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SOUTHEAST DELCO SCHOOL DISTRICT
ADMINISTRATIVE OFFICES
1560 DELMAR DRIVE • FOLCROFT, PA 19032 • 610-522-4300
REQUEST FOR PROPOSAL
FOR
GROUNDS AND LANDSCAPING SERVICES
BY
SOUTHEAST DELCO SCHOOL DISTRICT
PROPOSALS TO BE SUBMITTED
TO
SOUTHEAST DELCO SCHOOL DISTRICT
ATTENTION: VANESSA SCOTT
BUSINESS ADMINISTRATOR
1560 DELMAR DRIVE
FOLCROFT, PA 19032
DUE: 2:00 P.M., Tuesday, March 24, April 14, 2015
Complete below if purchase order should be
sent to a different address:
FIRM NAME
FIRM NAME
ADDRESS
ADDRESS
TELEPHONE NUMBER
TELEPHONE NUMBER
FAX NUMBER
FAX NUMBER
CONTACT PERSON
CONTACT PERSON
EMAIL __________________________________
EMAIL _________________________________
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GENERAL NOTICE TO ALL RESPONDENTS:
Under Pennsylvania law, the chosen respondent will be required to obtain three (3)
satisfactory employee clearances for each respondent-employee assigned to work on or in
any Southeast Delco School District property or facility. The cost of obtaining such
employee clearances shall be the sole responsibility of the chosen respondent. The three
employee clearances include:



FBI Background Check
Child/Student Abuse Reporting/Clearance
Pennsylvania Criminal History Background Check
Also required is a signed Arrest/Conviction Report and certification Form (under act 24 of
2011).
Please see the General Instructions and Conditions section below (Section II) for more
details.
NO RESPONDENT-EMPLOYEES WILL BE PERMITTED ONTO A DISTRICT
PROPERTY, OR INTO A DISTRICT FACILITY, WITHOUT FIRST PROVIDING
SATISFACTORY WRITTEN EVIDENCE OF ALL THREE (3) OF THE CLEARANCES
LISTED ABOVE, AS DETERMINED BY THE SOUTHEAST DELCO SCHOOL
DISTRICT IN ITS SOLE DISCRETION.
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SECTION I
NOTICE OF REQUEST FOR PROPOSAL
To Prospective Respondent:
The Southeast Delco School District (hereinafter, the “District”) seeks proposals from
firms that provide a single comprehensive, high-quality, cost-effective, and responsible source
for the entirety of the District’s needs for the Grounds and Landscaping Service described in
Section IV (hereinafter, the “Services”). The District expects that the appropriate programs can
only be determined by a thorough study of existing conditions by the successful proposer,
followed by discussions and decisions by the District as to its standards and priorities. During
the mandatory site visits, questions will be collected and consolidated and e-mails containing
appropriate answers to such questions will be sent to all respondents.
This Request for Proposal (“RFP”) does not necessarily contain all of the terms of the
contract to be awarded. At the conclusion of the proposal evaluation process, the District shall
identify the respondent appearing to best suit the District’s needs and expectations, for formal
contract negotiations, which may include adjustments to the illustrative “Scope of Work.” The
District reserves the right to pursue negotiations with any respondent deemed qualified by the
District. In no event does this RFP commit the District to award any contract to any respondent.
As this RFP is not a competitive bid, the use of the terms “bid” and “responding” herein
shall not operate to require the District to award a contract to the lowest responsible and
responsive respondent. To the contrary, the District retains the right to negotiate the price and
other terms of the contract with the respondent identified and chosen by the District.
The District will review all proposals to determine responsiveness; any proposal that does
not address all requested requirements or is incomplete can be rejected.
SUBMISSION OF PROPOSALS: Sealed proposals will be received in the office of
the District’s Business Administrator, Attention: Ms. Vanessa Scott, at the District’s
Administration Building, which has an address of 1560 Delmar Drive, Folcroft, PA 19032.
Proposals should be submitted in sealed envelopes plainly identifying the proposal (Proposal
Title), and will be received up to 2:00 P.M., prevailing time, Tuesday, March 24, April 14,
2015. The reading of these proposals will not be open to the public; however proposals may
become public documents to the extent required by law.
All proposals (one (1) original plus four (4) copies) should be submitted in the format
described in this RFP. The District shall take a maximum of one hundred twenty (120) days
from the date of opening of the sealed proposals to identify the “winning” respondent, and no
proposals may be withdrawn prior to the District’s decision. All proposals will be offers to
supply the services set forth in the specifications attached to, and made a part of, this RFP.
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RESPONDENT’S CONFERENCE (PRE-RESPONSE MEETING): There will be a
mandatory Pre-Response meeting held at 10:00 a.m. on Monday, March 9, 2015, at the
District’s Administration Building, 1560 Delmar Drive, Folcroft, Pennsylvania, 19032.
The District has determined that for purposes of this RFP, it is vital that each respondent take the
opportunity to personally review the facilities and grounds of the District. The District will
provide respondents two opportunities to review, measure, and otherwise evaluate the existing
conditions of the District’s facilities and grounds on the following schedule:
Mandatory Pre-Bid Visit Day: Monday, March 9, 2015 at 10:00 a.m.
Respondents must assemble at the District’s Administration Building at 10:00 A.M. for a
brief orientation meeting and to sign-in. All District facilities must be vacated by 2:00 P.M. that
same day. Respondents may submit questions raised by the site visits in writing to the District’s
Business Administrator so that the District may address them in addenda to the RFP. No other
form of answer to a question will be deemed included in the information forming the RFP.
Each respondent must provide fully trained employees for all Services that are quoted in
its proposal.
CONTRACT PERIOD: The initial term of the contract for the proposal will be for the
period beginning July 1, 2015 and ending June 30, 2019, but the term of such contract shall
automatically continue for four year periods until canceled by either party upon not less than
ninety (90) days prior written notice to the non-cancelling party. Please include pricing for the
initial four (4) year term in your proposal.
CONTRACT: Submission of a proposal pursuant to this RFP constitutes an offer by the
respondent to enter into a contract for the supply of the Services described herein and in
accordance with the specifications attached hereto.
SIGNATURE: All proposals submitted pursuant to this RFP must be signed by the
respondent, if an individual, or by a duly authorized agent or officer of the person, firm or
corporation making the proposal.
AWARD: The District reserves the right to reject any and all proposals submitted
pursuant to this RFP or select a single item from any proposal. The District further reserves its
right to waive errors, irregularities or technical defects in any proposal or proposal forms
submitted and to award the contract in accordance with the best interests of the District. The
District may also require submission of proof of responsibility.
SPECIFICATIONS: Detailed specifications are attached to this RFP. In case of any
variance between the terms of this RFP and the specifications attached hereto, the specifications
shall control.
DISCREPANCIES: Notification of discrepancies, omissions or questions pertaining to
any part of this RFP or the specifications shall be directed to the District’s Business
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Administrator, Ms. Vanessa Scott. If any discrepancy or omission should affect the cost set forth
in a respondent’s proposal, and the notification of such discrepancy or omission is received prior
to the submission deadline, then an addendum will be prepared by the District and sent to each
respondent affected.
PROPOSAL PAGE: The proposal page must be signed and notarized. A respondent’s
Federal Tax Identification number (or Employer Identification Number – EIN) or Social Security
number must be included with its proposal on the blank provided at the bottom of the proposal
page.
CLARIFICATION OF PROPOSAL: Any respondent in doubt as to the true meaning
of any part of this RFP, the specifications or other proposed contract documents may submit a
written request for an interpretation to the District’s Business Administrator before 2:00 P.M. on
Monday, March 16, March 30, 2015 to provide the District with sufficient time to reply to all
respondents via an addendum. The District will not be responsible for any other explanations or
interpretations of the RFP, specifications or other proposed contract documents. Under no
circumstances will a request for clarification alter the proposal submission deadline.
Deviations and exceptions from the terms, conditions, or specifications shall be described
fully, on the respondent’s letterhead, signed and attached to the proposal. In the absence of such
statement, the proposal shall be accepted as in strict compliance with all terms, conditions, and
specifications and the respondent shall be held liable.
PROPOSAL FORMAT: Submit five (5) sets (one original and four (4) copies) of a securely
bound proposal containing the following:
1.
General Requirements. Although proposals may be printed double-sided to conserve
paper, a “page” is considered a single side of paper. The font-size used for the proposal shall not
be smaller than 10-point. A “Cost” section shall be provided separately, but respondent’s should
feel free to address matters that may affect cost arrangements in any section in which it is
relevant to properly understand the proposal. Include pricing for the initial four (4) year term in
your proposal.
2.
Transmittal Letter. A cover transmittal letter, signed by a responsible officer of the
respondent-entity who will be the respondent-entity’s point of contact for purposes of this RFP.
Include an e-mail address and cell phone number for this contact person.
3.
General Overview of the Respondent. Provide basic information about your company as
a business entity including relevant licenses and credentials, history, size, markets served,
representative institutional clients, and references. This overview must include the number of
your employees who have current security clearances for Act 34 Criminal History, Act 151 Child
Abuse, and FBI background checks.
4.
Employment Matters. Identify the key regional management personnel who will be
responsible for the respondent-entity’s performance of the contract, in the event an award is
made. Identify the qualifications your company requires for on-site managers and employees.
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Identify your company’s procedures for immigration compliance and criminal history screening.
Identify your company’s training programs for line and managerial employees. Include in this
section of your proposal any additional information you wish to convey about your company’s
human resources practices or in-house programs that may enhance the overall performance of the
District’s program under the contract.
5.
Qualifications/Program/Expertise. Explain how your firm proposes to take over and
carry out the delivery and performance of the Services. Your response should be calibrated to
your understanding of the District’s facilities, needs, and your company’s expertise and
qualifications.
6.
Compensation and Costs. For the sake of rough comparison, the following is requested:
Using the specifications attached to this RFP, state an annual comprehensive fee, inclusive of all
labor, employee benefit costs, services, insurance, all other overhead and expenses of
performance, and profit, of performing the Services during the Contract Period. This should be
done for each location listed in this RFP and your proposal. You may propose multiple
compensation arrangements in the alternative. You may explain any underlying assumptions,
alternatives, and anything else important to understanding your estimates or the methodology
used to create them.
Where available, please provide examples of other clients with whom the proposed arrangements
have been made, so that the District can survey the marketplace for the best practices and
average costs of the programs requested.
7.
Supplies and Equipment. The District will provide supplies and equipment and will be
responsible for maintenance and service of equipment. The District will require periodic
inventory of supplies and equipment that include condition of equipment, to be performed by the
Contractor
8.
Organizational Chart. All respondents must prepare an organizational chart identifying
the number of personal work hours of each position in the proposal for the District’s review.
IMPORTANT NOTE TO ALL RESPONDENTS:
THE FOLLOWING PAGES MUST BE RETURNED WITH YOUR PROPOSAL: Cover
Sheet, Non-Collusion Affidavit, Reference Forms, all pricing pages and Proposal Pages.
EVALUATION AND SELECTION PROCESS: The District intends to review the proposals
submitted and create a “short list” for more intensive review and interviews, with the
announcement of the “short list” expected to occur by Wednesday, April 29, 2015. The District
may check references, conduct site visits, and pursue any other information useful to the
evaluation and selection of an appropriate respondent to be offered the first opportunity to
negotiate an acceptable agreement.
The award decision will be based on, but not limited to, the following criteria:
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Expertise and Qualifications of the Respondent
Satisfaction of Respondent’s Current / Former Clients
Quality and Professionalism of Program of Services Offered
Compensation and Cost Proposal
Other Potential Reductions in District Costs (e.g., utilities, insurance, capital needs)
Qualifications and Quantity of Employees
Financial Stability
Detailed Records and Reports
Clear and Itemized Invoicing,
Understanding of Services to be Performed
Clarity of Proposal
Current Licenses and Certifications
Dunn & Bradstreet Evaluation
References
Other reasonable criteria in the District’s sole discretion
THE SOUTHEAST DELCO
SCHOOL DISTRICT
Ms. Vanessa Scott
Business Administrator
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SECTION II
GENERAL INSTRUCTIONS AND CONDITIONS
1.
ACCEPTANCE AND/OR REJECTION: Only those proposals received by the District
prior to the date and time stated in the RFP shall be considered by the District.
2.
AWARDING OF CONTRACTS: The District is free to accept the proposal that best
serves the District’s interests and not necessarily the lowest proposal. The District reserves the
right to reject any or all proposals, or any part of a proposal, or to waive technical defects or
irregularities, and increase or decrease quantities, if, in its judgment, the best interests of the
District will thus be served. Each respondent agrees, if its proposal is accepted by the District,
that it will execute a contract (hereinafter, the “Contract”) with the District in the form to be
negotiated with the District, generally containing the terms set forth below in this RFP. The
District shall be the sole judge in making a determination as to the evaluation and determination
of the proposal that is in the best interests of the District (in accordance with the criteria set forth
in Section I of this RFP). The District reserves the right to reject any or all proposals or parts
thereof for any reason, to negotiate changes to proposal terms, to waive minor inconsistencies
with the RFP, and to negotiate a contract with the successful Vendor.
3.
PARTIES TO THE CONTRACT: The Contract shall be between the District and the
successful respondent (hereafter referred to as the “Contractor”) for the provision of the Services
according to the following terms. The District’s Business Administrator, or his/her designee,
shall be the representative of the District responsible for the administration of the Contract.
4.
DESCRIPTION, LOCATION AND PRICING OF SERVICES: Contractor will assign
its employees to the District to provide Services at the location(s) and for the pricing set forth in
the specifications. The District will be permitted to use the Contract in connection with its
business operations, responses to Right to Know requests and other uses as required by law. The
pricing structure will be based on the hourly rates paid by Contractor to its employees adjusted
for Contractor overhead as agreed to between Contractor and the District.
5.
CONTRACTOR’S RESPONSIBILITIES:
a.
Generally.
i. Pursuant to Section 8 below, Contractor, as an independent contractor, will
agree to hire and assign those employees referred to Contractor by the District
to provide the Services. Contractor will further conduct any additional screening
requested by the District and mutually agreed upon by Contractor and the
District and as required by law. Contractor will agree not to furnish the District
with any personnel whom the District would deem ineligible if the District were
directly employing such personnel in the same type of position. All of the
Services required under the Contract shall be performed by Contractor
employees. Primary responsibility for performing the Services required under
the Contract will be delegated by Contractor. Employees of Contractor will not
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be employees of the District. Employees of Contractor must be W-2 employees
not 1099 employees.
ii. Contractor, at no additional cost to the District, will designate and provide
individuals in Contractor’s employ to be responsive to concerns raised by
District supervisor(s) with respect to the Services provided under the Contract.
The Contractor’s lead person will report to the district’s designed supervisor(s).
iii. As the employer, Contractor will make the employees assigned to the District
available to be trained by District personnel which training shall include, but not
be limited to, the District’s policies and procedures, emergency procedures,
dress code, hours, duty requirements, and other expectations of employees as set
forth by the District and as required by law. Contractor will agree to utilize its
best efforts to assign, to the extent possible, its employees based upon area of
expertise and the District’s preference.
iv. Contractor will agree to: (i) maintain all necessary personnel and payroll records
for its employees; (ii) calculate their wages and withhold taxes and other
government mandated charges, if any; (iii) remit such taxes and charges to the
appropriate government entity; (iv) pay net wages and fringe benefits, if any,
(i.e., vacation and holiday pay plus other(s) specified in the specifications)
directly to its employees; (v) provide for liability and property insurance as
required by the Contract, and (vi) provide workers’ compensation insurance
coverage in amounts as required by law.
v. At the District’s request, Contractor will agree to remove any of its employees
assigned to the District; provided, that the Contract will in no way affect the
right of Contractor, in its sole discretion as employer, to hire, assign, reassign,
discipline and/or terminate its own employees.
b.
Supplies and Equipment. The District will agree to make available, without any
cost or charge to Contractor, the necessary equipment so that Contractor may perform the
Services under the Contract. The District will agree to maintain, repair, replace and replenish
any equipment as necessary throughout the term of the Contract, as necessary, to enable
Contractor to continue rendering the Services. The District will require periodic inventory of
supplies and equipment that include condition of equipment, to be performed by the Contractor.
c.
Compliance. Contractor will agree to comply with all applicable laws,
regulations and orders, including, but not limited to, laws and regulations related to occupational
safety and health, equal opportunity employment laws and regulations, the Fair Labor Standards
Act, the Immigration Reform Control Act, and criminal history record check laws.
d.
Clearances. Contractor will agree to be responsible, at its sole cost, for obtaining
background checks that comply with the provisions of Section 1-111 of the Public School Code
of 1949, as amended (the “Code”) of the Commonwealth of Pennsylvania (the
“Commonwealth”), and child abuse clearance statements that comply with the provisions of Act
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151 of 1994 (23 Pa. C.S. §6354 et seq.), amending the Child Protective Services Law, for all
Contractor employees who will perform Services under the Contract. Contractor will agree to
maintain copies of such clearance documents and provide a copy of such clearance documents to
the District. Any Contractor employee with a documented criminal background or child abuse
history shall be deemed objectionable by the District, in its sole discretion, and will be prohibited
from working on the District’s property or in any District facility. The above-described
clearance requirements are more stringent than the statutory requirements imposed by law for the
submission of criminal background checks and child abuse clearances. The procedures for
obtaining such reports can be obtained by contacting the Pennsylvania Department of Education,
333 Market Street, Harrisburg, Pennsylvania, 17126-0333, and on its publicly available website.
All required clearance documents must be dated no less than one (1) year prior to their delivery
to the District. All required clearance documents must be sent to the District’s Business
Administrator. Satisfactory clearance documents will be required for any Contractor employee
who may perform Services for the District under the Contract and satisfactory clearance
documents must be provided before Contractor employees are permitted on any District property
or in any District facility. The District’s Business Administrator shall determine if the required
clearance documents are acceptable prior to any Contractor employee being allowed on any
District property or in any District facility.



Criminal History Background Check
Child/Student Abuse Reporting/Clearance Form
FBI Federal Criminal History Record Check
e.
Arrests and Criminal Charges. Contactor agrees to have each employee sign
Form PDE-6004. Contractor will agree to immediately notify the District’s Superintendent any
time that one of its employees or agents who are or will be performing Services under the
Contract on behalf of the District are either arrested or charged with a criminal offense.

Arrest/Conviction Report and Certification Form (Form PDE-6004)
f.
Employees on Assignment. All employees assigned to the District under the
Contract shall be and remain employees of Contractor. Contractor’s employees shall not be
eligible for tenure with the District or be entitled to participate in any of the District’s employee
benefit plans, including but not limited to pension, 401(k), 403(b), profit sharing, retirement,
deferred compensation, welfare, insurance, disability, bonus, vacation pay, severance pay and
other similar plans, programs and agreements, whether reduced to writing or not.
g.
Excluded Work. The District reserves the right to contract out to third parties
work of the nature being performed under this Contract
6.
PAYMENT FOR SERVICES: In consideration of Contractor’s performance of the
Services, the District will agree to pay Contractor in accordance with the pricing set forth in the
Contract. Contractor will invoice the District at the end of each month for direct costs incurred
by the District under the Contract at the address set forth above or at any other address that the
District designates. The District shall make payment to Contractor within thirty (30) days of the
date of the Contractor invoice. In the event of termination of the Contract, the District will pay
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Contractor promptly for Services performed up to the time of termination. The Contractor must
use the District’s time clock each day. The time clock system is an electronic system and
requires the scanning of a fingerprint to clock in and out of work. The contactor must have all
the clearances submitted and approved to use the District’s time clock system. Contractor time
cards will be conclusive as to the number of compensable hours worked by each Contractor
employee assigned to the District.
The District is exempt from federal excise tax and from Pennsylvania taxes and will
furnish exemption certificates where appropriate. All Contractor invoices must be submitted in
duplicate to:
Southeast Delco School District
Attention: Business Department
1560 Delmar Drive
Folcroft, PA 19032
7.
TERM; TERMINATION: In the event of termination, the Contract will continue to
govern the parties’ rights and obligations with respect to Services performed prior to termination.
Upon termination of the Contract, Contractor will be entitled to be compensated for Services
rendered to the District up until the date of termination with said compensation to be pro-rated
for partial months of service. Contractor and the District will agree to deliver to the other any
and all records, data, notes, reports, information, lists, correspondence, emails, materials or other
documents, reproductions or copies (including but not limited to computer discs or drives) of any
aforementioned items either developed pursuant to the Contract or otherwise necessary to
facilitate the performance of the Services. Both parties to the Contract will agree to deliver to
the other all property in its possession that belongs to the other in good repair and condition.
8.
HIRING OF EMPLOYEES: Upon the request of the District, Contractor will agree to
hire any or all qualified current employees utilized by the District and designated by the District
to be hired. Employees rated by the District as unsatisfactory prior to implementation of the
Contract are deemed unqualified. The District will provide a list of its current grounds
employees to Contractor.
9.
DOCUMENTATION OF TIME WORKED: The District will agree to review, approve
and sign, by signature or electronic means, documentation of time worked by Contractor
employees. The District will also agree to designate one or more representatives to approve the
record on its behalf.
10.
DAILY UNIT AND OVERTIME PAY/BILLINGS: Contractor will agree to pay its
employees and bill the District on an hourly unit basis. If an employee works more than forty
(40) hours in a single workweek, Contractor will pay the employee additional compensation for
the time worked in excess of forty (40) hours. If a specific employee works overtime as
specifically requested by the District and as evidenced by required time cards, Contractor will
bill the District for such overtime at one-and-one-half (1.5) times the District’s hourly bill rate
less the Contractor overhead rate on the overtime portion.
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11.
CERTIFICATES OF INSURANCE: Any Contractor awarded a contract which calls for
the installation of equipment or for the performance of any Services on District property or in a
District facility must furnish certificates of insurance for Workers’ Compensation and Public
Liability Insurances. The Southeast Delco School District must be included on all insurance
policies as an additional insured. A certificate of insurance must be on file in the District’s
Purchasing Department before the awarded Contractor may perform any Services. If insurance
is due to expire during the course of the Contract a replacement certificate of insurance must be
provided by the Contractor before the last day of the then-current policies.
12.
INSURANCE: Contractor will agree to provide, at its own expense, and keep in full
force and effect during the term of the Contract the following kinds and minimum amounts of
insurance:
a.
Workers’ Compensation. The Contractor, as a condition for the execution of the
Contract and during the term thereof, shall accept and comply with the provisions of the
Workmen’s Compensation Act of 1915 (Act approved June 2, 1915, P.L. 735), and all
amendments thereto, as applicable in all cases of the employment of labor thereunder, or file
with the District’s Board of School Directors a certificate of exemption from insurance; and
further submit immediately to the Board of School Directors proof of this compliance with the
terms of said Workmen’s Compensation act of 1915, as required by Act approved July 18, 1917,
P.L. 1083.
b.
Automobile. Commercial automobile liability insurance with a One Million
Dollar ($1,000,000) combined single limit on vehicles owned, leased, or rented by Contractor
while performing Services under the Contract.
c.
General Liability. Commercial general liability insurance, including personal
injury, blanket contractual liability and broad form property damage, with a One Million Dollar
($1,000,000) combined single limit per occurrence.
d.
Bond. Commercial blanket bond insurance with limits of Three Million Dollars
($3,000,000) in the aggregate per occurrence.
e.
Umbrella Liability Insurance. Five Million Dollars ($5,000,000) combined single
limit per occurrence. Contractor will agree to furnish the District with certificates evidencing
such insurance coverage, upon request.
13.
INDEMNIFICATION BY CONTRACTOR: Contractor will agree to indemnify, defend
and hold harmless the District and its directors, officers, employees and agents from and against
all demands, claims, actions, losses, judgments, costs and expenses (including reasonable
attorney fees) (collectively “Damages”) imposed upon or incurred by the District arising out of
any of the following:
a.
Contractor’s failure to comply with its obligations under any applicable laws,
regulations or orders, including, but not limited to, claims arising out of Contractor’s or
Contractor employee’s copying, duplication, retention, or disclosure or allege copying,
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duplication, retention or disclosure of Education Records (as such term is defined in the Family
Education Right to Privacy Act, 20 U.S.C. § 1232g, and its regulations) or information contained
in Education Records;
b.
Breach of any obligation of Contractor contained in the Contract; or
c.
Any direct claim for workers’ compensation benefits for job-related bodily injury
or death asserted against the District by any Contractor employees or, in the event of death, by
their personal representatives.
14.
CONFIDENTIALITY AND NON-DISCLOSURE:
a.
Generally. Contractor and the District will acknowledge that during the course of
the Contract, they may develop or learn information which is confidential and protected under
federal, state or local law and regulation. In recognition of the foregoing, but subject to
disclosure under applicable law (including, without limitation, the Pennsylvania Right To Know
Law), Contractor and the District will agree that during the term of the Contract, they will use
every reasonable effort to protect and maintain confidential information. They will further agree
that they will not, after the termination of the Contract, directly or indirectly, use any of the
confidential information which was obtained or learned during or as a result of the Contract in a
manner that is contrary to its purpose or in violation of applicable law. They will agree to use
reasonable care to determine that all information and data provided by one party to the other is
accurate, timely and complete.
b.
Education Records. In the performance of the Services, Contractor employees
may have access to certain District records, including, but not limited to, student Education
Records (as such term is defined in the Family Educational Right to Privacy Act, 20 U.S.C. §
1232g, and its regulations). Contractor will acknowledge that in the performance of its
responsibilities under the Contract and in particular, when Contractor employees have access to
Education Records, Contractor will be acting as an agent of the District. Contractor will agree to
train its personnel and employees assigned to the District under the Contract not to copy,
duplicate, retain or disclose any Education Records or any information contained therein to
anyone in any format, other than to a District Administrator for purposes related to the
Contractor or employee’s responsibilities. Contractor will further agree to require that its
personnel and employees assigned to the District not use or disclose any information learned
during the performance of the Services that the District might reasonably consider confidential
for any other purpose than performance of the Services under the Contract.
15.
NOTIFICATION OF CLAIMS: The District and Contractor will agree to: (i) notify each
other in writing of any asserted claim within ten (10) days of either discovery of the occurrence
upon which the claim may be based or learning of the claim, whichever occurs first; and (ii)
permit Contractor or the District, as the case may be, to defend the claim at the option of the
party against whom the claim is asserted, with counsel acceptable to such party, which consent
will not be unreasonably withheld. Neither party will pay or agree to pay any asserted claim
under the Contract without prior written approval from the party against whom the claim is
asserted, which approval will not be unreasonably withheld.
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16.
PERMITS AND LICENSES: Each party agrees to maintain in effect during the term of
the Contract any and all Federal, state and/or local licenses and permits which may be required
with respect to the respective business in which each party is engaged.
17.
NOTICES: Any notices, consents or other communications required or permitted under
the Contract shall be in writing (including telecommunications) and delivered personally or sent
by telex, telecopy or other wire transmission (with request for assurance in a manner typical with
respect to communication of that type), overnight air courier (postage prepaid), registered or
certified mail (postage prepaid with return receipt requested), addressed as shown on the first
page of the Contract. Unless otherwise stated in the Contract, notices, consents or other
communications will be deemed received: (i) on the date delivered, if delivered personally or by
wire transmission; (ii) on the next business day after mailing or deposit with an overnight air
courier; or (iii) three (3) business days after being sent, if sent by registered or certified mail.
Either party may from time to time, by notice in writing served upon the other in accordance
with the terms of this paragraph, designate a different mailing address, or different or additional
person(s) to which or to whom all such notices or demands are thereafter to be addressed.
18.
SECTION HEADINGS: The section headings of the Contract shall be for the
convenience of the parties only and shall not alter, modify, amend, limit, restrict, or affect the
meaning or interpretation of the contractual obligations of the parties to the Contract.
19.
SEVERABILITY; WAIVER: The provisions of the Contract shall be deemed severable,
and the invalidity or unenforceability of any one or more of the provisions thereof shall not affect
the validity and enforceability of the other provisions thereof. Neither the failure nor delay on
the part of either party to exercise any right, remedy, power or privilege under the Contract or
law shall operate as a waiver thereof, nor shall any single or partial exercise of any right, remedy,
power or privilege preclude any other or further exercise of the same or of any other right,
remedy, power, or privilege, nor shall the waiver of a breach of any provision of the Contract
operate or be construed as a waiver of any past or subsequent breach by either party.
20.
ASSIGNMENT: Neither Contractor nor the District shall be permitted to assign, convey
or transfer its interest in the Contract or any moneys due or to become due under the Contract
without the prior written consent of the other party, which consent shall not be unreasonably
withheld. The Contract will be binding upon the parties thereto and their respective successors
and assigns, as permitted by law.
21.
SUBCONTRACTING: No subcontracting or use of secondary vendors shall be
permitted by Contractor for the furnishing of any or all of the Services to be provided in
accordance with the Contract without the District’s prior written consent, which consent shall not
be unreasonably withheld. If subcontractors are approved by the District, each subcontractor
employee performing Services on District property or in a District facility must have the required
satisfactory clearances as required by the Contract and this RFP.
22.
INDEPENDENT CONTRACTOR: In its performance of the Services under the
Contract, Contractor will agree that it will at all times act in its own capacity and right as an
independent contractor, and nothing contained in the Contract will be construed to make
14
Contractor a servant, partner, employee or joint venturer with the District. Contractor will have
control over the work it is to perform, and shall solely be responsible to pay its own employment
taxes, salaries, social security payments, and any and all other payments incurred by Contractor
in the performance of the Services, as well as to perform all necessary legal requirements
pertaining to employment.
23.
AUTHORITY TO CONTRACT: Contractor shall represent and warrant that it has the
right, power, and any requisite authorization to enter into the Contract. Contractor will further
represent that it has satisfied any applicable procedural requirements necessary for it to be
authorized to enter into the Contract. Contractor’s authorized representative, who will sign the
Contract on behalf of Contractor, will represent that he or she has proper authority to execute the
Contract for Contractor.
24.
LEGAL REVIEW: Contractor and the District shall each represent that they have read
the Contract in its entirety, had the opportunity to consult with legal counsel and exercised their
own discretion in having their respective legal counsel review the Contract. The parties shall
represent that they will agree to the terms of the Contract without relying on representations of
the other party or the other party’s officers, directors, employees, or legal counsel which are not
expressly stated in the Contract. The parties shall further represent that the Contract’s terms are
clear and unambiguous. To the extent that in the future any term of the Contract is deemed
ambiguous, the parties shall expressly agree that neither party shall be deemed the drafter of the
Contract such that the ambiguity would be interpreted in favor of the other party. The Contract
shall be deemed to have been negotiated at arm’s length by Contractor and the District and,
therefore, no presumption or construction shall be made against the party drafting same or any
signatory to the Contract.
25.
GOVERNING LAW AND DISPUTE RESOLUTION: The Contract and all questions
relating to its validity, interpretation, performance and enforcement shall be governed by and
construed in accordance with the laws of the Commonwealth of Pennsylvania. The parties shall
agree that the Court of Common Pleas of Delaware County shall have proper and exclusive
jurisdiction and venue for any proceedings arising from the Contract.
26.
COUNTERPARTS: The Contract may be executed in any number of counterparts, each
of which shall be deemed to be an original, all of which shall together constitute one and the
same instrument. The Contract shall become binding when one or more counterparts thereof,
individually or taken together, shall bear the signatures of all of the parties reflected thereon as
signatories.
27.
ENTIRETY: The Contract and any exhibits thereto shall be the entire understanding and
agreement between Contractor and the District with respect to the subject matter covered therein,
and all prior or contemporaneous written or oral agreements, understandings, covenants,
promises, warranties and representations, oral or written, express or implied, not incorporated
into the Contract shall be superseded. No addenda, amendments or variations of the terms and
conditions of the Contract or any exhibits thereto shall be valid unless the same is in writing and
signed by the parties to the Contract.
15
28.
SURVIVAL: Any provision of the Contract which by its terms will or may have
application after the termination of the Contract shall be deemed to the extent of such application
to survive termination of the Contract.
29.
PERFORMANCE BOND: After the award of this proposal, Contractor shall execute a
performance bond in the amount of 100% of the contract price (one year of Services).
Contractor shall have ten (10) days after the award of the Contract to supply the performance
bond to the District. The performance bond shall ensure the faithful performance by the awarded
Contractor of all covenants and agreements on the part of the Contractor contained in the
Contract. Contractor shall pay for the premiums on all bonds in connection with the Contract.
The bonding surety company must have a minimum of an A- rating.
30.
OCCUPATIONAL SAFETY AND HEALTH ACT REQUIREMENTS: The Contractor
shall comply with all requirements of the Occupational Safety and Health Act of 1970 (OSHA),
along with any and all amendments thereto.
31.
COMPETENT WORKMEN: No workmen shall be regarded as competent first class
except those who are duly skilled in their respective branches of labor, and who shall be paid not
less than such rates of wages and for such hours’ work as shall be established and current rates of
wages paid for such hours by employers doing of similar work in the District where work is
being done. For additional information, see Section 752 of the Public School Code of 1949.
32.
DISCRIMINATION PROHIBITED: Contractor will agree that:
a.
in the hiring of employees for the performance of Services under the Contract, or
any sub-contract, no such contractor or subcontractor, shall, by reason of gender, sexual
orientation, race, color, age, religion, national origin, or disability discriminate against any
citizen of the Commonwealth of Pennsylvania who is qualified and available to perform the
work to which the employment relates;
b.
neither Contractor nor any of its sub-contractors, nor any person on Contractor’s
behalf, shall in any manner discriminate against or intimidate any employee hired for the
performance of Services under the Contract by reason of gender, sexual orientation, race, color,
age, religion, national origin, or disability;
c.
the Contract may be canceled or terminated by the District, and all money due or
to become due hereunder may be forfeited, for a second or any subsequent violation of the terms
or conditions of this portion of the Contract;
d.
the provisions of the Pennsylvania Human Relations Act, Act 222 of October 27,
1955 (P.L. 744) (43 P.S. Section 951, et seq.) of the Commonwealth of Pennsylvania prohibit
discrimination because of race, color, religious creed, ancestry, age, sex, national origin,
handicap or disability, by employers, employment agencies, labor organizations, contractors and
others. Contractor shall agree to comply with the provisions of this Act, as amended, that is
made part of this RFP. For additional information, see the language of the Commonwealth’s
non-discrimination clause at 16 PA. Code 349.101.
16
33.
COMPLIANCE WITH APPLICABLE LAWS: Contractor shall at all times comply with
and observe all federal and state laws, local laws, ordinances, and regulations which are in effect
during the term of the Contract and which in any manner affect its performance of the Services
or its conduct, including, but not limited to, all immigration and custom regulations. Disputes
should be addressed to the District’s Business Administrator.
34.
CONSTRUCTION: Construction and renovation projects may occur during the Contract
period. The District reserves the right to adjust the Contract amount based on the change in
square footage vs. original Contract price for each individual District building. This includes,
but is not limited to, the possible relocation or addition of modular classrooms throughout the
District. Summer cleaning schedules may be affected by construction or renovation projects
involved in the renovation. It will be the Contractor’s responsibility to coordinate its work with
all other construction/renovation contractors.
35.
WARRANTY OF SERVICE: Contractor must warrant that it will provide appropriately
trained employees to perform the Services and that the Services will be provided regardless of
conditions that may negatively impact on the ability of the Contractor to deliver other services.
36.
LICENSING: As required by the District, the Contractor shall be financially responsible
for obtaining all required permits, licenses, fees, and bonding to comply with pertinent
resolutions and policies, District regulations, and municipal, state and federal laws, and shall
assume liability for all applicable taxes including, but not limited to, sales and property.
37.
CONTRACT CANCELLATION: The District may cancel the Contract for breach, as
determined by the District, which shall consider such items as, but not be limited to: (i)
insufficient insurance coverage; (ii) failure to provide required period statements; (iii)
bankruptcy of Contractor; (iv) failure to enforce required standards of service, or quality of
service is unsatisfactory to the District. This may include any cessation or diminution of service
including, but not limited to, failure to maintain adequate personnel, whether arising from labor
disputes, or otherwise any substantial change in ownership or proprietorship of the Contractor
which in the opinion of the District is not in its best interest or failure to comply with the terms
of the Contract. The District shall provide five (5) calendar days written notice of Contract
breach and unless within five (5) calendar days such breach has ceased or arrangements have
been made to correct such breach, the District may cancel the Contract by giving ten (10)
calendar days notice, in writing, by registered or certified mail of its intention to cancel the
Contract. Should the District breach any terms or provisions of the Contract, the Contractor shall
serve written notice on the District setting forth the alleged breach and demanding compliance
with the Contract. Unless within ten (10) calendar days after receiving such notice, the
allegation shall be contested or such breach shall ceased or arrangements have been made to
correct such breach. Contractor and the District may cancel the Contract by mutual agreement,
at any time.
38.
EXCUSED PERFORMANCE: If, because of riots, war, public emergency or calamity,
fire, flood, earthquake, act of God, government restriction, labor disturbance or strike, business
operations at the District are interrupted or stopped, performance of the Contract, with the
17
exception of moneys already due and owing, shall be suspended and excused to the extent
commensurate with such interfering occurrence.
39.
AUDITS: The District shall be entitled to audit the books and records of the Contractor
or any consultant or subcontractor to the extent that such books and records relate to the
performance of the Services. Such books and records shall be maintained for a period of three
(3) years from the date of final payment under the Contract. Contractor must keep up-to-date
records available at all times.
40.
HOLD HARMLESS: In addition to the indemnification provided by insurance required
herein, Contractor agrees to defend, indemnify and hold harmless the District, its directors,
members, agents, servants and employees from and against any and all claims, suits, judgments
and demands regarding Contractor’s services whatsoever. This includes, but not by way of
limitation, all costs, litigation expenses, counsel fees and liabilities with respect to injury to, or
death of any person or persons whatsoever or damage to property of any kind by whomsoever
owned, arising out of or claimed to have been caused in whole or in part by any act or omission
on the part of the Contractor or any of its subcontractors, suppliers or employees or any other
person directly or indirectly employed by Contractor while engaged in the performance of any
work, service or activity associated with this Agreement. Contractor further agrees to indemnify
and hold harmless the District, its Board of School Directors, members and agents, servants
and/or employees, from and against any such claim or damage allegedly caused in whole or in
part, whether or not it be the fact, by reason of negligent instructions or directions given or
reportedly given to any person by any District representative with respect to the performance of
the services under this Agreement.
18
SECTION III
NON-COLLUSION AFFIDAVIT
State of
:
: s.s.
:
County of
I state that I am ______________________________ of __________________________
[Title]
[Name of Firm]
and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors,
and officers. I am the person responsible in my firm for the price(s) and the amount of this
proposal.
I state that:
1.
The price(s) and amount of this proposal have been arrived at independently and
without consultation, communications or agreement with any other contractor, bidder or
potential buyer.
2.
Neither the price(s) nor the amount of this proposal, and neither the approximate
price(s) nor approximate amount of this proposal, have been disclosed to any other firm or
person who is a bidder or potential bidder, and they will not be disclosed before proposal
opening.
3.
No attempt has been made or will be made to induce any firm or person to refrain
from responding to this Contract, or to submit a proposal higher than this proposal, or to submit
any intentionally high or noncompetitive proposal or other form of complementary proposal.
4.
The proposal of my firm is made in good faith and not pursuant to any agreement
or discussion with, or inducement from, any firm or person to submit a complementary or other
noncompetitive proposal.
5.
___________________________________, its affiliates,
[Name of Firm]
subsidiaries, officers, directors and employees are not currently under investigation by any
governmental agency and have not in the last four years been convicted or found liable for any
act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with
respect to responding to any public contract, except as follows:
19
NON-COLLUSION AFFIDAVIT (Continued)
I state that ______________________________ understands and acknowledges that the
[Name of Firm]
above representations are material and important, and will be relied on by Southeast Delco
School District in awarding the Contract(s) for which this proposal is submitted. I understand
and my firm understands that any misstatement in this affidavit is and shall be treated as
fraudulent concealment from Southeast Delco School District of the true facts relating to the
submission of proposal for this Contract.
____________________________________
Authorized Signature
____________________________________
Printed Name
____________________________________
Title
SWORN TO AND SUBSCRIBED
BEFORE ME THIS _____ DAY
OF ____________________, 20___
_______________________________
Notary Public
_______________________________
My Commission Expires
20
INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT
1.
This Non-Collusion Affidavit is material to any contract awarded pursuant to this
proposal. According to the Pennsylvania Antibid-Rigging Act, 73 P.S. §§ 1611 et seq.,
governmental agencies may require Non-Collusion Affidavits to be submitted together with
proposals.
2.
This Non-Collusion Affidavit must be executed by the member, officer or
employee of the respondent who makes the final decision on prices and the amount quoted in the
proposal.
3.
Proposal rigging and other efforts to restrain competition and the making of false
sworn statements in connection with the submission of proposals are unlawful and may be
subject to criminal prosecution. The person who signs the Non-Collusion Affidavit should
examine it carefully before signing and assure himself or herself that each statement is true and
accurate, making diligent inquiry, as necessary, of all other persons employed by or associated
with the respondent with responsibilities for the preparation, approval or submission of the
proposal.
4.
In the case of a proposal submitted by a joint venture, each party to the venture
must be identified in the proposal documents, and a Non-Collusion Affidavit must be submitted
separately on behalf of each party.
5.
The term “complementary proposal” as used in the Non-Collusion Affidavit has
the meaning commonly associated with that term in the responding process, and includes the
knowing submission of proposals higher than the proposal of another firm, any intentionally high
or noncompetitive proposal, and any other form of proposal submitted for the purpose of giving a
false appearance of competition.
6.
Failure to file a Non-Collusion Affidavit in compliance with these instructions
will result in disqualification of the respondent’s proposal.
21
SECTION IV
SPECIFICATIONS
FOR
GROUNDS AND LANDSCAPING SERVICES
FOR THE
SOUTHEAST DELCO SCHOOL DISTRICT
It is the intent of the Southeast Delco School District to receive proposals on GROUNDS AND
LANDSCAPING SERVICES throughout the entire School District.
PROPOSAL is a four (4) year bid starting July 1, 2015 and ending June 30, 2019.
22
SCOPE OF WORK
A.
This contract is for as needed grounds and landscaping services, as indicated on
attached drawings (Section X).
B.
The duties and responsibilities include, but are not limited to the ongoing daily
care and maintenance of the following.
1. Provide for all snow and ice removal of all walkways in and around all school
buildings, including the Administration building and any offsite office or
classroom space. Entranceways and sidewalks must be clear of snow prior to
dismissal and prior to opening of school.
2. Provide for all snow and ice removal of parking lots and playgrounds.
3. Manicure flower beds, edge beds, mulch, removal of dead or diseased bushes
and trees, control of weeds, trimming of bushes and trees.
4. Removal of all down branches, trees and leaves.
5. Complete all fall and spring clean-up on an annual basis.
6. Cutting and mowing of athletic fields, setting up the fields, and upkeep of the
fields.
7. Cutting and mowing of all lawns.
8. Picking up and removing litter.
9. Lining of athletic fields for each and every athletic contest.
10. Unloading and distribution of school supplies, school furniture and
equipment.
11. Monthly safety inspection and related maintenance of the District’s
playgrounds.
C.
Contractor must provide a Certified Playground Inspector. This certification must
be current and should be from a nationally recognized agency, preferably the National
Playground Safety Institute, a division of National Recreation and Parks. A copy of the
certification must be included in the proposal.
D.
Contractor shall develop a grass cutting schedule for review and approval by the
Director of Facilities. The cutting schedule shall be developed so that areas within twenty (20)
feet of classroom windows are completed before or after the school day ends. The Contractor
will also have to make provisions for relocating cutting operations when students are in the area
where the operations are occurring.
E.
It is anticipated that the grass cutting operations will commence on or around
th
March 15 and conclude on or around November 30th each year. The exact start and stop dates
will be determined when the cutting schedule is developed and approved by the Director of
Facilities.
F.
In order to ensure twenty-eight (28) grass cuttings between March and November,
a fortnightly (every other week) cutting schedule may be adopted in July and August. The
23
fortnightly (every other week) schedule will be determined when the cutting schedule is
developed and approved by the Director of Facilities.
G.
Contractor’s owner or supervisor must report to the district’s Director of Building
and Grounds before and after each grass cutting occurrence for special instructions.
H.
The Contractor’s owner or supervisor will be responsible to the district’s Director
of Buildings and Grounds or Superintendent of Schools.
1.02
CONTRACTOR QUALIFICATIONS AND EXPERIENCE
A.
Contractor shall provide with its submission of bid sheet a certificate to certify
that it personally operates an established commercial landscape services business successfully
operating during the immediately previous five (5) years.
B.
Contractor must provide with its submission of bid sheet a certificate to
demonstrate that it has provided lawn care services for other businesses with similar grass
acreage as detailed in these specifications.
C.
Contractor shall provide with its submission of bid sheet that it has in its direct
employment a minimum of three (3) to four (4) full time employees. Employees of Contractor
must be W-2 employees not 1099 employees.
D.
Upon the request of the District, Contractor will agree to hire any or all qualified
current employees utilized by the District and designated by the District to be hired. Employees
rated by the District as unsatisfactory prior to implementation of the Contract are deemed
unqualified. The District will provide a list of its current non-instructional staff employees to
Contractor.
1.03
1.04
CONTRACTOR QUALIFICATION FORM
A.
Contractor shall provide a minimum of five (5) professional work references.
B.
See attached reference form in Section IX.
SUBCONTRACTING
A.
Contractor will not be permitted to subcontract any portion of this work without
the prior written approval of the District.
1.05
SITE PLANS
A.
On the attached map, all highlighted areas, and other notes on the enclosed site
plans indicate the scope of grass cutting and string trimming. Please be advised these
instructions are diagrammatic in nature and the Contractor is to visit each site in order to
determine the full extent of work required for each District property. The Contractor will be
24
responsible for the string trimming of playgrounds, hard surfaces, including blacktops, and
sidewalk cracks of all District buildings. In addition, the Contractor is expected to string trim
approximately, under and around, the portable bleachers in the District, around all structures,
sign posts, scoreboards, sports apparatus, and manhole covers.
B.
Sidewalk and curb edging shall include all walkways and curbs on the District’s
property and may extend beyond the dashed lines shown on the site plans. This shall be
communicated directly between the Director of Facilities and the Contractor, performed on an
as-needed basis.
C.
The Contractor will be responsible for the removal of snow and ice from all
walkways in and around all school buildings, including the Administration building and any
offsite office space and classrooms. Entranceways and sidewalks must be clear of snow prior to
dismissal and prior to opening of school.
D.
The Contract will be responsible for the removal of snow and ice removal of
parking lots and playgrounds.
1.06
CONTRACTOR AVAILABILITY
A.
The District requires the Contractor to have the ability to use a large enough crew
in order to finish certain jobs quickly so the teaching environment and student safety is not
effected.
B.
Scheduling of routine work will be at the convenience of the District and as not to
interfere with the operation of the District.
C.
Contractor shall provide a means for arranging emergency “off-hour” availability.
D.
Contractor must be available seven (7) days a week and respond to service calls
within twenty-four (24) hours from receiving telephone messages.
E.
Contractor shall provide assurances that a workman will be dispatched upon a
serious emergency within no less than two (2) hours.
F.
Contractor shall provide assurances that a workman will be dispatched to correct
work not performed up to specifications no less than twenty-four (24) hours after contact; at no
cost to the District.
G.
Contractor and its employees are required to “sign in” and “sign out” at the
Facilities Department when performing work for the District.
H.
All work shall be performed in a workmanlike manner in accordance with the best
practices in the industry.
I.
All debris and excess materials shall be removed.
25
J.
Upon the request of the District, Contractor will agree to hire any or all qualified
current employees utilized by the District and designated by the District to be hired.
Employees rated by the District as unsatisfactory prior to implementation of the Contract
are deemed unqualified. The District will provide a list of its current grounds staff
employees to Contractor.
1.07
EXECUTION OF WORK
A.
Perform grass cutting, rotary trimming and removal of all debris on turf area
before each cutting.
B.
Grass shall be cut to between 2 1/2” and 3” in height.
C.
Perform sidewalk, curb edging, fence-line string trimming and debris removal.
Include playground borders in string trimming operations, around structures, sign posts,
scoreboards, sport apparatus, and manhole covers.
D.
Neither grass clippings nor trash shall be blown onto landscape beds, adjoining
properties or public streets.
E.
When requested, Contractor shall provide additional brush cutting as requested by
the Director of Facilities.
F.
Perform snow and ice removal of all walkways in and around all buildings, any
offsite office space and classrooms.
G.
Provide for all snow and ice removal of parking lots and playgrounds.
H.
Manicure flower beds, edge beds, mulch, removal of dead or diseased bushes and
trees, control of weeds, trimming of bushes and trees.
I.
Removal of all down branches, trees and leaves.
J.
Complete all fall and spring clean-up on an annual basis.
K.
Lining of athletic fields for all athletic contests.
L.
Unloading and distribution of school supplies, school furniture and equipment.
M.
Monthly safety inspection and related maintenance of the District’s playgrounds.
26
1.08
PRESERVATION OF SCHOOL DISTRICT RIGHTS
A.
The intent of this bid is to cover normal grass cutting and snow and ice removal
services during the course of the school year. The District reserves the right to obtain additional
landscape services bids for any major projects that may occur during the course of the contract.
B.
FOUR YEAR PROPOSAL
The four year proposal will commence on July 1, 2015 and end on June 30, 2019.
1.09
BASIS FOR AWARDING PROPOSAL
A.
This proposal is for grounds and landscaping services, including:
1.
Snow and ice removal of all walkways in and around all buildings, any
offsite office space and classrooms. Provide for all snow and ice removal of
parking lots and playgrounds.
2.
Manicure flower beds, edge beds, mulch, removal of dead or diseased
bushes and trees, control of weeds, trimming of bushes and trees.
3.
Removal of all down branches, trees and leaves.
4.
Complete all fall and spring clean-up on an annual basis.
5.
Cutting and mowing of athletic fields, setting up the fields, and upkeep of
the fields.
6.
Cutting and mowing of all lawns.
7.
Picking up and removing litter.
8.
Unloading and distribution of school supplies, school furniture and
equipment.
9.
Lining of athletic fields for all athletic contests.
10.
Monthly safety inspection and related maintenance of the District’s
playgrounds.
B.
The quantities listed on the Proposal sheets are estimates to be used only for the
basis of awarding the contract.
27
C.
The award will be recommended to the lowest responsible bidder with the lowest
section grand total.
D.
The District reserves the right to select or not to select any and all proposals,
whichever the district determines to be in its best interest.
1.10
BID BOND
A.
The bid bond or certified check must be in the amount of ten percent (10%) of the
Base Bid Proposal I, Grand Total.
1.11
SUBMISSION OF INVOICES
A.
Invoices for different purchase orders should be separated. All invoices must be
itemized indicating what District property the services were provided for and what services were
provided. The unit pricing from this bid must be itemized on each invoice.
B.
Benefits, insurance, small tool rental and trucking shall be included in the hourly
rate at the time of bidding.
1.12 The District: Operates six (6) schools with approximately 4,200 students and 625
employees, one (1) administration building and one (1) bus depot. This proposal also includes
GROUNDS AND LANDSCAPING services for the district administration building, schools,
and exterior grounds at all properties. The locations where services to be provided are:
Academy Park High School
300 Calcon Hook Rd
Sharon Hill, PA 19079-1531
610-522-4330
Darby Township School
801 Ashland Avenue
Glenolden, PA 19036-1625
610-522-4375
Delcroft School
799 School Lane
Folcroft, PA 19032-3498
610-522-4360
Education Service Center
1560 Delmar Drive
Folcroft, PA 19032
Harris School
501 Sharon Avenue
Collingdale, PA 19023-3498
610-522-4370
Sharon Hill School
701 Coates Street
Sharon Hill, PA 19079-1498
610-522-4355
Kindergarten Center
1 School Lane
Glenolden, PA 19036
610-522-4365
Bus Depot
1442 Chester Pike, Rear
Sharon Hill, PA 19079
28
BUILDING SQUARE FOOTAGE AND ACREAGE:
The acres listed below are estimates only. All responders are responsible for obtaining their own
measurements for the basis of responding.
Academy Park High School
Gross square footage:
Acres:
Construction dates:
Last major renovation date:
188,818 square feet
11.62
1982
2013
Darby Township School
Gross square footage:
Acres:
Construction dates:
Last major renovation date:
91,813 square feet
See the Kindergarten Center – same property
1960
2007
Delcroft School
Gross square footage:
Acres:
Construction dates:
Last major renovation date:
73,819 square feet
6.4
1960
2003
Harris School
Gross square footage:
Acres:
Construction dates:
Last major renovation date:
89,233 square feet
6.226
1957
2005
Sharon Hill School
Gross square footage:
Acres:
Construction dates:
Last major renovation date:
63,080 square feet
5
1950
2002
Kindergarten Center
Gross square footage:
Acres:
Construction dates:
Last major renovation date:
33,500 square feet
14.88
1953
2007
Administration Building (ESC)
Gross square footage:
6,670 square feet
Acres:
1.13
Construction dates:
1973
Last major renovation date: none
29
Bus Depot
Gross square footage:
Acres:
Construction dates:
Last major renovation date:
3,500 square feet
.5
N/A
2012
JOB DESCRIPTIONS:
30
SOUTHEAST DELCO SCHOOL DISTRICT
TITLE:
Groundskeeper - Lead
DATE:
January 3, 2012
REPORTS TO:
Director of Buildings and Grounds
REVISED:
FLSA STATUS:
Non-Exempt
PAY GRADE: Lead Grounds
LOCATION:
District Wide
JOB SUMMARY:
Maintain sports fields and grooming of areas surrounding the district buildings.
PRIMARY DUTIES AND RESPONSIBILITIES:
1.
Conduct the design layout and paint the sports fields by interpreting blueprints.
2.
Conduct regular inspections of grounds, playground equipment, sidewalks, parking lots, trees
and fences. Record and report any discrepancies.
3.
Repair and maintain equipment used in grounds maintenance.
4.
Operate tractors, mowers, and trimming equipment, as required.
5.
Make repairs to any grounds-related problems including but not limited to drainage, dying
grass, crevices or holes in the lawn, and/or sports fields and maintain fields in a neat and
orderly condition.
6.
Perform school-wide deliveries operating district vehicles.
7.
Move materials and equipment for teachers, when needed.
8.
Oversee performance and work practices of grounds staff.
9.
Perform snow removal duties, as needed.
10.
Perform other duties as assigned by the Director of Buildings and Grounds.
QUALIFICATIONS:
High school diploma or equivalent is necessary
Two (2) years experience in lawn care
Knowledge of small engine repair and maintenance
Knowledge of pesticide application
Excellent organizational skills and abilities.
Submission of pre-employment medical examination (Section 148 of the
Pennsylvania School Code)
Submission of a report of criminal history record from the Pennsylvania State
Police (Section 111 of the Pennsylvania School Code)
Submission of a clearance report from the Pennsylvania Department of Public
Welfare in accordance with Act 151 of 1994
Submission of Federal Criminal History Record in accordance with Act 114 of
2006
31
Such alternatives to the above qualifications as the Board may find appropriate
and acceptable
PHYSICAL DEMANDS: Able to raise or lower objects from one level to another.
Able to push or pull objects as needed.
Able to carry objects (up to 75 lbs.) in arms or by other appropriate means.
Able to use hands and arms to reach and pick up objects.
Able to see clearly with or without corrective lenses.
Able to perceive speech or nature of sounds in the air in person and on the
telephone.
Able to move around work area.
Able to coordinate eyes, hands and fingers rapidly.
Able to work with others in a courteous and cooperative manner.
Able to walk moderate distances inside and outside of facilities and able to climb
steps.
Able to travel inside or outside the District as necessary for work related tasks.
Able to withstand changes in environmental conditions inside and outside of the
work facility, and adapt to these changes.
SENSORY ABILITIES: Visual acuity
Auditory acuity
WORK ENVIRONMENT: Subject to inside and outside environmental conditions
Must be able to work in extreme cold (32 degrees or less) and extreme heat (90
degrees or more)
Subject to physical hazards, including conditions that may affect the respiratory
system and/or skin.
TEMPERAMENT:
Must be able to work in an environment with frequent interruptions
Able to receive oral communication and convey details or important instructions
to other workers accurately, loudly, or quickly
COGNITIVE ABILITY: Ability to communicate effectively
Ability to organize tasks
Ability to handle multiple tasks
Ability to exercise good judgment
SPECIFIC SKILLS:
Ability to operate various maintenance equipment and vehicles
(Approximate employees – 0 directly/3 indirectly)
LICENSE:
Must possess valid driver’s license
(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary
duties and responsibilities of the job.)
32
SOUTHEAST DELCO SCHOOL DISTRICT
TITLE:
Groundskeeper
DATE:
January 3, 2012
REPORTS TO:
Director of Buildings and Grounds
REVISED:
FLSA STATUS:
Non-Exempt
PAY GRADE: Grounds/Van Driver
LOCATION:
District Wide
JOB SUMMARY:
Maintain the appearance of the school campus including athletic fields and
ensure a safe environment for students, staff, and teachers.
PRIMARY DUTIES AND RESPONSIBILITIES:
1.
Maintain school grounds, report unsafe conditions or problems by continually checking grounds,
playground equipment, sidewalks, parking lots, trees, fences and report any discrepancies to the
Director of Buildings & Grounds.
2.
Prepare seeding by cultivating soil and adding fertilizer of chemicals as needed.
3.
Prune trees and hedges to promote growth and improve appearance.
4.
Mow lawns with hand or power equipment in a safe manner to ensure the safety of the students,
staff and public and operate the equipment in a manner as to not damage the machine or school
property.
5.
Inspect flowers, shrubs and trees for evidence of insects, fungi and other pests and inform
Director of Buildings and Grounds any problems, and collect and dispose of leaves and refuse.
6.
Adjust and repair grounds equipment, and report unsafe or un-repairable equipment to Director
of Buildings and Grounds.
7.
Remove ice and snow from sidewalks and driveways and spread sand or salt to prevent slipping.
8.
Repair athletic equipment, fencing, playground equipment, driveways and other areas on school
grounds.
9.
Layout and line athletic fields as needed and assist in maintaining safe playing field conditions.
10. Maintain work area and related equipment clean and organized.
11. Perform other duties as assigned by the Director of Buildings and Grounds.
QUALIFICATIONS:
Three (3) years experience in the grounds and landscape environment
High school diploma or equivalent is necessary
Knowledge and understanding of various groundskeeper equipment and
supplies is necessary
Turf management and herbicide/pesticide experience preferred
Must possess valid Pennsylvania drivers license
33
Submission of pre-employment medical examination (Section 148 of the
Pennsylvania School Code)
Submission of a report of criminal history record from the Pennsylvania State
Police (Section 111 of the Pennsylvania School Code)
Submission of a clearance report from the Pennsylvania Department of Public
Welfare in accordance with Act 151 of 1994
Submission of Federal Criminal History Record in accordance with Act 114 of
2006
Such alternatives to the above qualifications as the Board may find appropriate
and acceptable
PHYSICAL DEMANDS: Ability to reach above and below the waist
Ability to use fingers to pick, feel and grasp objects
Some bending and twisting of the body required
Ability to lift and/or carry supplies weighing 75 lbs. or more
Ability to climb, crouch, stoop, kneel, and crawl
Ability to mostly sit with some walking, standing or moving throughout the
district
SENSORY ABILITIES: Visual acuity
Auditory acuity
WORK ENVIRONMENT: Subject to inside and outside environmental conditions
Must be able to work in extreme cold (32 degrees or less) and extreme heat (90
degrees or more)
Subject to physical hazards, including conditions that may affect the respiratory
system and/or skin.
TEMPERAMENT:
Must be able to work in an environment with frequent interruptions
Able to receive oral communication and convey details or important instructions
to other workers accurately, loudly, or quickly
COGNITIVE ABILITY: Ability to communicate effectively
Ability to organize tasks
Ability to handle multiple tasks
Ability to exercise good judgment
SPECIFIC SKILLS:
Ability to operate various maintenance equipment and vehicles
Ability to use/operate custodial equipment
LICENSE:
Must possess valid driver’s license
(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary
duties and responsibilities of the job.)
34
HOURLY WAGES AND BENEFITS PROVIDED TO WORKERS IN THE SOUTHEAST
DELCO SCHOOL DISTRICT:
1. The successful vendor must pay the worker a competitive hourly wage
commensurate with the market rates in the Southeastern PA region.
2. The successful vendor must provide the markup hourly amount (or percentage) to
the market hourly wage paid to the worker.
3. The successful vendor must provide the following to each full-time worker as
minimum benefit:
a. Twelve (12) paid holidays to correspond with District Holidays.
b. Availability of a 401(k) or some other comparable retirement vehicle.
c. Health (medical and prescription) insurance coverage that complies with
the Affordable Healthcare Act (PPACA).
NOTE: The Contractor may be required to work on the School District holidays listed
below, to insure that all buildings are clean and ready to open the next business day.
Independence
Day
Labor Day
Thanksgiving
Day
New Year’s Eve Day
Day Following
Thanksgiving
Christmas Eve Day
Christmas Day
New Year’s Day
Martin Luther King
Day
35
President’s
Day
Good Friday
Memorial Day
SECTION V
SCOPE OF WORK
GROUNDS AND LANDSCAPING STAFFING AND SHIFTS:
CURRENT DISTRICT TOTALS
Four (4) Full Time Maintenance Staff working eight (8) hours per day
Work Days: 261 Days per Year
Approximate Regular Work Hours Per Year: 8,352 (not including overtime)
Three (3) – Groundskeeper
One (1) Lead Groundskeeper
Note: Successful vendor may change staffing levels based on their business model.
36
SECTION VI
PROPOSAL FORM
Submitted by: ____________________________________
(Firm Name)
Date: _______________________
To:
Southeast Delco School District
Administration Building
Attn: Ms. Vanessa Scott, Business Manager
1560 Delmar Drive
Folcroft, PA 19032
In accordance with the foregoing invitation for proposals, and subject to all conditions thereof
and to the General Conditions and Instructions contained herein, and to the Specifications,
Special Instructions, and Conditions attached, all of which are made a part hereof, the
undersigned offers and agrees, should this proposal, or any part thereof, be accepted within the
prescribed time to furnish and deliver in such quantities and at such times as may be received
and ordered in writing by the Southeast Delco School District, or designated schools or
departments, from time to time during the contract period, at the prices bid, free of all tax or
other charges, any or all of the articles for which bid is submitted.
SEE FOLLOWING PAGES
37
SOUTHEAST DELCO SCHOOL DISTRICT
GROUNDS AND LANDSCAPING SERVICES
MANDATORY PRE-RESPONSE MEETING: Monday, March 9, 2015 at 10:00 A.M.
Southeast Delco School District
1560 Delmar Drive, Suite 1700
Folcroft, PA 19032
SUBMISSION OF PROPOSAL DUE: Tuesday, March 24, April 14, 2015 at 2:00 P.M.
Proposals must be delivered to:
Ms. Vanessa Scott, Business Administrator
Southeast Delco School District
1560 Delmar Drive
Folcroft, PA 19032
ISSUING OFFICE
Any questions pertaining to the Request for Proposal should be directed to:
Ms. Vanessa Scott, Business Administrator
SOUTHEAST DELCO SCHOOL DISTRICT
610-522-4300 - [email protected]
38
FORM OF PROPOSAL
NAME OF FIRM: _____________________________________________________________
BASE PROPOSAL - FOUR YEAR
The following are unit prices to be held valid from July 1, 2015 until June 30, 2019. All prices
shall include, labor, equipment, materials, transportation, profit, overhead, and benefits (if
applicable).
The District: Operates six (6) schools with approximately 4,200 students and 625 employees, one
(1) administration building and one (1) bus depot. The locations where services to be provided
are:
Academy Park High School
300 Calcon Hook Rd
Sharon Hill, PA 19079-1531
610-522-4330
Darby Township School
801 Ashland Avenue
Glenolden, PA 19036-1625
610-522-4375
Delcroft School
799 School Lane
Folcroft, PA 19032-3498
610-522-4360
Education Service Center
1560 Delmar Drive
Folcroft, PA 19032
Harris School
501 Sharon Avenue
Collingdale, PA 19023-3498
610-522-4370
Sharon Hill School
701 Coates Street
Sharon Hill, PA 19079-1498
610-522-4355
Kindergarten Center
1 School Lane
Glenolden, PA 19036
610-522-4365
Bus Depot
1442 Chester Pike, Rear
Sharon Hill, PA 19079
ACRES PER BUILDING:
Academy Park High School - Acres: 11.62
Darby Township School - Acres: See the Kindergarten Center – same property
Delcroft School - Acres: 6.4
Harris School - Acres: 6.226
Sharon Hill School - Acres: 5
Kindergarten Center - Acres: 14.88
Administration Building (ESC) - Acres: 1.13
Bus Depot - Acres: .5 (inside fenced area)
39
BASE PROPOSAL - FOUR YEAR (continued)
ACADEMY PARK HIGH SCHOOL
SERVICES TO BE
PERFORMED
ESTIMATED
OCCURRENCES
Grass cutting, string
trimming and removal of
all debris on grass area
before each cutting
28
Sidewalk and curb edging
and debris removal
3
Manicure flower beds,
edge beds, mulch,
removal of dead or diseased
bushes and trees,
control of weeds,
trimming of bushes
and trees
2
Removal of all down
branches, trees and leaves
As needed
Complete all fall
and spring clean-up
2
Lining of athletic fields
As needed
Unloading and distribution
of school supplies,
school furniture and
equipment
As needed
Snow and ice removal of all
walkways in and around school
As needed
Provide for all snow and ice
removal of parking lots
and playgrounds
As needed
40
PRICE PER
OCCURRENCE
EXTENDED
PRICE
PROPOSAL BASE TOTAL
FOR ACADEMY PARK HIGH SCHOOL: __________________________________
Additional items for Proposal on following page.
41
BASE PROPOSAL - FOUR YEAR (continued)
DARBY TOWNSHIP SCHOOL
SERVICES TO BE
PERFORMED
ESTIMATED
OCCURRENCES
PRICE PER
OCCURRENCE
Grass cutting, string
trimming and removal of
all debris on grass area
before each cutting
28
Sidewalk and curb edging
and debris removal
3
Manicure flower beds,
edge beds, mulch,
removal of dead or diseased
bushes and trees,
control of weeds,
trimming of bushes
and trees
2
Removal of all down
branches, trees and leaves
As needed
Complete all fall
and spring clean-up
2
Lining of athletic fields
As needed
Unloading and distribution
of school supplies,
school furniture and
equipment
As needed
Monthly safety inspection
and related maintenance
of the District’s playgrounds
12
Snow and ice removal of all
walkways in and around school
As needed
42
EXTENDED
PRICE
Provide for all snow and ice
removal of parking lots
and playgrounds
As needed
PROPOSAL BASE TOTAL
FOR DARBY TOWNSHIP SCHOOL: __________________________________
Additional items for Proposal on following page.
43
BASE PROPOSAL - FOUR YEAR (continued)
DELCROFT SCHOOL
SERVICES TO BE
PERFORMED
ESTIMATED
OCCURRENCES
Grass cutting, string
trimming and removal of
all debris on grass area
before each cutting
28
Sidewalk and curb edging
and debris removal
3
Manicure flower beds,
edge beds, mulch,
removal of dead or diseased
bushes and trees,
control of weeds,
trimming of bushes
and trees
2
Removal of all down
branches, trees and leaves
As needed
Complete all fall
and spring clean-up
2
Lining of athletic fields
As needed
Unloading and distribution
of school supplies,
school furniture and
equipment
As needed
Monthly safety inspection
and related maintenance
of the District’s playgrounds
12
Snow and ice removal of all
walkways in and around school
As needed
44
PRICE PER
OCCURRENCE
EXTENDED
PRICE
Provide for all snow and ice
removal of parking lots
and playgrounds
As needed
PROPOSAL BASE TOTAL
FOR DELCROFT SCHOOL: __________________________________
Additional items for Proposal on following page.
45
BASE PROPOSAL - FOUR YEAR (continued)
HARRIS SCHOOL
SERVICES TO BE
PERFORMED
ESTIMATED
OCCURRENCES
PRICE PER
OCCURRENCE
Grass cutting, string
trimming and removal of
all debris on grass area
before each cutting
28
Sidewalk and curb edging
and debris removal
3
Manicure flower beds,
edge beds, mulch,
removal of dead or diseased
bushes and trees,
control of weeds,
trimming of bushes
and trees
2
Removal of all down
branches, trees and leaves
As needed
Complete all fall
and spring clean-up
2
Lining of athletic fields
As needed
Unloading and distribution
of school supplies,
school furniture and
equipment
As needed
Monthly safety inspection
and related maintenance
of the District’s playgrounds
Snow and ice removal of all
walkways in and around school
12
As needed
46
EXTENDED
PRICE
Provide for all snow and ice
removal of parking lots
and playgrounds
As needed
PROPOSAL BASE TOTAL
FOR HARRIS SCHOOL: __________________________________
Additional items for Proposal on following page.
47
BASE PROPOSAL— FOUR YEAR
SHARON HILL SCHOOL
SERVICES TO BE
PERFORMED
ESTIMATED
OCCURRENCES
PRICE PER
OCCURRENCE
Grass cutting, string
trimming and removal of
all debris on grass area
before each cutting
28
Sidewalk and curb edging
and debris removal
3
Manicure flower beds,
edge beds, mulch,
removal of dead or diseased
bushes and trees,
control of weeds,
trimming of bushes
and trees
2
Removal of all down
branches, trees and leaves
As needed
Complete all fall
and spring clean-up
2
Lining of athletic fields
As needed
Unloading and distribution
of school supplies,
school furniture and
equipment
As needed
Monthly safety inspection
and related maintenance
of the District’s playgrounds
12
Snow and ice removal of all
walkways in and around school
As needed
48
EXTENDED
PRICE
Provide for all snow and ice
removal of parking lots
and playgrounds
As needed
PORPOSAL BASE TOTAL
FOR SHARON HILL SCHOOL: __________________________________
Additional items for Proposal on following page.
49
BASE PROPOSAL— FOUR YEAR
KINDERGARTEN CENTER
SERVICES TO BE
PERFORMED
ESTIMATED
OCCURRENCES
PRICE PER
OCCURRENCE
Grass cutting, string
trimming and removal of
all debris on grass area
before each cutting
28
Sidewalk and curb edging
and debris removal
3
Manicure flower beds,
edge beds, mulch,
removal of dead or diseased
bushes and trees,
control of weeds,
trimming of bushes
and trees
2
Removal of all down
branches, trees and leaves
As needed
Complete all fall
and spring clean-up
2
Lining of athletic fields
As needed
Unloading and distribution
of school supplies,
school furniture and
equipment
As needed
Monthly safety inspection
and related maintenance
of the District’s playgrounds
Snow and ice removal of all
walkways in and around school
12
Provide for all snow and ice
As needed
As needed
50
EXTENDED
PRICE
removal of parking lots
and playgrounds
PROPOSAL BASE TOTAL
FOR KINDERGARTEN CENTER: __________________________________
Additional items for Proposal on following page.
51
BASE PROPOSAL— FOUR YEAR
ADMINISTRATION OFFICES
SERVICES TO BE
PERFORMED
ESTIMATED
OCCURRENCES
PRICE PER
OCCURRENCE
Grass cutting, string
trimming and removal of
all debris on grass area
before each cutting
28
Sidewalk and curb edging
and debris removal
3
Manicure flower beds,
edge beds, mulch,
removal of dead or diseased
bushes and trees,
control of weeds,
trimming of bushes
and trees
2
Removal of all down
branches, trees and leaves
As needed
Complete all fall
and spring clean-up
2
Unloading and distribution
of school supplies,
school furniture and
equipment
As needed
Snow and ice removal of all
walkways in and around school
As needed
Provide for all snow and ice
removal of parking lots
and playgrounds
As needed
PROPOSAL BASE TOTAL
FOR ADMINISTRATION OFFICES: __________________________________
52
EXTENDED
PRICE
Additional items for Proposal on following page.
53
BASE PROPOSAL— FOUR YEAR
BUS DEPOT
SERVICES TO BE
PERFORMED
ESTIMATED
OCCURRENCES
Snow and ice removal of all
walkways in and around school
As needed
Provide for all snow and ice
removal of parking lots
and playgrounds
As needed
PRICE PER
OCCURRENCE
PORPOSAL BID BASE TOTAL
FOR BUS DEPOT: __________________________________
Additional items for Proposal on following page.
54
EXTENDED
PRICE
BASE PROPOSAL— FOUR YEAR
The following are unit prices to be held valid from July 1, 2015 until June 30, 2019. All prices
shall include, labor, equipment, materials, transportation, profit, overhead, and benefits (if
applicable).
Contractor Name: ________________________________
PROPOSAL SUMMARY SHEET
LOCATION
BASE PROPOSALTOTALS
Academy Park High School
$________________
Darby Township School
$________________
Delcroft School
$________________
Harris School
$________________
Sharon Hill School
$________________
Kindergarten Center
$________________
Administration Building
$________________
Bus Depot
$________________
GRAND TOTAL:
$________________
55
SECTION VII
PROPOSAL FORM SIGNATURE PAGE
The undersigned further agrees that the acceptance, by the Southeast Delco School District , of
this bid, or any portion thereof, shall constitute a contract which includes all of the General
Conditions and Instructions attached here to and hereby made a part hereof. This contract shall
be binding upon the bidder, the heirs, executors, administrators, successors, or assigns of the
parties hereto. The parties hereto intend to be legally bound by these presents.
FIRM NAME _______________________________________
ADDRESS
_______________________________________
_______________________________________
_______________________________________
AUTHORIZED
SIGNATURE
___________________________
DATE ___________
PRINTED NAME
___________________________
TITLE ___________
TELEPHONE NO.
___________________________
AFFIX
)
CORPORATE )
SEAL HERE )
SWORN TO AND SUBSCRIBED
BEFORE ME THIS _____ DAY
OF _______________, 20_____.
__________________________________
NOTARY PUBLIC
PLEASE INDICATE IF:
_________________________
FEDERAL TAX I.D. NO.
or SOCIAL SECURITY NO.
__________ YES BID BOND or
CERTIFIED CHECK IS ENCLOSED
56
Individual
__________
Partnership
__________
Corporation
__________
SECTION VIII
ORGANIZATION INFORMATION
1.
ORGANIZATION
A.
Organization name: ___________________________
B.
How many years has your organization been in business as a Contractor?
________________________ years
C.
How many years has your organization been in business under its present business
name?
________________________ years
D.
Under what other or former names has your company/organization operated?
_____________________________________________________
_____________________________________________________
_____________________________________________________
E.
Where is your company/organization located?
_____________________________________________________
_____________________________________________________
_____________________________________________________
2.
EXPERIENCE
A.
List the categories of work that your company/organization normally performs
with its own forces.
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
57
SECTION IX
PROFESSIONAL REFERENCES
Organization name: ______________________________
List five (5) references where the Contractor has provided similar services as specified in the
specifications. (Duplicate form for each reference.)
Project:
_______________________________________________
_______________________________________________
Date of Project: ______________________________________________
Address of Project: ___________________________________________
Owner Name: _______________________________________________
Contact Person: ______________________________________________
Address: ____________________________________________________
____________________________________________________
____________________________________________________
Telephone: __________________________________________________
Fax: ________________________________________________________
E – Mail: ____________________________________________________
Description of services provided:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
58
SECTION X
SITE PLANS
See attached maps of properties
59