How to comply with GHS HazCom 2012 August 2014 ©2014, 3E Company, All Rights Reserved Presenter Kevin Dorr •  3E Company •  Southeast District Manager •  20+ years of business experience •  5 years of Compliance experience •  GHS projects from 20 to 2000 products ©2014, 3E Company, All Rights Reserved Agenda •  GHS Overview •  HazCom 2012 Overview •  Upstream Impacts (Product Stewardship) •  Downstream Impacts (Workplace) •  5 Simple Steps to GHS Compliance •  Compliance Strategies ©2014, 3E Company, All Rights Reserved GHS Overview •  Methodology – ClassiﬁcaUon: A common approach, harmonized or established criteria to deﬁne and classify hazards of chemical substances and mixtures – CommunicaUon: Conveying informaUon about those hazards via standardized Safety Data Sheets (Mandatory 16-‐secUon) and harmonized labeling systems ©2014, 3E Company, All Rights Reserved Global ImplementaAon GHS ImplementaUon by Country –  –  –  –  –  –  –  –  –  –  –  –  New Zealand (2001) -  Vietnam (2008) Japan (2006) -  China (2009) Korea (2008) -  Russia (2009) Taiwan (2008) -  South Africa (2009) EU (2008) -  Brazil (2009) Singapore (2008) -  Indonesia (2009) SOLAS (InternaUonal ConvenUon for the Safety of Life at Sea) (2009) Australia (2011) Thailand (2012) USA (2012) Malaysia (2013) 5 Philippines (2014) ©2014, 3E Company, All Rights Reserved Relevant Legal Framework •  US (Federal) 1. Acts-‐ Laws enacted by Congress (e.g. U.S.C., OSH Act, FIFRA, TSCA) 2. RegulaUons-‐ Agency-‐made authorized under laws (e.g. CFRs, HCS 2012, CDR) 3. Guidance documents-‐ published by a regulatory agency for instrucUons on compliance (e.g. OSHA interpretaUon lefers, EPA PesUcide Reg. NoUce) 6 ©2014, 3E Company, All Rights Reserved HazCom 2012 Overview EﬀecAve CompleAon Date Requirements Applies To December 1, 2013 Train employees on new label elements and SDS format Employers June 1, 2015* December 1, 2015 Comply with all modiﬁed provisions of ﬁnal rule, except: Distributors may ship products labeled by manufacturers under the old system unUl Dec. 1, 2015 Chemical manufacturers, importers, distributors and employers June 1, 2016 Update alternaUve workplace labeling and hazard communicaUon program as necessary, and provide addiUonal employee training for newly idenUﬁed physical or health hazards Employers TransiUon Period Comply with either 29 CFR 1910.1200, All chemical manufacturers, HazCom 2012, or both importers, distributors and employers *This date coincides with the European Union implementaUon date for classiﬁcaUon of mixtures ©2014, 3E Company, All Rights Reserved 7 HazCom 2012 Overview Phase I •  Signiﬁcant overhaul of the HCS •  AdopUon of GHS ClassiﬁcaUon and Labeling •  OSHA unique hazards •  SDS format and speciﬁc content requirements Phase II •  Workplace labeling? •  Increased data requirements (SecUons 12 through 15)? •  Regulatory revision aker June 2015? ©2014, 3E Company, All Rights Reserved HazCom 2012 Overview •  Based on the 3rd Revised EdiUon of GHS •  Aﬀected 29 CFR Parts 1910, 1915, and 1926 •  Signiﬁcant Changes -  ClassiﬁcaUon according to GHS -  Labeling requirements -  SDS replaces MSDS -  hfp://www.osha.gov/dsg/hazcom/side-‐by-‐side.html •  Not really harmonized? –  SelecUve compliance: cherry pick desired elements – mix and match –  Phased approach – develop your own implementaUon Umeline –  Country-‐speciﬁc provisions (HNOC, ACGIH TLVs, carcinogen classiﬁcaUon, etc.) ©2014, 3E Company, All Rights Reserved HazCom 2012 Overview •  Under previous HCS, the “Floor” concept of hazardous chemicals applied ! Toxic and Hazardous Substances (OSHA) with PELs ! ACGIH TLVs ! NTP Annual Report on Carcinogens ! IARC Monographs •  Under GHS, no ﬂoor of chemicals →  Instead, use provided criteria for each type of health and physical hazard →  Weight-‐of-‐Evidence Approach •  Hazard ClassiﬁcaUons •  Assigned hazard categories (e.g. acute toxicity, carcinogenicity), further subdivided into sub-‐categories •  EvaluaUon based on weight of evidence and degree of severity •  Ascending degree ©2014, 3E Company, All Rights Reserved HazCom 2012 Overview PotenAal Re-‐classiﬁcaAon Impacts 1.  SDS for products not previously required 2.  Changes in physical and health hazards 3.  Revised PPE, Exposure Controls & First Aid measures 4.  Updated ER (spill & release) measures 5.  Expansion (addiUonal substances) of Federal (e.g. IARC, NRP OSHA Carcinogens) and State (e.g. Prop 65, NJ RTK) regulated lists 6.  Increased regulatory reporUng requirements 7.  Labels and other forms of warning revisions ©2014, 3E Company, All Rights Reserved Compliance Checklist •  Upstream (Manufacturer) –  Review hazard informaUon for all chemicals produced or imported –  Classify chemicals according to new classiﬁcaUon criteria –  Update labels with GHS format by June 1, 2015 –  Update safety data sheets by June 1, 2015 –  DistribuUon of revised docs ©2014, 3E Company, All Rights Reserved Compliance Checklist •  Downstream (Employer) –  Train employees on new GHS-‐style label elements –  Train employees on new SDS format –  ConUnue to update safety data sheets when new ones become available –  Update wrifen hazard communicaUon programs if new hazards are idenUﬁed –  Update hazard communicaUon program as necessary –  Update alternaUve workplace labeling as necessary –  Provide addiUonal employee training for newly idenUﬁed physical or health hazards –  Make sure all container labels in the workplace are compliant ©2014, 3E Company, All Rights Reserved ClassiﬁcaAon: Process Substance or Mixture DeterminaUon Compile & PrioriUze data Evaluate Data & Classify Hazards List raw materials Accumulate data from various sources Evaluate data Organize data Classify substances based on GHS criteria IdenUfy physical and chemical properUes Gather special use determinaUon IdenUfy data gaps Classify mixtures based on GHS methods ©2014, 3E Company, All Rights Reserved Document & JusUfy Document decision logic for classiﬁcaUon and Data Sources Begin internal and external dialogue Noteworthy Components •  Ingredient disclosure –  ConcentraUon (exact percentage) shall be speciﬁed –  Except concentraUon ranges may be used •  Batch-‐to-‐batch variability in the producUon of a mixture •  Group of substanUally similar mixtures with similar chemical composiUon •  Trade secret claim; corresponding statement describing what is being withheld, including percentage •  NFPA / HMIS® RaUngs -‐  OSHA no longer sees the conﬂict with GHS. -‐  hfps://www.osha.gov/PublicaUons/OSHA3678.pdf ©2014, 3E Company, All Rights Reserved Automated Authoring Overview •  6. Document Distribution •  5. HazCom Document Generation 4. RulesBased Authoring 1. Regulatory & Chemical Data Authoring, Management & Distribution System 3. Product Estimations & Regulatory Assessments 2. Product Data Management Enterprise level system for global chemical regulatory compliance & hazard communication SDS “generator,” but more… –  Repository for all material data –  Chemical regulatory system •  Classifications •  Regulatory analysis –  Hazard communication system •  Global (M)SDS distribution •  Plant-level label generation •  Technical Data Sheets, Transport Info Sheets, Safety Summary, etc. ©2014, 3E Company, All Rights Reserved Regulatory & Chemical Content •  Integrated Regulatory & chemical content 6. Document Distribution 5. HazCom Document Generation 4. RulesBased Authoring 1. Regulatory & Chemical Data Authoring, Management & Distribution System –  For dynamic access to PhysChem properties, Tox/ EcoTox data, International Inventories, as well as GHS classifications and other international regulatory and advisory data 2. Product Data Management 3. Product Estimations & Regulatory Assessments ©2014, 3E Company, All Rights Reserved Data Management •  Product Data Management 6. Document Distribution 5. HazCom Document Generation 4. RulesBased Authoring 1. Regulatory & Chemical Data Authoring, Management & Distribution System 3. Product Estimations & Regulatory Assessments 2. Product Data Management –  Formula Management •  Formulas may be maintained as the primary point of entry •  Formulas revisions due to change in regulations, hazards, and/or ingredients –  Management of empirical, product/mixture level data ©2014, 3E Company, All Rights Reserved CalculaAons •  6. Document Distribution 5. HazCom Document Generation 4. RulesBased Authoring 1. Regulatory & Chemical Data Authoring, Management & Distribution System 2. Product Data Management Product-level Mixture Calculations and Calculations –  Automatic Calculations/ Estimations •  Determination of quantitative data entry elements at the mixture level: -  -  -  -  -  Flash Point Boiling Point Specific Gravity Vapor Density LD50/LC50 –  Automatic Regulatory Assessments •  Automatic determination of regulatory elements -  -  -  -  -  3. Product Estimations & Regulatory Assessments ©2014, 3E Company, All Rights Reserved GHS Classifications OSHA Hazards International Inventories EU Hazard Classifications Transportation Classifications Pre-‐determined Rules 6. Document Distribution 5. HazCom Document Generation 4. RulesBased Authoring 1. Regulatory & Chemical Data Authoring, Management & Distribution System 2. Product Data Management •  Rules-based Authoring 3. Product Estimations & Regulatory Assessments ©2014, 3E Company, All Rights Reserved –  Automatic Authoring of SDS and related documents based on Automatic Mixture Calculations and Classifications Document GeneraAon •  Hazard Communication Document Generation 6. Document Distribution 5. HazCom Document Generation 4. RulesBased Authoring 1. Regulatory & Chemical Data Authoring, Management & Distribution System 2. Product Data Management –  Generate SDS, Labels, Technical Data Sheets, Hazard Summaries, etc. •  Language support •  Country / region specific SDS formats for global regulatory compliance (templates for SDS and labels) 3. Product Estimations & Regulatory Assessments ©2014, 3E Company, All Rights Reserved Document DistribuAon •  MSDS Distribution (Push & Web) –  MSDSs are pushed to end users •  Customer orders from the ERP provide with triggers to automate SDS delivery •  Order history is maintained in to automate future SDS distribution –  SDS are made available on the web •  Label Generation –  Labels are automatically printed at the appropriate mfg. or distribution facility based on production, shipping, or other activity 6. Document Distribution 5. HazCom Document Generation 4. RulesBased Authoring 1. Regulatory & Chemical Data Authoring, Management & Distribution System 3. Product Estimations & Regulatory Assessments 2. Product Data Management ©2014, 3E Company, All Rights Reserved HazCom 2012 Labeling •  Outlined in Appendix C •  Under SecUon (f)(6), workplace labeling –  Does NOT have to conform to the GHS requirements –  Must provide physical and health hazard informaUon –  HMIS & NFPA acceptable label templates •  SecUon (f)(8), provides a portable container exempUon (intended only for the immediate use of the employee) •  Signiﬁcant new informaUon requires container label revision within six months •  GHS Labeling of Small Packages guidance was NOT accepted -‐ Use pracUcal accommodaUon approach ©2014, 3E Company, All Rights Reserved GHS Format Labeling Required informaUon on shipped containers 1.  Product IdenUﬁer 2.  Supplier InformaUon: Name, address, emergency telephone number of the chemical manufacturer, importer, or responsible party 3.  Signal Word: One of two words used to disUnguish between hazard levels and emphasize the extent of the hazard DANGER WARNING Highest hazard Lower Hazard 4.  Hazard Statement: Statement assigned to a hazard class and category that describes the nature of the hazard(s) of a chemical, including, where appropriate, the degree of hazard. 5.  Pictogram: Red borders for all labels. Empty borders NOT permifed. 6.  PrecauUonary Statement: Phrases that describe measures recommended to minimize or prevent adverse eﬀects resulUng from exposure, improper storage or handling. ©2014, 3E Company, All Rights Reserved Workplace Labels: Pre and Post GHS ©2014, 3E Company, All Rights Reserved Sample Label ©2014, 3E Company, All Rights Reserved CombinaAon Packaging 27 ©2014, 3E Company, All Rights Reserved Workplace Labeling -‐  Workplace labeling 29 CFR 1910.1200(f)(6)-‐(10) -‐  Workplace label, which provides the physical and health hazard informaUon -‐  Same as on shipped containers or -‐  “Product idenUﬁer and words, pictures, symbols, or combinaUon thereof… at least general informaUon regarding the hazards… with the speciﬁc informaUon regarding the physical and health hazards…” 28 ©2014, 3E Company, All Rights Reserved 28 GHS Safety Data Sheets 1.  IdenUﬁcaUon 2.  Hazard(s) idenUﬁcaUon 3.  ComposiUon/informaUon on ingredients 4.  First-‐aid measures 5.  Fire-‐ﬁghUng measures 6.  Accidental release measures 7.  Handling and storage 8.  Exposure controls/personal protecUon 9.  Physical and chemical properUes 10.  Stability and reacUvity 11.  Toxicological informaUon *Sections 12-15 12.  Ecological informaUon* outside of OSHA’s 13.  Disposal consideraUons* jurisdiction 14.  Transport informaUon* 15.  Regulatory informaUon* 16.  Other info including prep/rev date ©2014, 3E Company, All Rights Reserved Compliance Challenges GHS ClassiﬁcaAon of Materials Category Impact AcAon Finished goods may become more/ Raw less hazardous. Material This is the GREAT X-‐FACTOR that is ClassiﬁcaAon seldom raised. Regulatory ReporAng Waste Disposal Reclassiﬁed hazards could have signiﬁcant workplace safety impacts,– especially when hazards increase (e.g. CMR). EvaluaUon system for idenUfying less hazardous chemicals and consumables Hazard re-‐classiﬁcaUons impacUng regulatory reporUng responsibiliUes – A new ‘carcinogen’ may create reporUng requirements at a state or federal level that did not previously exist. Access to revised regulatory lists will be criUcal. Analysis of revised lists with product level ingredients (CAS # and % range) will be of signiﬁcant value. Product reclassiﬁed as more hazardous Waste holders /generators may need to consider the concentraUons of any newly re-‐classiﬁed dangerous substances for use, storage and disposal. ©2014, 3E Company, All Rights Reserved Compliance Challenges Purchasing Product classiﬁcaUon impacts purchasing decisions as it impacts storage, PPE, disposal, ﬁnished goods, and training requirements. • Analysis of alternaUve, less hazardous products may need to be applied to vendor and product selecUons • Assess quanUty limitaUons that may drive compliance requirements • GHS informaUon can be funneled into the emerging sustainability and green purchasing strategies Training & Awareness GHS classiﬁcaUon is diﬀerent from current methods used within each country. • Stakeholder awareness and training criUcal to educate employees and other downstream users to understand new informaUon and impacts. ©2014, 3E Company, All Rights Reserved HCS 2012 Compliance Five Simple Steps 1.  Leadership Commitment 2.  Accurate Chemical Inventory 3.  Document Control 4.  Data Management 5.  Employee InformaUon and Training ©2014, 3E Company, All Rights Reserved Step 1: Leadership Commitment vs. Priority •  Executable Plan •  Sustainable Program •  Budget •  Resources •  Tools ©2014, 3E Company, All Rights Reserved Step 2: Chemical Inventory “Do I even know what products I have on site?” …absent an accurate chemical inventory list, it will be diﬃcult to achieve HCS 2012 Compliance •  Random sampling to determine accuracy •  Allocate resources (internal/external) to complete site assessments •  Establish pracUces to update inventories regularly ©2014, 3E Company, All Rights Reserved Step 3: Document Control Possible Increase in Volume •  All products in your inventory that currently require SDS and SDS for products not previously required •  Date Stamp to meet Ume speciﬁc/sensiUve requirements •  Supplier compliance tracking ©2014, 3E Company, All Rights Reserved Step 4: Data Management •  Revised hazards = addiUonal compliance acUvity "  Relabeling of workplace containers "  Supplemental employee training "  AdministraUve and engineering controls "  Increased regulatory reporUng requirements •  Hazard reclassiﬁcaUon analysis tools –  Immediate noUﬁcaUon of products with revised hazards –  Electronic integraUon with revised regulaUons, at an ingredient level (NTP, IARC, Prop 65, NJ RTK, etc.) •  Analyze required infrastructure revisions and upgrades –  Expanded data ﬁelds –  New label templates for internal containers ©2014, 3E Company, All Rights Reserved Step 5: Employee Training Refer to hfps://www.osha.gov/PublicaUons/OSHA3642.pdf •  EssenAals for HCS 2012 –  Labeling / All GHS Label Elements –  SDS Format and Content –  ClassiﬁcaUon of Hazards –  Presented in a language and format that employees can understand •  Revised HazCom Training -‐ More guidance to come ©2014, 3E Company, All Rights Reserved Online Resources •  OSHA’s HCS hfp://www.osha.gov/dsg/hazcom/ •  Side-‐by-‐Side Comparison of OSHA's ExisUng Hazard CommunicaUon Standard (HCS 1994) vs. the Revised Hazard CommunicaUon Standard (HCS 2012) hfp://www.osha.gov/dsg/hazcom/side-‐by-‐side.html •  OSHA’s HCS Training Fact Sheet hfps://www.osha.gov/PublicaUons/OSHA3642.pdf •  OSHA’s HCS Label and Pictogram Brief hfps://www.osha.gov/PublicaUons/OSHA3636.pdf •  Canadian AcUon Plan for GHS AdopUon hfp://acUonplan.gc.ca/page/rcc-‐ccr/globally-‐harmonized-‐system-‐ghs-‐classiﬁcaUon-‐and-‐labelling-‐chemicals-‐ workplace-‐hazards •  3E Company www.3ecompany.com •  UN GHS Website hfp://www.unece.org/trans/danger/publi/ghs/ghs_welcome_e.html ©2014, 3E Company, All Rights Reserved 38 Free InformaUon Want access to regulatory news real-‐<me? 1 @3ecompany 2. 3. linkedin.com/company/3e-‐company 4. youtube.com/3ecompanyverisk Group: 3E Company Conclave 5. EH&S Express Newslefer at www.3ecompany.com 39 ©2014, 3E Company, All Rights Reserved QuesAons? ©2014, 3E Company, All Rights Reserved