1. No category

How to Write a Competitive Proposal for Framework 7
How to Write a Competitive Proposal
for Framework 7
PRESENTER
Seán McCarthy Hyperion Ltd
[email protected]
www.hyperion.ie
Course Websites
Links on www.hyperion.ie/fp7-fundamentals.htm
1
© Hyperion Ltd, June 2007
COURSE CONTENTS
2
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1
Sources of Information on Framework 7
2
The Research Priorities in Framework 7
3
Which Countries can Participate in Framework 7
4
What can be funded in Framework 7?
5
The Legal and Financial Rules of Framework 7
6
How Proposals are Evaluated
7
How to Write a Competitive Proposal
8
How to start and how to proceed
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
Copyright © Hyperion 2007
This material is copyright of Hyperion Limited 2006. No part of this manual
may be copied, photocopied or reproduced in any form or by any means
without the permission in writing from Hyperion Ltd
Ltd. Violation of these laws
will lead to prosecution. All trademarks,service marks, products or services
are trademarks or registered trademarks of their respective holders and are
acknowledged by the author.
LIMITATION OF LIABILITY
Every effort has been made to ensure complete and accurate information
concerning the material presented in this manual. However Hyperion Ltd
cannot be held legally responsible for any mistakes in printing or faulty
instructions contained within the manual.
manual The authors appreciate receiving
notice of any errors or misprints.
There are no warranties, expressed or implied, including warranties of
merchantability or fitness for a particular purpose, made with respect to the
materials or any information provided to the user herein. Neither the author
nor publisher shall be liable for any direct, indirect, special, incidental or
consequential damages arising out of the use or inability to use the contents
of this manual
3
© Hyperion Ltd, June 2007
Glossary of Framework 7 Acronyms
AC
AS
CFS
CSA
CIP
CPF
CREST
CSO
DG
EAG
EEIG
EC
EOI
EP
EPSS
ERC
ESR
ETI
ETP
EU
EURAB
FC
FCF
4
FET
(c) Hyperion Ltd. June 2007
FP6
Framework 6
Additional Cost Model
FP7
Framework 7
Associate State
HLG
High Level Group
Certificate on financial statement
I3
Integrated Infrastructure Initiative
Coordination and Support Action
Competitiveness+Innovation Programme ICPC International Cooperation Partner Country
IP
Integrated Project
Contract Preparation Form
Joint Technology Initiative
Representatives of National Ministries JTI
MS
Member State (of the European Union)
Civil Society Organisation
Network of Excellence
Directorate General (e.g. DG Research) NOE
OLAF
EU Anti-Fraud Office
External Advisory Group
OMC
Open Method of Coordination
European Economic Interest Group
PESS
Proposal Evaluation Software System
European Commission
PPP
Public Private Partnership
Expression of Interest
R&D
Research and Development
European Parliament
RTD
Research and Technology
gy Development
p
Electronic Proposal
p
Submission System
y
RSFF
Risk Sharing Finance Facility
European Research Council
SICA
Specific International Cooperation Action
Evaluation Summary Report
Small and Medium Sized Enterprise
Economic and Technological Intelligence SME
SP
Specific Programme
European Technology Platform
SSA
Specific Support Action
European Union
STREP Strategic Targeted Research Project
European Research Advisory Board
TP
Technology Platform
Full Cost Model
WP
Workprogramme
Full Cost Flat Rate Model
© Hyperion Ltd, June 2007
Future and Emerging Technologies
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
COURSE CONTENTS
1
Sources of Information on Framework 7
The Research Priorities in Framework 7
Which Countries can Participate in Framework 7
What can be funded in Framework 7?
The Legal and Financial Rules of Framework 7
How Proposals are Evaluated
How to Write a Competitive Proposal
How to start and how to proceed
5
© Hyperion Ltd, June 2007
How to Stay up-to-date with Framework 7
OFFICIAL
WEBSITES
http://cordis.europa.eu/fp7/home.html
DAILY
Cordis News http://cordis.europa.eu/news/en/home.html
Cordis Rapidus http://cordis.europa.eu/guidance/email.htm
MONTHLY
Magazines
+
eNewsletters
CORDIS Focus
http://cordis.europa.eu/focus/en
R&D Organisations in Brussels
www.iglortd.org
EU R&D Associations www.hyperion.ie/euassociations.htm
Research Europe(Commercial) www.researchresearch.com
OTHERS
Your organisation’s
Y
i i ’ own FP7 Webpage
Wb
National Contact Points http://cordis.europa.eu/fp7/ncp_en.htmll
Register on
www.ipr-helpdesk.org
THE BEST
World Class Science (and be known in Brussels)
Working as an ‘Expert’, Networks, Conferences, Projects..
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© Hyperion Ltd, June 2007
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How to Write a Competitive Proposal for Framework 7
Official Website of Framework 7
http://cordis.europa.eu/fp7/home.html
7
© Hyperion Ltd, June 2007
The Structure of Framework 7
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Framework 6
Framework 7
10. Security+
1. Health
Funding Schemes
Collaborative Research
Networks of Excellence
Co-ordination/Support
Research for SMEs
Marie Curie Fellowship
Frontier Research Grant
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Call 1 Call 2 ------ Call n
Call 1 Call 2
Call 3
Proposal
Writing
------
Call n
Proposal
Evaluation
Rules and Procedures
Evaluation Criteria
Selecting Partners
•Scientific Excellence
•Implementation
•Impact
Proposal Guidelines
© Hyperion Ltd, June 2007
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How to Write a Competitive Proposal for Framework 7
Example of a ‘Call for Proposals’
Call title: ICT Call 1
Call identifier: FP7-ICT-2007-1
Date of Publication: 22nd December 2006
Closure dates: May 8th 2007 at 17:00 Brussels local time
Indicative budget 1019 M€
Topics Called
ICT-2007.1.1 The network of the future
(CP, NoE, CSA)
ICT-2007.1.2 Services and software architectures…
(CP, NoE, CSA)
ICT-2007.1.3 ICT Support of the networked enterprise
(CP, CSA)
Evaluation Procedures
- A one-stage submission procedure will be followed
- The general eligibility criteria as set out in Annex 2
Indicative evaluation and contractual timetable: Negotiations to start June/July 2007
Consortia agreements: Participants in all actions resulting from this call are required
conclude a consortium agreement.
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© Hyperion Ltd, June 2007
Structure of a Framework 7 Proposal
Part A
Official Forms (A1,A2,A3)
Partner’s details, Proposal Summary, Costs
Part B
1. Scientific and/or technical quality relevant to the call
2. Implementation
3 Impact
3.
I
4. Ethical Issues
5. Consideration of Gender Aspects
EPSS
Electronic Proposal Submission System
10
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How to Write a Competitive Proposal for Framework 7
Part A Layout
Part A1 (Prepared by Ccordinator)
Proposal Number
Proposal Acronym
Duration
Call Identifier
Proposal Title
Activity Codes
ABSTRACT (Maximum 2000 words)
Part A2:(Prepared by each partner)
Name, Address, Status, Person in charge,
Similar proposals submitted
Part A3: Financial Information
GUIDELINES FOR COMPLETION OF PART A
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© Hyperion Ltd, June 2007
Part B layout
Cover Page: Title, Acronym, Funding scheme, Coordinator, Partners…
Contents Page
Proposal Summary Page
1. Scientific and/or technical quality relevant to call
1.1 Concepts and objectives
1.2 Progress beyond the state of the art
1 3 S/T methodology
1.3
th d l
andd associated
i t d work-plan
k l
(Maximum
(M i
20 pages))
1.3 (i) Overall strategy of the work-plan
Coordinator
1.3 (ii) Gantt Chart Manager
1.3 (iii) Breakdown of the work
1.3a Work-package List 1.3b Deliverables List 1.3c Description of each work-package
1.3d Summary effort table 1.3e List of Milestones 1.3 (iv) Pert Chart Risk and Contingency Pla
2. Implementation
2.1 Management Structure and procedures (5 pages)
2.2 Individual Participants (1 page per participant)
Each partner
2 3 Consortium as a whole (four pages)
2.3
2.4 Resources to be committed (two pages)
3. Impact
3.1 Expected Impacts
3.2 Dissemination of project results, Exploitation of project results, Management of intellectual property
4. Ethical Issues
5. Consideration of gender aspects
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© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
COURSE CONTENTS
Sources of Information on Framework 7
2
The Research Priorities in Framework 7
Which Countries can Participate in Framework 7
What can be funded in Framework 7?
The Legal and Financial Rules of Framework 7
How Proposals are Evaluated
How to Write a Competitive Proposal
How to start and how to proceed
13
© Hyperion Ltd, June 2007
Structure of Framework 7
‘Cooperation’
1. Health
2. Food,, agriculture/fisheries,
g
, biotechnology
gy
3. Information Communication Technologies
4. Nanosciences + nanotechnologies,
Materials+new Production technologies
g
6. Environment
7. Transport
8. Socio-economic sciences + the humanities
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Frontier Research
(European Research Council)
‘People’
Marie Curie Fellowships
‘Capacities’
5. Energy
9. Space
‘Ideas’
10. Security
SME (Small and Medium Sized Enterprise)
JRC (Joint Research Centre)
Research Infrastructures
SMEs
Regions of Knowledge
Research Potential
Science in Society
Inco (Horizontal)
Development of Policies
Euratom
(2007-2011)
JRC
© Hyperion
Ltd, June
2007
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How to Write a Competitive Proposal for Framework 7
Structure of Framework 7
‘Cooperation’
‘Ideas’
1. Health
2. Food,, agriculture/fisheries,
g
, biotechnology
gy
Frontier Research
(European Research Council)
‘People’
Specific
Programme
3. Information Communication Technologies
Marie Curie Fellowships
4. Nanosciences + nanotechnologies,
Work programme
Materials+new Production technologies
g
5. Energy
6. Environment
-Activities
- Areas
-Topics
‘Capacities’
7. Transport
8. Socio-economic sciences + the humanities
9. Space
10. Security
SME (Small and Medium Sized Enterprise)
JRC (Joint Research Centre)
15
Research Infrastructures
SMEs
Regions of Knowledge
Research Potential
Science in Society
Inco (Horizontal)
Development of Policies
Euratom
(2007-2011)
JRC
© Hyperion
Ltd, June
2007
International Cooperation Partner Countries
‘Cooperation’
1. Health
SICA
2. Food,, agriculture
g
and biotechnology
gy
SICA
3. Information/communication techno
SICA
4. Nanosciences + nanotechnologies,
SICA
Materials+new Production technologies
g
5. Energy
SICA
6. Environment and climate change
g
SICA
7. Transport
SICA
8. Socio-economic sciences + theSICA
human
9. Space
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10. Security
SICA
INCO Partner Rules
Minimum 4 Partners
2 from Member States
or Associated States
2 from ICPC Countries*
International Cooperation
Partner Countries (ICPC)
(a) Developing and Emerging
Economies
(b) Mediterranean Countries
(c) Western Balkans (WBC)
(d) Eastern European and
Central Asian Countries
(EECA)
SICA (Specific International Cooperation Actions)
© Hyperion Ltd, June 2007
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How to Write a Competitive Proposal for Framework 7
Marie Curie (Individual Fellowships)
Research Group
+
European Commission
Evaluation
Negotiation
1 Proposal
1.
2. Grant
No age limit !
3.
Fellowship
‘Fellow’ named in the proposal
Researcher
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© Hyperion Ltd, June 2007
Marie Curie (Networks)
Research Group
European Commission
Research Centre 1.
1 Proposal Submitted
OR
Enterprise
2. Grant Awarded
3.Ap
pplication
3.Ap
pplication
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3.Ap
pplication
3.Ap
pplication
18
Evaluation
Negotiation
‘Fellows’ NOT named in the proposal
http://mc-opportunities.cordis.lu/home_vac.cfm
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How to Write a Competitive Proposal for Framework 7
People (Marie Curie Programme)
Activity 1: Initial training of researchers
Marie Curie “Initial Training Networks” (ITN)
Activity 2: Life-long Training and Career Development
Intra-European Fellowships for Career Development (IEF)
European Reintegration Grant (ERG)
(NEW)Co-funding of Regional/National/International (COFUND)
Activity 3: Industry-Academia partnerships and pathways
Industry-Academia Partnership and Pathways (IAPP)
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© Hyperion Ltd, June 2007
People (Marie Curie Programme)
Activity 4: International Dimension
International Outgoing Fellowship for Career Development (IOF)
International
nte national Incoming
ncoming Fellowship
ellowship (IIF)
( )
International Reintegration Grant (IRG)
Activity 5: Specific Actions
Researchers Nights
Awards
ERA-MORE
2008 + Staff Exchange with Neighbourhood Policy Countries
(Armenia, Azerbaijan, Belarus, Georgia, Moldova, Ukraine)
20
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© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
COURSE CONTENTS
Sources of Information on Framework 7
The Research Priorities in Framework 7
3
Which Countries can Participate in Framework 7
What can be funded in Framework 7?
The Legal and Financial Rules of Framework 7
How Proposals are Evaluated
How to Write a Competitive Proposal
How to start and how to proceed
21
© Hyperion Ltd, June 2007
Which Countries can Participate in FP7?
Member State
Member state of the European Union
Third Country
Not a Member State
e.g. USA is a ‘Third Country’
Associated
Countries
Countries that make financial contribution
to Framework 7 (International agreement)
International
Developing and Emerging Economies
Cooperation
Mediterranean Countries, Western Balkans
Partner Countries Eastern Europe/Central Asian Countries
International
Organisations
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WHO, CERN, EMBL, ESA…
Details on http://cordis.europa.eu/inco2/src/participation.htm
© Hyperion Ltd, June 2007
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How to Write a Competitive Proposal for Framework 7
Member States of the European Union (2007+)
Austria
Belgium
Bulgaria
g
Germany
Greece
Hungary
Poland
Portugal
Romania
Czech Republic
Cyprus
Ireland
Italy
Denmark
Estonia
Finland
France
Latvia
Slovakia
Slovenia
Spain
Lithuania
Luxembourg
Malta
Sweden
The Netherlands
United Kingdom
(Romania and Bulgaria members from 1/1/2007)
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© Hyperion Ltd, June 2007
Associated Countries
Candidate States
(June 2007)
International
Agreements with EU
T k
Turkey
Norway *
Croatia
Liechtenstein *
Serbia
Iceland *
Macedonia(FYROM)
(
)
Israel **
Montenegro
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Switzerland **
* European Economic Area Agreements
** Bilateral Agreements
Agreements on http://cordis.europa.eu/inco/agreements_fp7_en.html
© Hyperion Ltd, June 2007
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How to Write a Competitive Proposal for Framework 7
International Organisation:Examples
World Health Organisation (WHO)
Food and Agriculture Organisation (FAO)
European University (Florence, Maastricht, Brugges)
International European Interest Organisations
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© Hyperion Ltd, June 2007
International European Interest Organisations
www.eiroforum.org
CERN (European Organisation for Nuclear Research)
ESA (European Space Agency) www
www.esa.int
esa int
ESO (European Southern Observatory) www.eso.org
ENO (European Northern Observatory) www.eno.org
EMBL (European Molecular Biology Laboratory)www.embl.org
ESRF (European Synchroton Radiation Facility)
ILL (Laue-Langevin Instiute) www.ill.fr
Eureka www.eureka.be
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© Hyperion Ltd, June 2007
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How to Write a Competitive Proposal for Framework 7
Framework 7 Funding for ICPC Countries
International Cooperation Partner Countries (ICPC)
(a) Developing and Emerging Economies
(b) Mediterranean Countries
(c) Western Balkans
(d) Eastern European and Central Asian Countries (EECA)
Cooperation
Research Priorities
SICA Calls in Research Priorities
Capacities
INCO (Horizontal)
People
Incoming International Fellowships
Marie Curie Networks
Ideas (Frontier)
Host in EU/AC: No nationality criterion
27
AC (Associated Country) SICA (Specific International Cooperation Actions)
© Hyperion Ltd, June 2007
International Cooperation Partner Countries
Developing
Economies
African, Pacific, Asia, Latin America
Emerging
Economies
Brazil, Russia, China, India, Mexico and
South Africa
Mediterranean
Partner Countries
Algeria, Egypt, Jordan, Lebanon, Libya,
Morocco, Palestine administered areas,
Syrian
Arab Republic,
y
p
, Tunisia
Western Balkan
Countries
Cou
es (W
(WBC)
C)
Albania, Bosnia-Herzegovina
Eastern European
and Central
Asian Countries
(EECA)
Armenia, Azerbaijan, Belarus, Georgia,
Kazakhstan, Kyrgyz Republic, Moldova,
Russia, Tajikistan, Turkmenistan,
Ukraine and Uzbekistan
28
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* Until associated agreement is signed
© Hyperion Ltd, June 2007
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How to Write a Competitive Proposal for Framework 7
EU Scientific CoCo-operation Agreements
http://ec.europa.eu/research/iscp/index_en.cfm
U.S.A *
China
Tunisia
Canada *
India
South Korea
Australia *
Russia
Oceania
South Africa
Chile
Japan*
Argentina
Mexico
Jordan
Morocco
Brazil
New Zealand*
Egypt
Ukraine
?
*USA, Canada, Australia, Japan, New Zealand
Must get their own funding – unless essential to the project
-or specified in work programme/bilateral agreement
(Note: Microsoft (German) is a German Partner)
29
© Hyperion Ltd, June 2007
Joint Research Centre (www.jrc.cec.eu.int)
NB: JRC is part of the European Commission (DG JRC)
Institute for Reference Materials and Measurement (IRMM)
Institute for Transuranium Elements (ITU)
Institute for Energy (IE)
Institute for the Protection and Security of the Citizen(IPSC)
Institute for Environment and Sustainability (IES)
Institute for Health and Consumer Protection (IHCP)
Institute for Prospective Technological Studies (IPTS)
Five sites in Belgium, Germany, Italy, the Netherlands and Spain
NB: JRC not considered to be from these
Member States
30
© Hyperion Ltd, June 2007
(c) Hyperion Ltd. June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
COURSE CONTENTS
Sources of Information on Framework 7
The Research Priorities in Framework 7
Which Countries can Participate in Framework 7
4
What can be funded in Framework 7?
The Legal and Financial Rules of Framework 7
How Proposals are Evaluated
How to Write a Competitive Proposal
How to start and how to proceed
31
© Hyperion Ltd, June 2007
Funding Schemes (Grants) in Framework 7
Collaborative Projects (CP)
Research Projects
Networks of Excellence (NoE)
Integration using Networks
Co-ordination/Support Actions
Networks, Seminars, Studies
Marie Curie Fellowships
Fellowships (PhDs, Post Docs)
Research for SMEs/Associations
Solvingg SME p
problems
Frontier Research Grant
Basic/Fundamental Research
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SME (Small and Medium Sized Enterprise)
© Hyperion Ltd, June 2007
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How to Write a Competitive Proposal for Framework 7
Statistics on Funding Scheme (Estimate only)
Minimum
Partners
Typical
Years
Partners Typical
yp
€ **
CP Large
3
15-20
5
> €6m
CP Small
3
8-10
3
< €3m
Networks of Excellence
3
15-20
3-5
€6-12m
Co-ordination/Support
1*
1-20 +
3
€.3-3m
Marie Curie Fellowships
1*
1*
3
€33k/y
Research for SMEs
5
10
3
€.5-5m
Frontier Research Grant
1
1
5
€1-3m
CP (Collaborative Project) SME (Small and Medium Sized Enterprise)
* In some cases ** Amount specified in call for proposals
33
© Hyperion Ltd, June 2007
Some Strategies for Funding Schemes
Coordination and Support Actions
Collaborative
Projects
j
CSA (Support)) CSA (Coordination)
Studies
Workshops
Networks Research Strategy
(R&D Roadmap)
Collaborative
Projects
Framework 7
Network of Excellence
34
(c) Hyperion Ltd. June 2007
Collaborative
Research
Collaborative
Research
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
COURSE CONTENTS
Sources of Information on Framework 7
The Research Priorities in Framework 7
Which Countries can Participate in Framework 7
What can be funded in Framework 7?
5
The Legal and Financial Rules of Framework 7
How Proposals are Evaluated
How to Write a Competitive Proposal
How to start and how to proceed
35
© Hyperion Ltd, June 2007
Grant Agreement and Consortium Agreement
European Commission
Consortium
m Agreement
Grant
Agreement
36
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Co-ordinator
Partner = Legal Entity
Partner 1
Examples:
• University
• Research Centre
• Enterprise
• Public Organisation
• Civil Society Organisation
Partner 2
Grouping
Third Parties
Partner n
© Hyperion Ltd, June 2007
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How to Write a Competitive Proposal for Framework 7
Rules for Subcontractors
European Commission
Consortiu
um Agreement
Grant
Agreement
Co-ordinator
Partner 1
Partner 2
Subcontract
Partner
e 3
R l off Subcontractors
Rules
S b t t
- Subcontractor is not a partner
- Non-core part of project
- Not owner of Intellectual Property
- 100% funded (commercial rates)
Partner n
37
© Hyperion Ltd, June 2007
Key Information on Legal/Finances (FP7)
Model Grant Agreement
http://cordis.europa.eu/fp7/calls-grant-agreement_en.html
IPR-Help desk www.ipr-helpdesk.org
Finance Help Desk www.finance-helpdesk.org
Financial Guidelines
ftp://ftp.cordis.europa.eu/pub/fp7/docs/financialguide_en.pdf
DESCA (Simplified Consortium Agreement )www.desca-fp7.eu
Rules of Participation
http://eur-lex.europa.eu/LexUriServ/site/en/oj/2006/l_412/l_41220061230en00010041.pdf
38
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© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
COURSE CONTENTS
Sources of Information on Framework 7
The Research Priorities in Framework 7
Which Countries can Participate in Framework 7
What can be funded in Framework 7?
The Legal and Financial Rules of Framework 7
6
How Proposals are Evaluated
How to Write a Competitive Proposal
How to start and how to proceed
39
© Hyperion Ltd, June 2007
“Two Stage” Submission
Research
Community
Call for Proposals
Registration for Password
Password for EPSS
Stage 1: Short Proposal
Successful Evaluation
One
Stage
Proposal
Stage 2: Full Proposal
Proposal Accepted
European
Commission
Automatic
Password
Evaluate
Short Proposal
(< 10 pages)
Evaluate
Full Proposal
‘Evaluation Redress’
40
(c) Hyperion Ltd. June 2007
EPSS (Electronic Proposal Submission Software)
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
“Two Step” Evaluation
Research
Community
Call for Proposals
Registration
g
for Password
Password for EPSS
Full Proposal Submitted
Rejected Proposals
Rejected Proposals
Successful Proposals
European
Commission
Automatic
Password
Step 1
Short
Evaluation
Step 2
Detailed
Evaluation
‘Evaluation Redress’
41
EPSS (Electronic Proposal Submission Software)
© Hyperion Ltd, June 2007
Evaluation of FP7 Cooperation Proposals
100 Proposals
Done by
Example only
Eligibility*
Commission
10 Eliminated
Science
(>3/5)
Implementation (>3/5)
Impact
(>3/5)
Maximum
15
Threshold
10
External
Evaluators
50 Eliminated
40 Proposals
Threshold
Prioritise Projects
20 Funded
42
(c) Hyperion Ltd. June 2007
Commission+
Experts
20 Eliminated
Lists Published (Rejected, Funded, Reserve)
* Eligibility Criteria (deadline, number of partners, Form A/B, Funding Scheme, Content)
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
COURSE CONTENTS
Sources of Information on Framework 7
The Research Priorities in Framework 7
Which Countries can Participate in Framework 7
What can be funded in Framework 7?
The Legal and Financial Rules of Framework 7
How Proposals are Evaluated
7
How to Write a Competitive Proposal
How to start and how to proceed
43
© Hyperion Ltd, June 2007
How to Judge a Winning Proposal?
Number of previous projects coordinated?
Profile of
Coordinator ?
(Organisation)
S
Support
t services
i
+ Financial
Fi
i l Administration?
Ad i i t ti ?
Evaluator or Expert with EC ?
The Idea?
Source of the Idea ?
Opinion of European Commission ?
The Plan?
Draft of Idea? Funding for Proposal Writing?
Partners?
Skills Needed?
44
EC (European Commission)
(c) Hyperion Ltd. June 2007
Scientific +Strategic Partners?
© Hyperion Ltd, June 2007
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How to Write a Competitive Proposal for Framework 7
Where to Find the ‘Best Partners’
Best Scientists
Academic
R&D Networks
‘Experts’
Lead Users
of Results
Strategic Partners
45
Journals, Conferences, R&D Committees
EU R&D Associations/Networks
COST Actions
Existing R&D Projects
Evaluators, Advisory Groups, etc.
Enterprises
p
Test Laboratories
Regulatory Bodies
Standards Groups
New Member States, Third Countries
© Hyperion Ltd, June 2007
Where to Find the Best Partners
Module 6: How to Find the Best Partners
Existing Coordinators/Partners (FP6) http://www.cordis.lu/fp6/projects.htm
EU R&D Associations www.hyperion.ie/euassociations.htm
Technology Platforms www.hyperion.ie/technology-platforms.htm
www hyperion ie/technology platforms htm
COST Actions http://www.cost.esf.org/index.php
Research Conferences http://europa.eu.int/comm/research/conferences/index_en.cfm
CENSTAR Technical Committees www.cenorm.be
Evaluators of Framework 6 Proposals http://cordis.europa.eu/fp6/experts.htm
Cordis Marketplace http://cordis.europa.eu/ica/NEW_TM/EN/TM_RESU_search.html
How to Find SME Partners
EPISTEP ((SMEs in IST ) www.epistep.org
p p g
NAOMITEC (SMEs in Nano projects) http://www.airi.it/NAOMITEC/
Helping SMEs join IST Projects http://www.patentproject.org/
EPRI-Start http://www.epristart.org/epristart/content/index.php
SME-Empower www.sme-empower.net
Detect IT www.detect-it.org
Help SME Partners join Security Projects www.secure-force.eu
Help SMEs join Life Science projects www.smesgolifesciences.org
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© Hyperion Ltd, June 2007
(c) Hyperion Ltd. June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
The Proposal Writing Plan (Call for Proposals)
Appoint Proposal Writer
Circulate
for
Comment
Write a One Page Proposal
Consortium Meeting
(distribution of work)
Science
Impact
Implementation
Review by
‘Experts’
Compile Proposal
47
Submit Proposal
NCP (National Contact Point)
Summary/official
y
number to NCPs
© Hyperion Ltd, June 2007
Structure of the ‘One Page Proposal’
How to Prepare
Official Number (if available)
How
w Summary is Wriitten
48
(c) Hyperion Ltd. June 2007
Work Programme + Funding Scheme
1
Title of Proposal + ACRONYM
4
Objective of the Proposal
5
Background
2
Expected Results + Lead Users
3
Phases of the Work
6
Organisations involved and their roles
7
Expected Cost+Duration
8
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
Background to the Proposal
Educate the Evaluator (Facts + Figures)
Key Questions to be answered
Why bother? (what problem (gap) are you trying to solve?)
Is it a European Priority? (Could it be solved at National level?)
Is the solution already available (product, service, transfer)?
Why now? (What would happen if we did not do this now?)
Why you? Have you the best consortium to do this work?
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© Hyperion Ltd, June 2007
Key Sources of Information for Proposals
Europa Search Engine
http://europa.eu/geninfo/query/advSearch_en.jsp
OECD
(Organisation for Economic Cooperation and Development)www.oecd.org
www oecd orgg
IPTS
(Institute for Prospective Technological Studies) www.jrc.es
Cost Actions
http://www.cost.esf.org/index.php
Technology
Platforms
Technology Platforms
www.hyperion.ie/technology-platforms.htm
www.
ype o . e/ ec o ogy p o s.
White Paper
http://europa.eu/documents/comm/white_papers/index_en.htm
Green Paper
http://europa.eu/documents/comm/green_papers/index_en.htm
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(c) Hyperion Ltd. June 2007
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
5 Questions (Example 1)
Development of an Infrared Sensor to Measure Hydrocarbons in Water
In 1999 the European Commission published the ‘Water Framework Directive
(COM 2000/60).
2000/60) A
Annex 1 off thi
this llegislation
i l ti li
lists
t 11 parameters
t that
th t mustt be
b
continuously monitored to meet the legislation. One of these parameters is
hydrocarbon. The sensors that are used today to monitor hydrocarbons in
water are laboratory based, they require regular calibration and are operated
by specialist personnel. The sensors cost over €3000 each and can measure to
an accuracy of 2000 parts per billion (ppb). If the legislation is enforced it will
cost water companies throughout Europe hundreds of missions of euros to
monitor this one pparameter.
The aim of this proposal is to develop a low cost infrared sensor that can
monitor hydrocarbons to meet the legislation. The proposed sensor will be
located in the water system and will provide continuous signals to a central
control unit. The estimated cost of the sensor will be less than 50 euro per
sensor and it will measure to an accuracy of 1000 ppb.
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© Hyperion Ltd, June 2007
Exercise 2 (Background to Framework 7)
1. Check Europa Search Engine for relevant policy reports
http://europa.eu/geninfo/query/advSearch_en.jsp
2. Check OECD for relevant reports www.oecd.org
3. Check IPTS for relevant foresight reports www.jrc.es
4. Check for relevant Technology Platforms
www.hyperion.ie/technology-platforms.htm
5. Check for relevant ERA-Net projects Search
on http://www.cordis.lu/fp6/projects.htm
6 Check COST Action Reports on http://www.cost.esf.org/
6.
http://www cost esf org/
7. Did the EC fund any R&D Conferences in your area
http://europa.eu.int/comm/research/conferences/index_en.cfm
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(c) Hyperion Ltd. June 2007
Exercises online on www.hyperion.ie/fp7-exercises.htm
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
Questions to Assess ‘Impact’
What will come out of your project (‘Expected Results’)
Who will use these results?
(‘Lead User’)
How will the Lead User use the results?
How do you plan to tell the ‘Lead Users’ about the results?
Who will fund the transfer of the results to the Lead Users?
What further development (steps) will be needed?
53
© Hyperion Ltd, June 2007
‘Potential Impact’ of Hydrocarbex Project
Expected Results, Lead Users and Exploitation/Dissemination Plan,
A technical prototype of an infra-red sensor that will measure hydrocarbons in water:
The sensor is expected to measure to an accuracy of 1,000 ppb (parts per billion) and will
cost less than €50 to manufacture. A detailed design specification of the sensor will be
published. This will enable design engineers to build and test prototypes of the sensor. The
document will also be used in patent applications. A calibration curve for the sensor based
on 150 hours of tests will be produced. This is essential to the product development
engineers for further development of the commercial prototype and the reproduction of a
range of test sensors for future pilot applications. The lead users will be design engineers
in companies that design and manufacture sensors for the water industry. One of the
partners (Capital Controls Ltd., UK) will define the industry requirements and will test the
sensor in their laboratory and in a pilot test site on the river Severn, UK. The results will be
disseminated to the water sensor industry through SWIG (Sensors in Water Industry
Group).
Factual Data to upgrade the Hydrocarbex Index (ISO TC147):
The factual data will be used to upgrade ISO TC147 so that the standard can be used for
infrared sensors. The Scientific Coordinator of the project is a member of the Technical
Committee of ISO TC147. This will ensure an efficient transfer of the results from the
project to the Technical Committee.
54
(c) Hyperion Ltd. June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
TITLE
The title should be based on the main deliverable
Development
p
off a Sensor to Measure Hydrocarbons
y
in Water
ACRONYM: Must make sense e.g. Hydrocarbex Sensor
Title could be used in a sentence + self explanatory
The TITLE is usually written last
OBJECTIVE
A short clear description of the proposed work
55
© Hyperion Ltd, June 2007
Proposal Writing Plan
Appoint Proposal Writer
Circulate
for
Comment
Write a One Page Proposal
Consortium Meeting
(distribution of work)
Workpackages
Management
Exploitation etc.
Compile Proposal
Review by
‘Experts’
Submit Proposal
56
(c) Hyperion Ltd. June 2007
+ send summary/official number to NCPs NCP (National Contact Point)
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
Division of Work Template (Part A&B)
Job to be Done
Person Responsible
Deadline
PART A
A1 Summaryy
Coordinator
A2 Partner Details
All Partners
A3 Summary Cost
Coordinator
PART B
1 Science…
2 Implementation
3 Impact…
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Template on www.hyperion.ie/divisionofwork.doc
© Hyperion Ltd, June 2007
Division of Scientific Work
Work
Title of Workpage
Package
WP1
Writer
Contributors
WP2
WP3
WP4
WP5
WP6
WP7
WP8
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Template on www.hyperion.ie/divisionofwork.doc
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
Figure 11.1 Proposal Writing Plan
Appoint Proposal Writer
Circulate
for
Comment
Write a One Page Proposal
Consortium Meeting
(distribution of work)
Workpackages
Management
Exploitation etc.
Review by
‘Experts’
Compile Proposal
Submit Proposal
+ send summary/official number to NCPs NCP (National Contact Point)
© Hyperion Ltd, June 2007
59
Checking the Proposal
Document
Where?
p
Summaryy NCP
Proposal
Proposal Summary Commission
Pre-screening
Consultant
Scientific Part
Scientific Expert
Implementation
Management
Expert
Finance
Department
Legal Expert
Financial Part
Legal Issues
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(c) Hyperion Ltd. June 2007
Name of Responsible
Expert
Person
Coordinator
?
Template on www.hyperion.ie/proposalreviewers.htm
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
COURSE CONTENTS
Sources of Information on Framework 7
The Research Priorities in Framework 7
Which Countries can Participate in Framework 7
What can be funded in Framework 7?
The Legal and Financial Rules of Framework 7
How Proposals are Evaluated
How to Write a Competitive Proposal
8
How to start and how to proceed
61
© Hyperion Ltd, June 2007
How to Proceed
Clarify your scientific ‘niche within a niche’
Science
Promote expertise
p
through
g EU conferences
Identify projects already funded in your area
Networking
Join relevant EU R&D Associations/Networks
Understand
the
Process
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(c) Hyperion Ltd. June 2007
Identify Work Programmes/Funding Scheme
Evaluate Framework 7 Proposals
EC (European Commission) EU (European Union) © Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
A Researcher’s Strategy for Framework 7
Excellent Science
Excellent Partners
Excellent Plan (Implementation)
Excellent ‘Results’
‘
’ ((Impact))
Follow Framework 7 Guidelines
63
© Hyperion Ltd, June 2007
COURSE PRESENTER
Seán McCarthy , Hyperion Ltd
[email protected]
www.hyperion.ie
www.hyperion.ie/fp7handbook.htm
64
(c) Hyperion Ltd. June 2007
© Hyperion Ltd, June 2007
www.hyperion.ie/fp7websites.htm
How to Write a Competitive Proposal for Framework 7
Background: Sean McCarthy
PhD in Electrical/Electronic Engineering (Cork, Ireland)
Written over 150 proposal for Framework programmes
Partner in over 60 Framework contracts (Coordinated 16)
Evaluator in 10 different Framework programmes
Four
ou Financial
c Audits
ud s
Involved in Framework 1,2,3,4,5,6 and now 7
Today only trains. Does not participate in Framework 7
www.hyperion.ie/seanmccarthy.htm
65
© Hyperion Ltd, June 2007
Tromso
Research Centres where
Hyperion’s courses were presented.
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Rouvaneimi
Trondheim
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Lulea
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Lille
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Bern
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Grenoble
Pamplona
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Chambery
Quimbra
Graz
Lugano
MontpellierBologna
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g
Ljubljana
j j
Budapest
udapest
T
Trento
Osijek
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Cyprus
Malta
Izmir
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