How To
Rent Increases
The Rent Increases function, from the AR drop-down list, lets you generate rent changes and rent change letters based on the parameters entered. When compiled and posted, the changes are entered as Rent Change line
items in the Tenant Profile. The rent increase can be effective either on the selected rent Increase Date or on the Lease Anniversary date
(one year after the Lease Start Date in the Tenant Profile). The [Increase Date] is either the effective date or
the starting point for the [Limit to Months] entry. The increase can be a Flat Increase amount or a Percentage Increase or a combination of both. The resultant increase can be marked as Round to Dollar. When you
<Compile>, a list of rent increase candidates is displayed for review prior to posting.
Clicking the <Calculations> button will display the basis for the increase and new rent amount. Candidates
can be skipped. A <Report> can be printed listing the effective date of the increase, old rent amount,
increase amount and new rent amount. When you <Post> a rent change entry is added to the appropriate
tenant profile.
ONE TIME - Create merge document in Word.
• In Word, create the letter you want to use, without text substitutions or merge fields. This file should
have the formatting you want in your finished product.
Rent Increases - #290
• In <<AR, Rent Increases>>, enter any selection criteria and <Compile>. At this point you are
only trying to get a candidate to come up so you can generate the merge fields to create the initial letter.
• Click <Select Document>. An Open Word Document screen
will display.
• Choose the letter you created in Word above.
• Click <Execute Mail Merge>. Word will open with the
document you selected.
• In Word, click on Tools, Mail Merge.
• On the Mail Merge screen, under Main Document, click
<Create>. Choose <Form Letters>. Choose <Active Window> or <Change Document Type>.
• Under Get Data click on <Open Data Source>. Change Files
of Type to "All Files" and select the *.AML file created above.
It will have the same name as your Word document with a file
extension of AML. Click <Open>.
• The Header Record Delimiters screen comes up. As Record
Delimiter choose |. Click <OK>.
• You may get a message
"Word found no merge
fields in your main document..." Click <Edit
Main Document>.
• Your letter will display.
Use the <Insert Merge
Field> to enter the appropriate merge fields into
PROMAS Landlord Software Center
311D Maple Avenue West
Vienna, VA 22180
[email protected]
[email protected]
website: promas.com
Rent Increases - Sales 888-591-5179
Support 800-397-1499
FAX 703-255-9172
#290
your document. The
merge fields generated by
PROMAS will be available.
• Save your document.
EACH TIME - Generate Rent
Changes
• Go to <<AR, Rent
Increases>>.
• Enter your change parameters and click
<Compile>.
• Clicking on the <Calculations> button
will display a screen showing the computations used for the rent increase.
NOTE: Generating the rent increase
PROMAS Landlord Software Center
311D Maple Avenue West
Vienna, VA 22180
[email protected]
[email protected]
website: promas.com
Rent Increases - Sales 888-591-5179
Support 800-397-1499
FAX 703-255-9172
#290
letters prior to posting is recommended. See instructions on next page.
• Click <Post> to record the rent changes. A rent change record will be added to each Tenant Profile.
EACH TIME - Generate Letter
•
•
•
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In <<AR, Rent Increases>>, enter any selection criteria. <Compile>.
In the Mail Merge Action field choose Send to New Document.
Click <Execute Mail Merge>. An Open Word Document screen will display.
Choose the letter you created. Click <Open>.
Word will come up with letter you selected.
Your merged letter will display.
Property Management Software-PROMAS Home page
PROMAS Landlord Software Center
311D Maple Avenue West
Vienna, VA 22180
Rental Property Software-PROMAS Home page
[email protected]
[email protected]
website: promas.com
Rent Increases - Sales 888-591-5179
Support 800-397-1499
FAX 703-255-9172
#290