How to Comply with Changes
to the Clery Act
S. Daniel Carter
Director of Public Policy
y
Security On Campus, Inc.
About Everbridge
•
Leader in incident notification systems
•
Everbridge serves over 100 colleges and
universities,
ni ersities incl
including
ding high profile
institutions like Virginia Tech, protecting
more than 2 million students in
emergencies
•
Fast-growing global company with
more than 1,000 clients in more
than 100 countries
•
Serve the Global 2000, healthcare
systems, state and local government,
federal government, military, financial
services firms
firms, and universities
•
100% focused on incident notification
solutions that merge technology
and expertise
2
Agenda
Part 1: Presentation
• What you need to have in place and when
• Developing Clery Act compliant protocols
• Addressingg annual testingg requirements
q
• Reporting changes
Part 2: Q&A
3
Q&A
Note:
slides are currently
available to everyone on
blog.everbridge.com
Use the Q&A
function to
submit your
questions.
questions
4
How to Comply
p y with Changes
g
to the Clery Act
S. Daniel Carter
Director of Public Policy
S
Security
it On
O Campus,
C
IInc.
Jeanne Ann Clery’s legacy
•
Raped and murdered on
April
p 5,, 1986 in her
residence hall by a fellow
student she didn’t know
•
History of violent crime
on campus
•
Led to national awareness
of campus crime
•
Federal Clery Act
Security On Campus, Inc.
•
Non-profit established
by Connie and Howard
Clery in 1987
•
Advocacy
• Safer campuses/crime prevention
• Victims’ rights
•
Education
• Peer-ed
• Clery Act training
New for 2010
•
Emergency response and evacuation
• Immediate emergency notification
•
Responsibilities clearly outlined
• Annual test/publicizing
p
g
•
New hate crimes
• Larceny-theft
• Simple assault
• Intimidation
• Destruction/damage/vandalism
New for 2010
•
Campuses with housing
• Missing students
• Campus fire safety
•
Local/state law enforcement
• Agreements for investigating crimes
• Memorandum of understanding
Emergency response
•
Beginning 2010, annual security reports must include
• Emergency
E
response and
d evacuation
ti policy
li summary
•
•
•
Immediate notification
Annual test
Annual publicizing of procedures
Immediate notification
•
Immediate threat (all hazards)
•
To health or safety
•
Students or employees
•
On campus
Notification process
•
How/who will confirm emergency/danger?
•
Determine appropriate segment(s)
•
Determine the content
•
Initiate the notification system
•
Li t off title(s)
List
titl ( ) responsible
ibl
Timely warning too?
•
Emergency notification supersedes timely
warning
gp
process
•
Notification may contain less information than
warning typically would (i.e.
(i e crime prevention tips)
•
Must provide “adequate follow-up information”
• All clear
• Recovery information
Without delay
•
Must state in policy
•
Notification will be issued “without delay”
•
Upon confirmation of emergency
•
“Taking into account the safety
of the community”
Exceptions
•
Compromise efforts
• To assist a victim
• Contain
• Respond to
• Otherwise mitigate
•
P f
Professional
i
l jjudgment
d
t off responsible
ibl authorities
th iti
Annual test
•
•
•
At least once per calendar year
•
Documenting
• Description of the exercise
• Date/time
• Whether announced
Announced or unannounced
Publicizing, beyond ASR, in conjunction
with annual test
or unannounced
What is a test?
•
Regularly scheduled drills, exercises, and appropriate
g activities,, designed
g
for assessment and
follow-through
evaluation of emergency plans and capabilities.
Drill
•
A drill is a coordinated, supervised exercise
activity, normally used to test a single specific
operation or function.
•
With a drill, there is no attempt to
coordinate organizations.
THIS IS
NOT
A TEST
Tabletop
•
A tabletop exercise is a facilitated analysis
g
y situation in an informal,,
of an emergency
stress-free environment.
•
It is designed to elicit constructive discussion
as participants examine and resolve problems
g operational
p
p
plans and
based on existing
identify where those plans need to be refined.
Functional exercise
•
A functional exercise is a fully simulated interactive
exercise that tests the capability
p
y of an organization
g
to respond to a simulated event.
•
The exercise tests multiple functions of the
organization’s operational plan.
•
It is a coordinated response to a situation in a
time-pressured, realistic simulation.
Full-scale exercise
•
A full-scale exercise simulates a real event as closely
as poss
possible.
b e Itt is
sa
an e
exercise
e c se des
designed
g ed to e
evaluate
a uate tthe
e
operational capability of emergency management
systems in a highly stressful environment that
simulates actual response conditions
conditions.
•
To accomplish this realism, it requires the mobilization
and
d actual
t l movementt off emergency personnel,
l
equipment, and resources.
•
Ideally, the full-scale
f
exercise should test and
evaluate most functions of the emergency
g
p
plan or operational
p
p
plan.
management
New hate crimes
Types of theft
•
•
•
•
•
•
•
•
Pocket-picking
P
Purse-snatching
t hi
Shoplifting
Theft from building
Theft from coin operated machine or device
Theft from motor vehicle
Theft of motor vehicle parts or accessories
All other larceny
New hate crimes
New hate crimes
New hate crimes
Clery Act handbook
•
Originally published 2005
•
Update is being
developed
•
SOC is
i h
helping
l i
•
What are your ?
•
Due late 2010/early 2011
Incident Notification for
Higher
g e Education
ducat o
Marc Ladin
VP of Marketing
Everbridge
28
Incident notification solutions address common
higher education communication challenges
• Communicate quickly, easily, and
efficiently with large numbers of
people in minutes, not hours, making
sure that campus safety issues are
communicated quickly
• Use all contact paths to reach
everyone, using the most popular
methods no matter where they may
methods,
be, on or off-campus
• Ensure two-way
two way communications
to know who may need immediate
assistance
• Free key personnel to perform
critical tasks or staff incident
response teams by automating
manual, time-intensive,
error-prone
p
processes
p
• Satisfy regulatory requirements
for the Clery Act and U.S.
D
Department
t
t off Education’s
Ed
ti ’ Hi
Higher
h
Education Opportunity Act of 2008
(HEOA) with extensive and complete
p
g of delivery
y attempts
p and
reporting
two-way acknowledgements from
recipients
29
The Everbridge difference
technology + expertise = empowerment
technology + expertise = confidence
technology + expertise = solution
technology + expertise = your success
Everbridge, the world’s recognized leader in incident notification
systems, merges technology with industry expertise to help
millions of people communicate in a crisis
crisis, manage operational
incidents, and connect on a daily basis.
30
Key evaluation criteria for an incident
notification system
•
Experience and expertise
•
Ease of use
•
Ability to reach all contact paths,
including voice
voice, email
email, native SMS
(over SMPP and SMTP), IM, and more
•
Ease of integration
31
Q&A
Note:
slides are currently
available to everyone on
blog.everbridge.com
Use the Q&A
function to
submit your
questions.
questions
32
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Contact information
Communication
resources
Everbridge Aware for Higher
Education
everbridge.com/education
S. Daniel Carter
[email protected]
1-202-684-6471
Marc Ladin
[email protected]
1 818 230 9700
1-818-230-9700
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