1. No category

How to Report Course Completion Credits
to the FDOH CE Tracking Database
Rev. 1.85 - 11/14/2007
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
TABLE OF CONTENTS
SECTION
PAGE
Table of Contents
i
Introduction
1–1
Option 1: Enter Course Completion Online
2–1
Option 2: Electronic Upload: Text File
3–1
Electronic File Format
3–4
Record Types 1 and 2
3–5
Record Type 3
3–6
Record Type 4
3–7
Record Types 5 and 6
3 – 10
Multiple Course Records
3 – 11
Option 3: Electronic Upload:
Excel File
4–1
Electronic File Format
4–4
Record Types 1 and 2
4–5
Record Type 3
4–6
Record Type 4
4–7
Record Types 5 and 6
4–9
Multiple Course Records
4 – 10
Simplified Excel File
Electronic File Format
4 – 11
Columns A, B, C, D, E, F, G, and H
4 – 12
Partial Credit Reporting for Multiple Licenses
4 – 13
Multiple Course Records
4 – 13
Option 4: Scan Card Submission
5–1
Appendix A: File Validation Errors
7–1
Pre-Import Inspection
7–1
File Validation (post submission)
7–5
Appendix B: Profession and Subject Area Codes
© 2007 Information Systems of Florida
8–1
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
INTRODUCTION
Welcome to the FDOH Continuing Education Database powered by CE Broker. Florida Statute
456.025(7) requires CE Providers approved by the Florida Department of Health to electronically submit
CE course completion. A variety of electronic submission options are available to you, providing
immediate feedback of the CE credit posted to licensee records.
When submitting course completion, CE Providers attest that the Professional has completed the course.
To report, CE Providers will need the following:
the Professional's Florida DOH license number
the Professional's last and first name (as listed on their Florida Department of Health license)
the Course ID number or course publishing tracking number
the Date Completed
All course credit should be reported within ninety (90) days following completion by the licensee(s).
Submissions over ninety (90) days are considered late.
There are five options for submitting completed course credit; you may use one of the following or any
combination, depending on what is best for your organization and program:
Option 1:
Option 2:
Option 3:
Option 4:
Option 5:
Online Entry of Course Completions
Electronic File Upload using Text (*.TXT) files
Electronic File Upload using Excel (*.XLS) files
Scan Card Submission
XML Web Services
Does my
course need
to be in the
FDOH
database
before I can
report credit?
Option 1
Do I need to
publish my
course before
I can report
course
completions?
Will I need
technical help
to submit
hours?
1
Y2
N
Y
Y
Y
1
2
N
3
Y
Y
Y
Y
1
N
2
N
Y
Y
Y
1
N2
Y
Y
Y
Y
1
N
Y
Y
Y
Y
Y
Option 2
Y
Option 3
Y
Option 4
Y
Option 5
Y
Will there be
an electronic
roster for me
to review?
Will I be able
to edit the
information
online?
Will I get a
message
about my
submission
status?
1 Adding your course to CE Broker confers two benefits: (1) Some Boards/Councils require approval of a course before you can
offer it to licensees, and this process is streamlined by the course addition procedure; and (2) It will tell CE Broker how your
course’s hours will apply to a licensee’s transcript.
It is simple to add your course to the FDOH database. The only information you need to supply is the title of the course, the
type of course being offered (Live or Anytime), the hours that may apply to a licensee’s transcript when they complete the
course, and any attachments required by the Boar/Council, if applicable.
2 You may publish a course before or after the date it begins, but you must publish before reporting course completions. When
submitting course credits via electronic file upload or scan card, you are not required to publish your course.
3 Generating the text file for Options 2&3 involves some care and requires technical assistance to ensure that the data is properly
organized (see technical information beginning on page 3-4).
Each option, and the required file formatting, will be explored in greater detail in the following sections.
© 2007 Information Systems of Florida
1–1
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
OPTION 1: ENTER COURSE COMPLETION ONLINE
CE Broker provides a web interface for CE Providers to enter course completion data online directly into
the FDOH CE Tracking Database. It’s important to remember that you must publish your course before
you report credit online using this method.
Once you have published your course, you may begin to enter course completions. For each “Live”
course with a different Date Completed, you will have a different Publishing Tracking #. As a result, for
all live courses with a different dates completed, you will have separate online rosters.
You will need all Publishing Tracking #s (begin with 10-) for all courses you’d like to report, Florida DOH
license numbers for all attendees (including both the alpha and numeric portions) and the Date
Completed. For another way to view your Publishing Tracking #s, select INFORMATION UPDATE/ADDITIONS,
COURSES and click SEARCH. On the left, you will see Course ID #s (begin with 20-) and on the right, click
the VIEW link to see all publishings for each course.
To access the ENTER COURSE COMPLETIONS screen, click COURSE COMPLETION from the menu bar and then
select ENTER COURSE COMPLETIONS ONLINE from the dropdown menu. Type in the Publishing Tracking # of
the course and click SEARCH. Brief course details and a blank roster will appear.
Once you confirm the course name and dates are displayed correctly, enter the required information into
the Course Credit Roster for each license number (Professional). As you enter data, screen messages
will alert you, as the entry occurs, to license number format problems (such as an invalid number of
digits). It is recommended that you do not enter names on this screen. Once you submit the Publishing
Tracking # and license numbers for this roster, you will be able to view and edit an online version which
will have pre-filled names matching the license numbers you entered. You only need to correct errors,
not input information that is easily found by our system! Resubmit the roster with your corrections if there
are errors. Note: Partial credit may be granted if allowed by the regulating Board/Council. Further
information on partial credit is presented later in this section.
The system will pre-fill the Date Completed for all “Live” courses to coincide with the last date of the
course. If you are reporting an “Anytime” course type, the date completed must be entered manually.
If you need to enter more than ten Licensees, Click ADDITIONAL LINES and another ten lines will be added
to the roster. There is no limit to the number of Professionals for whom you can report. Don’t forget to
click the SUBMIT NOW button when you have finished.
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
1. ENTER PUBLISHING
TRACKING NUMBER HERE
AND CLICK SEARCH.
2. CONFIRM THE COURSE
DETAILS ARE CORRECT.
3. ENTER THE REQUIRED
DATA FOR EACH
PROFESSIONAL
RECEIVING COURSE
COMPLETION CREDIT.
4. IF YOU NEED MORE
ENTRY SPACES, CLICK
“ADDITIONAL LINES” FOR
ANOTHER 10 LINES.
Partial Credit
Whether a particular Board/Council will accept partial credit is determined by individual Board/Council
policy, not Florida Administrative Code rule or statute.
Partial credit is reported when a licensee only completes some portion of the total hours offered. For
example, if a Professional left halfway through an all-day program. If you offer an 8-hour course, of which
2 hours is HIV/AIDS and 6 hours is General, and your Board/Council accepts partial credit, you will be
able to report partial credit up to the total of 2 hours for HIV/AIDS and 6 hours for General.
Click the PARTIAL CREDIT link to the right of the Date Completed box and a new screen will appear listing
the licensee name, license #, and each subject area approved for this course by profession(s).
If the course was approved for more than one subject area, you will need to specify the subject area for
which to report hours. The fields for total hours and subject area will be pre-filled with the number of
hours accepted by the Board/Council for that course.
Modify the total hours and hours for each subject area as needed. Hours reported for each subject area
may not exceed the total hours (by subject area) for which the course was originally approved.
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Roster Summary
You will receive a Roster Summary within one minute following submission of course completions online.
This summary serves as your “receipt” and will indicate the date and time the roster was received, the
number of lines received and the number of rejections, if any. Print it each time you submit a roster.
THE DATE AND TIME THE
ROSTER WAS RECEIVED
THE NUMBER OF LINES
RECEIVED
THE NUMBER OF ENTRIES
IN THIS POSTING
THE NUMBER OF
REJECTIONS
Rejections may result for several reasons. For example, the license number of the Professional may not
match the FDOH licensing database or if you enter a future date for the Date Completed, data will be
rejected. If you’d like to verify licensing information in advance of reporting, please visit the MQA licensing
information website at:
http://ww2.doh.state.fl.us/irm00praes/praslist.asp
Please see Appendix A for a complete listing of the different possible validation errors.
Click the VIEW REJECT(S) link to open the processed roster and make necessary adjustments:
“REJECTED” STATUS CODE
OF THIS ROSTER ENTRY
MAKE ADJUSTMENTS TO
INVALID ENTRIES, IF
NECESSARY.
Rejected fields will appear in red until the roster is resubmitted. After making corrections, click SUBMIT
NOW at the bottom of the screen. It’s important to remember that all license #s submitted successfully the
first time will appear the second time as rejections because they are seen by the system as duplicates of
previously reported credit.
Once you have corrected and resubmitted your roster, the system will always maintain a history of the
roster online, there is no need for you to keep records outside the system.
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Course Credit Worksheet
Rosters with rejected entries will also appear on the Course Credit Worksheet tab of your Communication
Center. This worksheet makes it easy for you to scan courses containing rejects by placing them in
ascending chronological order by the Date Completed:
CLICK THE PUBLISHING
TRACKING # TO ACCESS
THE PROCESSED ROSTER
FOR THIS COURSE.
SELECT THE DELETE
CHECKBOX, THEN CLICK
APPLY, TO REMOVE THIS
ENTRY FROM THIS LIST.
To make adjustments to processed roster, click on the Course Publishing Tracking # for the course in the
first column. This will open the roster (pictured earlier) so you may make changes. When you resubmit,
both the roster and worksheet will automatically update.
If you have reviewed entries that were rejected and do not wish to make changes, select the
beside the course entry on the Course Credit Worksheet and then the APPLY button.
DELETE
box
Timing Out
If you need to leave the computer during the process of inputting your course completion data, you are
encouraged to submit your roster, even if you have not added all the attendees, yet. Provided the data
passes pre-import inspection, it will be entered into the system. If you do not submit your roster and you
are away from your computer for an extended time, the system will time out and you will lose any data
you previously entered. After 45 minutes without user activity, the system will time out.
You may submit additional attendees to the original roster the same way you would to report course
completions in the first place. Click COURSE COMPLETION, then select ENTER COURSE COMPLETIONS ONLINE
from the dropdown menu. At the Enter Course Completions screen, type in the Publishing Tracking # of
the course for which you had posted a partial Roster and click SEARCH. Your roster will appear
underneath the course details, and you may continue to enter attendees. Remember that data entered
previously will be rejected as duplicates when you resubmit the roster.
™
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
OPTION 2: ELECTRONIC FILE UPLOAD — Text Files
To accommodate the large variety of Florida CE Providers, CE Broker utilizes a common file format into
which course registration data may be easily imported. Use of this electronic file enables CE Providers to
transmit data without requiring CD-ROMs, diskettes, tapes, papers, etc. You will receive immediate
feedback of reported course completions, as will course attendees. If subscribed, attendees will also
receive a message in their CE Broker Communication Center
To access the Upload Course Completion screen, go to the menu bar and click on COURSE COMPLETION.
Then select UPLOAD COURSE COMPLETION from the dropdown menu.
On the Upload Course Completion screen, you will see an input field for entering the location of your
course completion data file:
COURSE COMPLETION
DATA FILE INPUT FIELD
CLICK BROWSE TO
LOCATE THE FILE YOU
ARE UPLOADING TO THE
CE BROKER SYSTEM.
Click the BROWSE button to locate your file. Select the file and open it using the “Choose File” dialog box
that appears (note: the dialog box may look different from the one shown, depending on your version of
Windows):
Once the path to your file appears in the file input field, click SUBMIT NOW to upload your file to CE Broker.
CE Broker will then validate the data and process the CE credits.
© 2007 Information Systems of Florida
3–1
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
You will receive a Roster Summary within one minute following submission of course completions online.
This summary serves as your “receipt” and will indicate the date and time the roster was received, the
number of lines received and the number of rejections, if any. Print it each time you submit a roster.
THE DATE AND TIME THE
ROSTER WAS RECEIVED
THE NUMBER OF LINES
RECEIVED
THE NUMBER OF ENTRIES
IN THIS POSTING
THE NUMBER OF
REJECTIONS
Rejections may result for several reasons. For example, when the license number of the Professional
could not be matched with the licensing database or when the date completed is a future date. To verify
licensing information, visit the MQA licensing information website at:
http://ww2.doh.state.fl.us/irm00praes/praslist.asp
Please see Appendix A for a complete listing of the different possible validation errors.
Next to the Number of Rejects will be a link to VIEW REJECT(S). Clicking it will open the Processed Roster
for you to make any necessary adjustments:
“REJECTED” STATUS CODE
OF THIS ROSTER ENTRY
MAKE ADJUSTMENTS TO
INVALID ENTRIES, IF
NECESSARY.
Fields that have been rejected will appear in red until the roster is resubmitted. After making your
corrections, click SUBMIT NOW at the bottom of the screen.
Uploading Another File
You can submit more attendees by following the same procedure used to upload course credits in the first
place. Go to the menu bar and click on COURSE COMPLETION. Then select UPLOAD COURSE COMPLETION
from the dropdown menu. At the Upload Course Completion screen, BROWSE to your new file, click OPEN,
and then submit it. CE Broker will add any new entries to your previous submission. Any licensee already
submitted for a publication will display as a reject.
© 2007 Information Systems of Florida
3–2
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Course Credit Worksheet
If you have published this course in CE Broker, you will be notified of rosters with rejected entries on the
Course Credit Worksheet tab of your Communication Center. This Worksheet makes it easy for you to
scan courses containing rejects by placing them in ascending chronological order by the course
completion date:
CLICK THE PUBLISHING
TRACKING # TO ACCESS
THE PROCESSED ROSTER
FOR THIS COURSE.
SELECT THE DELETE
CHECKBOX, THEN CLICK
APPLY, TO REMOVE THIS
ENTRY FROM THIS LIST.
To make adjustments to a course credit submission, click on the Course Publishing Tracking # for that
course in the first column. This will open the Processed Roster (pictured earlier) on which you may make
your changes. Resubmit this roster, and both this roster and your worksheet will automatically update.
If you have reviewed the entries that rejected and do not wish to make changes, select the
beside the course entry on the Course Credit Worksheet and then the APPLY button.
DELETE
box
The technical discussion on the following pages will cover the actual format of the file containing your
course completion credit data. You may wish to provide this document to your technical support
personnel.
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Text File Format and Structure
Text files ( “.txt” extension; for example, “CourseCompletionData.txt” ) can be created in any word
processor or text editor. Do not use any special formatting or characters when creating this file. Enter
the data in the proper positions as detailed below, and save as a “plain text” file. If you wish to learn how
to employ Excel files, instead, their usage is discussed in Option 3 on page 4-1.
The data contained within the text file should be organized in a table structure like the one shown here:
1 50-
123456789 Bay Medical Center
2 20-
1045 10-
178 12/03/2003
Infection Control
3 20-
1045 DN
123 John
Smith
12/03/2003
004.0
3 20-
1045 DN
201 Jane
Doe
12/03/2003
004.0
3 20-
1045 DN
321 Richard
Roe
12/03/2003
004.0
5 20-
1045 0003
6 000001
000007
Note that there are a varying number of columns from row to row, but there will always be a minimum of
FIVE rows. Each row represents a different record. They are:
Row 1:
Row 2:
Row 3:
Row 4:
Row 5:
Row 6:
Provider Record
Course Record (course name is optional)
Attendee Record
Partial Credit Record (optional)
Course Control Record
End of File (EOF) Record
Each row, or record, must contain exactly 100 characters , divided according to the specific needs of the
record type indicated. The next few pages contain detailed explanations for each of the mentioned record
types, as well as a final example demonstrating a file that integrates information on multiple courses and
attendees.
© 2007 Information Systems of Florida
3–4
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Row 1: Record Type 1 (Provider Record)
There is only one Provider Record per file. This table illustrates the FIVE columns needed for this record
and the actual information that is required at each position:
Character Position
1
2-4
5-13
14-93
94-100
Field Name
Record Type
CE Broker
Provider
Tracking #
Prefix
CE Broker Provider
Tracking # Suffix
Provider Name
Spaces
Data Type
Numeric
Numeric
Numeric
Character
Character
Length (Character Count)
1
3
9
80
7
Description
Will always be
“1”
Will always be
“50-”
The digits after the
CE Broker Provider
Tracking # Prefix
1st 80 characters of
Spaces
Provider Name in CE
Broker (Note: Blank
spaces also count).
In the following example of Record Type 1, you can see how the row has been structured according to
the rules established above. The character positions are labeled in red. Note how “Bay Medical Center”
takes up 18 of the allotted 80 characters for the fourth column (Provider Name).
1
2-4
5-13
14-93
94-100
1
50-
123456789
Bay Medical Center
(blank)
Row 2: Record Type 2 (Course Record)
There will be at least one Course Record per file, but you may submit a file that contains data for multiple
courses (more on that later). This table illustrates the EIGHT columns needed for this record and the
actual information that is required at each position:
Character Position
1
2-4
5-13
14-16
17-25
(optional)
26-35
36-85
(if anytime
(optional)
course then
leave blank)
Field Name
Record
Type
CE Broker
Course
Tracking #
Prefix
CE Broker
Course
Tracking
# Suffix
CE Broker
Course
Publication
Tracking #
Prefix
CE Broker Course
Course
Publication
Publication End Date
Tracking #
Suffix
Course
Name
Spaces
Data Type
Numeric
Numeric
Numeric
Numeric
Numeric
Numeric
Character
Character
Length (Char. Count)
1
3
9
3
9
10
50
15
Description
Will
always be
“2”
Will
always be
“20-”
The digits Will always
after the
be “10-“
CE Broker
Course
Tracking
# Prefix
The digits
after the
CE Broker
Publication
Tracking #
Prefix
Format:
mm/dd/ccyy
1st 50 characters of
CE Broker
approved
course
name.
Spaces
(example:
1/21/2004)
86-100
The following example illustrates Record Type 2:
1
2-4
5-13
14-16
17-25
26-35
36-85
86-100
2
20-
1045
10-
178
12/03/2003
Infection Control
(blank)
© 2007 Information Systems of Florida
3–5
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Row 3: Record Type 3 (Attendee Record)
For each Course Record, there must be at least one Attendee Record. Attendee Records always follow
the Course Record to which the licensee attended. If a licensee has more than one license and is
receiving partial credit, their information must be entered twice. These two tables illustrate the TEN
columns needed for this record and the actual information that is required at each position:
Character Position
1
2-4
5-13
14-17
18-26
Field Name
Record Type
CE Broker Course
Tracking # Prefix
CE Broker Course
Tracking # Suffix
Licensee’s
Profession Code
Licensee’s License
Number
Data Type
Numeric
Numeric
Numeric
Character
Numeric
Length
(Character Count)
1
3
9
4
9
Description
Will always be “3”
Will always be “20-” The digits after the
CE Broker Course
Tracking # Prefix.
Character Position
27-46
(optional)
47-71
(optional)
72-81
82-86 (needed on- 87-100
ly if partial credit)
Field Name
First Name
Last Name
Date Completed
CE Credit Hours
Completed
Spaces
Data Type
Character
Character
Numeric
Numeric
Character
Length
(Character Count)
20
25
10
5
14
Description
Licensee’s First
Name
Licensee’s Last
Name
If course type is
anytime, provide
date.
The License # assigned by PRAES is a
4+9 digit alphanumeric number. For
organizational reasons, CE Broker has
divided it into two parts:
(same as in Record • Profession Code (first 4 characters)
Type 2: Course
• License Number (last 9 numbers)
Record)
Leave blank unless Spaces
this row is followed
by a Record Type 4
(partial credit), as it
If course type is live will default to the
and Column 17-25 hours approved by
& Column 26-35 in Board and/or
record type 2 are
Council.
utilized then this
field is optional.
If used, include
If column 17-25 in
leading zeroes. Ex:
record type 2 was
008.0 – Licensee to
not utilized, then
receive 8 CE
you must complete
Credit Hours
this column.
004.5 – Licensee to
receive 4 ½ CE
Format:
Credit Hours.
mm/dd/ccyy
Must be less than
the approved hours
(example:
for the course.
01/21/2004)
The following example illustrates Record Type 3, with multiple attendees:
1
2-4
5-13
14-17
18-26
27-46
47-71
72-81
82-86
87-100
3
20-
1045
DN
123
John
Smith
12/03/2003
(blank)
(blank)
3
20-
1045
DN
201
Jane
Doe
12/03/2003
(blank)
(blank)
3
20-
1045
DN
321
Richard
Roe
12/03/2003
(blank)
(blank)
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Row 4: Record Type 4 (Partial Credit Record)
An optional record, the Partial Credit Record is needed only when there are partial credits to be reported
for a licensee. The Partial Credit Record will always follow the Attendee Record to which it pertains.
First, input the total number of credit hours that the licensee actually completed in the Attendee Record.
If the course was approved for only one subject area, that one subject area will simply receive the number
of hours submitted in the Attendee Record. There is no need to do anything further.
If the course was approved for more than one subject area, you will need to specify which subject area in
which to post hours. The total of the hours reported by subject area must equal the partial credit specified
in the credits completed entry of the Attendee Record. The hours for each subject area also may not
exceed the hours in each subject area for which the course was originally approved (during the course
addition process).
Note: If the program detects a space in record type 4, it will ignore the remainder of the line.
These tables illustrate the TWENTY-FIVE columns possible for this record and the actual information that
is required at each position. Note: You will rarely use all these fields. More often than not, you will
employ two or three code and hour pairs (see character positions 14-17, 18-19 and 20-24).
Char. Position 1
2-4
Field Name
Record Type
Data Type
5-13
14-17
18-19
20-24
CE Broker
CE Broker
Profession Code
Course Tracking Course Tracking
# Prefix
# Suffix
Subject Area
Partial Credit
Hours completed
Numeric
Numeric
Numeric
Character
Character
Numeric
Length
(Char. Count)
1
3
9
4
2
5
Description
Will always be “4” Will always be
“20-”
The digits after
the CE Broker
Course Tracking
# Prefix.
Consists of
licensee’s 2- to 4letter Profession
Code.
Consists of
licensee’s 2letter Subject
Area Code.
Include leading
zeroes. Ex:
008.0 – Licensee
to receive 8 CE
Credit Hours
004.5 – Licensee
to receive 4 ½
CE Credit Hours.
(same as in
Record Type 2:
Course Record)
Char. Position 25-28
29-30
31-35
Field Name
Profession Code
Subject Area
Data Type
Character
Length
(Char. Count)
Description
See Appendix
B for appropriate codes.
40-41
42-46
Partial Credit
Profession Code
Hours completed
Subject Area
Partial Credit
Hours completed
Character
Numeric
Character
Character
Numeric
4
2
5
4
2
5
(same as 14-17)
(same as 18-19)
(same as 20-24)
(same as 14-17)
(same as 18-19)
(same as 20-24)
Char. Position 47-50
51-52
53-57
58-61
62-63
64-68
Field Name
Profession Code
Subject Area
Partial Credit
Profession Code
Hours completed
Subject Area
Partial Credit
Hours completed
Data Type
Character
Character
Numeric
Character
Character
Numeric
Length
(Char. Count)
4
2
5
4
2
5
Description
(same as 14-17)
(same as 18-19)
(same as 20-24)
(same as 14-17)
(same as 18-19)
(same as 20-24)
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Char. Position 69-72
73-74
75-79
80-83
84-85
86-90
Field Name
Profession Code
Subject Area
Partial Credit
Profession Code
Hours completed
Subject Area
Partial Credit
Hours completed
Data Type
Character
Character
Numeric
Character
Character
Numeric
Length
(Char. Count)
4
2
5
4
2
5
Description
(same as 14-17)
(same as 18-19)
(same as 20-24)
(same as 14-17)
(same as 18-19)
(same as 20-24)
Char. Position
91-100
Field Name
Spaces
Data Type
Character
Length
(Char. Count)
10
Description
Spaces
The Record Type 4 example below assumes a course was approved for the Registered Nurse profession
with the following subject areas and hours breakdown:
RNGN
RNHA
RNME
(General)
14
(HIV/AIDS)
2
(Medical Errors)
2
Total Hours: 18
For illustrative purposes, the following record shows all three subject areas and their maximum hours. In
such a case, it would be unnecessary to include a Partial Credit Record, since there is no partial credit to
report.
1
2-4
5-13
14-17
18-19
20-24
25-28
29-30
31-35
36-39
40-41
42-46
91-100
4
20-
1045
RN
GN
014.0
RN
HA
002.0
RN
ME
002.0
(blank)
Now let’s look at it with Attendee Records included:
3
20-
1045
RN
123
John
4
20-
1045
RN
014.0
RN
3
20-
1045
RN
201
Jane
Doe
12/03/2003
3
20-
1045
RN
321
Richard
Roe
12/03/2003
009.0
(blank)
4
20-
1045
RN
006.0
RN
002.0
RN
001.0
(blank)
GN
GN
Smith
ME
HA
12/03/2003
016.0
002.0
(blank)
(blank)
ME
(blank)
As you can see, John Smith completed 16 hours broken down in the accompanying Partial Credit Record
into 14 hours of General and 2 hours of Medical Errors. Jane Doe completed the entire course for full
credit and does not need a Partial Credit Record. Richard Roe just received 9 hours, having only finished
6 hours of General, 2 hours of HIV/AIDS, and 1 hour of Medical Errors.
© 2007 Information Systems of Florida
3–8
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Partial Credit and Multi-License Reporting of Credit
Once a licensee subscribes to CE Broker, they will have the ability to link their licenses on one
account. The following example assumes that the licensee has subscribed and linked their
licenses on one account.
If a Registered Nurse is also a Clinical Social Worker, an additional Record Type 4 would be required to
report the second profession’s hours. Although not required when full credit is being applied, with partial
credit, the multi-license posting will not automatically occur. Hours for partial credit will post as the detail
specifies – one license at a time. For example:
3
20-
1045
RN
4
20-
1045
RN
4
20-
1045
CN
321
Richard
Roe
12/03/2003
009.0
(blank)
GN
006.0
RN
002.0
RN
001.0
(blank)
GN
009.0
HA
ME
(blank)
Richard Roe will also receive 9 hours toward his second license in the General subject area.
See Appendix B for a complete listing of profession and subject area codes.
© 2007 Information Systems of Florida
3–9
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Row 5: Record Type 5 (Course Control Record)
For each Course Record there must also be an accompanying Course Control Record. A Course Control
Record always follows the attendee records of the course to which it pertains. This table illustrates the
FIVE columns needed for this record and the actual information that is required at each position:
Character Position
1
2-4
5-13
14-17
18-100
Field Name
Record Type
CE Broker Course
Tracking # Prefix
CE Broker Course
Tracking # Suffix
Number of
Attendees
Spaces
Data Type
Numeric
Numeric
Numeric
Numeric
Character
Length (Char. Count)
1
3
9
4
83
Description
Will always be “5”
Will always be “20-”
The digits after the
CE Broker Course
Tracking # Prefix
Number of
Licensees that
attended course
(matches number of
Attendee Records)
Spaces
(same as in
Record Type 2:
Course Record)
Include leading
zeroes. Example:
If there were 10
attendees, this field
would be 0010.
The following example illustrates Record Type 5:
1
2-4
5-13
14-17
18-100
5
20-
1045
0003
(blank)
Row 6: Record Type 6 (“EOF” End of File Record)
Always the last record in the file, there is only one EOF (End of File) record per file. This table illustrates
the FOUR columns needed for this record and the actual information that is required at each position:
Character Position
1
2-7
8-13
14-100
Field Name
Record Type
Total Number of Course
Records in this file
Total Number of records Spaces
in this file
Data Type
Numeric
Numeric
Numeric
Character
Length (Char. Count)
1
6
6
87
Description
Will always be “6”
Total number of Course
Records in this file.
Total number of rows in- Spaces
cluding the EOF record.
Include leading zeroes,
if applicable. Example:
If there were a total of 3
Course Records in the
file, this field would be
000003.
Include leading zeroes,
if applicable. Example:
If there were a total of
22 records (or rows) in
the file, this field would
be 000022.
The following example illustrates Record Type 6:
1
2-7
8-13
14-100
6
000001
000007
(blank)
© 2007 Information Systems of Florida
3 – 10
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Files Containing Data for Multiple Courses
You may also submit files containing course completion data for more than one course. In that event,
your file must include a separate Course Record—as well as its accompanying Attendee Records and
Course Control Record—for each course. For example:
Depending on the program you use to generate this file, it will look far different than the examples shown
above. More likely, it will resemble something like the following image taken from Windows Notepad:
Note how some entries will abut each other because of their character positions in the record/row;
therefore, it is of extreme importance that you double-check the information you have input before you
upload this file to CE Broker, or else any validation errors will delay the processing of your roster.
™
© 2007 Information Systems of Florida
3 – 11
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
OPTION 3: ELECTRONIC FILE UPLOAD — Excel Files
To submit completed continuing education course credit, CE Providers do not need to use CE Broker’s
Input Course Credits screen. To accommodate the large variety of Florida CE Providers, CE Broker
utilizes a common file format into which course registration data may be easily imported. Use of this
electronic file enables CE Providers to transmit their data without requiring CD-ROMs, diskettes, tapes,
papers, etc. They will also receive immediate feedback of their credit hour postings. If subscribed, attendees will also receive a message in their Communication Center that their transcript has been updated.
To access the Upload Course Completion screen, go to the menu bar and click on COURSE COMPLETION.
Then select UPLOAD COURSE COMPLETION from the dropdown menu.
At the Upload Course Completion screen, you will see an input field for entering the location of your
course completion data file:
COURSE COMPLETION
DATA FILE INPUT FIELD
CLICK BROWSE TO
LOCATE THE FILE YOU
ARE UPLOADING TO THE
CE BROKER SYSTEM.
Click the BROWSE button to locate your file. Select the file and open it using the “Choose File” dialog box
that appears (note: depending on your version of Windows, the dialog box may look different from the one
shown):
Once the path to your file appears in the file input field, click SUBMIT NOW to upload your file to CE Broker.
CE Broker will then validate the data and process the CE credits.
© 2007 Information Systems of Florida
4–1
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
You will receive a Roster Summary within one minute following submission of course completions online.
This summary serves as your “receipt” and will indicate the date and time the roster was received, the
number of lines received and the number of rejections, if any. Print it each time you submit a roster.
THE DATE AND TIME THE
ROSTER WAS RECEIVED
THE NUMBER OF LINES
RECEIVED
THE NUMBER OF ENTRIES
IN THIS POSTING
THE NUMBER OF
REJECTIONS
Rejections may result for several reasons. For example, when the license number of the Professional
could not be matched with the licensing database or when the date completed is a future date. To verify
licensing information visit the MQA licensing information website at:
http://ww2.doh.state.fl.us/irm00praes/praslist.asp
Please see Appendix A for a listing of all the different possible validation errors.
Next to the Number of Rejects will be a link to VIEW REJECT(S). Clicking it will open the Processed Roster
for you to make any necessary adjustments:
“REJECTED” STATUS CODE
OF THIS ROSTER ENTRY
MAKE ADJUSTMENTS TO
INVALID ENTRIES, IF
NECESSARY.
Fields that have been rejected will appear in red until the roster is resubmitted. After making your
corrections, click SUBMIT NOW at the bottom of the screen.
Uploading Another File
You can submit more attendees by following the same procedure used to upload course credits in the first
place. Go to the menu bar and click on COURSE COMPLETION. Then select UPLOAD COURSE COMPLETION
from the dropdown menu. At the Upload Course Completion screen, BROWSE to your new file, click OPEN,
and then submit it. CE Broker will add any new entries to your previous submission. Any licensee already
submitted for a publication will display as a reject.
© 2007 Information Systems of Florida
4–2
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Course Credit Worksheet
If you have published this course in CE Broker, you will be notified of Rosters with rejected entries on the
Course Credit Worksheet tab of your Communication Center. This Worksheet makes it easy for you to
scan courses containing rejects by placing them in ascending chronological order by the course
completion date:
CLICK THE PUBLISHING
TRACKING # TO ACCESS
THE PROCESSED ROSTER
FOR THIS COURSE.
SELECT THE DELETE
CHECKBOX, THEN CLICK
APPLY, TO REMOVE THIS
ENTRY FROM THIS LIST.
To make adjustments to a course credit submission, click on the Course Publishing Tracking # for that
course in the first column. This will open the Processed Roster (pictured earlier) on which you may make
your changes. Resubmit this roster, and both this roster and your worksheet will automatically update.
If you have reviewed the entries that rejected and do not wish to make changes, select the
beside the course entry on the Course Credit Worksheet and then the APPLY button.
DELETE
box
The technical discussion on the following pages will cover the actual format of the Excel file containing
your course completion credit data. As illustrated on page 3-10 (in Option 2), text file entries will abut
each other because of their character positions in the record/row; requiring extreme care in ensuring the
proper placement and precision of the data being entered. Excel spreadsheets, on the other hand, have
established column positions within which to organize your course completion information. These are
noted in the following explanatory tables in the row labeled “Excel Position.”
© 2007 Information Systems of Florida
4–3
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Excel File Format and Structure
Excel files ( “.xls” extension; for example, “CourseCompletionData.xls” ) are created in Microsoft Excel.
Do not use any special formatting or characters when creating this file. Simply enter the data in the
proper positions as detailed below. If you wish to learn how to employ text files instead, their usage is
discussed in Option 2 on page 3-1.
The data contained in the Excel file should be organized in a table structure like the one shown here:
1 50-
123456789 Bay Medical Center
2 20-
1045 10-
178 12/3/2003
Infection Control
3 20-
1045 DN
123 John
Smith
12/3/2003
4
3 20-
1045 DN
201 Jane
Doe
12/3/2003
4
3 20-
1045 DN
321 Richard
Roe
12/3/2003
4
5 20-
1045 3
6 1
7
Note that there are a varying number of columns from row to row, but there will always be a minimum of
FIVE rows. Each row represents a different record. They are:
Row 1:
Row 2:
Row 3:
Row 4:
Row 5:
Row 6:
Provider Record
Course Record (course name is optional)
Attendee Record
Partial Credit Record (optional)
Course Control Record
End of File (EOF) Record
Each row, or record, is allowed a maximum length of 100 characters, divided according to the specific
needs of the record type indicated. The next few pages contain detailed explanations for each of the
mentioned record types, as well as a final example demonstrating a file that integrates information on
multiple courses and attendees.
© 2007 Information Systems of Florida
4–4
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Row 1: Record Type 1 (Provider Record)
There is only one Provider Record per file. This table illustrates the FOUR columns needed for this
record and the actual information that is required at each position:
Excel Position
Column A
Column B
Column C
Column D
Field Name
Record Type
CE Broker Provider
Tracking # Prefix
CE Broker Provider
Tracking # Suffix
Provider Name
Data Type
Numeric
Numeric
Numeric
Character
Length (Character Count)
1
3
9
80
Description
Will always be “1”
Will always be “50-”
The digits after the
CE Broker Provider
Tracking # Prefix
1st 80 characters of
Provider Name in CE
Broker (Note: Blank
spaces also count).
In the following example of Record Type 1, you can see how the row has been structured according to
the rules established above. The excel positions are labeled in red. Note how “Bay Medical Center”
takes up 18 of the allotted 80 characters for the fourth column (Provider Name).
A
B
C
D
1
50-
123456789
Bay Medical Center
Row 2: Record Type 2 (Course Record)
There will be at least one Course Record per file, but you may submit a file that contains data for multiple
courses (more on that later). This table illustrates the SEVEN columns needed for this record and the
actual information that is required at each position:
Excel Position
Column A
Column B
Column C
Column D
Column E
(optional)
Column F
(leading zeroes
are not required)
— if column E is
used then you
must enter a
course publication date, unless
it is an anytime
course.
Column G
(optional)
Field Name
Record Type
CE Broker
Course
Tracking #
Prefix
CE Broker
Course
Tracking #
Suffix
CE Broker
Course
Publication
Tracking #
Prefix
CE Broker
Course
Publication
Tracking #
Suffix
Course
Publication End
Date
Course Name
Data Type
Numeric
Numeric
Numeric
Numeric
Numeric
Numeric
Character
Length
(Char. Count)
1
3
9
3
9
10
50
Description
Will always
be “2”
Will always
be “20-”
The digits
after the CE
Broker
Course
Tracking #
Prefix
Will always
be “10-“
The digits
after the CE
Broker
Publication
Tracking #
Prefix
Format:
mm/dd/ccyy
1st 50 characters of CE
Broker
approved
course name.
(example:
1/21/2004)
The following example illustrates Record Type 2:
A
B
C
D
E
F
G
2
20-
1045
10-
178
12/3/2003
Infection Control
© 2007 Information Systems of Florida
4–5
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Row 3: Record Type 3 (Attendee Record)
For each Course Record, there must be at least one Attendee Record. Attendee Records always follow
the Course Record to which the licensee attended. If a licensee has more than one license and is
receiving partial credit, their information must be entered twice. These two tables illustrate the NINE
columns needed for this record and the actual information that is required at each position:
Excel Position
Column A
Column B
Column C
Column D
Column E
Field Name
Record Type
CE Broker Course
Tracking # Prefix
CE Broker Course
Tracking # Suffix
Licensee’s
Profession Code
Licensee’s License
Number
Data Type
Numeric
Numeric
Numeric
Character
Numeric
Length
(Character Count)
1
3
9
4
9
Description
Will always be “3”
Will always be “20-” The digits after the
CE Broker Course
Tracking # Prefix.
Excel Position
Column F
(optional)
Column G
(optional)
Column H
(leading zeroes are not
required)
Column I
(optional unless partial credit
hours are being entered)
(leading zeroes are not required)
Field Name
First Name
Last Name
Date Completed
CE Credit Hours Completed
Data Type
Character
Character
Numeric
Numeric
Length
(Character Count)
20
25
10
5
Description
Licensee’s First
Name
Licensee’s Last
Name
If course type is
anytime, provide date
completed.
The License # assigned by PRAES is a
4+9 digit alphanumeric number. For
organizational reasons, CE Broker has
divided it into two parts:
(same as in Record • Profession Code (up to 4 characters)
Type 2: Course
• License Number (up to 9 numbers)
Record)
Leave blank unless this row contains
partial credit for a single subject
area course, as it will default to the
hours approved by Board and/or
If course type is live and Council.
Column E & Column F
in record type 2 are
Leading zero are not required
utilized then this field is Ex:
optional
8 – Licensee to receive 8 CE Credit
Hours
If column E in record
4.5 – Licensee to receive 4 ½ CE
type 2 was not utilized,
Credit Hours.
then you must complete Must be less than the approved
this column.
hours for the course.
Format: mm/dd/ccyy
(example: 1/21/2004)
The following example illustrates Record Type 3, with multiple attendees:
A
B
C
D
E
F
G
H
I
3
20-
1045
DN
123
John
Smith
12/3/2003
(blank)
3
20-
1045
DN
201
Jane
Doe
12/3/2003
(blank)
3
20-
1045
DN
321
Richard
Roe
12/3/2003
(blank)
© 2007 Information Systems of Florida
4–6
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Row 4: Record Type 4 (Partial Credit Record)
An optional record, the Partial Credit Record is needed only when there are partial credits to be reported
for a licensee. The Partial Credit Record will always follow the Attendee Record to which it pertains.
First, input the total number of credit hours that the licensee actually completed in the Attendee Record.
If the course was approved for only one subject area, that one subject area will simply receive the number
of hours submitted in the Attendee Record. There is no need to do anything further.
If the course was approved for more than one subject area, you will need to specify which subject area in
which to report hours. The total of the hours reported by subject area must equal the partial credit
specified in the credits completed entry of the Attendee Record. The hours for each subject area also
may not exceed the hours in each subject area for which the course was originally approved (during the
course addition process).
These tables illustrate the TWENTY-FOUR columns possible for this record and the actual information
that is required at each position. Note: You will rarely use all these fields. More often than not, you will
employ two or three code and hour pairs (see column positions D, E and F).
Excel Position
Column A
Column B
Column C
Column D
Column E
Column F
Field Name
Record Type
CE Broker
Course Tracking
# Prefix
CE Broker
Course Tracking
# Suffix
Profession Code
Subject Area
Partial Credit
Hours completed
Data Type
Numeric
Numeric
Numeric
Character
Character
Numeric
Length
(Char. Count)
1
3
9
4
2
5
Description
Will always be
“4”
Will always be
“20-”
The digits after
the CE Broker
Course Tracking
# Prefix.
Consists of
licensee’s 2- to
4-letter
Profession Code.
Consists of
licensee’s 2letter Subject
Area Code.
Leading zeroes
are not required
Ex:
8 – Licensee to
receive 8
See Appendix B
Credit Hours
for appropriate
4.5 – Licensee to
codes.
receive 4 ½
Credit Hours.
Column J
Column K
Column L
(same as in
Record Type 2:
Course Record)
Excel Position
Column G
Column H
Column I
Field Name
Profession Code
Subject Area
Partial Credit
Profession Code
Hours completed
Subject Area
Partial Credit
Hours completed
Data Type
Character
Character
Numeric
Character
Character
Numeric
Length
(Char. Count)
4
2
5
4
2
5
Description
(same as D)
(same as E)
(same as F)
(same as D)
(same as E)
(same as F)
Excel Position
Column M
Column N
Column O
Column P
Column Q
Column R
Field Name
Profession Code
Subject Area
Partial Credit
Profession Code
Hours completed
Subject Area
Partial Credit
Hours completed
Data Type
Character
Character
Numeric
Character
Character
Numeric
Length
(Char. Count)
4
2
5
4
2
5
Description
(same as D)
(same as E)
(same as F)
(same as D)
(same as E)
(same as F)
© 2007 Information Systems of Florida
4–7
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Excel Position
Column S
Column T
Column U
Column V
Column W
Column X
Field Name
Profession Code
Subject Area
Partial Credit
Profession Code
Hours completed
Subject Area
Partial Credit
Hours completed
Data Type
Character
Character
Numeric
Character
Character
Numeric
Length
(Char. Count)
4
2
5
4
2
5
Description
(same as D)
(same as E)
(same as F)
(same as D)
(same as E)
(same as F)
The Record Type 4 example below assumes a course was approved for the Registered Nurse profession
with the following subject areas and hours breakdown:
RNGN
RNHA
RNME
(General)
14
(HIV/AIDS)
2
(Medical Errors)
2
Total Hours: 18
For illustrative purposes, the next record shows all three subject areas and their maximum hours. In this
case, it would actually be unnecessary to include a Partial Credit Record, since there is none to report.
A
B
C
D
E
F
G
H
I
J
K
L
4
20-
1045
RN
GN
14
RN
HA
2
RN
ME
2
RN
ME
1
Now let’s look at it with Attendee Records included:
3
20-
1045
RN
123
John
Smith
12/3/2003
16
4
20-
1045
RN
GN
14
RN
ME
2
3
20-
1045
RN
201
Jane
Doe
12/3/2003
3
20-
1045
RN
321
Richard
Roe
12/3/2003
9
4
20-
1045
RN
GN
6
RN
HA
2
As you can see, John Smith completed 16 hours broken down in the accompanying Partial Credit Record
into 14 hours of General and 2 hours of Medical Errors. Jane Doe completed the entire course for full
credit and does not need a Partial Credit Record. Richard Roe just received 9 hours, having only finished
6 hours of General, 2 hours of HIV/AIDS, and 1 hour of Medical Errors.
Partial Credit and Multi-License Reporting of Credit
Once a licensee subscribes to CE Broker, they will have the ability to link their licenses on one
account. The following example assumes that the licensee has subscribed and linked their
licenses on one account: If a Registered Nurse is also a Clinical Social Worker, an additional Record
Type 4 would be required to report the second profession’s hours. Although not required when full credit
is being applied, with partial credit, the multi-license posting will not automatically occur. Hours for partial
credit will post as the detail specifies – one license at a time. For example, Richard Roe will also receive
9 hours toward his second license in the General subject area:
3
20-
1045
RN
321
Richard
Roe
12/3/2003
9
4
20-
1045
RN
GN
6
RN
HA
2
4
20-
1045
CN
GN
9
RN
ME
1
See Appendix B for a complete listing of profession and subject area codes.
© 2007 Information Systems of Florida
4–8
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Row 5: Record Type 5 (Course Control Record)
For each Course Record there must also be an accompanying Course Control Record. A Course Control
Record always follows the attendee records of the course to which it pertains. This table illustrates the
FOUR columns needed for this record and the actual information that is required at each position:
Excel Position
Column A
Column B
Column C
Column D
Field Name
Record Type
CE Broker Course
Tracking # Prefix
CE Broker Course
Tracking # Suffix
Number of Attendees
Data Type
Numeric
Numeric
Numeric
Numeric
Length (Char. Count)
1
3
9
4
Description
Will always be “5”
Will always be “20-”
The digits after the CE
Broker Course Tracking
# Prefix
Number of Licensees
that attended course
(matches number of
Attendee Records)
(same as in Record
Type 2: Course Record)
Leading zeroes are not
required.
The following example illustrates Record Type 5:
A
B
C
D
5
20-
1045
3
Row 6: Record Type 6 (“EOF” End of File Record)
Always the last record in the file, there is only one EOF (End of File) record per file. This table illustrates
the THREE columns needed for this record and the actual information that is required at each position:
Excel Position
Column A
Column B
Column C
Field Name
Record Type
Total Number of Course Records Total Number of records in this
in this file
file
Data Type
Numeric
Numeric
Numeric
Length (Char. Count)
1
6
6
Description
Will always be “6”
Total number of Course Records
in this file.
Total number of rows including
the EOF record.
Leading zeroes are not required.
Leading zeroes are not required.
The following example illustrates Record Type 6:
A
B
C
6
1
7
© 2007 Information Systems of Florida
4–9
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Files Containing Data for Multiple Courses
You may also submit files containing course completion data for more than one course. In that event,
your file must include a separate Course Record—as well as its accompanying Attendee Records and
Course Control Record—for each course.
Your Excel file will look far different than the previous examples shown. More likely, it will resemble this
screenshot provided. Note: Column alignment is not important.
© 2007 Information Systems of Florida
4 – 10
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
OPTION 3: ELECTRONIC FILE UPLOAD — Simplified Excel Files
Simplified Excel File Format and Structure
Excel files (“.xls” extension; for example, “CourseCompletionData.xls” ) are created in Microsoft Excel.
Do not use any special formatting or characters when creating this file. Simply enter the data in the
proper positions as detailed below. If you wish to learn how to employ text files instead, their usage is
discussed in Option 2 on page 3-1.
The data contained in the Simplified Excel file should be organized in a table structure like the one shown
here:
(required)
(required)*
Column A
Column B
2486
(only used for partial
credit)
(optional)
(required)
Column C
Column D
Column E
Column F
Column G
Column H
12056
abc1234
5892
RN123475
12/3/2004
GN
1
2486
12056
abc1234
5892
RN415678
12/3/2004
2486
12056
abc1234
5892
RN856974
12/3/2004
2486
12056
abc1234
5892
RN235619
12/3/2004
2486
12056
abc1234
5892
RN128888
12/3/2004
2486
12056
abc1234
5892
RN254962
12/3/2004
* Please note you must either enter the CE Broker Course Tracking Number Suffix or the
CE Provider Course Number, only one of which is required.
Column A :
Column B :
Column C :
Column D :
Column E :
Column F :
Column G :
Column H :
CE Broker Provider Number Suffix ( without 50-prefix) — required
CE Broker Course Tracking Number Suffix (without 20-prefix) — required *
CE Provider Course Number — required *
CE Broker Course Publishing Tracking Number (without 10- prefix) — optional
Florida Department of Health Licensee Number (alpha & numeric) — required
Course Completion Date
Subject Area Code — only used for partial credit
CE Credit Hours Completed — only used for partial credit
The next few pages contain detailed explanations for each of the mentioned columns, as well as a final
example demonstrating a file that integrates information on multiple courses and attendees.
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Column A: CE Broker Provider Number Suffix (without 50-prefix)
The CE Broker provider number is located on the organizational profile within your account in CE Broker.
You need only enter the suffix of the CE Broker provider number. For Example: If your CE Broker
Provider Number is 50-2486 you will enter 2486 in Column A.
Column B: CE Broker Course Tracking Number Suffix (without 20-prefix)
You need only enter the suffix of the CE Broker Course Tracking Number. For Example: If your CE Broker
Course Tracking number is 20-12056 you will enter 12056 in Column B.
Please note, if you have requested to be able to enter your own Provider course numbers in CE Broker
you will utilize Column C. Column B will remain blank.
Column C: CE Provider Course Number
If you have requested to be able to enter your own Provider course numbers in CE Broker you will utilize
Column C instead of Column B. You will enter the Provider course number you have associated with the
course entered in CE Broker.
Column D: CE Broker Course Publishing Tracking Number (without 10- prefix) – optional
If you have published your courses in CE Broker and you choose to utilize this column you need only
enter the suffix of the course publishing tracking number. For Example: If your CE Broker Course
Publishing Tracking number is 10-5892 you will enter 5892 in Column D.
It is not necessary to enter the course publishing tracking number suffix in this column. It is an optional
field and can be left blank.
Column E: Florida Department of Health Licensee Number (alpha & numeric)
Enter the Florida Department of Health Licensee Number of the attendee. The license number must
include both the alpha and numeric character. For Example: RN123475
A list of alpha rank codes by profession can be located in Appendix B: Profession and Subject Area
Codes of this manual.
Column F: Course Completion Date
Enter the date the attendee completed the course
Column G: Subject Area Code – only used for partial credit *
There is no need to enter the subject area code for an attendee unless the attendee is receiving partial
credit for the program. For Example: If the program was valid for 10hrs in the General (GN) subject area
and you have an attendee that will only receive 5 hours credit, you will need to enter the subject area
code GN in Column F and the number 5 in the CE Credit Hours Completed Column G.
A list of subject area codes by profession can be located in Appendix B: Profession and Subject Area
Codes of this manual.
Column H: CE Credit Hours Completed – only used for partial credit *
There is no need to enter the CE Credit Hours Completed for an attendee unless the attendee is
receiving partial credit for the program. For Example: If the program was valid for 10hrs in the General
(GN) subject area and you have an attendee that will only receive 5 hours credit, you will need to enter
the subject area code GN in Column F and the number 5 in the CE Credit Hours Completed Column G.
* Please note: If the program was valid for more than one subject area, and the attendee
received partial credit in more than one subject area, you can add additional columns to
accommodate the additional subject area codes (up to 8 total) and the completed
hours. In the example below, columns I & J have been added to illustrate additional
partial credit subject areas and hours completed. As you can see, licensee RN123475
will receive 1hr General (GN) and 1hr Medical Errors (ME).
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Example for Partial credit for more than one subject area:
(required) (required)*
(optional) (required)
(only used for partial credit)
Column A Column B Column C Column D Column E
Column F
Column G
Column H
Column I
Column J
2486
12/3/2004
GN
1
ME
1
12056
5892
RN123475
Partial Credit Reporting for Multi-Licensed Attendee
If a Registered Nurse is also a Clinical Social Worker, an additional row would be required to post the
second profession’s hours. Although not required when full credit is being applied, with partial credit, the
multi-license posting will not automatically occur. For example: this licensee will receive 1 hour toward
their first license RN123475 and1 hour toward their second license SW23988 in the General subject area:
(required)
(required)*
Column A
Column B
2486
2486
(only used for partial
credit)
(optional)
(required)
Column D
Column E
Column F
Column G
Column H
12056
5892
RN123475
12/3/2004
GN
1
12056
5892
SW23988
12/3/2004
GN
1
Column C
* Please note you must either enter the CE Broker Course Tracking Number Suffix or the
CE Provider Course Number, only one of which is required.
Files Containing Data for Multiple Courses
You may also submit files containing course completion data for more than one course.
For example: this file contains course completion information for 3 different courses.
(required)
(required)*
Column A
Column B
2486
(only used for partial
credit)
(optional)
(required)
Column D
Column E
Column F
12056
5892
RN123475
12/3/2004
2486
12056
5892
RN415678
12/3/2004
2486
22056
5892
RN856974
12/3/2004
2486
22056
5892
RN235619
12/3/2004
2486
59663
5892
RN128888
12/3/2004
2486
59663
5892
RN254962
12/3/2004
Column C
Column G
Column H
* Please note you must either enter the CE Broker Course Tracking Number Suffix or the
CE Provider Course Number, only one of which is required.
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
OPTION 4: SCAN CARD (OMR) SUBMISSION
Scan Cards, also called Optical Mark Recognition (OMR), are named for the technology used to read and
score the scan cards.
While your course is required to be entered into the FDOH CE Tracking Database for Scan Card
Submission, it does not need to be published. Currently, there is only one type of scan card used to
record course completion data: Blank scan cards can be ordered directly from the FDOH or you can print
scan cards directly from your account in CE Broker and they will be pre-filled with your Organization and
course information. To order scan cards from the FDOH log into your account and go to INFORMATION
UPDATES/ADDITIONS and select REQUEST SCAN CARDS from the drop down. To print scan cards from your
account, go to COURSE COMPLETION and select GENERATE SCAN CARDS from the dropdown. A small
example is pictured below, with a full-page version on a following page:
Course completions submitted with scan cards will only be able to report one subject area. If you courses
wish to grant credit for multiple subject areas in your courses, please use another method to report
course completions. Since scan cards allow only one subject area per course, hours completed by an
attendee will always apply to that subject area; thus, you would enter either full or partial credit into the
same credit hours entry box on the scan card.
Brief descriptions of some scan card data fields are on the following page, and a full-size sample scan
card is on page 5-3.
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Scan card data fields include:
Section A: Profession code (such as RN) and License number (a numeric value)
Section B: Provider ID Number (the “50-“ number found by clicking on USERS, then selecting
ORGANIZATION PROFILE and looking at the top of the profile)
Section C: Course Number (the “20-“ number found under INFORMATION UPDATES/ADDITIONS, COURSES,
then SEARCH)
You may also use your own CE Provider Course Tracking Number if this has been indicated on your
account. For those wishing to upload via text files, Excel spreadsheets or XML Web Services, this is a
big change. There will be no need to store system Course ID #s or keep track of two sets of IDs. You will
be able to use your own Course ID # to report course completions.
Section D: Credit Hours
If you print the scan cards from your account, this field will automatically populate with the number of
hours you have entered for your course.
The Credit Hours field contains a decimal point, which allows entry of course hours to a tenth of an hour.
Because there is only one field for hours on a scan card, you may not report partial credit using the scan
card unless the course was accepted for only one subject area. For instance, if the subject area was
HIV/AIDS and the course was 4 hours long, you would be able to give partial credit for anything up to 4
hours. But if the course is an 8 hour course with 2 hours HIV and 6 hours General, it would be impossible
for the system to identify whether the licensee completed the HIV or General portion or a combination of
both. Entering partial credit online is a better option for reporting in this case.
Section E: Course Ending Date
If you print the scan cards from your account using the “10-“ Publishing Tracking Number , this field will
automatically populate with the ending date of the course.
After licensees complete scan cards during your program, mail them to CE Broker for processing:
Florida Department of Health
Division of Medical Quality Assurance
CE Tracking Unit, Bin #C01
4052 Bald Cypress Way
Tallahassee, FL 32399-3251
Once scan cards are successfully processed, you will receive a message in your CE Broker
Communication Center that your online roster is available. Make adjustments the same way you would if
you entered the information online.
Scan cards that are successfully processed may create rejections based on the data entered. For
example, the license # may not exist in the FL DOH database or may have been entered incorrectly, or
the Course Number or Provider ID Number can’t be found. Cards that will not scan at all are either
missing data in required fields or may be ripped or torn.
CE Broker sends all rejected scan cards to the Florida DOH.
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
APPENDIX A: FILE VALIDATION ERRORS FOR TEXT OR XLS UPLOAD
The FDOH CE Tracking Database implements two levels of validation on the course completion data
submitted via text or XLS file upload by CE Providers:
Pre-Import Inspection: During submission, before entry into the system
File Validation: After submission and importation into the system
Pre-Import Inspection
These following error conditions will be validated before the attendance roster is imported. The file must
pass all pre-import validations before the file will be accepted. If any of these error conditions exist, the
file will be rejected and the first error will be reported to the entity who submitted the roster.
Pre-Import Inspection Criteria
Pre-Import Error Messages
The File should not be empty (zero records)
The File is Empty.
The length of each record must be exactly 100
characters in length
Record #: Incorrect Record Length: [Current
Length]
If column-one value different than (1,2,3,4,5,6)
Record #: Invalid Record Type
The File should have only one Provider record
(Record Type 1)
The File must contain only one Provider record.
The File must have at least one Course record
(Record Type 2)
The File must have at least one Course record
The File must have at least one Attendee record
(Record Type 3)
The File must have at least one Attendee record
The File must have at least one Course Control
record (Record Type 5)
The File must have at least one Course Control
record and must follow an attendee record (Record
Type 3) or partial credit record (Record Type 4)
The File should have only one End of File (EOF)
record (Record Type 6)
The File must contain only one End of File (EOF)
record
First Record in file should always be a Record
Type 1 (Provider Record)
Record 1: Expected Provider Record
Second Record in file should always be a Record
Type 2 (Course Record)
Record 2: Expected Course Record
Third Record in file should always be a Record
Type 3 (Attendee Record)
Record 3: Expected Attendee Record
Last Record in file should always be an End of File Record #: Expected End of File (EOF) Record
(EOF) record
After a Course Control Record (Record Type 5),
the next record must be a Course Record (Record
Type 2) or an End of File (Record Type 6)
Record #: Expected a Record Type 2 or Record
Type 6
After an Attendee Record (Record Type 3), the
next record must be an Attendee Record (Record
Record #: Expected a Record Type 3 or Record
Type 4 or Record Type 5
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
Pre-Import Inspection Criteria
rev. 1.85
Pre-Import Error Messages
Type 3) or a Partial Credit Record (Record Type 4)
or a Course Control Record (Record Type 4)
After a Course Record (Record Type 2), the next
record must be an Attendee Record (Record Type
3)
Record #: Expected a Record Type 3
CE Broker Provider Tracking Number Prefix must
be “50-“.
Record 1: Expected “50-“ in columns 2 through 4.
(CE Broker Provider Tracking Number Prefix)
CE Broker Provider Tracking Number must be a
numeric value (digits only)
Record 1: CE Broker Provider Tracking Number
Suffix must be numeric
Provider Name is a required entry
Record 1: Provider Name can not be blank
Provider Name does not match the Name in CE
Broker
Record 1: Provider Name does not match the
Name in CE Broker
The Provider ID must match the provider logged
into CE Broker
The Provider ID does not exist or doesn’t match the
ID of the logged Provider
The CE Broker Course Tracking Number Prefix
must be “20-“.
Record 2: Expected “20-“ in columns 2 through 4
(CE Broker Course Tracking Number Prefix)
CE Broker Course Tracking Number must be a
numeric value (digits only)
Record #: CE Broker Course Tracking Number
Suffix must be numeric
The Provider ID must match the
COURSE:id_provider for the Course in the file
Record #: The Course does not match the Provider
[CE Broker Provider Tracking Number (prefix +
suffix)]
CE Broker Course Publication Tracking Prefix must Record 2: Expected “10-“ in columns 14 through 16
be “10-“.
(CE Broker Course Publication Tracking Number
Prefix)
The Course must be APPROVED or EXPIRED in
the COURSE_STATUS table based on
COURSE:id_course (from the file). If EXPIRED,
the Completion Date in the file must be prior to the
Expiration Date.
Record #: The Entered Course does not exist or is
not Approved or the completed date is after the
expiration date.
CE Broker Course Publication Tracking Number
must be a numeric value (digits only)
Record #: CE Broker Course Publication Tracking
Number Suffix must be numeric
The CE Broker Course Publication must exist in
PUBLISH_COURSE table
Record #: The entered Course Publication does not
exist: [Course Publication Id in file]
The CE Broker Course Publication must be linked
to the CE Broker Course
Record #: The Entered Course Publication is not a
publication for the entered course.
Course Publication End Date is a required entry for Record #: Course Publication End Date can not be
a LIVE Delivery Method. It is optional for an
blank
ANYTIME Delivery Method.
Course Name is a required entry
Record #: Course Name can not be blank
Course Name does not match the Name in CE
Broker
Record #: Course Name does not match the Name
in CE Broker.
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Pre-Import Inspection Criteria
Pre-Import Error Messages
The CE Broker Course Tracking Number in the
Partial Credit Record must be the same as the
preceding Record Type 2
Record #: The Course Number in the Attendee
Record (Record Type 4) does not match the
Course Number in the Course Record (preceding
Record Type 2).
Attendee’s Profession Code is a required entry
Record #: Attendee’s Profession Code can not be
blank
Attendee’s License Number must be a numeric
value (digits only)
Record #: Attendee’s License Number must be
numeric
Date Completed must be entered in mm/dd/ccyy
format
Record #: Invalid Date Completed: [Date
Completed]
Optional Entry: CE Credit Hours Completed
If entered, the format must be “xxx.x”
Record #: Invalid Format [CE Credit Hours
Completed in file]
The CE Broker Course Tracking Number in the
Course Control record must be the same as the
preceding Record Type 2
Record #: The Course Number in the Course
Control Record (Record Type 5) does not match
the Course Number in the Course Record
(preceding Record Type 2 record).
The Number of Attendees must be numeric (digits
only) and a length of 4
Record #: The Number of Attendees (Record Type
5) is missing or the field length is not equal 4
The sum of all attendees for a course do not equal
the number of attendees
Record #: The Number of Attendees (Record Type
5) do not equal the sum of attendees for this
course [CE Broker Course Tracking Number (prefix
+ suffix)]
The Total Number of Courses must be numeric
(digits only) and a length of 6
Record #: The Total Number of Courses (Record
Type 6) is missing or the field length is not equal 6
The Total Number of Records in file must be
numeric (digits only) and a length of 6
Record #: The Total Number of Records (Record
Type 6) is missing or the field length is not equal 6
The total number of course records (Record Type
6) do not equal the sum of Course Records
(Record Type 2s)
Record #: The total number of course records
(Record Type 6) do not equal the sum of Course
Records (Record Type 2s)
The total number of records (Record Type 6) do
not equal the sum of all records in file
Record #: The total number of records (Record
Type 6) do not equal the sum of records in file)
CE Credit Hours Completed for a Partial Credit
Record (Record Type 4) must be in the following
format: “xxx.x”
Record #: Invalid Format [Ce Credit Hours
Completed in file]
Do not allow submission of a Partial Credit Record
(Record Type 4) for those Boards/Councils that do
not allow partial credit
Record#: Partial Credit is not allowed by the
Board/Council for which the licensee is licensed
For a Partial Credit Record (Record Type 4), the
Record #: Missing Profession or Subject Area in
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Pre-Import Inspection Criteria
Pre-Import Error Messages
profession code and the Subject area code cannot
be blank
Partial Credit Record (Record Type 4)
For Partial Credit Record (Record Type 4), the total
hours submitted in the Record Type 3 should equal
the sum of all hours submitted in the Record Type
4
Record #: The total hours in the Partial Credit
Record (Record Type 4): [sum of hours] does not
match with the Attendee Earned Hours: [hours
submitted in Record Type 3]
For a Partial Credit Record (Record Type 4), all
profession codes must be the same
Record #: More than one distinct profession in the
same Partial Credit Record (Record Type 4)
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
rev. 1.85
File Validation (post-submission)
These are data validations to ensure the integrity of the data submitted via text or XLS file upload. These
errors are saved in the system after all roster records are imported. These errors appear on the roster
marked with an “R” beside the rejected entries. The rejects will also appear in the Course Credit Worksheet
tab of your Communication Center.
File Validation
Error Message
An Attendee (License Number) must appear only
once for each course publication
Attendee cannot appear more than once for the
same course publication
If License Number (id_license) not found in
USER_PROFILE
This License Number not found on the DOH/MQA
Licensing Database
If any credit method other than <anytime>, then
the Completed Date must be equal to the dt_end
of the course publication
Record #: End Date must be equal to the End date
of the course publication:[Publication End Date]
If CE Credit Hours Completed is not blank, the
hours completed can not exceed the maximum
number of course hours
Completed hours cannot be greater than offered
hours
The profession of the attendee must be one of
those tracked by CE Broker.
Profession not being tracked by CE Broker
The Subject Area code submitted for a Partial
One or more Subject Area codes do not match the
Credit Record must match a Subject Area code for Subject Area codes for the course
the course
Do not allow submission of a partial credit for
those Boards/Councils that do not allow partial
credit.
© 2007 Information Systems of Florida
Partial Credit is not allowed by the Board/Council for
this licensee
7–5
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
APPENDIX B: PROFESSION AND SUBJECT AREA CODES
When granting partial credit using the electronic file upload methods, refer to the chart contained in this
section for the proper code combinations to enter in the required fields. This table is organized
alphabetically by Board, and each Board section is broken down into four columns:
Profession names
FDOH-assigned profession codes
Applicable subject areas
CE Broker-assigned subject area codes
Although the following Boards are also listed in the chart below, they do not currently allow partial credit:
Optometry
Psychology (partial credit allowed for “Concurrent Session” courses only)
For the most part, subject areas are repeated from profession to profession, and where a code is not
specified, it has already been listed earlier in the chart.
Florida Board of Acupuncture
Profession
Rank Code
Subject area
Subject area code
Acupuncturist
AP
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
Laws & Rules of the Board
LB
Laboratory Test Findings
FL
Image Findings
FI
General
GN
Florida Board of Athletic Training
Profession
Rank Code
Subject area
Subject area code
Athletic Trainer
AL
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
Cardiopulmonary Resuscitation
(CPR) and First Aid Training
CF
General
GN
Florida Board of Chiropractic
Profession
Rank Code
Subject area
Subject area code
Chiropractic Physician
CH
HIV/AIDS
HA
Medical Errors
ME
Laws and Rules of the Board
LB
Risk Management
RM
General
GN
General (Acupuncture)
AP
General (Chemistry)
CY
© 2007 Information Systems of Florida
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rev. 1.85
General (Laboratory Diagnosis)
LD
General (Microbiology)
MY
General (NeuroMuscular Diagnosis) NM
Certified Chiropractic Physicians’
Assistant
CI
General (Nutrition)
NT
General (Pathology)
PY
General (Phlebotomy)
PL
General (Physiology)
PH
General (Physiotherapy)
PS
General (Principles or Practice of
Chiropractic)
PP
General (Proprietary Drug Admin)
PD
General (Public Health)
PB
General (Spinal Anatomy)
SA
General (X-ray Technique or
Interpretation)
XR
Ethics
MX
Record Keeping/Documentation
and Coding
NO
HIV/AIDS
HA
Medical Errors
ME
General
GN
Florida Board of Clinical Laboratory Personnel
Profession
Rank Code
Subject area
Subject area code
Clinical Laboratory Director
DI
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
General
GN
General (Clinical Chemistry / UA /
Toxicology)
GC
General (Andrology)
NX
General (Blood Banking)
GO
General (Blood Gas Analysis)
GB
General (Cytogenetics)
GY
General (Cytology)
GG
General (Histocompatibilty)
GE
General (Histology)
GT
General (Immunohematology)
GI
General (Molecular Pathology)
GU
General (Microbiology / Mycology /
Parasitology)
GM
General (Hematology)
GH
General (Radioassay/Nuclear
Medicine)
GL
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
Clinical Laboratory Supervisor
Clinical Laboratory Technician
© 2007 Information Systems of Florida
SU
TC
rev. 1.85
General (Embryology)
NY
General (Serology/Immunology)
GS
Supervision/Administration, Quality
Control/Quality Assurance, and
Safety
SQ
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
General
GN
General (Clinical Chemistry / UA /
Toxicology)
GC
General (Andrology)
NX
General (Blood Banking)
GO
General (Blood Gas Analysis)
GB
General (Cytogenetics)
GY
General (Cytology)
GG
General (Histocompatibilty)
GE
General (Histology)
GT
General (Immunohematology)
GI
General (Molecular Pathology)
GU
General (Microbiology / Mycology /
Parasitology)
GM
General (Hematology)
GH
General (Radioassay/Nuclear
Medicine)
GL
General (Embryology)
NY
General (Serology/Immunology)
GS
Supervision/Administration, Quality
Control/Quality Assurance, and
Safety
SQ
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
General
GN
General (Clinical Chemistry / UA /
Toxicology)
GC
General (Andrology)
NX
General (Blood Banking)
GO
General (Blood Gas Analysis)
GB
General (Cytogenetics)
GY
General (Cytology)
GG
General (Histocompatibilty)
GE
General (Histology)
GT
General (Immunohematology)
GI
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FDOH/CE Broker: How to Report Course Completion
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General (Molecular Pathology)
GU
General (Microbiology / Mycology /
Parasitology)
GM
General (Hematology)
GH
General (Radioassay/Nuclear
Medicine)
GL
General (Embryology)
NY
General (Serology/Immunology)
GS
Supervision/Administration, Quality
SQ
Control/Quality Assurance, and Safety
Clinical Laboratory Technologist
TN
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
General
GN
General (Clinical Chemistry / UA /
Toxicology)
GC
General (Andrology)
NX
General (Blood Banking)
GO
General (Blood Gas Analysis)
GB
General (Cytogenetics)
GY
General (Cytology)
GG
General (Histocompatibilty)
GE
General (Histology)
GT
General (Immunohematology)
GI
General (Molecular Pathology)
GU
General (Microbiology / Mycology /
Parasitology)
GM
General (Hematology)
GH
General (Radioassay/Nuclear
Medicine)
GL
General (Embryology)
NY
General (Serology/Immunology)
GS
Supervision/Administration, Quality
SQ
Control/Quality Assurance, and Safety
Florida Board of Clinical Social Work, Marriage & Family Therapy & Mental Health Consulting
Profession
Rank Code
Subject area
Subject area code
Licensed Clinical Social Worker
SW
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
Domestic Violence
DV
General
GN
General (Supervisory) – minimum 16
hour course
GX
Hypnosis
HP
General (Supervisory)
SG
© 2007 Information Systems of Florida
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FDOH/CE Broker: How to Report Course Completion
General (Administrative, Office Mgmt
and Other Non-Clerical Skills)
rev. 1.85
AD
Professional Ethics & Boundary Issues BI
Licensed Marriage and Family
Therapist
MT
Sex Therapy
ST
Laws and Rules of the Board
LB
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
Domestic Violence
DV
General
GN
General (Supervisory) – minimum 16
hour course
GX
Hypnosis
HP
General (Supervisory)
SG
General (Administrative, Office Mgmt
and Other Non-Clerical Skills)
AD
Professional Ethics & Boundary Issues BI
Licensed Mental Health Counselor
MH
Sex Therapy
ST
Laws and Rules of the Board
LB
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
Domestic Violence
DV
General
GN
General (Supervisory) – minimum 16
hour course
GX
Hypnosis
HP
General (Supervisory)
SG
General (Administrative, Office Mgmt
and Other Non-Clerical Skills)
AD
Professional Ethics & Boundary Issues BI
Sex Therapy
ST
Laws and Rules of the Board
LB
Florida Board of Dentistry
Profession
Rank Code
Subject area
Subject area code
Dentist
DN
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
Domestic Violence
DV
General
GN
Cardiopulmonary Resuscitation
CR
Anesthesia Related
AG
Management of Medical Emergencies MM
Advanced Cardiac Life Support
(ACLS)
© 2007 Information Systems of Florida
VO
8–5
FDOH/CE Broker: How to Report Course Completion
Dental Hygienist
DH
rev. 1.85
Advanced Trauma Life Support
(ATLS)
BC
Pediatric Advanced Life Support
(PALS)
BD
Practice Management
KM
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
Domestic Violence
DV
General
GN
Cardiopulmonary Resuscitation
CR
Advanced Cardiac Life Support
(ACLS)
VO
Advanced Trauma Life Support
(ATLS)
BC
Pediatric Advanced Life Support
(PALS)
BD
Florida Council of Dietetics and Nutrition
Profession
Rank Code
Subject area
Subject area code
Nutrition Counselor
NC
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Dietician/ Nutritionist
ND
Medical Errors
ME
General
GN
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
General
GN
Florida Electrolysis Council
Profession
Rank Code
Subject area
Subject area code
Electrologist
EO
HIV/AIDS
HA
Blood-borne diseases
BB
Medical Errors
ME
General
GN
General (Laser & Light Based Hair
Removal Courses)
CI
Florida Board of Hearing Aid Specialists
Profession
Rank Code
Subject area
Subject area code
Hearing Aid Specialist
AS
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
General
GN
Florida Board of Massage Therapy
© 2007 Information Systems of Florida
8–6
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Profession
Rank Code
Subject area
Subject area code
Massage Therapist
MA
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
Professional Ethics
PE
General (relevant to focus on
Massage Therapy techniques)
GF
General
GN
General (CPR)
CP
Florida Council of Medical Physicists
Profession
Rank Code
Subject area
Subject area code
Diagnostic Radiological Physicist
DRP
Medical Errors
ME
General
GN
Medical Errors
ME
General
GN
Therapeutic Radiological Physicist
TRP
Medical Nuclear Radiological Physicist MNP
Medical Health Physicist
MHP
Medical Errors
ME
General
GN
Medical Errors
ME
General
GN
Florida Board of Medicine
Profession
Rank Code
Subject area
Subject area code
Medical Doctors
ME
HIV/AIDS (AMA Category I)
AK
Medical Errors (AMA Category I)
AO
Domestic Violence (AMA Category I)
AU
End-of-Life & Palliative Health Care
(AMA Category I)
AI
Risk Management (AMA Category I)
AT
General (AMA Category I)
AJ
Medical Errors
ME
Domestic Violence
DV
HIV/AIDS (AMA Category I)
AK
Medical Doctors – Public Health
Certificate
Medical Doctors – Public Psychiatry
Certificate
© 2007 Information Systems of Florida
PHC
PPC
Medical Errors (AMA Category I)
AO
Domestic Violence (AMA Category I)
AU
End-of-Life & Palliative Health Care
(AMA Category I)
AI
Risk Management (AMA Category I)
AT
General (AMA Category I)
AJ
Medical Errors
ME
Domestic Violence
DV
HIV/AIDS (AMA Category I)
AK
Medical Errors (AMA Category I)
AO
Domestic Violence (AMA Category I)
AU
8–7
FDOH/CE Broker: How to Report Course Completion
Medical Doctors – Area Clinical Need
Medical Doctors – Limited License
Medical Doctor Medical Faculty
Certificate
Visiting Faculty Certificate
© 2007 Information Systems of Florida
ACN
LL
MFC
VFC
rev. 1.85
End-of-Life & Palliative Health Care
(AMA Category I)
AI
Risk Management (AMA Category I)
AT
General (AMA Category I)
AJ
Medical Errors
ME
Domestic Violence
DV
HIV/AIDS (AMA Category I)
AK
Medical Errors (AMA Category I)
AO
Domestic Violence (AMA Category I)
AU
End-of-Life & Palliative Health Care
(AMA Category I)
AI
Risk Management (AMA Category I)
AT
General (AMA Category I)
AJ
Medical Errors
ME
Domestic Violence
DV
HIV/AIDS (AMA Category I)
AK
Medical Errors (AMA Category I)
AO
Domestic Violence (AMA Category I)
AU
End-of-Life & Palliative Health Care
(AMA Category I)
AI
Risk Management (AMA Category I)
AT
General (AMA Category I)
AJ
Medical Errors
ME
Domestic Violence
DV
HIV/AIDS (AMA Category I)
AK
Medical Errors (AMA Category I)
AO
Domestic Violence (AMA Category I)
AU
End-of-Life & Palliative Health Care
(AMA Category I)
AI
Risk Management (AMA Category I)
AT
General (AMA Category I)
AJ
Medical Errors
ME
Domestic Violence
DV
HIV/AIDS (AMA Category I)
AK
Medical Errors (AMA Category I)
AO
Domestic Violence (AMA Category I)
AU
End-of-Life & Palliative Health Care
(AMA Category I)
AI
Risk Management (AMA Category I)
AT
General (AMA Category I)
AJ
Medical Errors
ME
Domestic Violence
DV
8–8
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Florida Council of Licensed Midwifery
Profession
Rank Code
Subject area
Subject area code
Midwife
MW
HIV/AIDS
HA
Medical Errors
ME
Domestic Violence
DV
Laws and Rules of the Board
LB
General
GN
Florida Board of Nursing
Profession
Rank Code
Subject area
Subject area code
Advanced Registered Nurse
Practitioner
ARNP
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
General
GN
Domestic Violence
DV
Laws & Rules of the Board
LB
Legal Aspects of Nursing
LA
Licensed Practical Nurse
Registered Nurse Practitioner
© 2007 Information Systems of Florida
PN
RN
Universal Precautions
VP
Advanced Cardiac Life Support
(ACLS)
VO
Basic Life Support (BLS)
NR
Pediatric Advanced Life Support
(PALS)
BD
CPR/AED
EY
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
General
GN
Domestic Violence
DV
Laws & Rules of the Board
LB
General (Remedial course for those
reapplying to take NCLEX)
RE
Legal Aspects of Nursing
LA
Universal Precautions
VP
Advanced Cardiac Life Support
(ACLS)
VO
Basic Life Support (BLS)
NR
Pediatric Advanced Life Support
(PALS)
BD
CPR/AED
EY
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
8–9
FDOH/CE Broker: How to Report Course Completion
Advanced Registered Nurse
Practitioner Temporary
ANT
rev. 1.85
Medical Errors
ME
General
GN
Domestic Violence
DV
Laws & Rules of the Board
LB
General (Remedial course for those
reapplying to take NCLEX)
RE
Legal Aspects of Nursing
LA
Universal Precautions
VP
Advanced Cardiac Life Support
(ACLS)
VO
Basic Life Support (BLS)
NR
Pediatric Advanced Life Support
(PALS)
BD
CPR/AED
EY
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
General
GN
Domestic Violence
DV
Laws & Rules of the Board
LB
General (Remedial course for those
reapplying to take NCLEX)
RE
Legal Aspects of Nursing
LA
Universal Precautions
VP
Advanced Cardiac Life Support
(ACLS)
VO
Basic Life Support (BLS)
NR
Pediatric Advanced Life Support
(PALS)
BD
CPR/AED
EY
Florida Board of Nursing — Certified Nursing Assistants
Profession
Rank Code
Subject area
Subject area code
Certified Nursing Assistant
CNA
General
GN
HIV/AIDS, Infection Control
HZ
Domestic Violence
DV
Medical Record Documentation and
VS
Legal Aspects Appropriate to Nursing
Assistants
© 2007 Information Systems of Florida
Resident Rights
VY
Communication with Cognitively
Impaired Clients
VC
CPR Skills
CK
Medical Error Prevention and Safety
ER
Pediatric Advanced Life Support
(PALS)
BD
8 – 10
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Florida Board of Nursing Home Administrators
Profession
Rank Code
Subject area
Subject area code
Nursing Home Administrator
NH
HIV/AIDS
HA
Medical Errors
ME
General (must be in one of the
Domains of Practice - Personnel,
Finance, Marketing, Physical
Resource Management, Laws,
Regulatory Codes and Governing
Boards, Resident Care)
DF
Florida Board of Occupational Therapy
Profession
Rank Code
Subject area
Subject area code
Occupational Therapist
OT
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
Laws & Rules
LB
General
GN
General (Prescription Devices)
GV
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Occupational Therapy Assistant
OTA
Medical Errors
ME
Laws & Rules
LB
General
GN
General (Prescription Devices)
GV
Florida Board of Opticianry
Profession
Rank Code
Subject area
Subject area code
Regular Licensed Optician
DO
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board for Initial
Licensure
LI
Laws & Rules of the Board for
Renewal Licensure only
LR
Technical Practice
TP
Technical Practice (Contact Lens
Theory and Practice)
TC
Risk Management
RM
Elective
EL
Florida Board of Optometry (partial credit not allowed by this Board)
Profession
Rank Code
Certified Optometrist
OPC
Optometrist
OP
Subject area
Subject area code
Florida Board of Orthotists & Prosthetists
© 2007 Information Systems of Florida
8 – 11
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Profession
Rank Code
Subject area
Subject area code
Orthotist
ORT
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
Cardiopulmonary Resuscitation
CR
General
GN
HIV/AIDS
HA
Prosthetist
Orthotist & Prosthetist (Dual)
Pedorthist
Orthotic Fitter
Orthotic Fitter Assistant
PRO
POR
PED
ORF
OFA
Medical Errors
ME
Laws & Rules of the Board
LB
Cardiopulmonary Resuscitation
CR
General
GN
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
Cardiopulmonary Resuscitation
CR
General
GN
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
Cardiopulmonary Resuscitation
CR
General
GN
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
Cardiopulmonary Resuscitation
CR
General
GN
HIV/AIDS
HA
Medical Errors
ME
Laws & Rules of the Board
LB
Cardiopulmonary Resuscitation
CR
General
GN
Florida Board of Osteopathic Medicine
Profession
Rank Code
Subject area
Subject area code
Osteopathic Physician
OS
HIV/AIDS
HA
HIV/AIDS (AOA Category I-A)
XT
End-of-Life & Palliative Health Care
EP
End-of-Life & Palliative Health Care
(AOA Category I-A)
EM
Medical Errors
ME
© 2007 Information Systems of Florida
Medical Errors (AOA Category I-A)
XO
Domestic Violence
DV
8 – 12
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Domestic Violence (AOA Category IA)
XU
Laws & Rules of the Board
LB
Laws & Rules of the Board (AOA
Category I-A)
XV
Risk Management
RM
Risk Management (AOA Category IA)
XN
Managed Care
MC
General
GN
General (AOA Category I)
GA
General (AOA Category I-A)
IA
Laws on Uses & Abuses of
Controlled Substances
LU
Laws on Uses & Abuses of
Controlled Substances (AOA
Category I-A)
XM
Florida Board of Pharmacy
Profession
Rank Code
Subject area
Subject area code
Pharmacist
PS
HIV/AIDS
HA
End-of-Life & Palliative Health Care
EP
Medical Errors
ME
General
GN
General - Order and Evaluation of
Laboratory Tests Initial Certification 3 hours
ZQ
General - Order and Evaluation of
SS
Laboratory Tests Recertification - 1 hr
Nuclear Pharmacist
Consultant Pharmacist
NP
PU
Misfills
MSF
Laws & Rules of the Board
LB
In-Depth Treatment of Nuclear
Pharmacist Practice
PN
Misfills
MSF
Laws & Rules of the Board
LB
In-Depth Analysis of Consultant
Pharmacist Practice
DA
Misfills
MSF
Laws & Rules of the Board
LB
Florida Board of Physical Therapy
Profession
Rank Code
Subject area
Subject area code
Physical Therapy Assistant
PTA
HIV/AIDS
HA
Medical Errors
ME
General (Risk Management)
RG
General
GN
HIV/AIDS
HA
Physical Therapy
© 2007 Information Systems of Florida
PT
8 – 13
FDOH/CE Broker: How to Report Course Completion
rev. 1.85
Medical Errors
ME
General (Risk Management)
RG
General
GN
Florida Physician Assistant
Profession
Rank Code
Subject area
Subject area code
Physician Assistants
PA
General (AMA Category I)
AJ
Medical Errors (AMA Category I)
AO
Domestic Violence (AMA Category I)
AU
End of Life and Palliative Health Care AI
(AMA Category I)
HIV/Aids (AMA Category I)
AK
General (AMA Category II)
AL
Medical Errors (AMA Category II)
MG
Domestic Violence (AMA Category II) AH
Physician Assistants Temporary
PAT
General (AMA Category I)
AJ
Medical Errors (AMA Category I)
AO
Domestic Violence (AMA Category I)
AU
End of Life and Palliative Health Care AI
(AMA Category I)
HIV/Aids (AMA Category I)
AK
General (AMA Category II)
AL
Medical Errors (AMA Category II)
MG
Domestic Violence (AMA Category II) AH
Florida Board of Podiatry
Profession
Rank Code
Subject area
Subject area code
Podiatric Physician
PO
HIV/AIDS
HA
Medical Errors
ME
General
GN
General (Practice Management)
GQ
Risk Management
RM
Laws & Rules of the Board
LB
8 hour CE recertification course set
forth in Section 461.0135 F.S.
Rule 64B18-17.001[8]
(Includes Laws and Rules and
Medical Errors)
CH
Certified Podiatric X-Ray Assistant
PXA
Florida Board of Psychology (partial credit allowed for “Concurrent Session” courses only)
Profession
Rank Code
Subject area
Subject area code
Limited License Psychologist
LPY
Medical Errors
ME
Domestic Violence
DV
End-of-Life & Palliative Health Care
EP
© 2007 Information Systems of Florida
Professional Ethics
PE
Laws & Rules of the Board
LB
8 – 14
FDOH/CE Broker: How to Report Course Completion
Psychologist
PY
rev. 1.85
General
GN
Medical Errors
ME
Domestic Violence
DV
End-of-Life & Palliative Health Care
EP
Professional Ethics
PE
Laws & Rules of the Board
LB
General
GN
Florida Board of Respiratory Care
Profession
Rank Code
Subject area
Subject area code
Respiratory Care Practitioner, Critical
Care
TUC
HIV/AIDS
HA
Medical Errors
ME
General (direct delivery of respiratory
care services)
GR
Management
IW
Risk Management
RM
Respiratory Care Practitioner, NonCritical Care
Certified Respiratory Care Therapist
(CRT)
© 2007 Information Systems of Florida
TUN
TT
Personal Growth
IE
Educational Techniques
IQ
CPR/AED
EY
Advanced Cardiac Life Support
(ACLS)
VO
Pediatric Advanced Life Support
(PALS)
BD
Basic Life Support (BLS)
NR
Neonatal Resuscitation
MB
Emergency Preparedness
PO
HIV/AIDS
HA
Medical Errors
ME
General (direct delivery of respiratory
care services)
GR
Management
IW
Risk Management
RM
Personal Growth
IE
Educational Techniques
IQ
CPR/AED
EY
Advanced Cardiac Life Support
(ACLS)
VO
Pediatric Advanced Life Support
(PALS)
BD
Basic Life Support (BLS)
NR
Neonatal Resuscitation
MB
Emergency Preparedness
PO
HIV/AIDS
HA
Medical Errors
ME
8 – 15
FDOH/CE Broker: How to Report Course Completion
Registered Respiratory Therapist
(RRT)
RT
rev. 1.85
General (direct delivery of respiratory
care services)
GR
Management
IW
Risk Management
RM
Personal Growth
IE
Educational Techniques
IQ
CPR/AED
EY
Advanced Cardiac Life Support
(ACLS)
VO
Pediatric Advanced Life Support
(PALS)
BD
Basic Life Support (BLS)
NR
Neonatal Resuscitation
MB
Emergency Preparedness
PO
HIV/AIDS
HA
Medical Errors
ME
General (direct delivery of respiratory
care services)
GR
Management
IW
Risk Management
RM
Personal Growth
IE
Educational Techniques
IQ
CPR/AED
EY
Advanced Cardiac Life Support
(ACLS)
VO
Pediatric Advanced Life Support
(PALS)
BD
Basic Life Support (BLS)
NR
Neonatal Resuscitation
MB
Emergency Preparedness
PO
Subject area code
Florida Office of School Psychology
Profession
Rank Code
Subject area
School Psychologist
SS
Medical Errors
ME
Domestic Violence
DV
General
GN
Florida Board of Speech-Language Pathology & Audiology
Profession
Rank Code
Subject area
Speech Language Pathologist
SA
Medical Errors
ME
General (Clinically Related)
GD
General (Non-Clinically Related)
GK
Medical Errors
ME
General (Clinically Related)
GD
General (Non-Clinically Related)
GK
Audiologist
© 2007 Information Systems of Florida
AY
Subject area code
8 – 16
FDOH/CE Broker: How to Report Course Completion
Speech Language Pathologist
Assistant
SI
Audiologist Assistant
AI
Provisional Speech Language
Pathologist
Provisional Audiologist
SZ
AZ
rev. 1.85
Medical Errors
ME
General (Clinically Related)
GD
Medical Errors
ME
General (Clinically Related)
GD
Medical Errors
ME
General (Clinically Related)
GD
General (Non-Clinically Related)
GK
Medical Errors
ME
General (Clinically Related)
GD
General (Non-Clinically Related)
GK
Florida Bureau of Emergency Medical Services
Profession
Rank Code
Subject area
Subject area code
Emergency Medical Technician
EMT
EMT refresher training based on the
1996 DOT EMT – Basic National
Standard Refresher Curriculum
UV
HIV/AIDS refresher training
PX
CPR for the professional rescuer
(hours DO NOT apply toward license
renewal)
IX
CPR for the professional rescuer
(hours apply toward license renewal)
IV
PMD refresher training based on the
1998 DOT EMT – Paramedic
National Standard Refresher
Curriculum
IB
HIV/AIDS refresher training
PX
Current Advanced Cardiac Life
Support (ACLS) card - (hours DO
NOT apply toward license renewal)
VN
Current Advanced Cardiac Life
Support (ACLS) card - (hours apply
toward license renewal)
VG
Paramedic
© 2007 Information Systems of Florida
PMD
8 – 17