I N S T R U C T I O N S on H O W T O U S E T H I S W O R K D I A R Y
Who must use a work diary?
How do you get a new work diary?
You only have to use a work diary if you are driving:
If you have nearly filled up your work diary, you can get a new one by applying in person to a road agency. The road
agency will cancel the unused pages in your work diary.
• a heavy vehicle;
- with a GVM over 12 tonnes (except a bus or tram);
- that is part of a combination, if the total of the GVMs of the vehicles in the combination is over 12 tonnes; or
• a bus with more than 12 seats.
Work time is the time spent driving heavy vehicles or buses on or off the road, or doing tasks related to their
operation (eg: pre-trip inspection).
When should you use a work diary?
You must use the work diary if you are working:
•
•
•
in NSW or Tas (regardless of the distance travelled); or
more than 100km from your base (200km in Qld); or
under Basic Fatigue Management (BFM) or Advanced Fatigue Management (AFM) (you must carry a copy of the
operator’s BFM or AFM accreditation certificate at all times); or
• under a work/rest hours exemption (you must carry a copy of the work/rest hours exemption at all times).
Drivers required to use a work diary must keep a work diary in the vehicle which contains records of your work and
rest time within the last 28 day period. If you travel in WA or the ACT for less than 7 days you must continue to use
the work diary.
You must only ever record information at any one time in a single work diary. This includes electronic work diaries.
However, if you used a paper work diary for part of the previous 28 days you need to keep that paper work diary in
the vehicle for compliance purposes.
If you have changed from using an electronic work diary to a paper work diary, you must carry printouts of your daily
records for the previous 28 days with you.
What if your work diary is lost, stolen or destroyed?
If your work diary is lost, stolen, destroyed or filled up before you can get a new work diary you must report this in
writing to a road agency within 2 business days. You have a maximum of 7 business days to get a new work diary.
Until you are issued with a new work diary, you must continue to record all work and rest time in a supplementary
record. This must contain the same information as you would record in your work diary.
Any supplementary record must be treated the same way as your work diary. You must keep a copy of each daily
supplementary record in the vehicle for 28 days after it is made and give a copy to your employer within 21 days,
who must store it for 3 years.
If your lost work diary is returned to you after you have been issued with a new one you must immediately cancel
any unused daily sheets in the old work diary by writing CANCELLED across each unused page and notify the road
agency as soon as possible.
How to fill in your work diary
It is important to always use a blue or black ballpoint pen and record all entries legibly. Make sure you apply enough
pressure so your entries are transferred and clearly recorded on the duplicate sheets. You must complete a daily
sheet for the full 24 hours of each day during which you are the driver of a heavy vehicle or bus.
You must start a new daily sheet every time you change work/rest options, if you change to a driver base located in
a different time zone or you start working for a different employer. If your shift is recorded over more than one daily
sheet you should leave the balance of the work and rest timelines blank.
On each daily sheet you must record:
•
Who keeps the copies of your work diary pages?
Each daily sheet (marked ORIGINAL) must remain in the work diary. Each daily sheet has two copies. You must give
the first copy (marked DUPLICATE) to the person you are currently working for as soon as possible or within 21 days
of the date recorded on the daily sheet.
•
•
You should keep the second copy (also marked DUPLICATE) in the work diary unless you have worked for two
separate employers within the same 24 hour period. In this case give a copy to each employer. Otherwise retain the
second copy in the work diary unless it is requested by an authorised enforcement officer who may remove it.
•
•
If you are self-employed you must keep copies of your work diaries and daily sheets for 3 years for audit purposes.
If you are an employed driver, your employer must keep these copies for 3 years.
•
•
What should you do with your work diary if you are stopped at the roadside?
If you are stopped by an authorised officer or a police officer for a roadside inspection, you must produce your work
diary for inspection. The officer may ground you for 24 hours if you do not. The officer may remove a duplicate of
each work diary daily sheet from your work diary if required. You can ask the officer to make a note in your work
diary if you have been stopped for more than 5 minutes.
•
•
your full name, licence number, date, State or Territory of your base, State or Territory your licence was issued
and the day of the week;
whether you are a Solo or Two-up driver, the work/rest option you are working under (and your operator’s BFM
or AFM accreditation number if you are working under BFM or AFM) and if you are working under a work/rest
hours exemption;
the location (rest area, truck stop, suburb or town) of where you are when you start work, have a work/rest
break and when you stop work (including when you change from a Solo to Two-up driver or vice versa);
the odometer reading of the vehicle when you start and stop work including all work/rest changes;
the number plate of the vehicle you are operating when you start and stop work including all work/rest changes;
and if you change vehicles in that 24 hour period;
the time spent working Solo and/or Two-up and resting by drawing a line in the appropriate rows along the 24
hour timeline;
the total time spent in 24 hours working Solo and/or Two-up and resting in appropriate boxes at the end of each
timeline (if you use more than one daily sheet in 24 hours, record the total time spent in that 24 hour period on
the last daily sheet);
if applicable, the Two-up driver’s full name, work diary number (if it is a written work diary), driver’s licence
number and State or Territory their work diary was issued; and
the signatures of both the driver and Two-up driver (if applicable) at the bottom of every daily sheet.
WORK DIARY SAMPLE PAGE
N AT I O N A L D R I V E R W O R K D I A RY D A I LY S H E E T
ORIGINAL (To remain in work diary):
Licence No:
Driver’s Name:
ROBBIE O’Brien
State/Territory Issued:
Date:
2 ___
8 /___
1 ___
1 /___
2 ___
0 ___
0 ___
8
___
S
M
T
W
Q002
T
xF
Standard
Pre-trip check (optional):
queensland
S
Solo driver work/rest options:
BFM/AFM drivers only.
Time Zone: Day of the Week:
Tick the work/rest option for this daily sheet only
BFM/AFM Accreditation No:
queensland
2311000
x
State/Territory (Driver Base)
SECURITY NO:
Time:
Standard (Bus)
x
BFM
6.30 am
Standard
BFM
AFM
Work/rest hours exemption:
(if applicable)
Two-up driver work/rest options:
AFM
DETAILS OF ACTIVITIES
1
2
3
4
5
6
7
8
9
10
11
noon
1
2
3
531243
bc2414
bc2414
4
5
6
gympie
kingaro
y
, qld
531101
531038
utt
B l ac k b
Ac ac i a
(rest area, truck
stop, suburb, or
town)
midnight
530886
, qld
Name of
Location at
Work/Rest
Change
ridge
530693
(record at start &
end of day & at
work/rest change
& vehicle change)
gympie
record at start and end of day and at change of activity and/or heavy vehicle
Odometer
Reading
bc2414
bc2414
(record at start & end
of day & at work/rest
change & vehicle
change)
bc2414
Number Plate
7
8
9
10
11
midnight
All drivers:
calculate totals
Total Solo:
Solo
Work
13 1/4
Total Rest:
Rest
10 3/4
Total Two-up:
Two-up
Work
midnight
1
2
3
4
5
Driver Signature:
6
7
8
Two-up Driver Name:
9
10
11
noon
1
2
3
4
Licence No:
By signing this daily sheet you verify the information given is true and correct
in every detail.
R. O’Brien
YOU MUST SIGN THIS PAGE BEFORE STARTING A NEW DAILY SHEET
5
6
7
8
9
Two-up Driver Signature:
10
11
midnight
By signing this sheet you verify the information given is true and correct in
every detail.
Work Diary No:
State/Territory Issued:
WORK/REST HOURS OPTIONS
STANDARD HOURS - TWO-UP DRIVERS
STANDARD HOURS - SOLO DRIVERS
Time
Work
In any period of… A driver must not
work for more than
a MAXIMUM of …
5 ½ hours
5 ¼ hours work time
8 hours
7 ½ hours work time
11 hours
10 hours work time
24 hours
12 hours work time
7 days
72 hours work time
14 days
144 hours work time
1
2
Rest
And must have the rest of
that period off work with
at least a MINIMUM rest
break of...
15 continuous minutes
rest time
30 minutes rest time in
blocks of 15 continuous
minutes
60 minutes rest time in
blocks of 15 continuous
minutes
7 continuous hours
stationary rest time1
24 continuous hours
stationary rest time
2 x night rest breaks2 and
2 x night rest breaks taken
on consecutive days
Stationary rest time is the time a driver spends out of a regulated heavy
vehicle or in an approved sleeper berth of a stationary regulated heavy
vehicle.
Time
In any period of…
5 ½ hours
8 hours
11 hours
24 hours
52 hours
7 days
Night rest breaks are 7 continuous hours stationary rest time taken
between the hours of 10pm on a day and 8am on the next day (using the
time zone of the base of the driver) or a 24 continuous hours stationary
rest break.
14 days
Work
A driver must not
work for more than
a MAXIMUM of …
Rest
And must have the rest of
that period off work with
at least a MINIMUM rest
break of...
5 ¼ hours work time 15 continuous minutes rest
time
7 ½ hours work time 30 minutes rest time in
blocks of 15 continuous
minutes
10 hours work time 60 minutes rest time in
blocks of 15 continuous
minutes
12 hours work time 5 continuous hours
stationary rest time1 or 5
hours continuous rest time
in an approved sleeper
berth while the vehicle is
moving
10 continuous hours
stationary rest time
60 hours work time 24 continuous hours
stationary rest time and
24 hours stationary rest
time in blocks of at least
7 continuous hours of
stationary rest time
120 hours work time 2 x night rest breaks2 and 2
x night rest breaks taken on
consecutive days
1
Stationary rest time is the time a driver spends out of a regulated heavy
vehicle or in an approved sleeper berth of a stationary regulated heavy
vehicle.
2
Night rest breaks are 7 continuous hours stationary rest time taken between
the hours of 10pm on a day and 8am on the next day (using the time zone
of the base of the driver) or a 24 continuous hours stationary rest break.
STANDARD HOURS - SOLO DRIVERS OF BUSES AND COACHES
TIme
Work
In any period of… A driver must not
work for more than
a MAXIMUM of …
5 ½ hours
8 hours
11 hours
24 hours
7 days
28 days
Rest
And must have the rest of
that period off work with
at least a MINIMUM rest
break of...
5 ¼ hours work time 15 continuous minutes rest
time
7 ½ hours work time 30 minutes rest time in
blocks of 15 continuous
minutes
10 hours work time 60 minutes rest time in
blocks of 15 continuous
minutes
12 hours work time 7 continuous hours
stationary rest time1
6 x night rest breaks2
288 hours work time 4 x 24 continuous hours
stationary rest time
1
Stationary rest time is the time a driver spends out of a regulated heavy
vehicle or in an approved sleeper berth of a stationary regulated heavy
vehicle.
2
Night rest breaks are 7 continuous hours stationary rest time taken
between the hours of 10pm on a day and 8am on the next day (using the
time zone of the base of the driver) or a 24 continuous hours stationary
rest break.
WORK/REST HOURS OPTIONS
BASIC FATIGUE MANAGEMENT (BFM) OPTION
At all times while operating under an operator’s BFM accreditation, a driver
must;
•
•
•
record the operator’s BFM accrediation number on their work diary daily
sheet;
carry a copy of the operator’s BFM accreditation certificate; and
carry a document signed by the operator stating that the driver:
- is working under the operator’s accreditation;
- has been inducted into the operator’s BFM fatigue managment system;
and
- meets the requirements relating to drivers under the accreditation.
BASIC FATIGUE MANAGEMENT - SOLO DRIVERS
BASIC FATIGUE MANAGEMENT - TWO-UP DRIVERS
Time
Work
Rest
Time
Work
In any period
of…
A driver must not
work for more than
a MAXIMUM of …
And must have the rest of
that period off work with
at least a MINIMUM rest
break of...
In any period of…
A driver must not
And must have the rest of
work for more than that period off work with at
a MAXIMUM of … least a MINIMUM rest break
of...
6 ¼ hours
6 hours work time
15 continuous minutes rest
time
24 hours
14 hours work time
9 hours
8 ½ hours work time
30 minutes rest time in
blocks of 15 continuous
minutes
12 hours
11 hours work time
60 minutes rest time in
blocks of 15 continuous
minutes
24 hours
14 hours work time
7 continuous hours
stationary rest time1
7 days
36 hours long/night
work time2
14 days
144 hours work time
24 continuous hours
stationary rest time taken
after no more than 84 hours
work time and 24 continuous
hours stationary rest time
and 2 x night rest breaks3
and 2 x night rest breaks
taken on consecutive days
1
Stationary rest time is the time a driver spends out of a regulated heavy
vehicle or in an approved sleeper berth of a stationary regulated heavy
vehicle.
2
Long/night work time is any work time in excess of 12 hours in a 24 hour
period or any work time between midnight and 6 am (or the equivalent
hours in the time zone of the base of a driver)
3
Night rest breaks are 7 continuous hours stationary rest time taken
between the hours of 10pm on a day and 8am on the next day (using the
time zone of the base of the driver) or a 24 continuous hours stationary
rest break.
82 hours
Rest
10 continuous hours
stationary rest time1
7 days
70 hours work time
24 continuous hours
stationary rest time and
24 hours stationary rest
time in blocks of at least 7
continuous hours
14 days
140 hours work time 4 x night rest breaks2
1
Stationary rest time is the time a driver spends out of a regulated heavy
vehicle or in an approved sleeper berth of a stationary regulated heavy
vehicle.
2
Night rest breaks are 7 continuous hours stationary rest time taken
between the hours of 10pm on a day and 8am on the next day (using the
time zone of the base of the driver) or a 24 continuous hours stationary
rest break.
WORK/REST HOURS OPTIONS
ADVANCED FATIGUE MANAGEMENT (AFM) OPTION
AFM operating limits will be set on a case-by-case basis for each transport
operator accredited under the National Heavy Vehicle Accreditation Scheme
(NHVAS).
At all times while operating under an operator’s AFM accreditation, a driver
must;
•
•
•
record the operator’s AFM accrediation number on their work diary
daily sheet;
carry a copy of the operator’s AFM accreditation certificate; and
carry a document signed by the operator stating that the driver:
- is working under the operator’s accreditation;
- has been inducted into the operator’s AFM fatigue managment
system; and
- meets the requirements relating to drivers under the accreditation.
AFM Operating Limits
AFM Outer Limits
Either attach a copy of the operator’s approved AFM operating limits
or copy them into the table below
If you are working under an approved AFM option you may be able to
exceed the AFM operating limits in order to respond to unexpected delays,
however, you can never exceed the AFM outer limits – as set out below.
You should talk to the operator you are working for to work out how often
you can exceed the approved AFM operating limits and to find out what
counter measures should be put in place to manage the risk of fatigue.
AFM outer limits are not to be exceeded.
Time
Work
Rest
In any period
of…
A driver must not
work for more than a
MAXIMUM of …
With the balance of hours
taken as off duty with the
MINIMUM following rest
breaks…
24 hours
Time
Work
Rest
In any
period of…
A driver must not
work for more than a
MAXIMUM of …
With the balance of hours
taken as off duty with the
MINIMUM following rest
breaks…
24 hours
16 hours*
6 hours continuous stationary
rest (two-up drivers may take
this in an approved sleeper
berth) or
8 hours stationary rest taken
in no more than 2 blocks
(two-up
drivers may take this in an
approved sleeper berth)
14 day
period
154 hours
2 x 7 hours continuous
stationary rest taken between
10 pm and 8 am on the next
day using the time zone of
the driver base.**
28 day
period
288 hours
4 x 24 hours continuous
stationary rest
14 day period
28 day period
These limits can only be exceeded as permitted in the approved
AFM option up to the fixed outer limits.
*15 hours in NSW or Victoria
** 24 continuous hours stationary rest time taken after no more than
84 hours work time in NSW
D R I V E R
B A S E
A N D
R E C O R D
L O C A T I O N
ALL DRIVERS MUST COMPLETE THIS SHEET
Address of Driver Base
Address of Record Location
The driver base is the place from which you normally work.
The address of record location is the place where your work diary sheets and other work records are kept. Record the
driver base if this is where these records are kept.
If you have two or more employers you may have a different base for each employer. Record each location.
If your work records are not kept at the driver base, your employer or operator must inform you where the records are
If the vehicle is registered in another state record the place from which you normally work and receive instructions
stored. Record this location.
when operating the vehicle.
This information must be kept up to date.
This information must be kept up to date.
Date
Address of Driver Base
Date
Location of duplicate work diary daily sheets / other work records
D R I V E R
Date
B A S E
Address of Driver Base
A N D
R E C O R D
L O C A T I O N
Date
Location of duplicate work diary daily sheets / other work records