1. No category

A-1 – AEROSPACE EDUCATION Knowledgebase - Staffing and Mission Notes
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Topic/ Detailed Question
Has the wing developed an annual AE Plan of Action
(POA) IAW CAP regulations?
Has the wing developed an annual AE Plan of Action
(POA) based on the reports received from subordinate
groups/units?
a) Were subordinate unit AEO rosters attached to the
POA?
b) Was the POA approved by the wing and region
commander?
How to verify compliance
Wing will submit copy of the most recent AE
Plan of Action (POA).
Compliance is determined by reviewing materials
submitted by the wing.
a) Compliance is determined by review of roster
attached to the AE POA.
b) Wing will provide documentation of the
approval of the POA by wing and region
commander for approval.
Discrepancy Write up
Inspector's Notes
(A-Discrepancy): [xx] (Question 1) Wing failed to develop an
annual AE Plan of Action (POA), IAW CAPR 280-2 para 5a.
a) (A-Discrepancy): [xx] (Question 1) Wing AE Plan of Action
did not include a roster of subordinate unit AE Officers, IAW
CAPR 280-2 para 5b.
b) (A-Discrepancy): [xx] (Question 1) Wing failed to ensure
annual AE Plan of Action was approved by the wing and region
commander, IAW CAPR 280-2 para 5c.
2
Did CAP personnel cooperate with schools and other
community organizations to promote Aerospace
Education efforts?
Did CAP personnel cooperate with schools and other
community organizations by promoting Aerospace
Education efforts?
Wing will submit examples of cooperative events
with either schools or community organizations
(Explorer/Boy/Brownie/Girl Scouts, 4-H, etc..)
which resulted in the promotion of Aerospace
Education.
NOTE: If unable to provide documentation then
provide documentation of attempts to establish
cooperative events to promote Aerospace
Education.
(A-Discrepancy): [xx] (Question 2) Wing failed to cooperate
with schools and/or other community organizations in
promoting Aerospace Education efforts, IAW CAPR 280-2 para
2b (3).
3
Wing will submit a copy of the AE Activity
Did the wing complete a consolidated AE Activity
Report?
Report.
Did the wing complete a consolidated AE Activity Report Compliance is determined by reviewing the AE
based on the reports received from subordinate
Activity Report .
groups/units?
a) Wing will provide documentation that the
a) Was a copy of the consolidated AE Activity Report sent Region Commander has received the submission
to the Region Commander?
of the consolidated AE Activity report.
b) Was a copy of the report sent to NHQ/AE?
(A-Discrepancy): [xx] (Question 3) Wing failed to complete an
annual AE Activity Report, IAW CAPR 280-2 para 6a.
a) (A-Discrepancy): [xx] (Question 3) Wing failed to submit a
copy of the consolidated AE Activity Report to the Region
Commander IAW CAPR 280-2 para 6b.
A-1 Aerospace Education "B-Discrepancies"
(B-Discrepancy): [xx] Wing failed to submit a copy of the
consolidated AE Activity Report to NHQ/AE IAW CAPR 2802 para 6b.
1
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(B-Discrepancy): [xx] Wing failed to ensure all
Group/Squadron level Aerospace Education positions were
filled IAW CAPR 280-2 para 3.
(B-Discrepancy): [xx] Wing did not submit a copy of its AE
Plan of Action to NHQ/AE, IAW CAPR 280-2 para 5c(1).
(B-Discrepancy): [xx] Director of Aerospace Education failed
to enroll in the appropriate specialty track of the CAP
Professional Development Program IAW CAPR 35-1 para 12b.
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B-1 - Cadet Programs CAP Knowledgebase - Staffing and Mission Notes
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1
Topic/ Detailed Question
Have Cadet and/or Senior members completed
Required Staff Training IAW CAP regulations?
Have Cadet and/or Senior members completed Required
Staff Training before serving on the staff of an activity
lasting 4 nights in duration or longer or at any other cadet
activity designated by the wing commander?
How to verify compliance
Wing will provide copies of Cadet and Senior
members' Required Staff Training Certificates
(or completed CAPF 11, Senior Member
Professional Development Program Director's
Report for Cadet and Senior members) involved
in the previous year's Wing encampments and
cadet activities.
Discrepancy Write up
Inspector's Notes
(A-Discrepancy): [xx] (Question 1) Wing failed to ensure
Cadet and Senior members completed the Required Staff
Training before participation in a Cadet Program activity IAW
CAPR 52-16, 2-2b
2
Are Senior members present at all activities involving Wing will provide documentation of Senior
members involvement in previous year Wing
cadets?
encampments and cadet activities.
3
Are fluid replacement and workload limitations
enforced during all cadet activities?
4
Are all CAPF 54 Civil Patrol High Adventure Activity Wing will provide copies of all CAPF 54s from (A- Discrepancy): [xx] (Question 4) Wing did not ensure
the last year for High Adventure cadet activities CAPF 54s were completed/approved before cadet High
Requests completed and approved before any High
either digitally or during on site visit.
Adventure activities were accomplished, IAW CAPR 52-16
Adventure cadet activities are accomplished?
para 2-7.
5
Has the wing established a Cadet Advisory Council
(CAC)?
Wing will provide CAC Roster.
6
Do CACs meet at least twice per year (in person or
telecon)?
Present attendance documentation (sign-in sheet (A-Discrepancy): [xx] (Question 6) Wing CAC failed to meet
or CAC minutes).
at least twice a year IAW CAPR 52-16 para7-2d.
B-1 Cadet Program "B-Discrepancies"
Wing will provide documentation of fluid
replacement and work load limitation
enforcement from recent cadet activities.
(A-Discrepancy): [xx] (Question 2) Wing did not ensure
Senior members were present at all activities involving cadets
IAW CAPR 52-16 par 2-1(a).
(A- Discrepancy): [xx] (Question 3) Wing did not enforce fluid
replacement and workload limitations during all cadet
activities IAW CAPR 52-16 para 2-7.
(A-Discrepancy): [xx] (Question 5) Wing failed to appoint a
CAC IAW CAPR 52-16 para 7-1
(B-Discrepancy): [xx] Minutes and agendas were not
forwarded to representatives/advisors/CAC members/echelon
commander/next echelon's director of cadet programs IAW
CAPR 52-16 para 7-6.
(B-Discrepancy): [xx] Director of Cadet Programs failed to
enroll in the appropriate specialty track of the CAP
Professional Development Program IAW CAPR 35-1 para 12b.
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C-1 Operational Mission Management CAP Knowledgebase - Staffing and Mission Notes
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1
2
Topic/ Detailed Question
Has the wing published any supplements or operating
instructions IAW CAP regulations?
Has the wing published any supplements or operating
instructions (OI)s to CAPR 60-3, 60-5, or 60-6?
If so were they approved IAW CAPR 60-3, 60-5 or 60-6
prior to implementation?
How to verify compliance
Wing will submit a copy of approval
documentation along with approved supplement.
Compliance is determined by comparing the
wing's published supplements/OIs with
NHQ/DO records.
NOTE: When Supplement/OIs are not properly
certified see D4 Question 1.
NOTE: If supplement is not marked correctly
see D4 question 1.
Discrepancy Write up
Inspector's Notes
(A-Discrepancy): [xx] (Question 1) Wing failed to obtain
approval for its supplement to CAPR 60-3 IAW CAPR para 12.
(A-Discrepancy): [xx] (Question 1) Wing failed to obtain
approval for its supplement/operating instruction CAPR 60-5
IAW CAPR 60-5 para 2.
(A-Discrepancy): [xx] (Question 1) Wing failed to obtain
approval for its supplement/operating instruction CAPR 60-6
IAW CAPR 60-5 para 1-3.
Does the wing maintain a current wing alert roster
and resource report IAW CAP regulations?
a) Does the wing maintain a current wing alert roster and
resource report in WMIRS?
b) Are they updated at least annually, as major changes
occur or as directed by the NOC?
c) Are all wing alert officers listed on the wing alert
roster qualified ICs?
Compliance is determined by a review of data in
WMIRS beforehand.
Lookup WMIRS Alert Roster for the wing and
cross check each member against the WMIRS
OPS-ES quals lookup using the IC3 filter.
NOTE: If for some reason when the roster is
checked, WMIRS does not list
the IC status for an individual that are not safety
current right now, then cross check against ops
quals to see if the member may have just lapsed
there temporarily. This is WMIRS issue if they
are not showing up and should be addressed in
future changes to WMIRS.
a) (A-Discrepancy): [xx] (Question 2) Wing failed to ensure
alert roster [resources report] was maintained IAW CAPR 603 para 1-5b(1).
b) (A-Discrepancy): [xx] (Question 2) Wing Alert Roster
[Resource Report]is not updated annually, IAW CAPR 60-3
para 1-5b(1).
c) (A-Discrepancy): [xx] (Question 2) Wing failed to ensure
personnel listed on the Wing Alert Roster are qualified
incident commanders IAW CAPR 60-3 para 1-5b(1).
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3
Are all records pertaining to each authorized mission
loaded into WMIRS or maintained for at least 4 years
at the wing headquarters?
a) Are all records pertaining to each authorized mission
loaded into WMIRS or maintained for at least 4 years at
the wing headquarters? (See the Documentation page on
the CAP National website, located at:
http://www.capmembers.com/emergency_services/operat
ions_support/mission-documentation/)
b)
4
Does the wing provide and update standardized IC
kits IAW CAP regulations?
a) Compliance is determined by a review of
records uploaded into WMIRS and hard
copy/electronic records maintained at the Wing
HQ.
NOTE: Inspector will provide the wing a list of
missions numbers to be reviewed. The wing
will complete the mission records analysis
worksheet provided with the 90 day letter.
Upload it along with any mission supporting
documents NOT in stored in WMIRS to the data
storage location identified in the 90 day letter.
NOTE: If a record of POV use is noted please
forward the mission to the D8 Transportation
Inspector to assist with D8 Question 7. A copy
of the Wing/CC approval use the POV is
required.
b) Verify that locally maintained (not WMIRS)
records are purged as required.
NOTE: When records are not destroyed properly
D4 Q ti
7
Compliance
is determined
by a review of the
wing's IC kit on-site.
(A-Discrepancy): [xx] (Question 3) Wing Mission records are
not maintained IAW CAPR 60-3 para 1-21.
NOTE:
- An A-Discrepancy should only be used for a trend in mission
records.
- Missing a few random documents that cannot be recreated
should be documented with an AoC.
- Give details of the trend including types of missing
documents, number of missing documents in how many
folders. Specific mission numbers may be included.
(A-Discrepancy): [xx] (Question 4) Wing has not
developed/does not supply Incident Commander (IC) Kits to
its ICs IAW CAPR 60-3 para 1-5b(5).
(A-Discrepancy): [xx] (Question 4) Wing does not
developed/does not provide updates to Incident Commander
(IC) Kits to its ICs IAW CAPR 60-3 para 1-5b(5).
5
Has the wing developed a comprehensive annual
operations training plan IAW CAP regulations?
a) Has the wing developed a comprehensive annual
operations training plan and submitted the plan to the
CAP-USAF Liaison Region via WMIRS by 31 July for
the following fiscal year?
b) Does the wing commander review the plan to be sure
that all staff inputs are reflected in the plan, critical
priorities are funded appropriately, and unfunded
initiatives are identified should additional funding
become available?
Compliance is determined by a review of
Operations and Training plans uploaded into
WMIRS.
a) Verify the plan is completed in WMIRS.
b) Verify the plan is either signed by the Wing
CC or there is other documentation of the Wing
CC approval of the plan.
a) (A-Discrepancy): [xx] (Question 5) Wing failed to submit
an Operations and Training Plan for FYXX, IAW CAPR 60-3
para 1-7.
NOTE: Give dates
b) (A-Discrepancy): [xx] (Question 5) Wing Commander
failed to ensure critical priorities were funded
appropriately/unfunded initiatives are identified in the Wing's
Operations and Training Plan prior to submission IAW CAPR
60-3 para 1-7.
6
Has the wing assessed the need for a Critical Incident
Stress Management (CISM) Team to help implement
the CAP CISM program?
a) Has the wing assessed the need for a Critical Incident
Stress Management Team to help implement the CAP
CISM program?
b) If the wing has established a CISM Team, has the
wing commander established a point of contact to
coordinate activities of the CISM team?
a) Wing will provide documentation (i.e. MFR
signed by the Wing CC) that the assessment of
the need for a CISM was completed. If the
Wing elected to not have a CISM team then a
documentation of the assessment is all that is
required if a CISM is required continue to step
b.
b) If Wing elects to have a team, review the
wing documentation listing the team POC.
a) (A-Discrepancy): [xx] (Question 6) Wing failed to complete
an assessment of the need for a Critical Incident Stress Team
(CIST) IAW CAPR 60-5 para 3g.
b) (A-Discrepancy): [xx] (Question 6) Wing Commander has
not established a point-of-contact for the Critical Incident
Stress Team IAW CAPR 60-5 para 6b.
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7
If the Wing participates in Counterdrug missions, is
the program operated IAW CAP regulations?
If so:
a) Are all personnel supporting law enforcement
sensitive missions properly screened and current?
b) Is CD mission briefing documentation completely
filled out to include specific mission objectives, the
mission requester’s name/contact information and a
detailed list of mission results?
a) Compliance is determined by a review of the
CD Achievement Report for participants listed
in missions in WMIRS.
b) Compliance is determined by reviewing
mission records in WMIRS under the 104 tab or
by reviewing the paper 104's maintained at the
wing.
NOTE: If paper copies are maintained verify
they are secured if not forward to the issue the
D4 inspector for question 4.
a) (A-Discrepancy): [xx] (Question 7) Personnel assigned to
conduct wing CD missions were not properly screened prior to
participating in the assigned mission, IAW CAPR 60-6 para 22c.
b) (A-Discrepancy): [xx] (Question 7) Wing aircrews do not
provide sufficient details in the objectives, deliverables and
results sections of the mission briefing/debriefing forms to
provide the requester with the information needed, IAW
CAPR 60-6 para 5-3.
(B-Discrepancy): [xx] Director of Operations failed to enroll in
the appropriate specialty track of the CAP Professional
Development Program IAW CAPR 35-1 para 1-2b.
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C-2 Communications CAP Knowledgebase - Staffing and Mission Notes
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Topic/ Detailed Question
Has the wing published any supplements, operating
instructions or waivers IAW CAP regulations?
Has the wing published any supplements, operating
instructions or waivers to CAPR 100-1?
a) Are they approved IAW CAPR 100-1 prior to
implementation?
How to verify compliance
Wing will submit a copy of approval
documentation along with approved supplement,
operating instruction and waivers. Compliance
is determined by comparing the wing's
published supplements/OIs with NHQ/DO
records.
NOTE: If supplement is not marked correctly
see D4 question 1.
2
Has the wing submitted an annual communications
plan by the 10th of April?
The inspector will review wing communications (A-Discrepancy): [xx] (Question 2) Wing did not submit
plans posted on the national Communications
annual communication plan IAW CAPR 100-1 para 2-2.
website. Access via eServices.
NOTE: Requirement started in April 13.
3
Does the wing conduct annual radio communications
effectiveness evaluations IAW CAP regulations?
Does the wing conduct annual radio communications
effectiveness evaluations designed for the participation
of all radio stations in the wing?
a) Was the exercise pre-coordinated and approved by the
region DCS/Comm?
b) Was an after action report submitted to the CAPUSAF/LR, region DCS/Comm, and NHQ/DOK within
30 days after completion of the exercise?
Wing will submit documentation of the last
annual communications effectiveness
evaluation.
a) Wing will submit a copy of exercise precoordination email or memorandum and a copy
of the approved region DCS/Comm email or
memorandum.
b) Wing will submit a copy of memorandum or
email of after action report submitted within 30
days.
1
CI Knowledgebase, FEB 14
Discrepancy Write up
Inspector's Notes
a) (A-Discrepancy): [xx] (Question 1) Wing supplement,
operating instruction and waivers to CAPR 100-1 was not
approved by NHQ/DOK prior to implementation IAW CAPR
100-1 para 1-8.
(A-Discrepancy): [xx] (Question 3) Wing did not complete
annual radio communications effectiveness evaluation IAW
CAPR 100-1 para 3-3b.
a) (A-Discrepancy): [xx] (Question 3) Wing annual radio
communications effectiveness evaluation was not precoordinated and approved by the region DCS/Comm IAW
CAPR 100-1 para 3-3b.
b) (A-Discrepancy): [xx] (Question 3) Wing annual radio
communication effectiveness evaluation after action report
was not submitted to CAP USAF Liaison staff, CAP region
DCS/Comm and NHQ/DOC IAW CAPR 100-1 para 3-3b.
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4
Does the wing conduct at least one annual
meeting/conference of communicators and
communications officers IAW CAP regulations?
a) Does the wing conduct at least one annual
meeting/conference of communicators and
communications officers?
b) Does the provide a summary of annual
meeting/conference of communicators and
communications officers, including a log of the
participants?
c) Was a summary of the meeting, including a log of the
participants, submitted to the next higher echelon within
30 days after the activity?
Wing will submit documentation of the last
annual Comm meeting. The format of the
documentation is not specified but should
include the items specified in CAPR 100-1,
paragraph 5-5b.
5
Are all CAP corporate radios with over 128 channels
programmed using the National Programming Plan
(NPP)?
Are all CAP corporate radios with over 128 channels
programmed IAW the National Programming Plan
(NPP)? (The inspection team will check any CAP
corporate radios they encounter while on site.)
Inspectors will check radios they encounter
(A-Discrepancy): [xx] (Question 5) Wing failed to ensure all
during the inspection to verify they are
CAP corporate radios were correctly programmed IAW the
programmed with the code-plugs (channel
National Programming Plan IAW CAPR 100-001 para 6-13.
loads) developed IAW the National
Programming Plan (NPP) and posted in the
Library of the Communications website. The
inspector will need a copy of the channel load in
the NPP
6
Does the wing have at least one HF/ALE station in
continuous service on the region ALE net?
Wing will provide wing plans and duty
(A-Discrepancy): [xx] (Question 6) Wing did not maintain at
assignments for review to identify which station least one HF/ALE station in continuous service IAW CAPR
or stations are assigned responsibility.
100-1 para 7-4b(2).
HF/ALE net Inspected on site during inspection.
7
Does the wing conduct HF checks IAW CAP
regulations?
Does the wing conduct at least one conventional HF
voice net check each week?
Wing will provide documentation of weekly HF (A-Discrepancy): [xx] (Question 7) Wing did not conduct at
voice net operations check-ins. The form of the least one conventional HF voice net check each week IAW
documentation is not specified but should
CAPR 100-1 para 7-4b(3).
include items such as dates/times, channels
used, net control station(s), and participants.
8
Are all wing assigned radios National
Telecommunications Information Administration
(NTIA) compliant?
Are all wing assigned radios NTIA compliant?
a) If the wing possesses any radios which are not NTIA
compliant, have all DoD Frequencies been removed?
Inspectors will compare wing radios with the
a) (A-Discrepancy): [xx] (Question 8) Wing is using
NTIA Compliance list on the Communications noncompliant equipment (e.g.: not meeting current NTIA
website. Wing will provide documentation of standards) on DoD-allocated spectrum IAW CAPR 100-1 para
NHQ/DOK approval of non-DOD frequencies to 9-14, 10-1a.
the inspector.
CI Knowledgebase, FEB 14
a) (A-Discrepancy): [xx] (Question 4) Wing did not conduct at
least one annual meeting/conference of communicators and
communications officers IAW CAPR 100-1 para 5-5b.
b) (A-Discrepancy): [xx] (Question 4) Wing did not provide a
summary of annual meeting/conference of communicators and
communications officers, including a log of the participants
IAW CAPR 100-1 para 5-5b.
c) (A-Discrepancy): [xx] (Question 4) Wing did not submit
annual meeting/conference of communicators and
communications officers to the next higher echelon after the
activity IAW CAPR 100-1 para 5-5b.
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9
Has the required annual inventory been performed
during the annual inspection period?
Within the past 12 months, has the required annual
inventory been performed during the annual inspection
period?
The inspector will review inventory status in
ORMS under the Reports/Communications
Gear/Annual Inventory Status Report.
(A-Discrepancy): [xx] (Question 9) Wing did not complete
annual inventory IAW CAPR 174-1 para 2-16b.
(B-Discrepancy): [xx] Director of Communications failed to
enroll in the appropriate specialty track of the CAP
Professional Development Program IAW CAPR 35-1 para 12b.
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C-3 - Flight Management CAP Knowledgebase - Staffing and Mission Notes
#
Topic/ Detailed Question
Is the wing operating under any supplements,
operating instructions or waivers IAW CAP
regulations?
Is the wing operating under any supplements, operating
instructions or waivers to CAPR 60-1?
Were they approved IAW CAPR 60-1 prior to
implementation?
How to verify compliance
Compliance is determined by comparing the
wing's published supplements/OIs or waivers
with NHQ/DO records.
NOTE: If supplement is not marked correctly
see D4 question 1.
Discrepancy Write up
Inspector's Notes
(A-Discrepancy): [xx] (Question 1) Wing failed to obtain
approval for its supplement to CAPR 60-1 IAW CAPR para 12.
2
Are non-CAP passengers flown IAW CAP
regulations?
a) If yes, were all non-CAP passengers approved IAW
CAPR 60-1?
b) Was a CAPF 9 completed by each non-CAP passenger
other than Military/National Guard, (Title 10 and Title
32)/Federal employees and ROTC/JROTC cadets?
Compliance is determined by a review of wing
flight and mission records.
NOTE: When the CAPF 9 was not retained in
mission records see C1 Question 3. See
regulation for exception for FAA or MIL
individuals.
a) (A-Discrepancy): [xx] (Question 2) Wing failed to ensure
non-CAP passengers flew in CAP aircraft without receiving
approval from appropriate authority, IAW CAPR 60-1 para 23a.
b) (A-Discrepancy): [xx] (Question 2) Wing failed to ensure
non-CAP passengers other than Military/National
Guard/Federal employees or ROTC/JROTC cadets, flew in
CAP aircraft without completing a CAPF 9, Release, IAW
CAPR 60-1 para 2-3b.
3
(A-Discrepancy): [xx] (Question 3) Wing failed to
Does the wing make necessary corrections to aircraft View WMIRS report aircraft utilization
reporting status
validate/correct the aircraft utilization information in WMIRS
flying time totals each month in WMIRS?
NOTE: Check the Wing and Month there should for __ months IAW CAPR 60-1 para 2.4d.
be a "YES" for each month due by the 20th of
each month (look back a current FY year). A
blank or a red % means that the validation
and/or correction has been accomplished.
(request eServices report that provides a 4 year
look back)
4
Compliance during on-site inspection.
Does the wing have an effective validation and
correction process to ensure that all sortie data are
entered into WMIRS IAW CAP regulations?
Does the Wing have an effective process for validation
and correction to ensure that all sortie data including
actual costs are entered into WMIRS within 72 hours of
completing a sortie? .
1
CI Knowledgebase, FEB 14 (A-Discrepancy): [xx] (Question 4) Wing failed to ensure all
sortie data is entered into WMIRS within 72 hours of
completing a sortie, IAW CAPR 60-1 para 2-4d.
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5
Are all flight releases accomplished using eFlight
Release in WMIRS?
Compliance is determined by comparing aircraft
operational records with WMIRS sortie data and
eFlight Release records. NOTE: When internet
access is not available, are flights released using
the CAPF 99, CAP Flight Release Log, with the
required details listed in CAPR 60-1, and are
releases then recorded in the WMIRS eFlight
Release System within 24 hours.
(A-Discrepancy): [xx] (Question 5) Wing failed to ensure all
flights were flown with a proper flight release IAW CAPR 601 (16 Apr 12) para 2-5a.
NOTE: Use a sub-bullet to list sorties which were not properly
released.
6
Are flight privilege suspension procedures followed
IAW CAPR regulations?
Compliance is determined by reviewing
information delivered by the wing prior to the
inspection.
(A-Discrepancy): [xx] (Question 6) Wing failed to ensure
procedures for suspending a member's flight privileges IAW
CAPR 60-1 para 2-7.
7
Does the wing ensure all eServices Ops Quals data is
IAW CAP regulations?
Is the data for all wing pilots entered and documentation
uploaded into Ops Quals and validated by the
commander or designee?
Compliance is determined through a sample
based review of mission participants from
WMIRS with data in Ops Quals.
NOTE: A copy of current Pilot and Medical
certificates must be uploaded and maintained in
OPS Quals. (Sampled before telephone
interview)
NOTE: Other Data and documentation may be
maintained in OPS Quals or at unit of
assignment but shall include all relevant FAA
pilot qualifications, CAPFs 5, CAPFs 91,
graded aircraft questionnaire(s), commander
written designations (including electronic
approval in eServices) and other items needed to
establish CAP aircraft operating privileges
under this regulation.
NOTE: May be Sampled before telephone
interview if uploaded otherwise sampled on site.
(A-Discrepancy): [xx] (Question 7) Wing failed to ensure data
for all wing pilots is entered, and documentation uploaded,
into Ops Quals and validated by the commander or his/her
designee, IAW CAPR 60-1 para 3-9.
8
Does the wing enter pilot evaluation statistics into
WMIRS IAW CAP regulations?
NOTE: All listed items must be included
- Does the wing enter pilot evaluation statistics into
WMIRS, on a semiannual basis?
- Does it that includes the number of CAPF 5 pilot
evaluations administered and failed?
- Does it include the number of CAPF 91 pilot
evaluations administered and failed
- Does it include the areas of the CAPF 91 failed?
Compliance is determined as a result of a review (A-Discrepancy): [xx] (Question 8) Wing failed ensure all
of reports entered into WMIRS and information required pilot evaluation statistics into WMIRS at least semifrom the pre-visit and on-site interviews.
annually, IAW CAPR 60-1 para 3-10.
NOTE: List all missing items
- Does the wing enter pilot evaluation statistics into WMIRS,
on a semiannual basis?
- Does it that includes the number of CAPF 5 pilot evaluations
administered and failed?
- Does it include the number of CAPF 91 pilot evaluations
administered and failed
- Does it include the areas of the CAPF 91 failed?
CI Knowledgebase, FEB 14 Previous Editions will Not Be Used
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(B-Discrepancy): [xx] Standardization and Evaluation Officer
failed to enroll in the appropriate specialty track of the CAP
Professional Development Program IAW CAPR 35-1 para 12b.
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C-4 – AIRCRAFT MANAGEMENT CAP Knowledgebase - Staffing and Mission Notes
#
Topic/ Detailed Question
Is the wing operating under any supplements,
operating instructions or waivers IAW CAP
regulations?
Has the wing published any supplements to CAPR
regulations?
a) Published supplement to CAPR 66-1?
b) Was the supplement coordinated through the CAPUSAF Liaison Region?
c) Was their supplement to CAPR 66-1 updated at least
biennially?
How to verify compliance
a) Wing will provide the supplement
b) Proof of coordination from CAP-USAF/LR
and documentation of the receipt of submission
from NGQ/LGM.
c) Verify posted supplement reflects biennial
update.
NOTE: If supplement is not marked correctly
see D4 question 1.
2
Does the Wing AMO or his/her representative inspect
each corporate aircraft at least annually? Does the
Wing Aircraft Maintenance Officer (AMO) or his/her
representative inspect each corporate aircraft annually?
Wing will provide a copy of a CAPF 71 for each (A-Discrepancy): [xx] (Question 2) Wing failed to provide
aircraft for each of the prior 4 years or since the evidence of having at least annually completed a CAPF 71
wing took control of the aircraft, whichever is inspection of all wing aircraft IAW CAPR 66-1 para 6f.
less.
NOTE: If Wing does not retain aircraft records
as permanent see D4 question 5.
3
Does the wing utilize the online eAircraft Discrepancy Verification based on a review of aircraft
discrepancies in eAircraft Discrepancy System
System located in WMIRS IAW CAP regulations?
when compared to CAPF 71s.
1
CI Knowledgebase, FEB 14 Discrepancy Write up
Inspector's Notes
a) (A-Discrepancy): [xx] (Question 1) Wing failed to publish
supplement to CAPR 66-1 IAW CAPR 66-1 para 4.
b) (A-Discrepancy): [xx] (Question 1) Wing failed to
coordinate their supplement to CAPR 66-1 through the CAPUSAF Liaison Region IAW CAPR 66-1 para 4.
c) (A-Discrepancy): [xx] (Question 1) Wing failed to update
their supplement to CAPR 66-1 at least biennially IAW CAPR
66-1 para 4.
(A-Discrepancy): [xx] (Question 3) Wing failed to utilize the
online eAircraft Discrepancy System located in WMIRS IAW
CAPR 66-1 para 7d.
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4
Does the wing have a current certificate of insurance
on file identifying the liability insurance coverage for
all facilities performing maintenance on wingassigned aircraft?
a) Does the Wing have a current certificate of insurance
on file identifying the liability insurance coverage for all
facilities performing maintenance on wing-assigned
aircraft.
b) Are proper procedures followed if emergency repairs
are made at a facility without adequate liability
insurance?
5
Are CAP aircraft inspected during the CI maintained Determined during aircraft inspection using
inspection checklist.
and operated IAW applicable FARs and CAP
regulations?
a) Is required periodic maintenance on assigned aircraft
accomplished?
a) (A Discrepancy): [xx] (Question 5) Wing failed to ensure
required periodic maintenance on assigned aircraft was
accomplished IAW CAPR 66-1 para 6. (Use one or more of
the following statements)
NOTE: There was no evidence that N____ received a midcycle oil change following its __/__/__ 100 hour/annual
inspection
NOTE: Prior to the most current 100 hour/annual inspection,
N____ had exceeded 100 hours between inspections.
5
b) Are required logbook entries made for the 100
hour/annual inspection made, ADs and/or Mandatory
Service Bulletins on assigned aircraft accomplished?
b) (A Discrepancy): [xx] (Question 5) Wing failed to ensure
required logbook entries for the 100 hour/annual inspection
done in ___ 20__ on N____ reflected (AD compliance check)
(and/or) Mandatory Service Bulletins as listed on CAP website
______ were accomplished during inspection IAW CAPR 661 para 7a (and/or b).
CI Knowledgebase, FEB 14 Certificates of Insurance: Provide the CI Team
with copies of current Certificates of Insurance
for all maintenance facilities used by the wing
and compare with a list of certificates provided
by NHQ/LGM.
Determined during aircraft inspection using
inspection checklist.
a) (A-Discrepancy): [xx] (Question 4) Wing failed to provide
current Certificates of Insurance for all of the maintenance
facilities performing maintenance on wing aircraft IAW CAPR
66-1 para 12.
NOTE: List all of the facilities with missing Certificates of
Insurance.
b) (A-Discrepancy): [xx] (Question 4) Wing failed to ensure
Certificate(s) of Insurance for the following listed maintenance
facilities provided the (minimum limits of liability) (or
completed operation coverage) (or both) IAW CAPR 66-1 para
12.
NOTE: List each facility and describe the deficiency.
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5
c) Are inspection certification of its pitot-static,
transponder, and altimeter systems accomplished as
required?
Determined during aircraft inspection using
inspection checklist.
c) (A Discrepancy): [xx] (Question 5) N____ exceeded 24
months between inspection for and certification of its pitotstatic, transponder, and altimeter systems IAW CAPR 66-1
para 6d and FAR Part 43.
• List the dates between each inspection
• This aircraft is grounded for flight under Instrument Flight
Rules and flight within controlled airspace until these checks
have been completed.
• If the aircraft must be flown to another airport to these
inspections, the wing must obtain an FAA ferry permit for that
flight.
5
d) Are ELT batteries replaced after exceeding the
Determined during aircraft inspection using
replacement date specified by the battery manufacturer? inspection checklist.
d) (A Discrepancy): [xx] (Question 5) The ELT battery on
N____ had not been replaced prior to exceeding the
replacement date specified by the battery manufacturer (and
the aircraft flew with the expired battery) IAW CAPR 66-1
para 6d.
• This aircraft is grounded pending replacement of the ELT
battery.
• If the aircraft must be flown to another airport to these
inspections, the wing must obtain an FAA ferry permit for that
flight.
5
e) Are weight and balance forms accurate in the POH, Determined during aircraft inspection using
Aircraft Information File (AIF) and Log Book, Log Book inspection checklist and compare with a list of
and any Wing pilot aids?
certificates provided by NHQ/LGM.
e) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
the weight and balance forms were accurate in the POH,
Aircraft Information File (AIF), Log Book and any Wing pilot
aids IAW CAPR 66-1 para 2 and FAR 23.1583.
• List the POH, Log Book and AIF weight and balance dates,
weights and moments.
5
f) Was the annual/biennial corrosion control
accomplished?
f) ) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
the biennial corrosion control accomplished on N____ IAW
CAPR 66-1 para 6e.
CI Knowledgebase, FEB 14 Determined during aircraft inspection using
inspection checklist.
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5
g) Are FAA Form(s) 337, Major Repair and Alteration
(Airframe, Power plant, Propeller, or Appliance) were
documented in the maintenance logs?
Determined during aircraft inspection using
inspection checklist and .
g) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
that all FAA Form(s) 337, Major Repair and Alteration
(Airframe, Power plant, Propeller, or Appliance) were
documented in the maintenance logs for N____ for (describe
the repair or alteration) IAW FAR part 91-209.
5
h) Are logbook entries accurate and mid-cycle oil change Determined during aircraft inspection using
completed?
inspection checklist.
h) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
that the (airframe) (engine) (propeller) logbooks for N____
had logbook entry for the mid-cycle oil change completed on
__/__/____ IAW CAPR 66-1 para 11.
5
i) Are required aircraft placards installed?
Determined during aircraft inspection using
inspection checklist.
i) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
that Aircraft (N____) placards were installed IAW CAPR 66-1
para 10c as indicated below.
• List by aircraft tail number the missing placards.
IAW CAPR 66-1 para 11.
5
j) Are required aircraft fire extinguishers
serviceable/properly secured.?
Determined during aircraft inspection using
inspection checklist.
j) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
that Aircraft (N____) fire extinguisher was
serviceable/properly secured IAW CAPR 66-1 para 9b.
5
k) Are required CO detectors correctly installed?
Determined during aircraft inspection using
inspection checklist.
k) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
that Aircraft CO detector in N____ (select a statement from
the following bullets) IAW CAPR 66-1 para 9e.
NOTE: List the following
• does not have an installation date written on the detector
• was not properly installed IAW CAPR 66-1 para 9e. The
detector was installed in a plastic holder that prevented proper
airflow preventing it to perform its designed function.
• had a manufacturers expiration date of ____/____and was
out of date IAW CAPR 66-1para 9e.
• was not replaced in January ____
• Did not have a detector installed
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5
l) Are survival kits installed?
Determined during aircraft inspection using
inspection checklist.
l) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
that survival kits were installed in N____ IAW CAPR 66-1
para 9f.
(AOC): Wing failed to ensure that contents/expiration dates
for wing mandated items were IAW with wing guidance.
5
m) Are aircraft properly secured?
Determined during aircraft inspection using
inspection checklist.
m) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
properly secured prior the inspected aircraft prior to aircraft
inspection IAW CAPR 66-1 para 7e & f.
NOTE: List the following
• N____ (and) N____ were not properly tied down with the
wheels chocked.
• The pitot cover was not installed on (N____) (and) (N____).
• The gust control lock was not installed on (N____) (and)
(N____).
5
n) Are aircraft tires properly inflated?
Determined during aircraft inspection using
inspection checklist.
NOTE: There are no regulatory tire pressure
tolerances. If during the inspection an aircraft
tire is found to not be in safe working order then
the discrepancy will be listed as an ADiscrepancy. HOWEVER, if the tire is not at
manufactures recommended pressure then have
the tire pressure corrected on the spot and
document as a "B-Discrepancy".
n) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
aircraft tires were in safe working order IAW Pilots Operating
Handbook (POH) and CAPR 66-1 Attachment 1 para 8.
NOTE: List the following
• List the aircraft and actual tire pressure verses specified the
pressure.
• Tire pressures in the Pilot Operating Handbook (POH) for
Cessna 172 (N____) do not match the amended STC
SA2196CE for the 180 HP engine conversion which raised the
maximum gross weight of the aircraft to 2550 pounds. N____
is grounded until the wing corrects the checklist/POH and
properly inflates the tires on this aircraft.
OR
(B-Discrepancy): [xx] Wing failed to ensure aircraft tire
pressure was at recommended manufactures pressure.
Discrepancy was corrected on the spot.
5
o) Are aircraft hinge pins correct/serviceable/properly
installed?
Determined during aircraft inspection using
inspection checklist.
o) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
aircraft (top)(bottom)(Right)(left) hinge pin on N____ was
(improperly installed)(noncompliant with authorized
replacement parts) IAW with FAR 43.13 and CAPF 7 Item 3e.
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5
p) Are aircraft external identification plate
correct/serviceable/properly installed?
Determined during aircraft inspection using
inspection checklist.
p) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
aircraft external identification plate on aircraft (N____) was
(missing) (not on a fireproof plate ass applicable) (properly
secured to the aircraft fuselage exterior) IAW CAPR 66-1 para
10d and FAR 45.11.
5
q) Are aircraft operations with inoperative instruments
and equipment IAW FAR 91.213?
Determined during aircraft inspection using
inspection checklist.
q) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
aircraft operations with inoperative instruments and equipment
were IAW FAR 91.213?
5
r) Are aircraft Information Files (AIF)
maintained/serviceable/accurate/current in all corporate
aircraft?
Determined during aircraft inspection using
inspection checklist.
r) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
Aircraft Information Files (AIF) were
maintained/serviceable/accurate/current in all corporate
aircraft IAW CAPR 60-1 para 2-4 e?
5
s) Are either manufacturer's checklist or NHQ CAP
approved checklist(s) used in aircraft?
Determined during aircraft inspection using
inspection checklist.
s) (A-Discrepancy): [xx] (Question 5) Wing failed to ensure
either manufacturer's checklist or NHQ CAP
coordinated/approved/signed checklist(s) were present in
aircraft IAW CAPR 60-1 para 2-1 n?
C-4 Aircraft Management "B-Discrepancies"
(B-Discrepancy): [xx] (Question 5) Wing failed to avoid real
or perceived conflict of interest (decisions regarding
contracted maintenance services are based on the most
economical and practical considerations) IAW CAPR 66-1
para 5.
(B-Discrepancy): [xx] (Question 5) Wing failed to ensure
N______ was not flown under instrument flight rules (IFR)
with out having a current VOR Operational check noted in the
Aircraft Information File (AIF) IAW CAPR 66-1 para 6d(3)
and FAR Part 91.
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(B-Discrepancy): [xx] (Question 5) Wing failed to ensure
items in the cargo area for N______ were secured IAW CAPR
66-1 para 9d.
(B-Discrepancy): [xx] (Question 5) Wing failed to ensure the
CAP Decals were installed/serviceable/correct IAW required
by CAPR 66-1 para 10a and Attachment 2.
NOTE: List the aircraft by registration number and the decals
that were not installed/serviceable/correct.
(B-Discrepancy): [xx] (Question 5) Wing failed to provide a
copy of their supplement to CAPR 66-1 to NHQ/LGM IAW
CAPR 66-1 para 4.
(B-Discrepancy): [xx] Aircraft Maintenance Officer failed to
enroll in the appropriate specialty track of the CAP
Professional Development Program IAW CAPR 35-1 para 12b.
CI Knowledgebase, FEB 14 Previous Editions will Not Be Used
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D-1 - Professional Development CAP Knowledgebase - Staffing and Mission Notes
#
Topic/ Detailed Question
Does the wing ensure members do not work with
cadets without first completing Cadet Protection
Program Training (CPPT)?
How to verify compliance
Discrepancy Write up
Inspector's Notes
Review the eServices Member reports LV1,
(A-Discrepancy): [xx] (Question1) Wing failed to ensure
make a list of non-compliant members. Using members completed Cadet Protection Program Training prior
the eServices Member search ensure they are not to working with cadets, IAW CAPR 50-17 para 3-1.
receiving any assigned duty position in the unit,
directly supervising cadets on their own, being
allowed to wear the Air Force-style CAP
uniform, becoming eligible for promotion, or
enrolling in AU A4/6 Courses
2
Does the wing process CAPFs 11 for SLS IAW CAP
regulations?
Does the wing SLS Course director forward the
CAPF 11 and Course critiques through the wing
commander or their designee for signature within 14
days of Course completion?
NHQ/DPR will provide a copy of SLSs
(A-Discrepancy): [xx] (Question 2) Wing failed to process
processed within the last two years.
SLS CAPF 11 IAW CAPR 50-17, para 4-6 (d).
Compare DPR records to a list of Wing SLS
Courses for the past two years to ensure that all
eligible attendees received Course completion
certificate.
3
Does the wing process CAPFs 11 for CLC IAW CAP
regulations?
Does the wing CLC Course director forward the
CAPF 11 and Course critiques through the wing
commander or their designee for signature within 14
days of Course completion?
NHQ/DPR will provide a copy of CLCs
(A-Discrepancy): [xx] (Question 3) Wing failed to process
processed within the last two years.
SLS CAPF 11 IAW CAPR 50-17, para 5-3 (e) .
Compare DPR records to a list of Wing CLS
Courses for the past two years to ensure that all
eligible attendees received Course completion
certificate.
4
Has the Wing Commander appointed a Wing Testing Compliance is determined through an eService
Duty Assignment report
Officer (TO)?
Has the Wing Commander appointed a Wing Testing
Officer (TO) for test security and administration?
5
Do Composite and/or Cadet subordinate units have a Using eServices TO duty assignment report for (A-Discrepancy): [xx] (Question 5) Units in the wing failed to
Composite and Cadet subordinate units verify
appoint a TO IAW CAPR 50-4, para 1-2.
Testing Officer appointed?
that a TO is appointed.
1
CI Knowledgebase, FEB 14 (A-Discrepancy) [xx] (Question 4) The Wing Commander has
not appointed a Testing Officer IAW CAPR50-4 para 1-2
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6
(A-Discrepancy): [xx] (Question 6) Wing failed to ensure ___
Does the wing ensure commanders are not appointed Compare eServices duty assignment reports
(Test Officers and Unit Commanders) to ensure Unit Commander(s) were not listed as Testing Officers or
as Testing Officers?
no CCs are TOs.
Assistant Testing Officers IAW CAPR 50-4, para 1-3.
7
Does the Wing maintain hard copy testing materials
IAW CAP regulations?
a) Are all hard testing material stored in a lockable (key
or combination) metal cabinet?
b) Does the TO conduct a test materials inventory at least
every 180 days and when ever the TO or Assistant(s) TO
changes?
8
If the DP has delegated the maintenance of CAPFs 45 Compliance is determined through on-site
inspection.
to the DPD, does the DPD ensure professional
development training is IAW CAP regulations?
If the DP has delegated the maintenance of CAPFs 45 to
the DPD, does the DPD ensure professional development
training is recorded on the CAPFs 45 for each of the
members of the headquarters unit (charter 001)?
(A-Discrepancy): [xx] (Question 8) CAPFs 45 are not
maintained IAW CAPR 50-17 para 24a & b
D-1 Professional Development "B-Discrepancies"
(B-Discrepancy): [xx] Wing failed to ensure member(s)
assigned to a primary duty position were immediately enrolled
in the appropriate specialty track for their primary duty (see
the list below) IAW CAPR 35-1 para 1-2b.
200 Personnel
201 Public Affairs
202 Finance
203 Inspector General
204 Professional Development
205 Administration
206 Logistics
211 Operations
212 Standardization-Evaluation
213 Emergency Services
214 Communications
215 Aerospace Education
216 Cadet Programs
217 Safety
219 Legal
220 Health Services
221 Chaplain
CI Knowledgebase, FEB 14 a) Hard copy storage location will be inspected
on site ONLY if testing materials are stored.
b) Wing will provide copies of the TO inventory
logs for the past 2 years
a) (A-Discrepancy): [xx] (Question 7) Wing failed to maintain
hard copy testing materials in a lockable (key or combination)
metal cabinet IAW CAPR 50-4 para 1-5.
b) (A-Discrepancy): [xx] Wing failed to conduct a test
materials inventory at least every 180 days and when ever the
TO or Assistant(s) TO changed for the last two years since
testing materials were stored IAW CAPR 50-4 para 1-6.
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222 Command Specialty Training Track
223 Historian
225 Character Development
226 Recruiting and Retention Officer
227 Information Technology
(B-Discrepancy): [xx] Director of Professional Development
failed to enroll in the appropriate specialty track of the CAP
Professional Development Program IAW CAPR 35-1 para 12b.
CI Knowledgebase, FEB 14 Previous Editions will Not Be Used
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D-2 Chaplains CAP Knowledgebase - Staffing and Mission Notes
#
Topic/ Detailed Question
Does the Wing Chaplain meet the minimum criteria to
serve as a Wing Chaplain?
a) prior experience as a unit chaplain?
b) be an active chaplain for at least 2 years?
c) achieved Level IV in the Senior Member Professional
Development Program?
How to verify compliance
a) Review the chaplain's previous duty positions
listed on his/her member report found in
eServices.
b) Review the chaplain's member record found in
eServices.
c) Review the chaplain's member record found in
eServices.
NOTE: Use eServices Member Reports- Active
Member Professional Development Report, look
under the Level IV column for dates
2
Does the wing ensure chaplains are only appointed to
the HC position IAW CAP regulations?
Compliance is determined by reviewing the Duty (A-Discrepancy): [xx] (Question 2) Wing failed to that ensure
Assignment Report from eServices.
__ chaplain was not appointed to (unit commander, unit
deputy/vice commander, testing officer or investigating officer)
while also serving as a Chaplain IAW CAPR 265-1 para 5.
3
If community clergy provide support to any units are
they escorted at all times by a senior member in
compliance with cadet protection requirement?
If applicable, wing will provide documentation
of compliance.
a) (A-discrepancy): [xx] (Question 3) Community clergy were
not escorted at all times by a senior member, while at CAP
activities, IAW CAPR 265-1 para 15h(2).
4
Has the Wing Chaplain completed CAPP 221A The
CAP Chaplain ?
Compliance is determined by a review of
eServices data.
NOTE: Do a member search report for the
individual. Look under the training tab and
review for a completed CAPP 221A.
(A-Discrepancy): [xx] (Question 4) Wing Chaplain did not
complete the minimum training included in CAPP 221A The
CAP Chaplain IAW CAPR 265-1 para 12a.
5
Are Chaplain Corps training conferences provided for Wing will provide documentation of Chaplain
Corps training conferences i.e. schedule, email,
all chaplains and CDIs assigned to the wing at least
etc.
once every 2 years?
1
CI Knowledgebase, FEB 14
Discrepancy Write up
(A-Discrepancy): [xx] (Question 1) Wing Chaplain did not
meet the minimum criteria for this position specified IAW
CAPR 265-1 para 15f. [Sub-bullet should specify the criteria
not met].
a) prior experience as a unit chaplain
b) be an active chaplain for at least 2 years
c) achieved Level IV in the Senior Member Professional
Development Program
Inspector's Notes
(A-Discrepancy): [xx] (Question 5) Wing Chaplain did not
provide a training conference for all chaplains and CDIs
assigned to the Wing at least once every 2 years, IAW CAPR
265-1 para 14a.
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6
Do wing Chaplains supporting DoD units meet the
minimum requirements IAW CAP regulations?
a) Does the Chaplain conform to the weight and grooming
standards specified in CAPM 39-1 and are otherwise able
to wear the Air Force style uniform properly?
b) Is all chaplain assistance provided to the military by
CAP approved in writing by the Chief of the CAP
Chaplain Corps prior to the support being provided?
c) Do all chaplains who provide support to DoD units file
an "After Action Report" following the activity?
D-2 Chaplains "B-Discrepancies"
a) Determined on-site inspection
b) Wing will provide a copy of approval letters
for any support within last two years.
c) Wing will provide a copy of "After Action
Reports" for any support within last two years.
a) (A-Discrepancy): [xx] (Question 6) Wing Chaplains who
provide chaplaincy support to DoD units do not meet the
weight [grooming] standards prescribed by CAPM 39-1 IAW
CAPR 265-1 para 19c.
b) (A-Discrepancy): [xx] Chaplain support to [name of unit]
was not approved in advance by the CAP Chief of Chaplain
Corps IAW CAPR 265-1 para 20c.
c) (A-Discrepancy): [xx] Wing Chaplains who provided
chaplaincy support to DoD units did not complete After Action
Reports IAW CAPR 265-1 para 20h.
(B-Discrepancy: [xx] Wing failed to nominate a subordinate
unit chaplain to Region for the annual Squadron Chaplain of
the Year Award, IAW CAPR 265-1 para 11b.
(B-Discrepancy): [xx] Not all Wing Chaplain Corps members
are submitting the semi-annual, online Chaplain Corps
Statistical Report, IAW CAPR 265-1 para 8.
(B-Discrepancy): [xx] The Wing Chaplain did not notify the
Wing Commander of those members within the wing who did
submit semi-annual, online Chaplain Corps Statistical Reports
IAW CAPR 265-1 para 8.
(B-Discrepancy): [xx] The Wing Chaplain has served in his/her
current position for over 6 years which exceeds the maximum
allowed IAW CAPR 265-1 para 15f.
(B-Discrepancy): [xx] Wing failed to ensure community clergy
support of the Character Development program did not exceed
the 6-month maximum IAW CAPR 265-1 para15h(2).
(B-Discrepancy): [xx] The Wing Chaplain has not properly
maintained CAPFs 48, Religious Interview Guide, for members
of the Wing HQ IAW CAPR 265-1 para 9.
(B-Discrepancy): [xx] Chaplain failed to enroll in the
appropriate specialty track of the CAP Professional
Development Program IAW CAPR 35-1 para 1-2b.
CI Knowledgebase, FEB 14
Previous Editions will Not Be Used
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DRAFT
D-3 Finance CAP Knowledgebase - Staffing and Mission Notes
#
1
Topic/ Detailed Question
How to verify compliance
a) WFA will review CAPF 172s for wing and
Are Consolidated Finance Authorizations IAW CAP regulation?
units in SmartVault
Verification - All three must be yes for current FY
a) CAPF 172 must be reissued annually (1 October) and at each change of b) WFA will review CAPF 172s for wing and
units in SmartVault for approval
command at unit and wing level.
b) The Wing F172 will be approved by the Finance Committee in Sertifi. c) WFA will review Travel Financial
The Unit F172 must be signed by the Finance Committee members at the Management Procedure in SmartVault.
bottom of the form. This form identifies authorized approvers of finance
items, credit card holders, recurring expenses and authorization for bank
transfers (wing only).
c) Travel Financial Management Procedures identify the procedures for the
approval of travel and authorized reimbursable expenses.
Completed CAPF 172's and the travel Financial Management Procedure
must be uploaded to SmartVault.
Discrepancy Write up
Inspector's Notes
a) (Determined by WFA): (Question 1) Wing Consolidated
Finance Authorizations (CAPF 172) were not current for
Wing/Units IAW 173-1 para 6g
b) (Determined by WFA) Wing Consolidated Finance
Authorizations (CAPF 172) were not complete for Wing/Units
IAW 173-1 para 6g
c) (Determined by WFA) Wing does not have a Financial
Management Procedure for travel IAW 173-1 para 24
2
Are all financial transactions completed IAW CAP regulation?
a) All expenditures must be approved in writing (or Sertifi) by a designee
listed on the CAPF172. If the unit expenditure is over $500, two
authorized unit signatures are required. If the wing expenditure is over
$1,500, Finance Committee approval is required through Sertifi.
b) Expenditures, journal entries and deposits must have supporting
documentation identifying the transaction attached in SmartVault.
3
a) (Determined by WFA): (Question 3) Wing CAPF 173,
Are Quarterly Internal Financial Reviews IAW with CAP regulation? a) WFA will review the Quarterly Internal
Verification - 100% of the Wing's CAPFs 173 since the last WFA review Financial Reviews for each quarter since the last Quarterly Internal Financial Review, were not completed
WFA review for completeness and timeliness. within 45 days after the end of each quarter IAW CAPR 173-1
a) CAPF 173, Quarterly Internal Financial Review, must be completed
para 9b(7)
b) WFA will review the Quarterly Internal
within 45 days after the end of each quarter.
Financial Reviews for each quarter since the last b) (Determined by WFA): Wing did not include a sufficient
b) CAPF 173 must include a sufficient sample.
sample for the CAPF 173 IAW CAPR 173-1 para 9b(7)
WFA review for proper sample size.
c) CAPF 173 must be reviewed by the Finance Committee at their next
c) WFA will review Finance Committee meeting c) (Determined by WFA): Wing CAPF 173 were not reviewed
meeting.
minutes for evidence that the Quarterly Internal by the Finance Committee IAW CAPR 173-1 para 9b(8)
d) The Finance Committee review must be documented in the Finance
Financial Reviews have been reviewed by the d) (Determined by WFA): Wing Finance Committee did not
Committee meeting minutes.
document the review of CAPF 173 in Finance Committee
Finance Committee each quarter.
The CAPF 173 is the wing's first defense against misappropriation.
d) WFA will review Finance Committee meeting meeting minutes IAW CAPR 173-1 para 9b(8)
Note: The CAPF 173 must be completed by a member of the Finance
minutes for evidence that the Quarterly Internal
Committee other than the Commander, FM or wing administrator. The
wing Finance Committee may designate someone outside the committee, in Financial Reviews have been reviewed by the
Finance Committee each quarter.
writing, to perform the review as long as the designee provides a report
back to the Finance Committee. The sample size for each bank account is
identified in CAPR 173-1 para 9b(7) and is determined by the number of
checks and/or electronic payments in each bank account for the quarter.
This review is due on the 45th day after the end of the quarter and must be
reviewed and approved in the next Finance Committee meeting. Review of
the CAPF 173 must be documented in the Finance Committee minutes.
CI Knowledgebase, FEB 14 a) WFA will review the approval for a sample
of wing and unit expenditures in SmartVault
b) WFA will review the supporting
documentation for a sample of wing and unit
expenditures, journal entries, and deposits in
SmartVault
a) ((Determined by WFA): (Question 2) Wing financial
transactions were not properly approved IAW CAPR173-1
paras 6i, 9b(5), para (11), 9c(4), 18
b) ((Determined by WFA): Wing financial transactions were
not properly supported with appropriate documentation IAW
CAPR 173-1 paras 6i, 6j, 20c, 24, 25
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DRAFT
a) (Determined by WFA): (Question 4) Wing bank account
reconciliations were not completed within 30 days of the
statement date IAW CAPR 173-1 para 11p
b) Wing bank account reconciliations were not signed by
someone other than the preparer IAW CAPR 173-1 para 11p
4
Are bank accounts reconciled IAW CAP regulation?
Verification - 100% since last WFA review
a) All checking accounts must be reconciled within 30 days after the bank
statement closing date. All other accounts must be reconciled when a
statement is received. The detailed bank reconciliation report will be filed
with the statement. QuickBooks prints the date the reconciliation was
performed at the top left-hand corner of the report.
b) All reconciliations must be reviewed and signed at least quarterly by a
member of the Finance Committee other than the person that prepared the
reconciliation. Paid employees cannot perform the reconciliations.
a) WFA will review all bank account
reconciliations since the last WFA review in
SmartVault for completeness and timeliness.
b) WFA will review all bank account
reconciliations since the last WFA review in
SmartVault for signatures of a Finance
Committee Member other than the preparer.
5
Does the Finance Committee meet IAW CAP regulation?
Verification - 100% since last WFA review
a) The Finance Committee must meet at least once per quarter.
b) A written record of these minutes must be saved in SmartVault.
a & b) WFA will review SmartVault for Finance a) (Question 5) Wing Finance Committee did not have a
Committee meeting minutes since the last WFA meeting at least once per quarter IAW CAPR 173-1 para 9b(9)
review. WFA will review all minutes found for b) minutes for a Finance Committee meeting IAW CAPR 173meetings since the last WFA review.
1 para 9b(9)
6
WFA will review SmartVault for all required
Are all required documents scanned and uploaded to SmartVault
documents. WFA will review the documents
IAW CAP regulations?
Are all required documents scanned and uploaded to SmartVault (minutes, uploaded for correctness and completeness.
CAPF 172, CAPF173, bank statements and recons, travel FMP, W-9s,
supporting documentation with approvals for deposits, expenses and
journal entries)?
Verification - Typically Sampled
SmartVault is the finance online document storage system. Documents
required to be scanned there are: bank statements and bank reconciliations,
finance committee minutes, CAPF 172, CAPF 173, CAPF 174, travel
financial management procedures, W-9s, supporting documentation with
approvals of all expenses, journal entries, and deposits. Other items may
also be saved in SmartVault including State MOUs, grant agreements,
t t
Does the Wing ensure credit card compliance IAW CAP regulation? a) WFA will review a sample of credit card
statements and all supporting documentation for
Verification - Typically Sampled
In instances of non-compliance, the responsible unit's Finance Committee compliance issues. WFA will then review how
must send the cardholder a warning letter/e-mail documenting the violation the wing handled any instances of noncompliance.
Cards must be deactivated or revoked after three warnings.
7
8
Does the wing complete its budgets IAW CAP regulation?
Verification - 100% for current FY
a) All budgets (Wing and Unit) must be balanced, meaning income equals
expenses.
b) The budget is due by 1 October and must be entered in QuickBooks to
provide budget to actual reporting for the finance committee to review at
each meeting.
c) The Finance Committee must review the budget each quarter.
d) Finance Committee minutes must notate the review of the budget and
any proposed changes.
CI Knowledgebase, FEB 14 (Determined by WFA): (Question 6) Wing does not have
required documents uploaded to SmartVault IAW CAPR 1731 paras 6g, 6j, 6k, 9b(7), 9b(9), 9b(11), 11p
(Determined by WFA): (Question 7) Wing did not formally
notify cardholder of non-compliance or deactivate cards for
non-compliance IAW CAPR 173-1 para 20d.
a) WFA will review all wing and unit budgets a) (Determined by WFA): (Question 8) Wing or unit does not
have a budget which is balanced IAW CAPR 173-1 paras
for the current fiscal year to see if they are
9b(4) & 9c(9)
balanced
b) WFA will review all budgets for the current b) (Determined by WFA): Wing did not enter budgets into
QuickBooks by 1 October IAW CAPR 173-1 paras 9b(4) &
fiscal year for timeliness and the WFA will
review QuickBooks to see if budgets have been 9c(9)
c) (Determined by WFA): Wing finance committee did not
entered.
c WFA will review Finance Committee meeting review the budget quarterly IAW CAPR 173-1 paras 9b(4) &
minutes for evidence that the budgets have been 9c(9).
d) (Determined by WFA): Wing did not notate the review of
reviewed by the Finance Committee
d) WFA will review Finance Committee meeting the budget in their Finance Committee meeting minutes IAW
minutes for evidence that the budgets have been CAPR 173-1 paras 9b(4) & 9c(9).
reviewed by the Finance Committee
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DRAFT
9
Does the wing provide unit financial reporting IAW CAP regulation? a) WFA will request proof that cash reports have a) (Determined by WFA): (Question 9) Wing Director of
Finance did not provide each unit with a monthly cash report
been sent the units monthly
Verification - Typically sampled
a) Unit cash reports are to be sent to the units by the Director of Finance at b) WFA will review budgets received by wing IAW CAPR 173-1 para 7c.
b) (Determined by WFA): Wing did not enter all unit budgets
for proof of submission date.
least monthly.
into QuickBooks IAW CAPR 173-1 para 9c(9).
b) Unit budgets are to be submitted to wing by 1 October each fiscal year. c) WFA will request proof that unit budget to
actual reports have been sent to the units at least c) (Determined by WFA): Wing Director of Finance did not
These are to be entered into QuickBooks so the Director of Finance can
provide each unit with quarterly budget to actual reports IAW
quarterly
send budget to actual reporting to units.
c) Unit budget to actual reports are to be sent to the units by the Director of NOTE: Please forward documentation for all CAPR 173-1 para 7c.
fund raising activities to the E1-CC Inspector to
Finance at least quarterly.
support fund raising question #9.
10
a) WFA will request documentation of Finance
Has the wing appointed all necessary members of the Finance
Committee appointment and review for
Committee IAW CAP regulation?
accuracy.
Verification - 100%
The Director of Finance and the Finance Committee are a vital part of
internal controls; they provide oversight of wing and unit finances, ensure
that the wing and units are in compliance with financial, regulatory and
reporting requirements, and maintain an adequate system of internal
accounting controls over all funds.
a) (Determined by WFA): (Question 10) Wing does not have a
Director of Finance appointed in writing by the wing
commander IAW CAPR 173-1 para 7a.
b) (Determined by WFA): Wing does not have a Finance
Committee appointed in writing by the wing commander IAW
CAPR 173-1 para 9b.
(B-Discrepancy): [xx] Director of Finance failed to enroll in
the appropriate specialty track of the CAP Professional
Development Program IAW CAPR 35-1 para 1-2b.
CI Knowledgebase, FEB 14 Previous Editions will Not Be Used
OPR:IGI
D-4 - Administration CAP Knowledgebase - Staffing and Mission Notes
#
Topic/ Detailed Question
Are publications managed IAW CAP regulations?
a) When publishing supplements, does the wing ensure
that the content does not conflict with higher
headquarters directives?
b) On the anniversary date of each supplement or OI, has
the OPR certified (by annotating the record copy with the
name of the person making the certification and the date
the certification was made) that it is still current and
essential?
How to verify compliance
a) Wing will provide access to on-line
publications or copies of wing publications for
review.
b) Wing will provide access to on-line
publications or copies of wing publications for
review
2
Are wing OIs published IAW CAP regulations?
Do Wing published OIs, only apply to the wing
headquarters (charter 001)?
.
Wing will provide access to on-line publications (A-Discrepancy): [xx] (Question 2) Wing failed to ensure
or copies of wing publications for review.
Operating Instructions (OI) only apply to one unit IAW CAPR
5-4 para 1g.
NOTE: Use sub-bullets to identify the offending OIs.
3
Wing will provide access to on-line Forms or
Are wing forms published IAW CAP regulations?
If the wing publishes wing forms, is the use of each form copies of wing forms for review.
NOTE: The prescribing publication for a form
specified in an official wing directive publication?
can be attached to the form, included in a
regulation, manual, pamphlets, operating
instruction or supplement. However, it must
contain the following:
- directs organizations and individuals to use the
form
- states the purpose of the form
- states how to complete the form
- states when to complete the form
- states how to submit the form.
4
Are records filed properly IAW CAP regulations?
Compliance is determined through on-site
inspection.
(A-Discrepancy): [xx] (Question 4) The Wing DA does not
manage wing files and record maintenance IAW CAPR 10-2
para 1.
5
Is there a formal file plan established IAW CAP
regulations?
Wing will provide a copy of formal file plan
documentation.
(A-Discrepancy): [xx] (Question 5) Wing does not have a
formal file plan IAW CAPR 10-2 para 2.
6
Are cut-off instructions followed IAW CAP
regulations?
Compliance is determined through on-site
inspection.
(A-Discrepancy): [xx] (Question 6) There was no evidence
that Wing follows cut-off instructions IAW CAPR 10-2 para 6
and Attachment 1.
1
CI Knowledgebase, FEB 14 Discrepancy Write up
a) (A-Discrepancy): [xx] (Question 1) Wing failed to ensure
supplement to CAPR XX-X did not conflict with the parent
directive IAW CAPR 5-4 para 3a(1).
b)(A-Discrepancy): [xx] (Question 1) Wing failed to ensure
supplements/OIs were certified by the OPR, on the
anniversary date of the supplement IAW CAPR 5-4 para 3b.
by annotating the record copy with the name of the person
making the certification and the date the certification was
made.
Inspector's Notes
(A-Discrepancy): [xx] (Question 3) Wing Forms are not
prescribed in an official directive publication IAW CAPR 5-4
para 6a.
NOTE: Use sub-bullets to specify the forms in question.
Previous Editions will Not Be Used OPR:IGI
D-5 - Personnel CAP Knowledgebase - Staffing and Mission Notes
#
1
Topic/ Detailed Question
Are wing positions updated in eServices/CAPFs 2A
upon appointment by Wing CC?
How to verify compliance
Compliance is determined by reviewing the
Duty Assignment Report from eServices and the
personnel records during the on-site interview.
Discrepancy Write up
(A-Discrepancy): (Question 1) Duty appointments for
Headquarters staff are not being accomplished in accordance
with CAPR 35-1 para 1-3.
NOTE: Add sub-bullets listing who/what positions were not
properly appointed.
2
Compliance is determined by comparing the
Are all subordinate unit organizational changes of
command promptly reported to NHQ on a CAPF 27? CAPFs 27 delivered by the wing prior to the
inspection with the eServices Commander
listing for the wing.
3
Is NHQ advised no later than 31 March of which
units should be continued and which should be
discontinued?
Wing will provide documentation that NHQ has (A-Discrepancy): (Question 3) NHQ was not advised, by 31
received the submission of the recommendation March, of which Wing units should be continued and which
from wing on which of the wing's units should should be discontinued, IAW CAPR 20-3 para 10b.
be continued and which should be discontinued.
4
Has a personnel record been established for each
member of the headquarters unit (charter 001)?
Compliance is determined through on-site
inspection.
5
Are inactive personnel records maintained for 5 years Compliance is determined through on-site
inspection.
unless otherwise directed by NHQ?
(A-Discrepancy): (Question 5) Inactive personnel records for
Wing HQ personnel are not maintained [disposed of] IAW
CAPR 39-1 para 1-8.
NOTE: Use sub-bullets to give details.
D-5 Administration "B-Discrepancies"
(B-Discrepancy): Wing did not follow the proper procedures
for suspending a member(s), IAW CAPR 35-1 para 2-2b.
CI Knowledgebase, FEB 14
Inspector's Notes
(A-Discrepancy): (Question 2) Wing did not submit CAPF 27
for xxx squadron change of command IAW CAPR 20-3 para
3.
(A-Discrepancy): (Question 4) Personnel records for Wing
HQ personnel are not maintained IAW CAPR 39-2 para 1-7.
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(B-Discrepancy): [xx] Director of Personnel failed to enroll in
the appropriate specialty track of the CAP Professional
Development Program IAW CAPR 35-1 para 1-2b.
CI Knowledgebase, FEB 14
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D-6 - Public Affairs CAP Knowledgebase - Staffing and Mission Notes
#
1
Topic/ Detailed Question
Has the Wing PAO developed an annual public
relations plan to promote CAP, its goals and missions
IAW CAP regulations?
How to verify compliance
Discrepancy Write up
Wing will provide a copy of the plan for review. (A-Discrepancy): [xx] (Question 1) Wing had not developed
NOTE: See question 3 to ensure that the plan
an annual public relations plan IAW CAPR 190-1 para 7a.
was reviewed by NHQ/PA.
2
a) Review the plan to ensure all four steps were
Was the public relation plan completed IAW CAP
included.
regulations?
b) Review the evaluation.
Does the public relation plan include the four step
planning process for public affairs including an
evaluation of the previous years goals?
a) Four Step
Step 1) Determine PA needs and opportunities
Step 2) Establish objectives designed to fulfill needs and
opportunities identified in Step 1
Step 3) Establish goals and action strategies for each
objective
Step 4) State the desired impact envisioned for each goal
provided in Step 3.
b) Is an evaluation of the previous years goals included
in this step?
3
Has the wing submitted its annual public relations
plan to NHQ/PA for review and input?
Wing will provide a copy of documentation
(A-Discrepancy): [xx] (Question 3) Wing did not send its
(email) sent to Region PAO and NHQ/PA.
annual public relations plan to Region/PA NHQ/PA IAW
Wing will provide documentation that the
CAPR 190-1 para 7a.
Region PAO and the NHQ/PA has received the
submission of the annual public relations plan.
4
Has the Wing PAO developed a PA Crisis
Communications plan?
Wing will provide a copy of the PA Crisis
Communication Plan.
CI Knowledgebase, FEB 14
Inspector's Notes
a) (A-Discrepancy): [xx] (Question 2) Wing PAO failed to
follow the four step process when completing the public
relations plan IAW CAPR 190-1 para 7a.
b) (A-Discrepancy): [xx] (Question 2) Wing annual PA plan
did not include an evaluation of the previous year’s
goals IAW CAPR 190-1 para 7a.
(A-Discrepancy): [xx] (Question 4) Wing did not develop a PA
Crisis Communication Plan IAW CAPR 190-1 para 7a(3)
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5
Has the Wing PAO submitted the PA Crisis
Communication Plan to the National PAO and
NHQ/PA for review?
6
Does the public access wing website comply with CAP Wing shall provide a link to the public access
wing website.
regulations?
a) Did the PAO or the commander's designee(s) create
the public access wing website?
b) Do the PAO or the commander's designee(s) maintain
the public access wing website?
c) Does the PAO have authority over the content of all
public access wing website pages?
d) Is posted information on the public access wing
website accurate and current (less than 6 months old)
unless timeless in content?
a) (A-Discrepancy): [xx] (Question 6) The PAO or the
commander's designee(s) have not created a public access
wing website IAW CAPR 190-1 para 11a.
b) (A-Discrepancy): [xx] (Question 6) The PAO or the
commander's designee(s) do not maintain the public access
wing website IAW CAPR 190-1 para 11a.
c) (A-Discrepancy): [xx] (Question 6) The PAO does not have
authority over the content of all a public access wing website
pages visible to the public IAW CAPR 190-1 para 11a.
d) (A-Discrepancy): [xx] (Question 6) Wing public access
website has inaccurate or outdated content (6 months old that
is not timeless in content) IAW 190-1 para 11a.
D-6 Public Affairs "B-Discrepancies"
(B-Discrepancy): [xx] Public Affairs Officer failed to enroll in
the appropriate specialty track of the CAP Professional
Development Program IAW CAPR 35-1 para 1-2b.
CI Knowledgebase, FEB 14
Wing will provide documentation that the
Region PA and NHQ/PA have received
submission of the PA Crisis Communication
Plan.
(A-Discrepancy) [xx] (Question 5) Wing did not submit its PA
Crisis Communication Plan to the National PAO and NHQ/PA
IAW CAPR 190-1 para 7a(3)
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D-7 - Supply CAP Knowledgebase - Staffing and Mission Notes
#
Topic/ Detailed Question
How to verify compliance
Did the wing complete an annual inventory between 1 Verify using onsite and eServices report.
October and 31 December?
Discrepancy Write up
Inspector's Notes
(A-Discrepancy): [xx] (Question 1) Wing failed to complete its
annual inventory between 1 October and 31 December, IAW
CAPR 174-1 para 2-16.
2
Compliance is determined through on-site
Are all non-expendable items on hand accurately
reflected in ORMS and do they have a property tag? inspection.
(A-Discrepancy): [xx] (Question 2) Not all wing nonexpendable property has been properly entered into the ORMS
database IAW CAPR 174-1 para 2-16d(4).
3
Have items that cannot be located been recorded as
“missing” in the condition field in ORMS?
4
Is issue and return of non-expendable property completed Compliance is determined through a review of
records by the Supply inspector.
IAW CAP regulations?
Is issue and return of non-expendable property completed
IAW CAPR 174-1?
5
Are Reports of Survey (ROS) properly initiated,
conducted, and documented in IAW CAP
regulations?
Are Reports of Survey (ROS) properly initiated,
conducted, and documented in IAW CAPR 174-1?
6
Are property storage areas safe, secure, and protected Compliance is determined a review of the
property storage area.
from the elements?
1
CI Knowledgebase, FEB 14
Compliance is determined through a review of
records by the Supply inspector.
Compliance is determined through a review of
records by the Supply inspector.
(A-Discrepancy): [xx] (Question 3) The missing/damaged item
-----------, property number XXXXXXXX, was not properly
reported in the ORMS database IAW CAPR 174-1 para 216d(5).
NOTE: List each occurance as a separate discrepancy.
(A-Discrepancy): [xx] (Question 4) The transfer
[issuance/receipt] of non-expendable property within the wing
is not being properly documented in the ORMS database IAW
CAPR 174-1 para 2-15b.
NOTE: List each occurance as a separate discrepancy.
(A-Discrepancy): [xx] (Question 5) A Report of Survey to
determine the cause of the loss [damage] to a -----------,
property number XXXXXXXX, was not initiated and
uploaded into ORMS IAW CAPR 174-1 para 2-25 & 2-26.
NOTE: List each occurance as a separate discrepancy.
(A-Discrepancy): [xx] (Question 6) Wing property storage area
is not secure [safe/protected from the elements] IAW CAPR
174-1 para 2-18
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7
Is the real property inventory conducted concurrently Compliance is determined through a review of
with the annual physical inventory between 1 October records by the Supply inspector.
and 31 December?
(A-Discrepancy): [xx] (Question 7) Wing failed to include real
property in its annual inventory between 1 October and 31
December IAW CAPR 174-1 para 6-10.
8
Compliance is determined through a review of
Are all real property requirements accomplished
records by the Supply inspector.
IAW CAP requirements?
a) Has the Wing CC approved all acquisition of real
property by purchase, donation, lease, or other no-cost
agreements?
b) Is all real property documentation maintained in a file?
c) Are all real property documents loaded into ORMS?
d) Is there liability insurance and is it current on real
property?
a) (A-Discrepancy): [xx] (Question 8) Wing failed ensure
proper approve all acquisitions of real property by purchase,
donation, lease, or other no-cost agreements IAW CAPR 1741 para 6-2s.
b) (A-Discrepancy): [xx] (Question 8) Wing failed to retain all
copies of commander's signed memoranda approving
acquisition of real property in a secure location IAW CAPR
174-1 para 6-2b.
c) (A-Discrepancy): [xx] (Question 8) All real property
documents are not loaded into ORMS IAW CAPR 174-1 para
6-9
D-7 Supply "B-Discrepancies"
(B-Discrepancy): [xx] The Wing had a unit(s) on a property
freeze and did not notify NHQ/LG IAW CAPR 174-1 para 19e
(B-Discrepancy): [xx] The Wing had commercially procured
or donated items not properly identified and entered into
ORMS IAW CAPR 174-1 para 2-9 and CAPR 173-4.
(B-Discrepancy): [xx] Director Logistics failed to enroll in the
appropriate specialty track of the CAP Professional
Development Program IAW CAPR 35-1 para 1-2b.
CI Knowledgebase, FEB 14
Previous Editions will Not Be Used
OPR:IGI
D-8 - Transportation CAP Knowledgebase - Staffing and Mission Notes
#
Topic/ Detailed Question
Are vehicle folders established for each vehicle?
How to verify compliance
Compliance is determined through on-site
inspection and/or eServices.
Discrepancy Write up
Inspector's Notes
(A-Discrepancy): [xx] (Question 1) Wing does not maintain
vehicle folders for its assigned vehicles, IAW CAPR 77-1 para
1-3.
2
Do the vehicle folders contain all required
documentation?
a) original copy of Registration
b) completed CAPF 73, CAP Vehicle Inspection Guide
and Usage Data,
c) records of repair and maintenance expenses
d) copy of insurance card unless maintained in the
vehicle
Compliance is determined through on-site
inspection and/or eServices.
NOTE: When the CAPF 73 is retained for more
than 12 months D4 Question 7. The entire
CAPF 73 will either be scanned into ORMS or
kept on file as required. Updating only ORMS
utilization data does not meet the requirement.
NOTE: When the CAPF 73 was not retained see
C4 Question 5.
(A-Discrepancy): [xx] (Question 2) Vehicle folders for
vehicle(s) assigned to the wing do not include --------------,
IAW CAPR 77-1 para 1-3a,b,c, or d.
NOTE: List Vehicle# and items and CAPR reference for each
item.
3
Are original vehicle titles kept in a secure location at Compliance is determined through on-site
inspection and/or eServices.
the region or wing headquarters?
4
Are original vehicle titles uploaded to ORMS?
1
CI Knowledgebase, FEB 14
Compliance is determined through on-site
inspection and/or eServices.
(A-Discrepancy): [xx] (Question 3) Wing failed to ensure
vehicle titles in a secure location IAW CAPR 77-1 para 1-4
(A-Discrepancy): [xx] (Question 4) Wing failed to ensure
original titles for all vehicles were uploaded into ORMS IAW
CAPR 77-1 para 1-4.
Previous Editions will Not Be Used
OPR:IGI
5
Are vehicle driving privileges approved/revalidated
and uploaded into Ops Quals as required?
6
Compliance is determined through on-site
Prior to first use of the day, do vehicle operators
perform a safety check on all corporate vehicles using inspection.
CAPF 73?
7
Is POV use IAW CAP regulations?
If the wing permits the use of POVs for CAP use
is a written commander approval letter filed?
8
Compliance is determined through on-site
Are all COVs appearance, identification, and
inspection.
markings maintained IAW with CAP regulation?
Are all COVs appearance, identification, and markings
maintained IAW with CAPR 77-1?
a) Are vehicle identification numbers affixed properly?
b) Are only approved decals properly located on COVs?
c) If light bars are installed on COVs has the Wing CC
approved in writing?
d) Is manufacture recommended tire pressure stenciled
on wheel hubs or on the bottom of the fender directly
above the tire?
9
Is maintenance on CAP vehicles performed IAW the "- Wing will provide a copy of wing supplement a) (A-Discrepancy): [xx] (Question 9) Vehicle XXXXX's
to CAPR 77-1 and documentation for
preventive maintenance is not being accomplished IAW
vehicle owner’s manual or CAPR regulations?
determination of state law requirements for fire vehicle owner's manual or CAPR 77-1.
extinguishers and first aid kits.
b) (A-Discrepancy): [xx] (Question 9) Vehicle XXXXx tires
- ORMS will be reviewed for compliance
were not maintained found not to be in safe working order
- On-site inspection using inspection worksheet. IAW manufacturer recommended pressure and IAW CAP 77-1
a) compliance review on-site
para 2-1 a.
b) NOTE: There are no regulatory tire pressure OR
tolerances. If during the inspection a vehicle tire (B-Discrepancy): [xx] (Question 9) Vehicle XXXXx tires were
is found not to be in safe working order it will not maintained found not to be at proper inflations pressure
be listed as an A-Discrepancy. HOWEVER, if IAW CAP 77-1 para 3-1 a. Discrepancy was closed on the
the tire is not at manufactures recommended
spot.
pressure then have the tire pressure corrected on
the spot and document as a "B-Discrepancy".
CI Knowledgebase, FEB 14
Compliance is determined through both on-site (A-Discrepancy): [xx] (Question 5) Driving privileges for
inspection sampling and a review of data in the vehicle operators assigned to the wing are not properly
Ops Quals.
approved/revalidated IAW CAPR 77-1 para 1-5b & 5d
(A-Discrepancy): [xx] (Question 6) Wing failed to ensure all
operators completed the CAPF 73 on COVs prior to the first
use of the day in vehicle(s) xxx,xxx,xxx IAW CAPR 77-1 para
2-1a.
Compliance is determined by a search of AFAM (A-Discrepancy): [xx] (Question 7) Wing members using their
missions where POVs were used to determine if POVs do not obtain written unit commander approval of POV
unit commander approved their use.
use IAW CAPR 77-1 para 1-8a
NOTE: Suggest asking C-1 Msn Mgt Inspector
to look for any missions with POV usage during
their review of Msn records and forward any
missions to you inspector.
a) (A-Discrepancy): [xx] (Question 8) Wing COV(s) #xxxxx
does not have vehicle identification numbers properly affixed
IAW CAPR 77-1 para 3-5a.
b) (A-Discrepancy): [xx] (Question 8) Decals on vehicle
XXXXX are not properly located IAW CAPR 77-1 para 3-5b.
c) (A-Discrepancy): [xx] (Question 8) Light bars installed on
van(s) xxxxx, xxxxx, did not have written approval of the
wing CC IAW CAPR 77-2-1b.
d) (A-Discrepancy): [xx] (Question 8) Wing COV(s) xxxxx,
xxxxx, did not have manufacturer's recommended tire pressure
stenciled on wheel hubs or on the bottom of the fender directly
above the tire IAW CAPR 77-1para 2-1b.
Previous Editions will Not Be Used
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9
Is maintenance on CAP vehicles performed IAW the c) Fire Extinguisher.
- Units must determine if a fire extinguisher is
vehicle owner’s manual or CAPR regulations?
required by state law.
- If not then it must be removed.
If required then:
- wing supplement to CAPR 77-1 is required
- schedule for fire extinguisher inspections
- fire extinguisher must be secured.
c) (A-Discrepancy): [xx] (Question 9) Wing failed to ensure
compliance CAP policy for fire extinguishers in vehicle(s)
IAW CAPR 77-1 para 2-2j
NOTE: List issues
- Wing failed to determine if state laws required fire
extinguishers.
- Wing failed to publish CAPR 77-1 when fire extinguishers
are required.
- Wing failed to remove fire extinguishers from vehicles
XXXXX's.
- Wing failed to inspect fire extinguishers
- Wing failed to secure fire extinguishers in vehicle#
XXXXX's.
9
Is maintenance on CAP vehicles performed IAW the d) First Aid Kit.
- Units must determine if a first aid kits is
vehicle owner’s manual or CAPR regulations?
required by state law.
- If not then it must be removed.
If required then:
- wing supplement to CAPR 77-1 is required
- schedule for first aid kits inspections
- first aid kits must be secured.
d) First Aid Kits.
- Units must determine if a first aid kits is
required by state law.
- If not then it must be removed.
If required then:
- wing supplement to CAPR 77-1 is required
- schedule for first aid kit inspections
- first aid kits must be secured
d) (A-Discrepancy): [xx] (Question 9) Wing failed to ensure
compliance CAP policy for first aid kits in vehicle(s) IAW
CAPR 77-1 para 2-2k
NOTE: List issues
- Wing failed to determine if state laws required first aid kits
- Wing failed to publish CAPR 77-1 when first aid kits are
required.
- Wing failed to remove first aid kits from vehicles XXXXX's.
- Wing failed to inspect first aid kits
- Wing failed to secure first aid kits in vehicle# XXXXX's.
10
When a corporate owned vehicle is involved in a
mishap does the wing submit the required items to
NHQ/LGT immediately upon completion of the
mishap investigation?
a) Compliance is determined through on-site
inspection.
(A-Discrepancy): [xx] (Question 10) A mishap involving
vehicle XXXXX was not reported IAW CAPR 77-1 para 4-1b
& c and CAPR 62-2 para 4.
D-8 Transportation "B-Discrepancies"
(B-Discrepancy): [xx] Wing members using their own POV do
not complete a CAPF 73, CAP Vehicle Inspection Guide and
Usage Data, prior to the first use of the day IAW CAPR 77-1
para 2-1a.
(B-Discrepancy): [xx] Transportation officer failed to enroll in
the appropriate specialty track of the CAP Professional
Development Program IAW CAPR 35-1 para 1-2b.
CI Knowledgebase, FEB 14
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E-1 - Commander CAP Knowledgebase - Staffing and Mission Notes
#
1
Topic/ Detailed Question
How to verify compliance
Discrepancy Write up
Use eServices duty assignment report, verify all (A-Discrepancy): [xx] (Question 1) Wing positions were not
Are Wing positions filled and appointed correctly?
filled IAW CAPR 35-1 paras 1-3 & 1-3a
Are Wing positions appointed and correct in eServices? Wing director positions filled.
a) Are wing director positions filled and entered correctly
in eServices?
2
Is the Wing MOU with the state current and
approved?
Wing will provide a copy of the MOU or a copy
of the email receipt from NHQ
OR provide a copy of the statement of reasons
for not having an MOU.
3
Are members within the Wing briefed annually on
the CAP Nondiscrimination Policy?
Wing will provide records maintained IAW para (A-Discrepancy): [xx] (Question 3) Wing did not ensure that
4d(4) to demonstrate compliance.
members were briefed annually on the CAP
Nondiscrimination Policy IAW CAPR 36-1 para 4d
4
Does the wing ensure compliance with the
sexual/physical abuse policy?
Has the wing had any allegations of sexual/physical
abuse?
If yes,
a) was the member suspended?
b) was wing legal officer & General Counsel or the NOC
or the Chief Operating Officer consulted?
If no then the unit is assumed to be in compliance
Wing will provide
(A-Discrepancy): [xx] (Question 4) Wing failed to follow
a) suspension notice
procedures regarding sexual/physical abuse reports IAW
b) documentation of consultation or narrative of CAPR52-10 IAW CAPR 52-10 para 1
phone conversations
5
Is OPSEC Awareness Training completed for all ES
qualified members?
Cross check all ES qualified members with
OPSEC training using eServices reports
CI Knowledgebase, FEB 14
Inspector's Notes
(A-Discrepancy): [xx] (Question 2) Wing does not have a
MOU with their State that is current/approved nor a statement
of reason on file in lieu of the MOU IAW CAPR 111-2 para
3a(2)
(A-Discrepancy): [xx] (Question 5) Wing failed to ensure all
ES qualified members had completed OPSEC Awareness
Training IAW CAPR 30-3 para 1-35
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6
Have all active senior members completed the Equal Cross check eServices all members in the wing
Sort report for all members in CAP for >6
Opportunity Training?
months using eServices report listing
7
Are mishaps handled IAW CAP regulations?
Has the wing had any mishaps?
If yes
a) Did the CC appoint a mishap review officer or
chairman of a review board?
b) Was the mishap reported within 48 hours of
occurring?
8
Has the Wing/CC completed the online Basic, Senior eServices Report
and Master safety Courses and associated tests?
9
Does the wing commander approve all fundraising
events within the wing?
Wing will provide documentation of approval of (A-Discrepancy): [xx] (Question 9) The Wing CC did not
all fundraising.
provide written approval of all subordinate unit fundraising
NOTE: Contact WFA and request
events IAW CAPR 173-4 para 3a.
documentation of all fundraising activities.
10
Are SUIs accomplished IAW CAP regulations?
In review of the wing's SUIs did you take appropriate
action on any subordinate unit that received an overall
grade of "Unsatisfactory" or received an Unsatisfactory
grade in a specific key area?
a) If any subordinate unit received an overall
Unsatisfactory grade was it re-inspected within 180 days
of the original inspection?
b) If a subordinate unit was graded Unsatisfactory in
Safety , were the unit flying/vehicle activities suspended
and the unit's safety function(s) re-inspected within 30 to
60 days of the original inspection?
c) If a subordinate unit was graded Unsatisfactory in
Finance, did the wing CC take action in accordance with
the guidance in the governing CAP 173 series
regulations?
d) Were required property recovery/report of survey
procedures completed if significant equipment/property
accountability issues were identified?
a) Review SUIs of subordinate unit receiving an
overall UnSat
b) Review suspension letter and re-inspection
report
c) Review actions taken by CC
d) Review RoS(s) in ORMS
CI Knowledgebase, FEB 14
a) Show documentation of appointment letter.
b) Review SMS system Management Mishaps
(A-Discrepancy): [xx] (Question 6) Wing failed to have all
active senior members complete the Equal Opportunity
Training IAW CAPR 36-1 para 5e
a) (A-Discrepancy): [xx] (Question 7) Wing did not follow
procedures for reviewing accidents or incidents IAW CAPR
62-2 para 5c1
b) (A-Discrepancy): [xx] (Question 7) Wing did not complete
the online notification within 48 hours of the mishap IAW
CAPR 62-2 para 4d
(A-Discrepancy): [xx] (Question 8) The CC did not complete
the online Basic, Senior and Master safety Courses and
associated tests within 180 days of appointment IAW CAPR
62-1 para 3c1.
a) (A-Discrepancy): [xx] (Question 10) Wing did not complete
a re-inspection within 180 days of any subordinate unit(s) that
received an overall grade of Unsatisfactory IAW CAPR 123-3
para 12n.
b) (A-Discrepancy): [xx] (Question 10) Wing did not complete
a re-inspection of the Safety function within 30-60 days of
subordinate unit(s) that received an Unsatisfactory rating in
Safety IAW CAPR 123-3 para 12n(1).
c) (A-Discrepancy): [xx] (Question 10) Wing did not follow
guidance of the governing CAP 173 series regulations of any
subordinate unit receiving an UnSat grade in Finance IAW
CAPR 123-3 para 12n(2).
d) (A-Discrepancy): [xx] (Question 10) Wing did not follow
procedures when significant equipment/property
accountability issues were identified IAW CAPR 123-3 para
12n(3).
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e) Was a property freeze imposed on any subordinate unit e) Provide documentation of Freeze notice
e) (A-Discrepancy): [xx] (Question 10) Wing failed to place a
that received a Marginal or Unsatisfactory grade in
property freeze on any subordinate unit(s) receiving an UnSat
f) NOTE Based on E3, the wing provides a
supply or communications, due to property management completed SUI analysis tool. Review the data to grade in Supply or Comm IAW CAPR 174-1 para 1-9d.
issues?
f) (A-Discrepancy): [xx] (Question 10) Subordinate unit
ensure that all units were inspected prior to
XXXX exceeded the 27/39 month limit for accomplishing
f) If a subordinate unit exceeded either the 27 (pending exceeding 27/39 month limit. If a unit did
SUIs without being prohibited from participating in CAP
exceed the limit was it prohibited from
123-3 release) or 39 month limit for accomplishing
activities IAW CAPR 123-3 para 12b and para 1.
participating in any activities or was a waiver
SUIs was the unit prohibited from participating in any
f) (A-Discrepancy): [xx] (Question 10) Subordinate unit
CAP activities (including weekly meetings) without the obtained.
g) NOTE Based on E3, the wing provides a XXXX exceeded the 27/39 month limit for accomplishing
necessary waiver?
g) If a subordinate unit inspection was determined to completed SUI analysis tool. Review the data SUIs without being prohibited from participating in CAP
activities IAW CAPR 123-3 para 12b and para 1. (Pending
be invalid before the time limit expired was the unit to ensure that all SUIs were valid. If a unit
prohibited from participating in any CAP activities did exceed the limit without a valid SUI was it 123-3 release)
prohibited from participating in any activities
(including weekly meetings) without the necessary
or was a waiver obtained.
waiver? (Pending 123-3 release)
Review of eServices for CD qualification and
updated personnel alert roster in WMIRS.
a) (A-Discrepancy): [xx] (Question 11) Wing has a CD
program however the CC is not CD qualified IAW CAPR 60-6
para 1-5e.
b) (A-Discrepancy): [xx] (Question 11) Wing has not updated
the personnel alert roster IAW CAPR 60-6 para 1-5e(1).
11
Does the wing ensure the CD program is maintained
IAW CAP regulations?
Does the wing have a CD program? If Yes:
a) Is the Wing/CC CD qualified?
b) Have you updated the personnel alert roster in
WMIRS?
12
Does the CC ensure at least two "approved" Seniors Wing will provide staff rosters for all overnight (A-Discrepancy): [xx] (Question 12) Wing did not ensure at
least two "approved" Seniors were present at all overnight
members are present at all overnight Cadet activities? activities within the past year.
Cadet activities, IAW CAPR 52-10 para 4d
13
Are all CI discrepancies, checklist, unit details, data
and other “deliverables,” IAW CAP regulations?
a) Are all previous CI discrepancies closed as required?
b) Are all checklist, unit details, data, other
“deliverables” provided in accordance with
requirements?
c) Were the Wing Directors and Commander available
for CI completion in accordance with requirements?
E-1 Commander "B-Discrepancies"
a) Review of DTS for wing previous CI
discrepancies closed as required.
b) Review of all checklist, unit details, data,
other “deliverables” provided.
c) Determined by the CI team based on CI
a) (A- Discrepancy): [xx] (Question 13) Wing did not correct
previous CI discrepancies within 14 months IAW CAPR 1233 para 10b(1)
b) (A- Discrepancy): [xx] (Question 13) Wing did not provide
all checklist, unit details, data, other “deliverables” provided
IAW CAPR 123-3 para 7a(6)
c) (A- Discrepancy): [xx] (Question 13) Wing
Directors/Commander was not available for the CI IAW
CAPR 123-3 para 7a(7)
(B-Discrepancy): [xx] Wing failed to ensure that all members,
individually and collectively, presented a professional, wellgroomed appearance IAW CAPM 39-1 para 1-2.
(B-Discrepancy): [xx] Wing commander failed to enroll in the
appropriate specialty track of the CAP Professional
Development Program IAW CAPR 35-1 para 1-2b.
CI Knowledgebase, FEB 14
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E-2 - Safety CAP Knowledgebase - Staffing and Mission Notes
#
1
2
Topic/ Detailed Question
Did the SE complete/re-complete the on-line
Technician Lesson and Exam within 90 days of
appointment?
How to verify compliance
Compare eServices appointment date with
completion of on-line Technician Lesson and
Exam (Individual Safety Training Record).
NOTE: For individuals who completed the
Course before it was in electronic format they
should reaccomplish the new version or if
someone has never completed the training.
Discrepancy Write up
Inspector's Notes
(A-Discrepancy): [xx] (Question 1) Wing SE did not complete
Technician Lesson and Exam after assignment as Wing SE
IAW CAPR 62-1 para 3d(15).
Have the Wing Headquarters and all subordinate
units completed an on-line annual Safety Survey IAW
CAP regulations?
a) Have the Wing Headquarters and all subordinate units
completed an on-line annual Safety Survey between 1
October and 31 January for the preceding fiscal year?
b) Does commander at the next higher echelon, or
designee review and comment on the surveys of their
subordinate units?
a) Check eServices (SMS) for completion date
of Safety Survey.
b) Check eServices (SMS) for commander's
approval of Safety Survey.
a) (A-Discrepancy): [xx] (Question 2) Headquarters or
subordinate units did not complete an on-line annual Safety
Survey as required in the preceding fiscal year IAW CAPR 621 para 6c.
b) (A-Discrepancy): [xx] The commander at the next higher
echelon, or designee did not review and comment on the
surveys of their subordinate units IAW CAPR 62-1 para 6c.
NOTE: List out units
CI Knowledgebase, FEB 14
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Use snapshot evaluation. Before in brief at
CI/SAV/SUI team will check SMS currency
report for all wing/sui participants. Verify that
every individual on the sign-in roster for
inspection is safety current.
(A-Discrepancy): [xx] (Question 3) Wing commander did not
ensure that all wing members only participate in CAP
activities when they are compliant with the safety education
requirements IAW CAPR 62-1, para 4
3
Does the wing ensure all wing members only
participate in CAP activities when they are compliant
with the safety education requirements?
Does the wing commander ensure all members within
their command do not participate in any CAP activities
unless they are compliant with the safety education
requirements described in CAPR 62-1 paragraph 4,
Safety Education Requirements?
4
Verification - 50 day eServices report will
Have all wing HQ members completed the
introductory safety education module, Introduction to include 'Intro to CAP Safety' Report in SMS
'Reports' section. Verify that all wing and
CAP Safety ?
subordinate unit members have completed
training that were listed in the 50 day report.
Don't consider new adds since they are not
covered by the requirement.
(A-Discrepancy): [xx] (Question 4) ## members of Wing have
not completed the introductory safety education module,
Introduction to CAP Safety IAW CAPR 62-1 para 4h.
5
Is an annual Safety Day held in all active units during Check eServices (SMS) Safety Day/ORM
Report.
the months of January, February, or March each
year?
(A-Discrepancy): [xx] (Question 5) Wing did not complete
annual Safety Day IAW CAPR 62-1 para 4l.
6
Does the SE visit subordinate units to assist them in
identifying and solving safety concerns?
7
Check recent hazard reports and the action taken (A-Discrepancy): [xx] (Question 7) Wing did not use the onIs the on-line CAP Hazard Report, used to suggest
line CAP Hazard Report system to suggest ways to reduce
ways to reduce operational risk to members and does in the journal notes. If there are no hazard
reports, have the SE describe/demonstrate the
operational risk or report all hazards IAW CAPR 62-1 para 6b.
the Wing close the loop on all reported hazards?
methods for hazard reporting.
CI Knowledgebase, FEB 14
Provide a copy of safety schedule of events for
last year.
(A-Discrepancy): [xx] (Question 6) Wing SE did not contact
any subordinate units to assist in identifying and solving safety
concerns IAW CAPR 62-1 para 3d(9).
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8
Have internal mishap reporting procedures been
established and published in a letter or supplement to
CAPR 62-2?
a) Have internal mishap reporting procedures been
established and published in a letter or supplement to
CAPR 62-2?
b) Does this procedure provide prompt notification of the
wing commander and safety officer of all mishaps within
the wing?
9
(A-Discrepancy): [xx] (Question 9) Not all mishaps, arising
Are all mishaps, as defined in CAPR 62-2, arising out Compare vehicle and aircraft maintenance
records for damage with SE mishap reports for out of CAP activities, were reported online IAW CAPR 62-2
of CAP activities reported IAW CAP regulations?
the wing for the last four years and verify that all para 4.
mishaps were reported on line.
E-2 Safety "B-Discrepancies"
a) Verify that the Wing established and
published internal reporting procedures.
b) Verify that it meets the intent of CAPR 62-2
para 3.
a) (A-Discrepancy): [xx] (Question 8) Wing did not establish
and publish mishap reporting procedures in a letter or
supplement to CAPR 62-2 IAW CAPR 62-2 para 3.
b) (A-Discrepancy): [xx] (Question 8) Wing supplement or
letter did not meet the requirements of CAPR 62-2 para 3.
(B-Discrepancy): [xx] Wing SE did not complete within 90
days of appointment IAW CAPR 62-1 para 3d(15).
NOTE: Usually closed during inspection
(B-Discrepancy): [xx] Safety Officer failed to enroll in the
appropriate specialty track of the CAP Professional
Development Program IAW CAPR 35-1 para 1-2b.
CI Knowledgebase, FEB 14
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E-3 - Inspector General CAP Knowledgebase- Staffing and Mission Notes
#
1
Topic/ Detailed Question
Has the Wing IG completed IG college?
How to verify compliance
Discrepancy Write up
Provide copy of screen shot of from eServices (A-Discrepancy): [xx] (Question 1) Wing IG has not
showing IG College completion or a copy of the completed IG College IAW CAPR 123-1 para 10b
waiver.
2
Has the Wing IG completed IG Basic Course prior to Provide copy of screen shot from eServices
showing IG Basic Course completion.
being assigned as the Wing IG?
3
Has the Wing and Wing Assistant IG completed IG
Senior Course IAW CAP regulations?
Provide copy of screen shot from eServices
showing completion IG Senior Course.
(A-Discrepancy): [xx] (Question 3) Wing/ Wing Assistant IG
has not completed IG Senior Course IAW CAPR 123-1 para
10c
4
Has the Wing Assistant IG completed IG Basic
Course?
Provide copy of screen shot from eServices
showing completion of IG Basic Course.
(A-Discrepancy): [xx] (Question 4) Wing Assistant IG has not
completed IG Basic Course IAW CAPR 123-1 para 10b.
5
Have Wing and Assistant IGs completed annual
refresher training?
Provide copy of screen shot from eServices
(A-Discrepancy): [xx] (Question 5) Wing IG and Wing
showing completion of annual refresher training. Assistant IG have not completed annual refresher training
IAW CAPR 123-1 para 10e.
6
Is the Wing IG billeted IAW CAP regulations?
Is the Wing IG double billeted?
Review eServices
CI Knowledgebase, FEB 14
Inspector's Notes
(A-Discrepancy): [xx] (Question 2) Wing IG has not
completed IG Basic Course prior to being assigned as Wing IG
IAW CAPR 123-1 para 10b
(A-Discrepancy): [xx] (Question 6) Wing IG is double billeted
IAW CAPR 123-1 para 6g
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7
Are ECIM case files maintained in accordance with A sample of ECIM cases will be reviewed
CAP regulations?
ECIM CASE FILE Sample check (based on sampling)
for the following documents in ECIM FILE SAMPLED,
NOT
a check of document quality
NOTE: all sub steps required for each file for overall
YES
a) Does each case contain the original complaint (i.e.
CAPF 30 but not a requirement)? (Y/N)
b) Was the complaint acknowledgement sent?
c) Does the file contain a written complaint analysis? In
case note or as attachment(Y/N)
d) If an investigation, was the IO qualified? (Y/N)
e) If an investigation, was there a proper Appointment
Letter?(Y/N)
f) If an investigation, was there a signed statement by the
Legal Officer?(Y/N)
g) Did the file contain a closure letter? (Y/N)
h) If an investigation, was there a report of investigation?
(Y/N)
8
Is wing SUI program maintained in accordance with
CAP regulations?
SUI ANALYSIS
a) Have all units been inspected within a maximum of
39 months?
b) For any subordinate unit exceeding 39 months (or 27
months if unit self inspections are not being
accomplished) has a waiver been obtained?
c) Were SUI inspections performed with qualified
inspectors?
d) Were SUI inspections conducted with at least 2
qualified inspectors?
e) Were all applicable TAB areas inspected during SUI
f) Was any unit graded Unsatisfactory which did not
receive a re-inspection?
g) If any subordinate Unit received a grade of
unsatisfactory in Safety was the assigned or on loan
aircraft grounded and or vehicle activities suspended
until another SUI for safety was re-accomplished?
CI Knowledgebase, FEB 14
all) All SUI data will be loaded into SUI
analysis worksheet
b) For any subordinate unit exceeding 27 / 39
months provide a copy of waiver
c&d) Provide listing of qualified SUI team
inspectors from eServices Member reports: IG
Course Completion as well as a report for
mission qualified pilot/CD qualified mission
pilot qualifications
e) Review sampling of SUIs taken from
eServices
Review SUIs and commanders dash board for
IG
f&g) Review SUIs' grounding safety letter if
applicable and the reaccomplish SUI Safety
report
all) (A-Discrepancy): [xx] (Question 7) Wing ECIM case files
are not maintained IAW CAPR 123-2 para 7 and 8
a) (A-Discrepancy): [xx] (Question 8) Wing subordinate unit
exceeded 39 month limit for SUI IAW CAPR 123-3 para 12b
b) (A-Discrepancy): [xx] (Question 8) Subordinate unit
exceeding 27/39 months did not obtain a waiver IAW CAPR
123-3 para 12b (27 PENDING 123-3 release)
c) (A-Discrepancy): [xx] (Question 8) SUI were not preformed
with qualified inspectors IAW CAPR 123-3 para 12e
d) (A-Discrepancy): [xx] (Question 8) SUI inspections were
not conducted with at least 2 qualified inspectors IAW CAPR
123-3 paras 8e(2) and 8e(3)
e) (A-Discrepancy): [xx] (Question 8) All applicable TAB
areas were not inspected during SUI IAW CAPR 123-3 para
12e(1)
f) (A-Discrepancy): [xx] (Question 8) Subordinate unit graded
unsatisfactory did not receive a re-inspection IAW CAPR 1233 para 12n
g) (A-Discrepancy): [xx] (Question 8) Subordinate unit
received a grade of unsatisfactory in Safety but the unit aircraft
were not grounded and/or vehicle activities were not
suspended IAW CAPR 123-1 para 12n(1)
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8
h) Are last two SUIs for each unit loaded in eServices?
i) Were The unit’s flying program (if applicable) and
ground safety programs inspected?
j) Were the unit’s flying records to include the unit’s
pilot records inspected if applicable?
k) Were the unit’s flight release procedures inspected if
applicable?
l) Were maintenance records and general condition of
CAP aircraft inspected if applicable?
E-3 Inspector General "B-Discrepancies"
CI Knowledgebase, FEB 14
h) Review eServices IG portal SUIs' for wing,
verify each unit has most recent SUIs' loaded
i) Review SUI for evidence of inspection of the
unit’s flying (if applicable) and ground safety
programs inspected?
j) Review SUI for evidence of inspection of the
unit’s flying records to include the unit’s pilot
records inspected if applicable?
k) Review SUI for evidence of inspection of the
unit’s flight release procedures inspected if
applicable?
l) Review SUI for evidence of inspection of the
maintenance records and general condition of
CAP aircraft?
h) (A-Discrepancy): [xx] (Question 8) All SUIs were not
loaded in eServices IAW CAPR 123-3 para 12
PENDING 123-3 release
i) (A-Discrepancy): [xx] (Question 8) Wing failed to ensure
SUI inspected unit’s flying/ground safety programs were
inspected IAW CAPR 123-3 para 10h(1)?
j) (A-Discrepancy): [xx] (Question 8) Wing failed to ensure
SUI inspected unit’s flying records to include the unit’s
pilot records were inspected IAW CAPR 123-3 para
10h(2)?
k) (A-Discrepancy): [xx] (Question 8) Wing failed to ensure
SUI inspected flight release procedures inspected (if
applicable) were inspected IAW CAPR 123-3 para 10h3)?
l) (A-Discrepancy): [xx] (Question 8) Wing failed to ensure
SUI inspected flight release procedures inspected (if
applicable) were inspected IAW CAPR123-3 para 10h4)?
(B-Discrepancy): [xx] Inspector General failed to enroll in the
appropriate specialty track of the CAP Professional
Development Program IAW CAPR 35-1 para 1-2b.
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