ICNET HOW TO GUIDE
INNOVATIVE USES
Patient Ward
Copyright Information
© 2011 ICNet Limited, Dell Centre, Painswick, Stroud, Gloucestershire, GL6 6SQ, UK. All rights reserved.
© ICNet International 2012
Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under
copyright laws.
The information contained herein is subject to change without notice. ICNet shall not be liable for technical or
editorial errors or omissions contained herein.
Trademark Credentials
ICNet NG® and ABX Alert® are registered trademarks of ICNet International Limited.
Microsoft® and Windows® are registered trademarks of the Microsoft Corporation.
Version Information
Version
Update info
Date
Version 1.0
Originally approved version
2
Person
© ICNet Limited 04 May 2011
CONTENTS
1 Introduction ........................................................................................................................................ 2
1.1
How to use this guide .............................................................................................................. 2
2 User Guide ......................................................................................................................................... 2
2.1
How do I add a patient ward? .................................................................................................. 3
2.1.1
V6 .................................................................................................................................................................. 3
2.1.2
NG ................................................................................................................................................................. 4
2.2
How do I search for a Ward? ................................................................................................... 8
2.2.1
V6 .................................................................................................................................................................. 5
2.2.2
NG ................................................................................................................................................................. 6
3 Administrator Guide ........................................................................................................................... 9
3.1
How do I use this feature for audits? ....................................................................................... 9
3.2
How do I create an audit “condition” ........................................................................................ 9
3.2.1
In V6 .............................................................................................................................................................. 9
3.2.2
In NG ........................................................................................................................................................... 10
3.3
How do I create the audit condition Questions? .................................................................... 10
3.3.1
in V6 ............................................................................................................................................................ 10
3.3.2
In NG ........................................................................................................................................................... 11
3.4
How do I map the audit questions to the audit condition? ..................................................... 12
3.4.1
In V6 ............................................................................................................................................................ 12
3.4.2
NG ............................................................................................................................................................... 13
1
© ICNet Limited 04 May 2011
1 INTRODUCTION
This How to Guide provides a graphical instruction of how to execute certain innovative functionality in ICNet.
1.1
HOW TO USE THIS GUIDE
This how to guide is for users and administrators of the ICNet System who wish to use Patient Wards to keep
information about incidents at ward level and environmental audits etc. .
The guide comprises an Admin sections and a user section and each section is split into V6 and NG. Please follow the
step by step instructions and accompanying screenshots, for your version of ICNet, to guide the user through how
add, use and administer patient wards
2
© ICNet Limited 04 May 2011
2 SIMPLE PATIENT WARDS - USER GUIDE
Used by:


Worcester
North Bristol
Worcester wanted a place to enter ward related information in the system on a yearly basis. This information was to
include details on environmental audits and other ward related incidents. As ICNet is patient centric, it means that
there are no facilities to collect ward related data on the system. Worcester decided to add new patients to ICNet
which were actually named after each of their inpatient wards. They then use the case notes section to enter year
related notes about ward incidents and at the end of the year, they close the case and add a new case for the next
year.
Other sites have extended this functionality to include adding conditions and mapping questions to the condition as a
way to keep audit information for environmental audits etc.
Key Points / Benefits



2.1
Search for ward related information and keep it in one place
Ward does not affect numbers in open case reporting
Audit trail on ward related advice
HOW DO I ADD A PATIENT WARD?
I have used IPCT as a prefix for the PID with an abbreviated ward name to make the PID unique. I have also used
IPCT for the first name and then I have used the ward name as the surname. See screenshot example where I have
added a patient ward for Ward 10
2.1.1
1)
2)
3)
V6
1
Click the add button
Enter a Hospital PID, First Name and
Surname.
Click Save.
2
3
Note: by entering all wards with first name of “IPCT”, it means
that when you search for your wards later, you will easily be
able to find them.
3
© ICNet Limited 04 May 2011
2.1.2
NG
1
1) Click the add button
2) In the pop up window, enter a Hospital
PID, First Name and Surname
3) Once you have entered these details,
click Save
2
Note: by entering all wards with first name of “IPCT”, it means
that when you search for your wards later, you will easily be
able to find them.
3
2.2
HOW DO I ADD A CASE ?
If you want to add yearly notes and audits to your patient wards you will need to add a case. Most sites open a new
case each year in order to keep all notes and surveillance for the year together under one case and then close it at the
end of the year.
2.2.1
1)
2)
3)
V6
Navigate to the Cases Tab
Amend the Case Opened date to reflect
the start of the surveillance
Click Create Case
1
1
3
2
2
3
1)
2)
2.2.2
NG
3)
Navigate to the Cases tab
4)
Click the
icon in the top right hand
corner
Amend the Open Date to reflect the
start of the surveillance
Click Save
1
2
4
3
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© ICNet Limited 04 May 2011
2.3
SURVEILLANCE NOTES
Once you have an open case you can add your ward surveillance notes each year to the Case Notes section.
2.3.1
V6
Navigate to the Notes tab
1
Click the
icon in the top right hand
corner of the case notes
Enter the case note
Click Update Case
1)
2
3
2)
3)
2.3.2
NG
1)
2)
3)
4)
2
1
Navigate to the Notes tab
Click the Add Case Note button
Enter the case notes
Click Save
3
4
2.4
HOW DO I SEARCH FOR A W ARD?
Once you have added a patient ward and started adding notes etc, you need to be able to get back to that patient
ward record. If you have named it with “IPCT” as per the naming conversion in section 2.1, you should be able to
easily find it in future.
1)
2.4.1
2)
3)
V6
In the search box, enter IPCT or Ward
Name
Click Go
Click on the required ward to load your
patient ward into the main screen area.
2
1
3
5
© ICNet Limited 04 May 2011
2.4.2
1)
2)
NG
Enter IPCT into the search box
Click the required patient ward from the
available listing
If nothing is found, click on the
magnifying glass icon at the end of the
box
3
1
2
3)
6
© ICNet Limited 04 May 2011
3 ADVANCED PATIENT WARDS: CONDITION AUDITS – USERS GUIDE
3.1
HOW DO I USE THIS FEATURE FOR AUDITS?
The “patient ward” can be used to record audits; for example, environmental audits, and the audit questions
completed in ICNet. This can be achieved by using conditions.
Reports can then be run using associated feature or XP questions to either filter the audit information or provide a full
data set for further analysis.
3.2
HOW DO I ADD AN AUDIT CONDITION?
3.2.1
V6
Navigate to the Conditions tab
1)
2)
3)
4)
5)
6)
1
Click the
icon in the top right hand
corner
Select the audit condition
Choose the Location
Set the Informed Date to the date of
the audit
Click Save Alert Condition.
2
3
5
4
Note: A patient must have an existing case before a
condition can be added. See Section 2.3 for details
on how to add a case.
6
Note: Audit Conditions – the options in this list are
customisable. Contact your ICNet Administrator if you
require new Audit Conditions to be added
1) 3.2.2
2)
3)
4)
5)
6)
1
NG
Navigate to the Conditions tab
Click the Add Condition button on the
top right
Select the audit condition
Set the Date Informed date to the
date of the audit
Choose the Condition Location
Click Save
2
6
3
4
Note: A patient must have an existing case before a
condition can be added. See Section 2.3 for details
on how to add a case.
5
Note: Audit Conditions – the options in this list are
customisable. Contact your ICNet Administrator if you
require new Audit Conditions to be added
7
© ICNet Limited 04 May 2011
3.3
HOW DO I RECORD AUDIT INFORMATION AGAINST AN AUDIT?
When an audit condition is added to the case for your ward, the surveillance questions will automatically be added.
Your ICNet administrator will create and add these questions, please contact them if you need to make any changes.
3.3.1
1)
V6
On the Conditions tab, under
Associated Features for the selected
Alert Condition, click the
icon
Answer the questions using the
dropdown boxes, calendars or fill in the
text fields.
Click Update
1
2
2)
3
3)
3.3.2
NG
On the Conditions tab, expand the
1)
2)
3)
4)
1
audit condition using the
icon
Under Extended Properties, select
Edit Extended Properties
Answer the questions using the
dropdown boxes, calendars or fill in the
text fields.
Click Save
2
4
3
8
© ICNet Limited 04 May 2011
4 ADMINISTRATOR GUIDE
4.1
HOW DO I USE THIS FEATURE FOR AUDITS?
As mentioned above the “patient ward” can be used to record audits; for example, environmental audits, and the audit
questions completed in ICNet. This can be achieved by using conditions and associated features or XPs.
Reports can then be run using the associated feature/XP questions.
Before a user can add conditions to a patient ward and answer the associated feature or XP questions, the condition
must be available in the appropriate tables. This is an administration task.
4.2
HOW DO I CREATE AN AUDIT “CONDITION” TO BE USED BY PATIENT WARDS
4.2.1
1)
2)
3)
4)
5)
6)
7)
8)
IN V6
1
Go to Admin
Select Lookups
Click on lu_acon
Click on the add button
Enter a code (you will need make up a
code)
Enter the name of your audit as the
condition name
Click Update
Repeat steps 4 to 7 for each audit
condition required.
2
3
4
5
Note: Codes must be CAPs, no spaces,
alpha/numeric characters only.
6
7
9
© ICNet Limited 04 May 2011
4.2.2
IN NG
From the Administration page click on
Codes Explorer
Type “Conditions” into the Table name
box
Select Conditions from the list
Click the Add Button
Enter a code (you will need make up a
code)
Enter the name of your audit as the
condition name
Click Save
Repeat steps 4 to 7 for each audit
condition required.
1)
2)
3)
4)
5)
6)
1
4
2
3
7
7)
8)
Note: Codes must be CAPs, no spaces,
alpha/numeric characters only.
5
6
4.3
HOW DO I CREATE THE AUDIT CONDITION QUESTIONS TO BE USED WITH PATIENT WARDS
If your users wish to answer surveillance questions against their audit conditions, you will need to add these in as
Associated Feature Questions in V6 or eXtended Properties (XPs) in NG.
4.3.1
1)
2)
3)
4)
5)
6)
7)
8)
IN
V6
1
Click on Admin
Select Lookups from the menu
Click on lu_alcf
Click on the Add button
Add a code for your audit question
Add a Name for your audit question
Add a response type.
Click Update.
2
3
Continue to add questions as per steps 3 to
7 until the audit questions are completed.
4
Different types of Assoc_Feature_types:
•
•
•
•
•
5
Y/N/U – Y
Date – D
Number – N
Freetext – F
User Defined – Code used for response type table
in grouping responses to response types. Refer to
user guide for additional help if needed.
6
7
8
10
© ICNet Limited 04 May 2011
4.3.2
IN NG
From the Administration page click on
Codes Explorer
Type “Conditions” into the Table name
box
Select
Conditions
Extended
Properties from the list
Click the Add Button
Enter a code (you will need make up a
code)
Enter your question – associated
feature name
Go to the Additional fields Tab
Add the appropriate response type
Click Save.
Repeat steps 4 to 9 for
1)
2)
3)
4)
5)
6)
1
4
2
3
7
7)
8)
9)
10) Different types of response types:
•
•
•
•
•
•
5
Y/N/U – respYesNoUnknown
Y/N – respYesNo
Date – D
Number – N
Freetext – F
User Defined – Identifier of new table containing
the user defined responses. Refer to user guide for
6
9
8
11
© ICNet Limited 04 May 2011
4.4
HOW DO I MAP THE AUDIT QUESTIONS TO THE AUDIT CONDITION SO THAT THEY CAN BE USED WITH PATIENT WARDS
In order for the surveillance questions to appear automatically against the audit conditions, you will need to map them
4.4.1
IN V6
1
If you only have 1 associated feature
question to map to a condition follow steps
1 to 7. If you have multiple associated
questions to map do steps 1 to 3 then jump
straight to steps 8 to 11 below:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
2
3
4
Go to Admin
Click Lookups.
Click on the lu_acaf table name
Click on the Add button
Choose the condition from the
dropdown menu
Choose the associated question from
the 2nd dropdown menu
Click Update
Click the Standard Features link at the
top of the screen
Choose the condition from the
dropdown menu
Use your ctrl key to choose multiple
associated questions from the list.
Click Update
5
6
7
8
9
10
11
`
12
© ICNet Limited 04 May 2011
4.4.2
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
NG
In the Administration area, Click on
Codes Explorer.
Type Conditions in to the table name
area and
Click Conditions in the list
Find your audit condition and click on
the Edit pencil to the right of the entry.
In the pop up window click on the
“Child relations” tab
Click into the choose box
Select the extended properties you
want to add
Click Add Items button
Click Finish button
Your XPs will now show in the choose
box
Click the Save button
1
2
3
4
5
11)
6
7
7
8
9
11
10
13