Seattle Public Schools
Community Partnership Tools
12/2012
Planning Toolkit:
Where Are We Going?
Seattle Public Schools
School and Community Partnerships
Created collaboratively with
Seattle Art Museum and Seattle
Public Schools, community
partners and teaching artists,
with support from the Wallace
Foundation.
www.seattleschools.org
Planning Toolkit-Where Are We Going?
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Seattle Public Schools
Community Partnership Tools
WHERE ARE WE GOING?
Planning Toolkit
Contents
Form 1: Project Design Form
Form 2: Sample Memo of Understanding
Context
Planning is a crucial factor in the effectiveness and impact of a partnership. Planning ensures that:
appropriate goals, outcomes and deliverables are set;
the work connects to school and classroom priorities;
high quality instruction takes place, and
the impact of the work is documented to impact student learning and demonstrate results to the broader
community and funders.
Project Team
A representative team of participating educators can carry out good planning, based on a careful needs
assessment, as long as plans are clearly communicated to all parties involved. Planning or Project Teams
should include key decision maker who can represent all the stakeholders. Impactful planning consists of more
than a single, initial meeting. Plans should be documented, revisited and revised throughout the partnership.
Instructions
The Project Design Form can guide a team though a step-by-step planning process that ensures all aspects of
the collaboration are thought through. The resulting plan will be a high level overview of the project. Specific
instructional activities and assessment methods will need to be designed in more detail at a subsequent
meeting.
The Sample Memo of Understanding can be used to shape a signed agreement that is a record of the
commitments both parties have made to the project. As with any agreement, a final draft needs to be reviewed
by an organization’s legal department prior to signing.
Example Tools
Arts @ Large
Page 30: Contract template in Handbook
Part 3: Planning a Successful Program (con’t)
Artist/Teacher Meeting Guide
Word Doc
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Seattle Public Schools
Community Partnership Tools
WHERE ARE WE GOING?
Form 1: Planning Toolkit
Organization
School
Lead Project Team
Project Title
Project Dates
Project Design Form
Collaborators use this form to create a high level overview of the project they have planned. This form should
be completed in collaboration between the partnering teacher and community organization, in alignment with
the Pre-Planning tools completed by each group.
1.
Planning Team (for each member)
Name:
Organization:
Role:
Email:
Phone:
2.
Project Idea (use detailed Instructional Plan for further development)
3.
Statement of Shared Vision
4.
Alignment with School Goals
5.
Roles: What can each partner contribute to achieving these goals?
Community Organization
Planning Toolkit-Where Are We Going?
|
School
|
District
|
Other
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Seattle Public Schools
6.
Assessment Strategies (use Student Assessment and Program Evaluation Plan for further
development)
Pre-assessment
7.
8.
Community Partnership Tools
/ Formative assessment
/ Summative assessment
Project Outcomes (related forms)
Students: Learning Outcomes
Teachers: Professional Goals
Family/Community : Outreach
Arts Organization/Artists: Professional Goals
Professional Development Needs: (related forms)
9.
Materials Needed: (supplies, technology, etc.)
10.
Space & Transportation Needs
11.
Budget, Funding Sources, Reporting Needs: (Related Forms)
12.
Timeline & Calendar:
Task
|
13.
People Responsible
|
Due Date
|
Next Meeting:
Date, time, place
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Seattle Public Schools
Community Partnership Tools
This agreement is dated:
Signature
Date
Signature
Date
WHERE ARE WE GOING?
Form 2: Planning Toolkit
Organization
School
Lead Project Team
Project Title
Project Dates
Sample Memorandum of Understanding
Collaborators use this form to record and confirm their agreements.
This Agreement dated this
day of
, 20
And
,is made by and between
.
These organizations have engaged in preliminary discussion and planning of an arts education program and
agree as follows:
1. Program Description & Term
Cultural Organization shall provide arts services and/or educational program as described (including
instructional sessions, performances, assessment activities and planning sessions) and at such times and in
such locations as is set forth in the Project Design Worksheet, which is a part of this Agreement.
School personnel shall carry out the activities, assessments and planning tasks as described, and at such
times and in such locations as is set forth in the Project Design Worksheet, which is a part of this Agreement.
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Seattle Public Schools
Community Partnership Tools
2. Additional Cultural Organization Obligations
a. Proof of Insurance.
b. Required Information: Artist’s Social Security Number or Tax-payer Identification Number, address,
telephone number, date of birth
c. Materials
d. Communications
3. Additional School Obligations
a. Materials
b. Communications
4. Project Funding
a.
b.
c.
d.
Total Cost of project
Sources of funding
Where funds reside
Disbursement of funding (amount, dates)
This Agreement is dated
, 20
.
Cultural Organization
Authorized Agent
School/School District
Authorized Agent
Print
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