Ma{instvo 2(6), 125 – 134, (2002) J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... TQM – UZROCI NEUSPJEHA I KAKO IH PREVAZI]I John Macdonald, 129 Holly Lane East, Banstead Village, Surrey, England Doc. dr. Slavko Dolin{ek, Univerzitet u Ljubljani, Fakulteta za stojni{tvo v Ljubljana, A{ker~eva 6 Ljubljana, Slovenia REZIME Krajem sedamdesetih, na hiljade kompanija sa zapada po~ele su da prihvataju izazov s Dalekog Istoka, te su lansirale neku vrstu inicijtiva o kvaloitetu. Kao rezultat toga, mnoge od njih su postale svjetski konkurenti i iz njihovog se iskustva mo`e mnogo toga nau~iti. Na`alost, tako|er je ta~no da mnoge organizacije, ako ne i ve}ina njih, nisu bile jednako uspje{ne, pa mo`emo u~iti iz njihovih iskustava. Klju~ne rije~i: kvalitet, menad`ment, TQM, neuspjeh TQM-a TQM - THE REASONS FOR FAILURE AND HOW TO OVERCOME THEM John Macdonald, 129 Holly Lane East, Banstead Village, Surrey, England Slavko Dolin{ek, asisstant professor, University of Ljubljana, Faculty of Mechanical Engineering Ljubljana, A{ker~eva 6 Ljubljana, Slovenia SUMMARY Since the late 1970s thousands of and launched some form of quality and much can be learnt from their the majority, have not met with the Western companies have woken up to the challenge from the Far East initiative. As a result, many have since become world class competitors experiences. Unfortunately, it is also true that many organisations, if not same measure of success; we can also learn from their experiences. Key words: Quality, Management, TQM, TQM Failure. 1. UVOD 1. INTRODUCTION U toku na{eg istra`ivanja iznenadila nas je ~injenica da je o~ekivana stopa neuspjeha inicijativa TQM bila vi{e od dvostruko ve}a za SAD nego za VB (vidi [1]). Ne vjerujemo da je to samo zbog sposobnosti menad`menta u VB u odnosu na jihove kolege u SAD-u. Istra`ivanje je tako|er otkrilo jo{ neke ~injenice, a njihova mogu}a povezanost bila je jako interesantna. U to vrijeme je manje od 2000 kompanija u SAD-u imala certifikate ISO-2000, dok je ta cifra u VB iznosila vi{e od 25 000. Kad se uzme u obzir veli~ina ekonomija ovih dviju zemalja, takve brojke su jo{ vi{e zapanjuju}e. Potreban je kratki historijski uvod da bi se objasnila ovolika razlika. Standard ISO 2000 poti~e iz britanskog standarda BS 5750, koji opet vodi porijeklo od standarda oko kojih su se usaglasili Ministarstvo odbrane SAD-a i Ministarstvo odbrane VB radi isporuke vojne opreme NATO-u i jedni drugima. During our research we were surprised to find that the estimated failure rate for TQM initiative was more than twice as high for the United States as for the UK (see also [1]). We are not chauvinistic enough to believe that this was wholly due to the competence of UK management vis-ŕ-vis their US counterparts. But the research also led to some other facts, and the possible correlation was intriguing. At the time, fewer than two thousand US companies had ISO 9000 certification, while the corresponding figure for the UK exceeded twenty-five thousand. When one considers the relative size of the two economies, the figures are even more extraordinary - A little history is needed to explain this discrepancy. ISO 9000 is derived from the British standard BS5750, which in turn was derived from quality standards on which the U.S. Department of Defence and the -British Ministry of Defence agreed for delivery of military equipment to NATO and to each other. - 125 - Ma{instvo 2(6), 125 – 134, (2002) U vrijeme akcije M.Thateher da o`ivi VB, Ministarstvo trgovine i industrije je odlu~ilo da akreditacija za BS 5750 bude glavni elementi njihovoj "dr`avnoj kompaniji o kvalitetu". Re`iranost kompanije i pomo} manjim kompanijama bili su ve}i nego sam uvod standarda; to je nagovje{tavao i reklamni slogan, "Kvalitet je isuvi{e va`an da biste ga prepustili va{em menad`eru kvaliteta". Uspjeh te kampanje, zajedno sa obuzdavanjem arhai~ne mo}i sindikata, vjerovatno obja{njava i ogromna ulaganja u VB iz Japana, Koreje i SAD-a. Nije slu~ajno to {to negda{nja istro{ena, umorna i staromodna VB sada vodi Njema~ku, Francusku i ostatak Europe kad je u pitanju ve}ina parametara ekonomskog uspjjeha. Iz ovoga se mo`e nau~iti da se period discipliniranog razmi{ljanja na mnogim nivoima organizacije na kraju ipak isplati. primjena razumijevanja i potra`nje akreditacije ISO 9000 je izgleda obrazovni utjecaj u razvoju jedne evolucione kompanije koja razmi{lja (barem kad je u pitanju kvalitet ISO 9000 mo`da jeste noviji kvalitet koji je svet u SAD-u, ili brzina njegovog sticanja }e na du`e staze vi{e doprinjeti promjeni mno{tva ameri~kih kompanija kad je u pitanju kvalitet nego svi stru~njaci zajedno. Ono {to je mo`da jo{ va`nije je da ova zapa`anja vode naprijed zemlje kao {to su Indija, Meksiko, te dr`ave isto~ne i centralne Europe u njihovoj potrazi za konkurencijom u kvalitetu (tako|er predstavljeno u [2]). Uspjeh je stvar usporedbe. Nekim neuspje{nim firmama bi bilo te{ko priznati neuspjeh. Istinu govore}i, za njih je mjera uspjeha negdje izme|u uspjeha i neuspjeha. To je i razumljivo jer je sada bolja svaka kompanija koja je zapo~ela akciju kvaliteta. u poslovnom pogledu, kvalitet je u centru pa`nje i pokazuje pozitivne povratne rezultate, dakle uspje{an je. Uspjeh bi se ipak trebao mjeriti u odnosu na svjedske konkurente i prvobitna o~ekivanja. Ako se tako gleda, mnogo firmi ima razloga za razo~arenost (kao {to je to obrazlo`eno u [3]). Istra`ivanja autora i njihovo iskustvo u pomaganim organizaicjama koje provode inicijative kvaliteta {irom svijeta dovelo ih je do toga da razlikuju deset osnovnih razloga za razlo~aranost koji }e biti sumirani (vidi tako|er [4]). Under Thatcher's drive to revitalise Britain, the UK Department of Trade and Industry decided to make 2. NEDOSTATAK PREDANOSTI MENAD@MENTA Naj~e{}i razlog koji prethodi uporednom neuspjehu inicijativa kvaliteta je nedostatak prednosti menad`menta tome da provedu proces do kraja. Komentari razlo~aranih glase sli~no vom: "Dobro smo po~eli, sve osoblje je bilo za to, ali nekako J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... accreditation to BS5750 a major element in their "national quality campaign." The breadth of the campaign and the assistance to smaller companies were wider than the introduction of standards alone; this was indicated by the advertising launch slogan, "Quality is too important to leave to your quality manager." The success of this campaign, together with the curbing of archaic trade union power, probably accounts for a major proportion of the massive investment in Britain from Japan, Korea, and the United States. It is not an accident that the erstwhile spent, tired, and old-fashioned UK at the lime of this writing now leads Germany, France, and the rest of Europe in most of the parameters of economic success. The lesson to be learned is that a period of disciplined thinking, at many levels in the organisation eventually pays dividends. The exercise of understanding and seeking accreditation to ISO 9000 would appear to be an educational influence in development of a thinking evolutionary company (well, at least in the area of quality). ISO 9000 may be a latter-day quality saint in the United States, but its gathering pace may do more in the long run to change the mass of U.S. companies in the field of quality than all the gurus combined. But perhaps more important these observations point the way toward for countries such as India, Mexico and the East and Central European nations in their search for quality competitiveness (as also presented at [2]). Success is a comparative term. Some of the unsuccessful companies would have difficulty in admitting failure. In truth the measure of success for them is somewhere between success and failure. This view is understandable for, almost without exception, every company that has launched a quality drive has improved. In business terms quality has been in focus and has shown a positive return; therefore it has been successful. But the real measure of success should be against world class competitors and the original expectations. Viewed in that light most companies have reasons for disappointment (as discussed at [3]). The author’s research and their experience in assisting organisations implementing quality initiatives around the world have led them to recognise ten principle reasons for disappointment which will be summarised (see also [4] for details). se sve izgubilo – menad`ment nije bio predan tome do kraja". 2. LACK OF MANAGEMENT COMMITMENT The most frequent reason advanced for the comparative failure of quality initiatives is a lack of management commitment to see the process through. The disillusioned comments can be - 126 - Ma{instvo 2(6), 125 – 134, (2002) paraphrased as: 'We got off to a good start, the staff were all for it but somehow it all petered out Kvalitet se vidi kao "ukus godine", a sad organizacija ima drugi ukus. Drugim rje~ima unapre|enje kvaliteta se tretira kao kratkoro~ni program, a ne kao proces koji se nikad ne zavr{ava. U stvarnosti je sve previ{e pojednostavljen izgovor i ne ide do sr`i neuspjela. nije nedostajala predansot nego razumijevanje. na kraju krajeva, ko mo`e uop}e biti protiv kvalitete? Stvarni razlog je taj {to menad`ment zapravo nije shra}ao ~emu to treba biti predan. U bilo kojoj fazi programa, menad`ment bi se smatrao predanim kvalitetu i rado bi odr`ao uvjerljivi govor u kojem bi demonstrirao svoju predanost. pre~esto se de{ava da se menad`eri upuste u programe kvalitete bez pravnog razumijevanja odredi{ta, a kamoli promijena koje ih o~ekuju na tom putu. J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... - management didn't stay committed.' other words, quality improvement had been treated as a short-term programme rather than as a neverending process. In reality this is a too simplistic excuse and does not go the root cause of failure. It was not commitment but comprehension that was lacking. After all, who can really be against quality. The real issue is that management generally had little understanding as to what they were supposed to be committed to. At any stage of the programme the management would have considered themselves committed to quality and been delighted to have made another rabble-rousing speech to demonstrate their commitment. Too often managers launch into quality programmes with no real comprehension of the destination, let alone the vicissitudes to be met on the way. Quality had been seen as the 'flavour of the year' and now the organisation had a new flavour. In 3. NEDOSTATAK VIZIJE I PLANIRANJA Preobra}anje u kvalitet se ve`e s religijskim iskustvom. neki direktori vide svjetlo i iznenada se rade iznova u menad`ere kvaliteta. Vo|eni `arom nove vjere, aoni jure na put u Damaskus i o~ekuju da }e ih svi slijepo slijediti. Na`alost, ti evand|elisti imaju slabu predstavu o tome gdje je i {ta je Damaskus, o tome kako da tamo stignu, a ponajmanje znaju {ta }e im na tom putovanju trebati. Skoro bez izuzetka se de{ava na mo} ovog pojma i pobjede timskog rada pretvore negda{njeg skeptika u mo}no sredstvo promjene. W. Edward Deming, ameri~ki stur~njak za kvalitet, je uvijek zahtijevao doslijednost cilja a ne predanost menad`menta (na primjer [5]. Obilje znanja koje se skriva u ovoj tvrdnji je da menad`ment prije svega mora imati cilj kojem }e ostati dosljedan. Ako se ne odredi cilj i ne napravi plan kako }e se ostvariti, to je istinski razlog razo~arenja mnogih inicijativa kvaliteta. Izvr{ni direktor ili vo|a organizacije mora prije svega imati jasnu predstavu o Damaskusu a onda je jasno prenijeti svim budu}im hodo~asnicima. Mnogi izvr{ni direktori prili~no jasno definiraju poslovne ciljeve organizacije ali pridaju malo pa`nje principima i vrijednostima ili metodama kojima `ele ostvariti tu poslovnu viziju. Isuvi{e ~esto se to dodjeljuje direktoru osoblja ili, u slu~aju kvaliteta "timu za kvalitet". Dr. Stephen Tanner je kratko opisao rezultt toga rije~ima"igranka stru~njaka". 3. LACK OF VISION AND PLANNING The conversion to quality has been likened to a religious experience. Some executives see the light and suddenly become born-again quality managers. Fired with the zeal of the new faith they go rushing off on the road to Damascus and expect everyone else to follow blindly. Unfortunately these evangelists have little real idea of where or what Damascus is, of how to get there and even less idea of what they are going to need on the journey. Almost without exception, the power of the concept and of teamwork triumphs and the erstwhile sceptic becomes a powerful agent for change. W. Edward Deming, the American quality guru, always demanded constancy of purpose rather than commitment from management (for example [5]). The profound knowledge which lies at the heart of this statement is that management must first have a purpose to which to remain constant. The failure to provide this purpose and to provide a plan to achieve it is the real cause of disappointment in many quality initiatives. The executive or leader of the organisation has to have a very clear idea of Damascus and then communicate it very clearly to ail the would-be pilgrims. Many executives define fairly clearly the business objectives of the organisation but give only moderate attention to the principles and values or methods by which they want the business vision achieved. Too often that is delegated to the Human Resources or Personnel Director or in the case of quality to a 'quality team'. The resultant process has been succinctly described by Dr Stephen Tanner as 'guru-hopping'. - 126 - Ma{instvo 2(6), 125 – 134, (2002) 4. ZADOVOLJAVANJE POPRAVCIMA NABRZINU Danas ve}ina izvr{nih direktora zna da je kvalitet usluge va`an njihovim mu{terijama. naravno da `ele u~initi ne{to da pobolj{aju kvalitet unutar svoje organizacije, ali malo njih razumije da bi nedostatak kvaliteta koji otkriju u svojoj kompaniji mogao biti rezultat njihovog vlastitog pona{anja ili postupaka. Tako|er ih pro`ima zapadna filozofija da ako obrate pa`nju na problem, on se mo`e brzo popraviti. kao posljedica toga hvalisave `elje da se pove}a zadovoljstvo kupca, kao i imid` organizacije se grubo prevode u jedno drugo nastojanje, a to je "svaliti to na radnike". Jezik koji se u takvoj situaciji koristi su obi~no fraze poput "motivirati radnu snagu" ili "pru`iti na{im ljudima orjentacije ka kupcima". Tri naj~e{}a primjera mentaliteta "popravke nabrzinu" u poku{ajima da se pobolj{a kvalitet su u zapadnim uslu`nim organiazcijama uvo|enje krugova kvaliteta, programa brige o kupcu i osposobljavanje ljudi. Svaki od onih pristupa je vjerodostojan i zaista mo`e biti sna`an doprinos cijelom tom procesu, ali samo ako je radna sredina, prijem~iva na svoj uspjeh ili drugim rije~ima, ako su izvr{ioci prvo stvorili novu sredinu u kojoj su se tradicionalni na~ini pona{anja menad`menta dokazano promijenili. Bez kulturolo{ke promjene svaki navedeni program se gasi. Tako|er obmanjuju menad`ment i uvjeravaju ih da su se pozabavili pitanjem kvaliteta i da sada mogu skrenuti misli va`nijim "pravim poslovnim pitanjima". ^ak i najnaprednije firme budu uhva}ene u zamku popravke nabrzinu. Trenutna primjena udru`ene pomo}i mo`e prikriti ugru{ak u tijelu organizacije. Vrijedno je ispitati zablude koje le`e iza ovih pristupa ako se primjene izolirano. Krugovi kvaliteta – kad je utjecaj izazova japanskog kvaliteta prvi put postao o~igledan, zapadni konsultanti i biznismeni su odjurili u Japan. To su bila skupa putovanja, pa je bilo malo vremena za pravo istra`ivanje o svim pitanjima. Ipak prona|en je jedan odgovor koji je zadovoljio njihove umove koji funkcioni{u po principu popravke nabrzinu: krug kvaliteta. Za njih je krug kvaliteta predstavljao grupu radnika kojir ade zajedno sa svojim nadzornicima da bi zavr{ili dijagrame poput riblje koti i rije{ilis ve svoje probleme u vezi s kvalitetom. Ova se ideja svidjela menad`mentu na Zapadu. Nekoliko godina poslije, zbunjeni izvr{ioci nisu mogli objasniti relativni neuspjeh pokreta kruga kvaliteta na Zapadu. na kraju su uzdahnuli i to prepisali razlici u stavu izme|u japanskog i radnika sa zapada. U jednu ruku su bili u pravu, ali im nikad nije palo na J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... pamet da ta razlika u stavu radnika postoji zbog razlike u pona{anju menad`menta. 4. SATISFACTION FIX WITH THE QUICK Today most executives realise that quality of service is important to their customers. Naturally they want to do something to improve quality within their own organisation. However, few comprehend that the lack of quality that they detect in their own company could be the result of their own behaviour or actions. They are also imbued with the Western philosophy that if they turn their attention to the problem it can be quickly fixed. Consequently, the laudable desire to improve customer satisfaction and the image of the organisation is often crudely translated into another urge 'to beat up on the workers. The language actually used is more likely to be 'motivating the workforce' or 'providing our people with a customer orientation'. The three most common examples of the 'quick fix' mentality in attempting to improve quality in Western service organisations are the introduction of quality circles, customer care programmes and empowering the people. Each of these approaches is valid and indeed they can be powerful contributors to an overall process, but only if the operating environment is conducive to their success - in other words, if the executives have first created a new environment in which traditional management behaviour patterns have demonstrably changed. Without the cultural change each of the above become one-off programmes. They also delude management into believing that they have dealt with the quality issue and that they can now turn their minds to more important 'real business issues'. Even the most progressive companies can fall into the quick fix trap. Immediate application of the Band-Aid can hide the haemorrhaging in the body of the organisation. It is worth examining the fallacies that lie behind these approaches if applied in isolation. Quality Circles - when the impact of the Japanese quality challenge first became apparent Western consultants and businessmen rushed to Japan. These were expensive trips so there was little time for real research into al! the issues but they did find one answer that satisfied their quick fix minds: the quality circle. For them the quality circle meant groups of workers collaborating with their supervisors to complete fishbone diagrams and solve all their quality problems. This idea appealed to Western management. Some years later puzzled executives found it hard to explain the relative failure of the quality circle movement in the West. In the end they sighed and - 126 - Ma{instvo 2(6), 125 – 134, (2002) J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... put it down to the difference in attitude between the Japanese and the Western worker, in one sense they were right but it never occurred to them that the Japanski menad`er je poznavao statisti~ku teoriju. Znali su da sami radnici mogu ukloniti oko dvadeset posto uzroka gre{ke. Morali su aktivno u~estvovati s radnicima u rje{avanju onih preostalih 80 %. Zato su krugovi kvaliteta osu|eni na propast ako menad`ment ne razumije u potpunosti svoju vlastitu ulogu u tom procesu. Program brige o kupcima je najdeminantniji pristup popravke nabrzinu u pobolj{anju uslu`nih organizacija. Pravljenje udobnih ~ekaonica, odu~avanje osoblja ljubaznom opho|enju s kupcima i kori{tenju telefona su va`ni sastojci u pru`anju kvalitetne usluge, ali ako se koriste odvojeno, samo }e prekriti pukotine u pru`anju istinski kvalitetnih usluga. Briga o kupcu mo`e biti brz izlaz za uslu`nu industirju. Ona poti~e iz o~igledne ~injenice da su to prvenstveno poslovi u koje su uklju~eni ljudi. Njihov menad`ment smatra svojr ad suprotan radu sistem analiziranih proizvodnih linija u kojima dominiraju ma{ine, te misli da tu ne postoji nikakva povezanost. ne shva}aju da i oni tako|er pru`aju usluge putem niza sistematiziranih procesa koji iziskuju sli~nu kontrolu i pomo}. Mo`da se i primjenjuju na druga~iji na~in, ali su konceptualno sli~ni. Uslu`ne organizacije moraju soigurati da su svi procesi koji dolaze iz kancelarija u pozadini ispravni, te moraju obu~iti osoblje u isturenim kancelarijama kako da vode briju o kupcu. zapravo, ako su svi procesi za scene pod kontrolom, ljudi koji imaju dirketni kontakt s kupcima }e se naravno smje{kati. Bit }e sretni zbog svog rada jer se ne moraju nositi s ljutim kupcima. Osposobljavanje ljudi je slo`enije pitanje. zavisi {ta organizacija podrazumijeva pod osposobljavanjem, ali kao i ostalim konceptima kvalitete, prijeti mu opasnost od iskori{tavanja. Danas je to postalo moderno kod konsultanata u SAD-u, a zauzima teren i u VB. U ve}ini slu~ajeva je to kratki nastavak brige o kupcu, koji daje direktnom kontaktu s kupcem vi{e slobode u pru`anju dodatnih usluga s ciljem njegovog zadovoljavanja. U proizvodnoj industriji je proizvodna linija nekad bila sveta i samo je pojedinac na jako visokoj funkciji, vjerovatno sam direktor pogona, imao ovla{tenja da je zaustavi. Danas proizvodnu liniju mo`e zaustaviti i operater ako uo~i neki kvar. ovo je osposobljavanje ljudi. To zna~i definiranje standarda u kojem je gre{ka neprihvatljiva. difference in attitude in the workers was caused by the difference in behaviour of the respective management. The Japanese manager understood statistical theory. They knew that the workers on their own could only eliminate some twenty per cent of the sources of error. They had to participate actively with the workers in tackling the remaining eighty per cent. Therefore, quality circles are doomed to comparative failure if management do not wholly understand their personal role in the process. Customer care programmes are the most prevalent of the quick fix approaches to quality improvement in service organisations. Providing pleasant waiting rooms, teaching staff to treat the customer with courtesy and how to handle the telephone are important ingredients in giving a quality service. However, used in isolation it will generally only gloss over the cracks in providing a real quality service. Customer care can be an easy way out for service industries. It stems from the obvious fact that they are primarily people businesses. Their management contrast their operations with the machine-dominated systematised production lines of manufacturing and consider that there is no correlation. They fail to recognise that they also deliver service through a series of systematised processes which require many similar controls and aids. They may well be applied differently but they are similar in concept. Service organisations must ensure that all the back office processes are right and train the front office to care for the customer. Actually, if all the behind thescenes processes are in control, the people with direct customer contact will be smiling naturally. They will be happy in their work because they have no irate customers to cairn down. Empowering the people is a more complex issue. It depends on what the organisation means by empowering. However, like other quality concepts it is in danger of being prostituted. It is very much in vogue with consultants in the USA and is gaining ground in the UK. In many cases it is a short fix extension of customer care, giving the direct customer contact more latitude in providing extras to delight the customer. In the manufacturing industries the production line was once sacrosanct and only a very senior individual, probably only the plant manager himself, was authorised to stop the line. Now in some plants the operator can close down the line if he spots a defect. That is empowering the people. That is defining a standard where error is unacceptable. 5. MALO VLASNI[TVO PROCESA implementira svaki element TQM-a. Takve organizacije su reorganizirale potrebu da se mijenjaju i naravno ne `ele tra}iti vrijeme na provo|enju ofosa kvalitete. Jedna druga~ija varijanta pristupa popravke nabrzinu se tako|er mo`e vidjeti u organizaciji koja je odlu~na da - 129 - 5. LITTLE OWNERSHIP OF THE PROCESS Ma{instvo 2(6), 125 – 134, (2002) J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... A different variant of the quick fix approach can also be seen in the organisation that is determined to implement every element of TQM. They have recogni-sed the need to change and naturally do not want to waste too much time in implementing a quality ethos. Osim toga, jo{ uvijek su male da shvate da }e im trebati pomo} izvana i stoga dolaze konsultantima TQM-a. U ovoj fazi lako mogu postati plijen metodologije "punog paketa" i obrazovnog sistema "punog paketa". Te{ko je kritikovati izvr{ioca koji odlu~i da slijedi ovaj unaprijed propisani pravac. Mnoga od ovih rje{enja u paketu su direktno, ili putem zaklju~ivanja, u vezi s podu~avanjima pojedinih stru~njaka za kvalitet. Ipak, uprkos neupitnoj vjerodostojnosti stru~njaka, ovakva rje{enja u paketu }e ignorisati jedinstvenu kulturu organizacije i stvoriti prepreke komunikaciji u cijeloj radnoj snazi. Bilo koja organizacija koja obja{njava kako primjenjuje procese "Crosby" ili "Macdonald i Piggolt" je osu{ena na razo~arenje. Njima treba njihov vlastiti proces. zato autori savjetuju klijente da odaberu slogan za svoju inicijtivu koji odra`ava njihovu vlastitu radnu kulturu a ne npr. "TQM". They are also wee enough to comprehend that they are going to need outside help and therefore they approach TQM consultants. At this stage they can easily fall prey to the complete 'packaged' methodology and a complete 'packaged' educational system. It is difficult to criticise the executive who decides to follow this prescribed route. Many of these packaged - solutions are directly, or by inference, linked to the teachings of one or other of the quality gurus. Yet, despite the undoubted credibility of the guru, these packaged solutions will ignore the unique culture of the organisation and create barriers to communication throughout the workforce. Any organisation that explains that it is implementing the 'Crosby' or 'Macdonald and Piggott' process are doomed to disappointment. They need their OWN process. For this reason the authors advise their clients to select a title for their initiative which reflects their own operational culture rather than for example 'TQM'. 6. PROMJENA KULTURE NASPAM PRISTUPA PROJEKTU identificiraju a onda se uspostave radne grupe ili timovi za projekat da bi poradili na tim pitanjima. Sva filozofija menad`menta kvaliteta se vje{ta~ki dijeli u dvije razli~ite i konkurentne strategije provo{enja. Ta dva pristupa se kategori{u kao "pravac sveobuhvatne promjene kulture" i "pristup projekat po projekat". Pravac promjene kulture ponekad kritikuju njegovi protivnici i nazivaju ga "materinstvom". Naravno, ako se pogre{no primijeni ne}e ba{ rezultirati pobolj{anjem kvalitete ili proizvodnje. Koncept se uglavnom zasniva na jakom educiranju i treningu za sve u organizaciji. ovaj proces je napravljen tako da vodi sve do prepoznavanja potrebe da se napravi promjena, te da se oja~a analiti~ka sposobnost kod ljudi da bi se pobolj{ao proces rada. Nema ni{ta lo{e u ovom pristupu – on je zapravo su{tinski element u pobolj{anju kvaliteta. Opasnost le`i u organizacijskom nastojanju da svi ~ekaju da se obrazovni proces zavr{i, pa da se onda pozabave krupnim problemima na koje usput nai|u, ali do tad }e ve} zaboraviti ve}inu onoga {to su nau~ili. Ovo je posebna opasnost za srednji menad`ment. U najgorem slu~aju se mo`e uporediti sa insistiranjem da svi ostanu na prevenciji po`ara dok na drugoj strani gori isto~no krilo zgrade. Postupno druga~iji pristup "projekat po projekat" je pragmati~niji i tvrdi se da je prakti~niji. Moderni "rein`enjering poslovnog procesa" (BPR) predstavlja neke od onih tendencija. U su{tini, niz klju~nih pitanja, procesa ili prilike za unapre|enje se 6. CULTURE CHANGE VERSUS PROJECT APPROACH - 131 - The overall philosophy of quality management has been artificially divided into two distinct and competing implementation strategies. The two approaches are categorised as the 'overall' culture change route' and the 'project by project approach'. The culture change route is sometimes castigated by its opponents as 'motherhood'. Certainly if misapplied it will produce little real improvement in quality or productivity. The concept is based largely on cascading education and training for everyone in the organisation. This process is designed to lead everyone to recognise the need to change and provide them with the competence to analyse and improve work processes. There is nothing wrong in this approach - indeed it is an essential element in quality improvement. The danger lies in the organisational tendency for everyone to wait until the educational process is complete before tackling the major problems discovered on the way. By then they will have forgotten much that was learnt. This Is a particular danger for middle management. At its worst it can be likened to insisting that everyone stays on the fire prevention course while the east wing burns down. The opposing 'project by project' approach is more pragmatic and is argued to be more practical. The fashionable 'business process re- engineering' (BPR) Ma{instvo 2(6), 125 – 134, (2002) J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... exhibits some of these tendencies. In essence a series of key issues, processes or opportunities for improvement are identified and then task forces or project teams are established to work on the issues. Naravno, svaki je tim prethodno pro{ao edukaciju o tehnikama postizanja dodataka koji su mu dodijeljeni. promjena kulture se donekle i de{ava zbog same prirode aktivnosti, ali opasnost le`i u tome da edukacija, seminari i iskustvo nisu uobi~ajeni, te funkcija kao {to su administrativne i finansijske nisu u potpunosti uklju~ene. Tako{er postoji nastojanje da se napravi velika organizacija za podr{ku kvalitetu sa desilitatorima i trenerima koji bi bili zaposleni na puno radno vrijeme. U naj{irem smislu novi na~in rada ne ulazi u cjelokupnu sr` organizacije. Pravi odgovor le`i u obimu prvobitne procjene i faze planiranja procesa. procjena }e osvijetliti i promjenu kulture koja je neophodna i trenutne klju~ne faktore uspjeha. Plan bi onda trebao da se pozabavi strategijom provo|enja koja osigurava da oba pristupa budu integralni, a ne konkurentni. Tako }e se izbje}i opasnost koju svaki pristup sadr`i, ako se ova dva pristupa uzmu kao jedan. Mo`da onda takav integrisani pristup ima vi{e srodnosti sa raditeljstvom, a ne samo sa materinstvom! Of course, each team is educated and trained in techniques to accomplish their allotted task. To some extent a culture change does take place by the very nature of the activity. The danger is that the education, training and experience is not common and many functions such as administrative and financial are not wholly involved. There is also a tendency to create a large supporting quality organisation of full-time trainers and facilitators. In the broadest sense the new way of working does not enter the overall fabric of the organisation. The real answer lies in the scope of the original assessment and planning stage of the process. The assessment will highlight both the culture change required and the immediate key success factors. The plan should then address an implementation strategy that ensures that both approaches are integral rather than competing. It will avoid the dangers inherent in each when taken as the sole route. Perhaps the integrated approach becomes more akin to parenthood rather than mere motherhood! 7. OPSJEDNUTNOST ALATIMA I TEHNIKAMA kontroli procesa rada, {to je su{tina stalnog pobolj{anja, ali kontrola nije jedini faktor kad se posmatra ili kad se upravlja ljudskim elementima u radu. Posljednjih godina je razvijen zna~ajan arsenal alatki koje podr`ava, sve uklju~ene u proces pobolj{anja kvaliteta. one se kre}u od alata za relativno jednsotavna mjerenja i analize procesa, kroz niz tehnika za rje{avanje problema, do veoma safisticirane upotrebe statisti~kog koncepta. Ve}ina ovih alatki i tehnika }e stvarno doprinijeti promjeni svijesti, te su zato sastavni dio strategije pobolj{anja. ostale tehnike se koriste u specifi~nim situacijama (vidi pregled [6]). Bilo kako bilo, kvalitet se ne}e dosti}i samo uz pomo} alatki. Neke organizacije postanu toliko opsjednute samim alatkama da zaborave da su one tu da poslu`e odre|enoj svrsi. Poku{aji da se mjeri svaki element procesa od po~etka }e preplaviti organizaciju ~injenicama koje ne mo`e koristiti ili na osnovu kojih ne mo`e ni{ta poduzeti. Kad se kao alterntiva tapetama koriste mjerni diajgrami mo`e se sa sigurno{}u smatrati da se ne}e promijeniti mnogo. neki ljudi provedu toliko vremena u ispunjavanju dijagrama i prikupljanju statisti~kih podataka da im ostane malo vremena da zavr{e svoj stvarni posao. Mnoge pristalice kontrole statisti~kog procesa (Statistical Process Control – SPC) izgleda vjeruju da se sve {to treba da se dostigne stepen odlu~nog samo upotreba ove nesumnjivo mo}ne alatke. naravno SPC sadr`i niz alatki za mjerenje koje treba pa`ljivo izabrati da bi odgovarale okolnostima. Sve su osmi{ljene da pomognu 7. AN OBSESSION WITH TOOLS AND TECHNIQUES A substantial armoury of tools has been developed over the years to support all involved in the quality improvement process. They range from relatively simple measurement and process analysis tools, through a series of problem-solving techniques, to very sophisticated use of statistical concepts. Many of these tools and techniques will actually assist the mindset change and are therefore an integral part of the improvement strategy. Others have their use in specific situations (for review see [6]). However, quality will not be achieved by tools alone. Some organisations become so obsessed with the tools themselves that they forget that tools are there only for a purpose. Trying to measure every element of a process from the outset will drown the organisation with facts that it cannot use or take action on. When measurement charts are being used as an alternative to wallpaper it is a reasonable bet that nothing much will change. Some people spend so much time filling in charts and collecting statistics that there is little time left to complete their real work. Many proponents of Statistical Process Control (SPC) seem to believe that the use of this undoubtedly powerful tool is all that is needed to achieve excellence. Of course SPC contains a range of - 126 - Ma{instvo 2(6), 125 – 134, (2002) J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... measurement tools which need careful selection to meet given circumstances. They are all designed to assist in the control of work processes, which is the Sli~no tome, dr`avni sistemi kvaliteta, kao {to su ISO 9000 su korisne discipline, ali sami nikada ne mogu osigurati kvalitet usluga. previ{e organizacija prolaze kroz zadatak certificiranja do takvih marketni{kih sistema same i drugim rije~ima da bi ostale u poslu kao nabavlja~i drugim organizacijama treba im taj certifikat. One }e se i pobolj{ati, ali ako ne vide {ire razgranjavanje kvaliteta ne}e posti}i ono {to su mo`da o~ekivale. Ovi sistemi mogu postati jedan drugi oblik odustajanja menad`menta: "Eh, sad kad smo dobili certifikat, zavr{ili smo s kvalitetom". central core of continuous improvement. Nevertheless, control is not the only factor in looking at or managing the human element of work. Similarly, national quality systems such as ISO 9000 are useful disciplines but by themselves will not ensure quality of service. Too many organisations go through the task of certification to such systems for marketing reasons alone: in other words, as suppliers to other organisations they need such certification to remain in business. They will improve but unless they see the wider ramifications of quality they will not achieve what they might have expected. These systems can become another form of management cop-out: 'Good, now we have been certified we have dealt with quality.' 8. KVALITET JE PREVI[E ORGANI^AVAO 8. QUALITY WAS TOO CONSTRAINING Rije~ kvalitet mo`e biti smetnja tome da se uop}e po~ne. premalo izvr{ilaca vide kvalitet kao strate{ki imperativ. ^e{}e ga vide kao zadatak koji treba oddijeliti odjelu za kvalitet i u svakom slu~aju kao tro{ak koji treba kontrolisati. ne vide da kvalitet pro`ima sve {to se de{ava u organizaciji. kad kvalitet i postane ta~ka na njihovom dnevnom redu i `ele ne{to poduzeti, naj~e{}e idu u pravcu popravke nabrzinu. Konkurencija je navela mnoge organizacije na podizanje kvaliteta na strate{ki nivo. Ali i ovdje opet rije~ "kvalitet" name}e ograni~enja. Ogromna energija se ula`e u proces pobolj{anja kvaliteta i svi u organizaciji su odu{evljeni ali ne postoji istinska i trajna promjena. ovaj nivo razumijevanja ~esto dovodi do toga da se pobolj{anje kvaliteta ~esto instituicionali{e u birokraciju koja sama sebe pokre}e. potreba za pobolj{anjem se prvo prepoznaje kroz potrebu konkurentnih te`ui{ta da se pobolj{a kvalitet usluga. Ta se potreba ne}e u potpunoti zadovoljiti ako se kvalitet ograni~i nedostatkom razumijevanja onoga {to se time misli. Kvalitet treba gledati kao rezultat a ne kao proces. 9. MENAD@MENT KVALITETA POSTAJE INSTITUCIONALIZIRAN Kori{tenje TQM-a kao procesa u postizanju nivoa odli~nog zaista iziskuje organizaciju koja bi u po~etku pomogla kroz planiranje i podr{ku procesu promjene, ali takva organizaicja se ne smije smatrati odgovornom za kvalitet. To je odgovornost uobi~ajene strukture menad`menta i ljudi kojir ade zajedno. Da bi se naglasio taj zna~ajni koncept, po~etne organizacije TQM-a bi trebalo da isplaniraju i vrijeme kada one zavr{avaju sa svojimr adom od samog po~etka. The word quality can be an impediment to even getting started. Too few executives see quality as a strategic imperative. They are more likely to see it as a task to be delegated to a quality department and in any case as an expense item to be controlled. They rarely see it as permeating everything that happens in the organisation. When quality does find a place on their agenda and they want to take action they are likely to adopt the quick fix route. Competition has led many organisations to elevate quality to the strategic level. But here again the word 'quality' imposes constraints. Tremendous energy is thrown into the quality improvement process and everyone in the organisation is enthused but there is no real and lasting change. This level of comprehension will often lead to quality improvement becoming institutionalised into a self-perpetuating bureaucracy. The need to improve is first recognised through the competitive market need to provide quality services. That need will not be wholly met if quality is constrained by lack of comprehension of what is now meant by that word. Quality should be viewed as the outcome rather than the process. Na`alost, u mnogim organizacijama koje su predane pobolj{anju kvaliteta mno{tvo timova za pobolj{anje kvaliteta, fasilitatora i koordinatora kvalitet smatraju trajnim vlasni{tvom. 9. QUALITY MANAGEMENT INSTITUTIONALISED BECAME Using TQM as a process to achieve excellence does require some initial facilitative organisation to plan and support the process of change. However, that organisation should never be seen as responsible for quality, that is the responsibility of the normal structure of management and people - 126 - Ma{instvo 2(6), 125 – 134, (2002) J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... working together. To emphasise that important concept the initial TQM organisation should plan the timing of its own extinction right from the outset. Unfortunately, in many organisations fully committed to quality improvement a proliferation of quality improvement teams, facilitators and co-ordinators establish a permanent ownership of quality. Tako se stvori jo{ jedna tvr|ava i uobi~ajena struktura organizacije ubrzo prebacuje svoje probleme s kvalitetom "ljudima za kvalitet". Ovaj trajni grijeh inicijativa kvaliteta obi~no poti~e iz generalizovane metodologije stavljene u paket. Tro{e se velike sume novca na ovu generi~ku edukaciju ili metodologiju, a onda se tro{e jo{ ve}e sume tokom dugog vremenskog perioda na polu-trajnu biokraciju TQM-a. ova tendencija je siroko zastupljena u velikim organizacijama. Njihova kultura podr`ava pravljenje carstva (barem do sljede}e vje`be podrezivanja) i ~esto kupuju ono u {ta su ih drugi uvjerili dokazane metodologije". 10. UKLJU^ENOST ZAPOSLENIH NIJE ODR@ANA 10. EMPLOYEE INVOLVEMENT NOT MAINTAINED Ovaj razlog neuspjeha je zaista rezultat drugih neo~ekivanih faktora a ne su{tinski uzrok, ali ~esto se navodi kao uzrok neuspjeha, koji zaslu`uje posebnu pa`nju. Tipi~ne tvrdnje kompanije koje prolaze kroz ovo iskustvo su sljede}e: • "Ni{ta se zapravo nije promijenilo" • "Prodavnice ustvari nisu uradile ni{ta" • "Nekako se to i nije desilo" • "Mada je na op~etku pozdravljeno s entuzijazmom, radnici nikad nisu postali dio toga" • "U su{tini, radnici nisu bili zainteresovani". This reason for failure is really the result of other causal factors rather than a root cause in its own right. However, it is often quoted as a cause of failure that it deserves separate consideration. Typical statements of companies experiencing this issue are as follows: • 'Nothing really changed' • 'The shop floor didn't actually do anything' • 'Somehow it didn't really happen' • 'Though initially greeted with enthusiasm, the workers never "bought in"' • 'Deep down the workers were not interested' Malo toga }e se promijeniti (vidi [7]) ako elementi edukacije i seminara nisu osmi{ljeni isklju~ivo tako da uklju~e radnike u pobolj{anje vlastitog rada. Svaki element plana bi trebalo da se usmjeri na stvarno i specifi~no pobolj{anje koje radnici mogu prepoznati i povezati sa svojim vlastitim radom. ovo }e se rijetko posti}i motivacijskim izazovima! U stvarnom `ivotu, uklju~enost radnika zavisi od promjene pona{anja menad`menta. Kad oni shvate da je njihova prvobitna uloga da pomognu svojim ljudima, bli`e smo rje{enju. 11. NEDOSTATAK PRAVNIH POSLOVNIH MJERLJIVOSTI Osnovni princip kontinuiranog pobolj{anja se mo`e sumirati frazom "ono {to se ne mo`e mjeriti ne mo}e biti ni predmet upravljanja", kojoj se mo`e dodati "ako se ne{to ne mjeri, vjerovatno se njime ni ne upravlja". Pa ipak previ{e procesa upravljanja kvalitetom se ne mjeri na pravi na~in. Neke firme pogre{no vjeruju da mjere procese tehnikama kao npr. tro{ak za kvalitet (Cost of Quality – COQ) da su "isprobane i Another fortress has been created and the normal structure of the organisation is soon throwing its quality problems over the wall to the 'quality people'. This abiding sin of quality initiatives usually stems from a generalised and packaged methodology. Large sums of money are spent on this generic education or methodology and then even larger sums are expended over long periods of time on a semi-permanent TQM bureaucracy. This tendency is very prevalent in large organisations. Their culture inherently encourages empire-building (or at least until the next pruning exercise) and they have a natural tendency to purchase what they are led to believe are 'tried and proven methodologies'. WAS Unless the education and training elements in the initiative are specifically designed to involve workers in the improvement of their own work process little will change (see also [7]). Every element in the plan should focus on real and specific improvement which the workers can recognise relate to their own work. This will! rarely be achieved by motivational challenges. In reality the involvement of employees depends on a change in management behaviour. When they understand that their principal role is to help their people we are nearer the solution. (kao {to je opisano u [8] ali rijetko ko primjenjuje prave poslovne mjerljivosti kao kriterije uspjeha). 11. LACK OF REAL BUSINESS MEASURABLES A central tenet of continuous improvement can be summed up in the phrase 'what you cannot measure, you cannot manage', to which could be added 'what you do not measure, you are - 134 - Ma{instvo 2(6), 125 – 134, (2002) J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... probably not managing. Yet all too many total quality management processes are not measured in a meaningful way. Some companies mistakenly believe they are measuring the process by techniques such as the Cost of Quality (as described by [8] but few apply real business measurables as the criteria for success. Ne zanima nas {to je ve}ina uspje{nih pionira menad`menta kvaliteta, koji su prvobitno koristili COQ kao sveobuhvatnu mjeru, odlu~ila da¸ga prestane koristiti prije mnogo godina. pravi razlog {to ve}ina firmi ula`e u menad`ment kvalitetom je konkurentna potreba da pobolj{avaju kvalitet svojih usluga i proizvoda. U toj fazi COQ je mo}no sredstvo da se pove}a njihovo razumijevanje da ne}e dosti}i ciljeve samo pove}anjem nadgledanja ili pukim motivisanjem radne snage. istinski nedostaci koji se moraju pobolj{ati su jo{ uvijek prisutni i zato moraju biti osnova mjerenja pobolj{anja. na primjer, ako faza po~etne procjene u osiguravaju}oj firmi poka`e da vrijeme prerastanja prijedloga u izdavanje zavr{ene politike je dvadeset dana, a konkurentna potreba je da se taj period smanji na pet dana, onda je to mjera. Mo`e se postaviti prekretnica za smanjenje sa dvadeset na pet dana u fazama u toku odre|enog vremenskog okvira. Savladavanje tih prekretnica bi bila stvarna mjerljivost poslovnosti. Svaka organizacija mo`e postaviti odre|en broj takvih kriterija koji se mogu koristiti kao prava mjera uspjeha. Postojat }e argumenti unutar organizacije o tome da li su ova pobolj{anja rezultat procesa menad`menta kvalitetom. ista stvar bi se zapravo mogla re}i za COQ, ali da li je zaista va`no jesu li sve mjerljivosti na koje smo se fokusirali i ostvarene? Ipak, kao dodatak poslovnim mjerljivostima (koje treba definirati u izvornom planu), postoje dodatne mjere koje se mogu poduzeti da bi se pomoglo ovima onima koji upravljaju procesom TQM. TQM treba gledati kao jedan poslovni proces. Drugim rije~ima, imat }e ulaganja i rezultate koji trebaju biti u vezi s uslovima. Oni se mogu koristiti kao mjere od strane onih koji su direktno uklju~eni u upravljanje procesom promjene. Ove mjere }e podr`ati proces promjene izvr{iocima koji mjere poslovne parametre. It is of interest that most of the successful pioneers in quality management who originally used COQ as the overall measure decided to stop using it many years ago. The original reason most companies invest in quality management is the competitive need to improve the quality of their products and services. At that stage COQ is a powerful tool to help their understanding that they will not achieve their aims by just increasing inspection or merely motivating their workforce. But the original deficiencies that must be improved are still present and should therefore be the basis for measuring improvement. For example, if the initial assessment stage in an insurance company shows that the turnaround time from proposal to issue of a completed policy is twenty days and the competitive need is to reduce this to five days then that is the measure. Milestones can be set for a staged reduction from twenty to five days over a given time frame. Achieving those milestones would be a real business measurable. Every organisation can establish a number of such criteria which can be used as the real measure of success. There will be arguments within the organisation about whether all these improvements are wholly the result of the quality management process. Actually, the same could be said of COQ, but what does it really matter if the focused measurables are all being achieved? However, in addition to the business measurables (which should be defined in the original plan) there are additional measures which can be established to assist those managing the TQM process. TQM should be viewed as a business process in its own right. In other words, it will have inputs and outputs which should be related to requirements. These can be used as measures by those directly involved in managing the process of change. These measures will support progress or otherwise for the executives measuring the business parameters. 12. ZAKLJU^AK 12. CONCLUSION Sva ova razo~arenja se mogu izbje}i. Klju~ trajnog uspjeha te`i upravo na samom po~etku puta kontinuiranog pobolj{anja. U~inkovitost izvorne procjene i razumijevanje plana da se upravlja promjenom su osnove uspje{nog puta. All of these disappointments can be avoided. The key to lasting success lies right at the start of the journey to continuous improvement. The effectiveness of the original assessment and the comprehensiveness of the plan to manage the change are the real basis for a successful journey. 13. LITERATURA - REFERENCES [1] Macdonald J.: The Quality revolution in retrospect, The TQM Magazine, Vol. 10, 1998, No. 5, pp. 321-333. - 135 - [2] Dolin{ek S., Management Rozman M.: TQM as a Model for SME, 2nd Ma{instvo 2(6), 125 – 134, (2002) International Conference ICIT, Roga{ka 1999, Slovenia. [3] [4] [5] Dolin{ek S., Macdonald J.: TQM evolution a retrospect and lesson for future (in Slovene), 8. Letna konferenca SZK, Bernardin, November 1999, Slovenia. Macdonald J.: Calling a Halt to Mindless Change - a Plea for Common Sense Management, Amacon, USA, 1998. J.Macdonald,….: TQM – UZROCI NEUSPJEHA.... [6] Montgomery D.C: Introduction to Statistical Quality Control, John Wiley & Sons, Toronto 1997. [7] Macdonald J.: Understanding Knowledge Management in a Weak, The Institute of Management, Hodder & Stoughton, London 1999. [8] Crossby P.B.: Quality is Still Free - Making Quality Certain in Uncertain Times, McGraw Hill, New York, 1995. Deming W. E.: The New Economics for Industry, Government, Education, MIT Centre for Advanced Engineering Study, Cambridge, MA, 1993. - 126 -
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