What Does the County buy? The County purchases supplies, equipment, and services (including public improvements and professional services) necessary to operate and support jails, health clinics, oﬃce buildings, libraries, animal services and law enforcement. How Does the County’s Procurement System Work? Chapter 279 of the Oregon Statutes governs all public procurement in the State. Multnomah County Public Contract Review Board Rules and County Administrative Procedures guide speciﬁc County purchases, contracts and exemptions. These laws and rules ensure that business conducted with vendors promotes fair, ethical, and competitive practices. The following are types of County purchases: • Limited Purchase Orders (LPO), Procurement Card & Direct Pay – For purchases under $5,000, per ﬁscal year, per Division. • Informal Bids or Quotes – For purchases between $5,000 and $150,000, competitive quotes are solicited from at least three vendors, one of which must be a state-certiﬁed Minority, Women or Emerging Small Business (M/W/ ESB) ﬁrm. For public works informal purchases between $5,000 and $75,000, competitive quotes are solicited only from state-certiﬁed M/W or ESB ﬁrms unless none are available. • Formal Procurements – A formal solicitation is issued for all forma procurements, and advertised in the Daily Journal of Commerce and may be advertised in other publications. Public Works bid advertisements are placed in various minority newspapers on a rotating basis. How are contract opportunities located? Information and current contracting opportunities can be viewed and downloaded from our web site at: MULTNOMAH COUNTY www.multcopurch.org Advertisement: The Daily Journal of Commerce publishes contract opportunities exceeding formal bid limits. Ads for our contract opportunities regularly publish on Fridays. Other minority and local newspapers are also used on a rotating basis (for construction projects only), as well as other publications at the initiating department’s request. Plan Centers: Construction Bid plans and speciﬁcations can be viewed at the following plan centers (recommended calling ﬁrst): Impact Business Consultants, Inc. 8959 SW Barbur Blvd, Suite 102 Portland, OR 97219 (503) 245-9253 Construction Data-Dodge/Scan 1200 NW Naito Parkway Ave, Suite 180 Portland, OR 97209 (503) 225-0200 Daily Journal of Commerce Plan Center 2840 NW 35th Portland, OR 97210 (503) 274-0624 Oregon Contractor Plan Center 14625 SE 82nd Dr, Clackamas, OR 97015 (503) 650-0148 SW Washington Contractors 7017 NE Hwy 99, #214 Vancouver, WA 98665 (360) 694-7922 OAME 4134 N. Vancouver Portland, OR 97217 (503) 249-7744 www.oame.org Thank you for doing business with Multnomah County! Questions? Contact Central Procurement & Contract Administration (CPCA) at: Phone (503) 988-5111 • Fax (503) 988-3252 Monday – Friday • 8:00 a.m. to 5:00 p.m. 501 SE Hawthorne, Ste 400 • Portland, OR 97214 Central Procurement & Contract Administration How to do business with Multnomah County Minority-owned, Womanowned, and Emerging Small Business (M/W/ESB) Program Multnomah County serves the M/W/ESB contractor community in various ways. We organize and participate in events that serve to connect vendors with potential business opportunities. Please call our MWESB Program Coordinators Robert Fields, (503) 988-5111 Ext. 22769 or Pichai Patwichaichoat, (503) 988-5111 Ext. 26109 to schedule an appointment. Working Cooperatively with other Jurisdictions Increased opportunities for M/W/ESB ﬁrms have been made available through our cooperative eﬀorts with other local jurisdictions. Multnomah County helps fund and participates in: • Sheltered Market Program (SMP), call (503) 823-9166, Gene Jackson • Workforce Training and Hiring Program (WTHP), call (503) 823-6888, Cathleen Massier • Construction Contractor Technical Assistance Services. These joint programs make possible a uniﬁed eﬀort to provide more contracting opportunities, increased apprenticeship opportunities for the workforce, and technical assistance for M/W/ESB ﬁrms. Good Faith Eﬀort (GFE) Bid speciﬁcations for all public improvement contracts of $200,000 or more, require compliance with a Good Faith Eﬀort program. For information call (503) 988-5111. State of Oregon Certification Multnomah County encourages small businesses to become a State-certiﬁed M/W/ESB ﬁrm. We utilize the certiﬁcation process of the State of Oregon’s Oﬃce of Minority, Women, and Emerging Small Business. County personnel use this directory to identify qualiﬁed M/W/ESB ﬁrms. Multnomah County has implemented contracting programs that actively seek to increase utilization of State-certiﬁed M/W/ESB ﬁrms. You can contact the State by calling the Oﬃce of Minority, Women & Emerging Small Business Oﬃce at (503) 947-7922 or visit their web site at: Qualiﬁed Rehabilitation Facility (QRF) Program Qualiﬁed Rehabilitation Facilities (QRF) provide opportunities for people with disabilities and are exempt from competitive bidding processes pursuant to ORS 279C.835 - 279C.855. A fair market price is established for products and services available for purchase from QRFs. Multnomah County is required to purchase all products and/or services on the QRF procurement list. http://www.oregon.gov/DAS/SSD/SPO/ qrf-menu.shtml http://egov.oregon.gov/DCBS/OMWESB/ Commitment to Equal Opportunity Multnomah County requires that any vendor furnishing goods or services to the County in excess of $75,000 be certiﬁed by the City of Portland as an Equal Opportunity Employer. For EEO certiﬁcation information please call (503) 823-2299. Multnomah County also participates in the City of Portland’s “Workforce Hiring and Training” Program that impacts public improvement contracts of $200,000 or more and subcontracts of $100,000 or more. For Workforce Hiring and Training information contact the City of Portland, (503) 823-6850. How to submit a successful Bid or Proposal • Thoroughly read the solicitation and contact the appropriate person(s) with any questions you may have. • Attend all mandatory Pre-Bid andPre-Proposal conferences. • Submit a Public Improvement Prequaliﬁcation application at least ten (10) days prior to the scheduled bid opening date if required. • Enclose all submittal requirements, e.g., bid security, product literature, Good Faith Eﬀort documentation, references, etc. • Remember to sign your Bid or Proposal. • Submit Bids and Proposals to the Central Procurement and Contract Administration Oﬃce prior to the hour set for ITB or RFP closing date and time. Late submittals will be disqualiﬁed and rejected. • Use the oﬃcial envelope enclosed with the Invitation to Bid or RFP. This ensures proper identiﬁcation and handling.