CTA Presidents Conference
July 24 – 25, 2013
How To Prioritize When Everything
is Important
Presented by:
Ginny Jannotto, PCS, Golden Oaks Uniserv
Phyllis Peters, PCS, Ontario RRC
“If you want to make good use of your time,
you’ve got to know what’s most important and
then give it all you’ve got.“ – Lee Iacocca
1
Calendars The Association’s Life Preserver
Long-Range Planning
Yearly Calendar
Monthly Calendar
Deadlines
Local Chapter Calendar
Executive Board Meetings
Representative Council
Meetings
Committee Meetings
• Events-
New Teachers Meeting
Retirement/End of the
Year-Picnics
Read Across America
Day of the Teacher
ESP Day
2
Local Chapter Calendar
• Chapter Communications
(publication) Deadlines
• Local Election Timelines
• Political Action
• Campaign Calendar
• PAC Reporting Deadlines
• Chapter Budget• Approved by first Rep Council meeting.
• Audit/Tax Report
Local Budget Planning –
Determined by Local Dues
Monthly office expenses - Plan for costs for
- rent, food, utilities,
conferences – hotels,
clerical, chapter release
travel registrations,
time.
food.
Then decide which
conferences and how
many members will
go.
3
Calendar District Events
• Board of Education Meetings
• Start and End dates for employees/students
• Back to School Night
• Open House
• Parent Conference/Report Card
Dates
• Testing Schedule(s)
• Holidays
• Pay Days
• District/Association Committees
Calendar District Budget Cycle As
Relates to Chapter Bargaining
Adopted Budget Report - June 30
J-90 (Certificated) - July 1
Unaudited Actual - Sept. 15
Audit Report - Dec. 15
First Interim - Dec. 15
Second Interim - March 15
*Consult
your staff person regarding
bargaining timelines.
4
What is Service Center Council?
Consortium of chapter(s) in a given area.
Exchange of information and discussion of
actions under consideration by State Council.
Exchange of chapter ideas, concerns and issues.
Coordination of regional workshops, political
activities including recommendations of
legislative candidates and contact programs.
Service Center Council (SSC) Calendar
Service Center Council General Business Meetings
• 4 meetings per year
CTA Sponsored School Board Dinners
• Usually held after the election between November-January
WHO (We Honor Ours) Awards Dinner
• Held at the end of the school year in April or May
Trainings
• Election
• Treasurer
• Political Action
• Grievance
Conference
• Not every SSC has a conference
Ethnic Minority Membership Event
5
CTA Service Center Councils
• Alcosta SCC
•
Orange SSC
• Bay Valley SCC
•
Redding SSC
• Capital SCC
•
Redwood SSC
• Central Coast SCC
•
San Diego SSC
• Channel Islands SCC
•
San Gorgonio SSC
• Chico SSC
•
Santa Clara SSC
• Delta SSC
•
Service Center One SSC
• Feather River SCC
•
Sierra SSC
• Fresno/Madera SCC
•
Southeastern SSC
• Golden Gate SCC
•
Stanislaus SSC
• High Desert SSC
•
Student CTA
• Higher Education SSC
•
Tulare/Kings Counties SSC
• Imperial County SSC
•
UTLA/NEA
• Merced/Mariposa SCC
CTA Meetings Calendar
State Council Meetings – Los Angeles Bonaventure Hotel
• October 25-27, 2013
• January 24-26, 2014
• March 28-30, 2014
• May 30-June 1, 2014
Board of Directors Meetings
• See your CTA pocket calendar – held monthly over 2 days,
except for December.
Regional Leadership Conferences
• Region 1 October 10-13, 2013
Asilomar
• Region 2 October 18-20, 2013 Reno (NV)
• Region 3 February 21-23, 2014 Pasadena
• Region 4 April 25-27, 2014
Manhattan Beach
6
CTA Meetings Calendar
Statewide Conferences
2013:
• President’s Conference
• Summer Institute
• GLBT Issues Conference
San Jose
UCLA
Palm Springs
July 22-25
August 4-8
November 15-17
2014:
• Good Teaching – North
• Issues Conference
• Equity and Human Rights
• Good Teaching – South
San Jose
Las Vegas (NV)
Irvine
Anaheim
January 10-12
January 17-19
Feb 28-March 2
March 14-16
CTA Scholarship Deadlines
Application for CTA Scholarships are available on-line
www.cta.org in October and due in February.
• CTA Dependent Children
• CTA Members
• Student CTA
• Martin Luther King
• Cesar Chavez
7
CTA/NEA Member Benefits
Standard Life/Disability Insurance – 120 days
open enrollment;
Auto/Home Insurance;
Travel and discount tickets to events and
attractions;
Professional Development;
403b Planning and Workshops;
Educators Liability Insurance.
CTA Association for Better Citizenship
(ABC)
School Board Election
• September – Intent to Seek
funding 50 days prior to
election. Applications due 35
days prior to election.
• October – ABC Committee
approves funding.
Administers the
political actions fund
through which CTA
members give direct
and indirect financial
support for candidates
and issues in
accordance with CTA
adopted policies.
8
National Education Association (NEA)
NCUEA - National Council Urban Educators Association Conferences
Fall – December 4 -7, 2014, location TBD
Summer – June 26-29, 2014 Denver, Colorado
RA - Representative Assembly, July 1-7, 2014, Denver, Colorado
CTA State Delegate Application-published in December CTA publication
“California Educator” or on-line @ cta.org
Deadline Date: Beginning of February
NEA Pacific Region Conference date and location TBD
NEA ESP Conference
March 4-9, 2014, Location TBD
PAC Reporting Timelines
ACTION
DAYS BEFORE ELECTION
Filing opens for Board of
Education Races
113 days before the election
Filing closes for Board of
Education Races
88 days before the election
Extension if no incumbent files
5 day extension
Deadline for Notification of
Intent to file for CTA/ABC Funds
(must submit with campaign plan
and budget)
50 days prior to the election
(Notice of Intent may be filed at
any time up to 50 days prior to
election)
CTA/ABC Committee Meeting
50 days prior to election
9
Voter Registration Timelines
ACTION
DAYS BEFORE ELECTION
Counties send out sample
ballots
40-21 days prior to election
Voter registration closes
15 days prior to election
Vote by mail (VBM) ballots
are mailed
Election Day
29 days prior to election
1st Tuesday after the 1st Monday
in November
Other Things to Consider
Birthdays of ….
Awards for …
Day of the Teacher
• National Board Certification
ESP -- Educational Support
Professionals/Classified Employees
Week
• Employee of the Month/Year
• Other Accomplishments &
Recognitions
Holiday Greetings/Gifts
Office Assistant’s Day
Nurse/Psychologist/Librarian
Recognition
Recognition of
•
•
•
•
•
Representatives
Retirees
Committee Members
Association Work
Training
10
Developing A “To Do” List
Define your goals and priorities.
Apply the ‘three tests of time’.
• Test of Necessity (necessary vs. nice)
• Test of Appropriateness (who performs the task?)
• Test of Efficiency (Is there a better way to do
something?)
Create a Master Calendar
• Create a Calendar with a Year-long
Overview of Activities and Events;
• Create a monthly, or Short Term calendar
of “To Do” lists;
• Look Backwards! For example, if the
Good Teaching Conference is in March,
start planning one to two months earlier
(registration, hotels, and other costs)
11
Know Your Role as President
• Role in Chapter – facilitator, communicators,
organizer.
• Role in District – Main contact with
Superintendent and District Administration.
• Role in Community – Promote Association in
a positive light.
Know the Rules
Chapter Bylaws, Standing Rules and
Practices.
Membership Dues Structure and
Processing.
Accounting Regulations/Agency Fee
Procedure Checklist.
12
Duties and Responsibilities
Duty of Fair Representation.
Responsible to Maintain Governance
Documents.
Duty to Conduct Fair and Open Elections.
Right of employees to have Union
Representation.
Rules Regarding Political Activities.
Preparing for the Presidency
Transition
Personal Planning
Program Planning
Legal and Contractual
Governance Documents
13
“Tomorrow belongs to those who
prepare for it today”
― African Proverb
Thank you for taking the time from your busy
schedule and from your work, family and
friends to be here for this training.
Your dedication to your Association and to
your members makes you a true advocate for
public education, your colleagues and each
other.
CTA is stronger because of YOU!
14