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How to do Presentations
Martin Basila
Table of Contents
Presentation = Communication
Four steps to generate a presentation
The deadly sins of PowerPoint presentations
Presentation Tips & Tricks
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 2
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
Presentation = Communication
-
Reason
Audience
Think about your
Storyline
presentation
Location
Timing
Technical Equipment
Test of Functions
(Technical Equipment)
- Plan enough preparation time
Structure your
Content
c
d
-
Introduction
Logical Structure
Central theme
Key messages
Examples and Visualization
End
Presentation
- Start & end foil
- Consistent composition
of presentation
- Layout of Foils
- Color, Font
- Animation
- Pictures (copyright)
Design your
Presentation
Present your
Presentation
e
f
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 3
- Check your presentation
with a “second set of eyes”
- Optimal prepared?
- Background knowledge?
- Attitude against the
audience
- Adopted facial expression
and gesture
- Keep timeline!
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
Preliminary Thoughts
“First think than act”
•
What is the reason for the presentation?
– External presentation: Any benefit for Qimonda?
•
Who is my audience and my target group?
– What is the knowledge of your target group?
–
•
Are they familiar with your topic or is it a new topic?
What is my story?
– How I want to tell it (What is the story behind?)
–
Create a first storyboard
–
Think about the “central theme” of your presentation
•
When is my presentation date?
– Plan enough preparation time for your presentation
•
How much time do I have for my presentation?
– 70% of the “agreed time” – everything should be done (leave time for questions at the end)
–
Plan 3-5 minutes for one slide (20 minutes presentation time = max. 6 slides!)
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 4
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
Think about your Content
• Content of slides is more important than design!
• Think about a logical structure
– Create an agenda
– Start and end with a summary
• What are your key messages?
–
Clear statement on top of each page
• Generate slides (Instead of pack slides together from existing presentations)
• Customize content to each audience
– generate an audience “oriented” presentation
• Start with an attention-getter (e.g. quote, interesting statistic etc.)
• Have a proofread with someone who is not familiar with your topic
KISS = Keep it short and simple
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 5
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
Design your Presentation
• Use the Qimonda PowerPoint template
• Fill out header and footer for your presentation
• Don’t change logo – don’t create your own logo
• Stick to one font style throughout your presentation
• Use bullet points
• Use meaningful graphics
• Choose a simple animation and slide transition
• Make sure, that you only use copyright free pictures
• Place figures always on the right
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 6
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
Present your Presentation
• Are you familiar with your topic?
– Know subject well enough for a presentation without slides
• Do you have enough background knowledge?
• Think about the attitude against your audience
– Think about gesture and facial expression
– Speak to your audience and not to the wall and/or laptop
– Keep eye contact with your audience
• Keep your timeline!
• You are the “Entertainer”! -> Inform, convince and entertain your audience
After your presentation:
• Take advantage to collect feedback about your presentation
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 7
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
Presentation Examples
Table of Content
• Objective of the Topic
• Objective of the Meeting
• Current Situation
• Achievements / Issues / …
• Project plan (Current, Changes, …)
• Financials (Plan, YTD, FC, …)
• Project-team /-organization
• Delivered action items from last protocol
• Next steps / open items from last protocol
•…
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 8
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
Presentation Examples
Project Costs – FC / YTD
YTD (Feb 2007): 5k€
FC (external cost): 89k€
FC (internal cost): 132k€
FC (total cost): 221k€
• The figures are lost in the remaining
content
• Think about the message of each
slide and place your content
appropriate
Cost-critical issues: None
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 9
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
Presentation Examples
Project Costs – FC / YTD
YTD (Feb 2007):
FC (external cost):
FC (internal cost):
5 k€
• Clear structure of figures
• Clear key message
FC (total cost):
89 k€
132 k€
221 k€
Cost-critical issues: None
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 10
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
The deadly sins of PowerPoint
presentations
1. Gimmick overloaded presentation
•
Focus on your presentation and on your content, not on gimmicks
2. Standard Clipart
•
Don’t use standard cliparts (like e.g. screen beans)
•
Use graphics to simplify and/or to enforce your content
3. Text heavy slides
•
The audience will not be able to focus on your story line and your key messages
4. Reading
•
Don’t read the foils sentence by sentence, this will bore your audiene to death
5. Faith in Technology
•
Test your presentation equipment before – Always!
•
Have backup of your presenation on CD-ROM or memory stick
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 11
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
Presentation Tips & Tricks
• Don’t reinvent the wheel: Use presentation examples
• Don’t use Screen beans: They may not always be perceived as appropriate
in all environments
• Use licensed photos only. Sources for copyright free pictures:
Picture Gate
http://www.aboutpixel.de
http://www.photocase.de
http://www.sxc.hu
Microsoft Pictures and Cliparts
Qimonda · Thomas Wimschneider, IT CP; How to do PPT · April 2007 · Page 12
For internal use only · Copyright © Qimonda AG 2006 · All rights reserved.
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