts.
5 Offer format
5.1 Technical offer
The response to this TOR must be in the English language, structured (and
presented in the same sequence) as follows:
Cover letter
The cover letter must be signed by the person(s) authorized to submit the proposal
and must delineate the company’s ability to fulfil the project.
Chapter 1: Company Profile
The company profile must include registration certificates, JV if applicable,
reference projects and CVs of the employees.
Chapter 2: Technical description:
Including:
2.1 Technical site description:
This section includes the solar radiation on the site, site and installation
criteria, boundaries, shade analysis, structural, civil and electrical
assessment, and any relevant information.
2.2 Technical design description:
This section shall include but is not limited to the following:
 The software design and results using PVsyst or similar software,
detailed site layout, including the utilized space area and design
drawings. For the Stirling dish system, all design calculations should
be included in the offer.
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

Electrical calculations including voltage drop calculations for all DC
and AC circuits in addition to mechanical mounting system
calculations.
The design description shall also include all the required sizing, crosssectional areas and lengths of the DC and AC cables along with
required conduits.
2.3 Components and equipment selection:
This section shall include all selected materials and components with their
data sheets attached in the Annex section, in addition to a list of
manufacturers and country of origin for all equipment and materials.
2.4 Bill of quantity:
This section includes a bill of quantity for all materials and equipment
proposed in the offer, including the spare parts.
Chapter 3: Approach and Methodology (Scope of work)
The Bidder shall explain the proposed PV system work plan, including:
3.1 Procurement, installation and operation
3.2 Testing and commissioning
Includes a commissioning and testing plan according to IEC 62446 standard,
listing all equipment and instruments that will be used in the commissioning.
3.3 Maintenance and cleaning
Includes:
 A detailed maintenance plan including a maintenance checklist and
technical support.
 A cleaning schedule, an approximation of the amount of water that will be
consumed in the cleaning process, and a list of the tools that will be used.
Chapter 4: Time plan
The chapter shall include a time plan of the project implementation phases
excluding the time needed for JEPCO and IDECO approvals.
Chapter 5: Training plan
The bidder shall propose a training plan in line with section 9.
Chapter 6: QA/QC
The bidder shall propose a quality assurance as well as a quality control plans.
Chapter 7: Safety plan
Chapter 8: Spare part list
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Annexes: The bidder shall attach the following items in the annex section.
Annex: Technical Compliance Sheet
Annex: Bid bond
Annex: Data sheets, Warrantees and Guarantees of the equipment
Annex: other
5.2 Financial offer
Chapter 1: Terms of Payment
As specified before BAU is committed to pay 20% of the tender amount soon after
equipment supply, and the rest 80% will be paid after the completion of the tender
supported by the technical committee report assigned by BAU..
Chapter 2: PV system cost break down
 The Bidder shall submit the cost break down of the proposed PV system
presented above
 The Bidder must fill a detailed bill of quantities with the cost of each item
separately.
6 Component specification
The bidder must fill the technical compliance sheets [Annex 1] for all offered BIPV
modules, inverters, cables, and PV mounting structures, etc.
It should be known that not filling the technical compliance sheet will directly
disqualify the offer.
6.1 BIPV Modules
The bidder shall select the suitable inclination and orientation angles of the BIPV
system at each area in the site of installation, so as to achieve the ultimate electricity
production taking into consideration the aesthetic aspects. The desired technical
specifications for each BIPV module in each system are already mentioned in the
design of each system before. The modules should be frameless with polished edges.
All BIPV module’s type approval and safety certificates should be mentioned in the
offer. For the Stirling dish, all test certificates should be included in the offer, too.
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6.2 BIPV Mounting Structures
The PV mounting structures specifications shall be made of aluminium taking into
consideration that the manufacture warranty shall be 10 years. Minimum
specifications of the mounting structure are:
 The minimum wind speed of 160 km/h shall be considered.
 Made of aluminium or hot-dip galvanized steel.
 The nuts, washers and screws should be made from stainless steel (noncorrosive). All screws, nuts, washers and fittings must be galvanized with a
minimum coating of 70 micro and according to (ASTMA-123).
 Manufacturer's warranty should be at least 10 years.
6.3 On- Grid Inverters
The on-grid inverters should meet the following specifications:












The AC power of the inverter must synchronize automatically with the AC
voltage and frequency of the grid (3-phase or 1-phase depending on each PV
system requirements) within the tolerance range specified according to the British
Energy Networks Association (ENA) engineering recommendations (G59/3 or
G83/1) depending on inverter’s maximum rated current (less or greater than 16A
per line at AC side).
The Inverter should be designed to operate the PV array near its Maximum Power
Point (MPP).
The Inverter should be transformer less-based for 3-phase PV systems to be
offered with efficiency at max power no less than 97%.
The Inverter shall be provided with integrated fuses and AC & DC switches.
The Inverter shall be provided with an LCD display to provide instantaneous
information about the system performance.
The Inverter shall have the following protections: reverse current, input over
voltage & over current via fuses.
Temperature operating range: -20 ºC to 60 ºC
Harmonic distortion is less than 3%.
Protection degree is IP65 or higher (outdoor).
TUV and CE compliant.
One unit for each subsystem can be installed.
Warranty after installation should be at least 10 years.
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6.4 PV / AC Cables and Conduits
The minimum specifications of the PV and AC cables are:








PV cables shall comply with TUV and UL 4703 standards.
Operation temperature for PV cables should be up to +80oC
PV cables shall be UV resistant, flame retardant, and with low smoke
characteristics.
PV and AC cables shall comply with local and international standards and
JEPCO and IDECO requirements.
AC cables shall be insulated, armoured (is a plus), sheathed copper cables
drawn from the PV yard up to the connection points and shall be rated at
minimum of 600Vac.
All external cables must be installed inside an external use, PVC pipe with UV
resistance or galvanized cable tray.
All cables shall be marked properly by means of good quality labels or by
other means so that cable can be easily identified.
Factory warranty shall be not less than 10 years.
6.5 AC Distribution Boxes





The Distribution Boxes shall be made of hot coated or galvanized steel; dust
and vermin proof with a protection degree IP65 at least.
The terminals and bus bars shall be appropriately size; the boxes shall have
suitable cable entry with suitable glands arrangement for both input and
output cables.
Suitable markings on the bus bars shall be provided to identify the bus bars.
The distribution box shall be grounded and for this purpose a suitable
ground terminal is to be arranged.
The distribution box shall be wall-mounted and of the front door opening
type.
6.6 Data logging and monitoring
The Bidder shall provide with the proposed system a data logging and monitoring
system with the following specifications:
 Data logging and essential hardware and software supported with bluetooth
and internet connection.
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
Ability to be connected with temperature and solar irradiation sensors.
6.7 Solar Radiation and Temperature Sensor
Solar Irradiance Sensor
 Measuring range 0- 1500W/m2
 Sensor: is a thermo element or photo cell
 Solar spectrum : 250 – 2800 nm
 Non linearity: < 0.2% at 0 -1000W/m2
Ambient and BIPV module temperature sensors
 Measuring range -20 to+90 oC
 Accuracy: <0.1oC through the whole range
 Resolution: at least 0.1 oC
7 Spare parts


The bidder shall submit a spare part list including 2% of all proposed
material.
The Spare part list will be requested from the contractor prior the end of the
third year of free maintenance period.
8 Maintenance

The bidder shall include clear trouble shooting methodology and contact
information that BAU technical team can use in case of emergencies.

The bidder shall include a detailed maintenance plan including a
maintenance checklist and technical support.

The bidder shall include a detailed cleaning mechanism for each BIPV system
and each Stirling dish system

The contractor must show his commitment to the following times response
periods that shall be pre-assigned by the contractor:
o Response time for problem solving.
o Response time for support.
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o Response time for (hardware/software) failure of the system
components or any other related components.
o Response time for failed equipment or any other component
replacements.
9 Training
9.1 Training scope
The offer should include o n - site and off-site training for selected BAU
employees and technical staff. Training must focus on but not limited to the
following:

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Photovoltaic theory
BIPV system operation
Stirling dish system
Trouble shooting
System configuration
Data acquisition and monitoring system management
Relevant software
Preventive and routine maintenance
Performing the washing and cleaning tasks of the PV modules and structures
9.2 Training requirements




Training shall be conducted theoretically and practically.
Training shall be offered by an experienced instructor.
Training dates must be listed in the offer.
Training must be completed before the final acceptance of the project.
10 Pre-Commissioning
The contractor shall develop, permit, construct and commission the project such
that it achieves pre-commissioning and performs at or above the agreed upon
Performance Guarantee.
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11 Commissioning and Testing Plan


All commissioning procedures will be carried out according to the standard
protocol mentioned in IEC 62446 standard.
The Contractor shall clean up the project site and remove any temporary
structures, equipment or dirt, and construction debris before the final system
acceptance.

The contractor shall submit two original hard copies and two soft copies
including but not limited to permits, as built engineering and 3D drawings,
certification, instruction manual, installation, operation and maintenance
manuals and checklists, QA/QC, safety plan and monitoring and software
system.

The Contractor shall prepare the “commissioning and testing plan” according
to IEC 62446 including all equipment and instruments that will be used in
the commissioning and provide it to BAU prior to the final commissioning.

The final commissioning will be performed after the following:
o Completion of all the above mentioned work.
o Completion of all project documentation.

The final commissioning will be performed by the contractor on his own
expenses and will be witnessed and approved by the BAU project consultant,
IDECO & IDECO approvals.

If there is a need of any additional tests or testing equipment asked by the BAU,
third party consultant or/and JEPCO & IDECO approvals, the Contractor must
accept and provide the inquiries on his own expenses
12 Final Acceptance

Final Acceptance will be issued once all of the above works and required items
have been completed.

Final Acceptance will be issued by the contractor to BAU at that time in
accordance with the contract.

Once the Final Acceptance is approved. BAU will release the 10% Performance
Guarantee bond.
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13 Evaluation Criteria
The evaluation for the offers will go through the following three steps:
13.1 Evaluation Step 1: Qualifications and general requirements (15
points):
Compliance with ITB documents will be evaluated. The key criteria, which will be used
to evaluate responses to the ITB include:
- Experience in designing similar Solar Photovoltaic roof systems; 5 points
- Available resources to undertake the project; 3 points
- Team qualification/ project manager experience; 3 points
- Quality of proposal documentation received and perceived understanding by the
firm of project’s requirements; 2 points
- Availability of support for the systems. 2 points
Only offers with the required key qualifications that will get 10 points or higher out
of 15 points will go through the technical and financial evaluation.
13.2 Evaluation Step 2: Technical evaluation (70 points):
All offers that will pass the evaluation step 1 (Qualifications and general requirements)
will be technically evaluated according to the technical evaluation step described
below:
-
Company
qualification
requirements): 15 points
(according
to
Company
qualifications
and
- Design compliance: 20 points
- Quality of proposed products: 15 points, distributed as the following:
 5 points for PV module.
 5 points for inverters that comply with the technical specifications.
 5 points for mounting structures that comply with the technical
specifications.
- Warranties, maintenance and technical support: 5 points
- Methodology, time plan, installation and testing plan: 10 points
- Training experience: 5 points
Table 3: Technical evaluation criteria
Criterion
Points
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Company qualification
Design compliance
Quality of proposed products
Warranties, maintenance and technical support
Methodology, time plan installation and testing
plan
Training
Total
15
20
15
5
10
5
70
Only technically qualified offers, which get 50 points or higher out of 70 points in
the technical evaluation, will go through the financial evaluation.
13.3 Evaluation step 3: Financial evaluation (30 points):
All technically qualified offers will be financially evaluated.
If the bidder passed the technical and financial evaluation steps, the final evaluation
mark will be determined according to the following equation:
Final Evaluation Mark
(100 points)
=
Technical Evaluation Mark
(70 points)
+
Financial Evaluation Mark
(30 points)
BAU and its will go into negotiation with the best three offers. BAU is free to choose
the best option from the three best offers.
14 Method of Payment (Term of Payment)


20% of the total tender amount will be paid soon after equipment supply for
both project locations, at Al-Salt and Al-Husun.
80% of the rest will be paid after the project completion supported by the
technical committee report assigned by BAU for both locations.
15 Additional Special Conditions

BAU has the right to terminate this tender upon its perspective without
declaring and without any legal consequences, and the bidders have no right
to object.

The bidder has no right to object to the technical and financial evaluation
criteria mentioned in the tender.
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
The JV parties must submit their JV agreement with the tender documents
showing the leader party, the JV agreement signed and sealed by both parties
and duly legalized by a notary public prior to the award of the contract.

The Evaluation criteria provided in this tender is only for the purposes of this
tender.

The technical offer should not contain any hint to the financial offer. In the
case of showing any hint the offer will be directly disqualified.

The proposed PV system design shall be in full compliance with the
regulations of the following Jordanian authorities:
o Ministry of Public Work and Housing.
o Energy and Minerals Regulatory Commission.
o Jordan Electricity Power Company.
o Civil Defence Directorate.

The winning Bidder shall submit within 14 days of official awarding date a
performance guarantee bond and working program showing the planned
duration for project implementation phases.

No offer will be accepted after closing date and time of offer submission and
no email submissions will be accepted.

The bidder or contractor who attempts to illegally get any information from
BAU or/and misconduct ethical behaviour, will be immediately disqualified
without any notice, and BAU has the right to proceed with further legal
actions.
16 Annexes
Annex 1: Technical Compliance Sheet
Annex 2: Useful Architectural and Electrical AutoCAD Drawings (Softcopy)
Annex 3: BAU Instructions in English
Annex 4: BAU Instructions in Arabic
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