2011 State of the County
How To Do Business With
Broward County
Project Opportunities
With Broward County
December 2013
1
Welcome &
Introductory Remarks
• Bertha Henry
County Administrator
• Tom Hutka, P.E., Director
Public Works Department
2
Today’s Agenda
• Purchasing Division Update
• Small Business Programs
• Upcoming Capital Project
Consultant Contracts
3
Purchasing Update
Brenda Billingsley, Director
Purchasing Division
4
RFP Procedures
Request for Proposals
Broward County Government
Finance and Administrative Services
Purchasing Division
The Evaluation
Committee’s View
RFP Process
Overview
RFP Process for
Professional Services
• The County is transitioning from
RLI to RFP Process
• The RFP defines the known
required solution
• Establishes Qualification
Criteria with assigned points
• Evaluation is Committee based
RFP Process
Overview
Request for Proposals
• All Responsive and
Responsible firms proceed to
final evaluation
• Award to the Highest Scored
Proposal, after Evaluation
Criteria are scored and totaled
• Arrive at the best qualified
vendor/methodology/solution
Evaluation Criteria
RFP Process
Overview
Evaluation Criteria - Project Specific Criteria
Maximum
Number of
Points
Ability of Professional Personnel
25
Project Approach
25
Past Performance
20
Willingness to Meet Time and Budget Requirements*
5
Location*
5
Workload of the Firm
5
Volume of Work Previously Awarded to Each Firm *
References and Performance Evaluations
TOTAL NUMBER OF POINTS
Price is used for Non-CCNA Procurements
10
5
100
RFP Process
Overview
Compliance
Cone of Silence Law…What is
it?
• Is a prohibition on any communication regarding
a particular Request for Proposals (RFP),
Request for Letters of Interest (RLI), bid, or
other competitive solicitation between any
person who seeks a contract under the
competitive solicitation, including a potential
vendor or vendor’s representative, and any
County Commissioner and their staff, the
County Administrator and his staff, or any
person appointed by the County Commission to
the Selection Committee.
RFP Process
Overview
Compliance
Cone of Silence Law…What is
it?
• When does it affect the process?
•
•
What communication does it NOT restrict?
– Project Manager from communicating with vendors
– Director of Purchasing or Purchasing Agent from
communicating with vendors
– The County Commission from initiating communication
with a vendor
What communication does it restrict?
– Vendor from contacting County Administration and staff
members
– Vendor from contacting committee members
– Vendor from contacting Commissioners and Aides (After
first meeting)
Local Preference Ordinance
RFP Process
Overview
Compliance
• After all scores are tallied, if the
second-highest scored proposer is
within 5% of the total score of the
highest scored proposer, and is
located in Broward or Miami-Dade
County….and the highest scored
proposer is not located in Broward
or Miami-Dade County, the award
will go to the second-highest
scored proposer.
Small Business Programs
Sandy-Michael McDonald, Director
Business Development & Small
Business Programs
12
Office of Economic and Small Business Development
(OESBD) - “Your Business, Broward and Beyond”
 We are a small business-focused agency that
promotes small business growth and job creation.
 Through each of our programs and services, we
educate aspiring entrepreneurs and business owners
in universal tips and tools needed to succeed in
business.
 We are a service agency and partner with you to
accomplish the County’s goals
13
OESBD - Lines of Business
OESBD is comprised of the following sections:
• Economic Development
Business Attraction, Expansion and Retention
Public-Private Sector Partnerships
Entrepreneurship and Training Programs
Special Development Districts
Industrial Revenue and Exempt Facility Bond
Programs
o Emergency Support Function 18
o International Trade
o
o
o
o
o
• Small Business Development
o Certification: Local and Federal
o Compliance
• Community Relations and Outreach
14
OESBD - Compliance
 Identifies and Reviews procurement opportunities
 Establishes appropriate project level goals
 Review bid submittals for responsibility with regard
to small business participation
 Monitors contracts for compliance from beginning
through final payment close-out.
 Completes a final evaluation of prime contractors
o Meeting the committed small business participation,
o Timely reporting; timely payment to and working
relationships with small business subcontractors
 One-on-One Counseling pre- and post-award
15
OESBD
Promotes small business growth and job creation
through:
• Identifying, recruiting, screening, motivating and
developing small and emerging businesses
• Promoting Foreign-Trade Zone and Enterprise Zone
• Business assistance for small-to-medium-sized firms
• Aspiring and Existing Entrepreneur Development
Training
• International trade and export training
• Outreach and Business Education
• Business Incentives
• Business continuity and disaster planning
• Providing networking opportunities
• Serving as a resource to businesses
16
Recent Awards
• Coral Springs - General Professional Engineering Services,
General Professional Environmental Engineering Services and
General Professional Architectural Services
• Southwest Ranches - Continuing Contract for Professional
Architectural Services
• Ft. Lauderdale Engineering - Professional Landscape
Architectural Consultant
• Miramar - Architectural Design and Engineering Consulting
Services
• Plantation - Electrical Engineering Services
• Seminole Tribe - A & E Services to Renovate Existing Office
Building
• Ft. Lauderdale - Civil Engineering Consultant Services (CCNA)
17
Recent Awards (Con’t.)
• Pompano Beach - Master Development of Pier Site Including
Parcels East and West of Pompano Beach Boulevard
• Pompano Beach - Professional Architectural Services for
Construction of Fire Station #103
• Broward County - Comprehensive Professional Engineering
Consulting Services
• Broward County - Professional Architectural Engineering
Services for Ravenswood Maintenance Facility
• Davie - Architectural Services
• Coconut Creek - General Professional Engineering Services,
Architecture, Landscape Architectural and Urban Design
Services
• Tamarac - Architectural/Engineering/Surveying Continuing
Services Agreements
18
Create Winning Proposals &
Presentations
• Large or small firms – all have unique capabilities
• Level the playing field with professional responses
• Your proposal is a living document – keep it current
• Presentations are important
• Networking is invaluable
• Free technical assistance from OESBD
19
Capital Projects
• Port Everglades
• Fort Lauderdale-Hollywood International
Airport
• Building Structures
• Water & Wastewater
• Roadway
• Traffic Engineering
• Parks
20
Port Everglades
Israel Rozental, AIA, PM IV
Seaport Engineering & Construction
21
Capital Projects
Port Everglades
Port Everglades Professional Architectural &
Engineering Services
Anticipated Advertisement: December 2013 cone of silence
Fees: $ 250k - $ 1.25 million
Agreement Term – 3 years with 2 – 1 year
renewals
Project Description:
• construction costs do not exceed $2million
• architectural and engineering
• planning/project feasibility
• design, construction, testing, construction management
• support of Capital Projects
22
Capital Projects
Port Everglades
Port Everglades Slip 1 Improvements
Anticipated Advertisement: Spring 2013
Construction Estimate: $60 million
Agreement Term: - Project specific
Project Description:
• bulkhead and wharf improvements
• petroleum pipeline and petroleum offloading equipment
relocation
• associated marine infrastructure
• Port Everglades Master/Vision Plan
• design funded FY2012/13 CIP.
23
Capital Projects
Port Everglades
Port Everglades Southport Phase IX Container Yard Design
Services
Anticipated Advertisement: November 2013 - cone of silence
Fees: $800k - $ 1.0 million
Agreement Term – Project specific
Project Description:
• Phase I:
• demo existing Foreign Trade Zone
• convert existing +/-24 acres to container yard
• Phase II:
• site west of McIntosh Road / east of FEC ICTF
• design additional cargo handling facilities
• based on market conditions
• scope TBD
24
Fort Lauderdale-Hollywood
International Airport
Marc Gambrill, P.E.
Director of Capital Improvement
Projects
25
Capital Projects
Fort Lauderdale-Hollywood
International Airport
On-call Quality Assurance & Materials Testing Consultant (QAMT)
Anticipated Advertisement: First/Second Quarter of 2014
Project Description: Consultant to provide professional consultant
engineering, materials testing and special inspection services for
airfield and landside projects at both Fort Lauderdale-Hollywood
International (FLL) and North Perry (HWO) airports. Some of the
projects include: the Rehabilitation of the North Airfield
Pavements, the Terminal Modernization for T-2 & T-3 and Utility
Upgrades at FLL and miscellaneous airfield engineering and
building projects at HWO.
26
Capital Projects
Fort Lauderdale-Hollywood
International Airport
Airport Planning Consultant
Anticipated Advertisement: January/February 2014
Project Description: Seeking a qualified Airport Planning
consultant to assist in airport-related planning and technical
support services. Example projects include:
Airport Master Plan
Airfield Capability/Capacity analysis
Ground Transportation Planning
Financial Project and Program Analysis
Land Use Analysis
Airport Business and Marketing Planning
Aviation Facility Planning
Airspace Planning and Support
27
Capital Projects
Fort Lauderdale-Hollywood
International Airport
Acoustical Consulting Services
Anticipated Advertisement: December 2013/January2014
Project Description: Seeking professional services through a
multi-year agreement in the areas of acoustical consulting
for FLL and NPA; including, but not limited to:
Developing Airport Noise Compatibility Programs
Airport Noise Monitoring Systems Support
Airport Noise Mitigation and Abatement
Airport Noise Abatement Committee Support
Airport Noise Contour Development
Airport Noise Studies and related tasks
Airport Land Use Compatibility Evaluations
28
Capital Projects
Fort Lauderdale-Hollywood
International Airport
RFP for Professional Consultant Services for FLL and HWO
Studies, Evaluations and Assessments projects
Anticipated Advertisement: December 2013 (Existing
contract expires in May 2014)
Project Description: Qualified consultant to provide
professional engineering and architectural services including
the preparation of utilities master plans, utilities modeling,
pavement evaluations, and other studies, evaluation and
assessments at both the Fort Lauderdale-Hollywood
International and North Perry Airports.
29
Capital Projects
Fort Lauderdale-Hollywood
International Airport
RFP for Professional Consultant Services For Fort
Lauderdale-Hollywood International Airport and
North Perry Airport, Building Projects
Anticipated Advertisement: January /February 2014
Project Description: Consultant to provide professional
architectural/engineering services to perform planning,
programming and other pre-design and design services
including Construction Administration and Resident Project
Representative services for new building construction and
modifications, alterations and improvements to existing
buildings, structures, offices and accessory buildings that are
landside and airside at both the Fort Lauderdale-Hollywood
30
International and North Perry Airports.
Airport Expansion Projects
Fort Lauderdale-Hollywood
International Airport
RLI for Professional Consultant Services for the Broward
County Aviation Department for a Design-Build Firm for the
design and construction of the Terminal 4 Checked Baggage
Inspection System (CBIS).
Anticipated Advertisement: First Quarter of 2014
Project Description: The Design-Build (DB) Team will be
tasked to provide final design and all construction details, in
accordance with the Design Criteria Package (DCP) and
perform all construction work. The DB Team will be required
to provide all related services for the Project including all
design elements including baggage handling system (BHS),
permitting, testing and commissioning, quality control and
construction.
31
Airport Expansion Projects
Fort Lauderdale-Hollywood
International Airport
RFP for Professional Consultant Services for the Broward
County Aviation Department to provide
architectural/engineering and construction administration
services for modifications to the Federal Inspection Services
(FIS) facility.
Anticipated Advertisement: First Quarter of 2014
Project Description: The scope of work may include
modifications and improvements to the FIS facility within
Terminal 4 including improving the level of services within
the FIS by altering the passenger processing areas, baggage
claim and inspection areas, and surrounding areas.
32
Building Structures
Ariadna Musarra, AIA
Director/County Architect
Construction Management Division
33
Capital Projects
Building Structures
FUTURE CONTINUING TERM AGREEMENTS
FOR PROFESSIONAL ENGINEERING
SERVICES
• For architectural/engineering services: Two
year term with fees of $1 million/year (max.)
• For reports and studies: Two year term with
fees of $1 million/year (max.)
• For works of a specified nature: Two year term
with fees of $500,000/year (max.)
• RFP’s to be advertised by mid-2014
34
Capital Projects
Building Structures
FUTURE VERTICAL CONSTRUCTION PROJECTS:
• Main Jail Window Replacement:
Replace windows and exterior glazing system
Construction estimate: $3.2 million
• Legal Title Services Building:
Replace windows and exterior glazing system
Construction estimate: $350,000
Budgets approved FY 2014.
RFP for consulting services to be advertised in
early 2014
35
Capital Projects
Building Structures
• Main Library Building – Terrace
Waterproofing Project
Approved Budget for design only
FY 2014
Construction Estimate: $TBD
36
Capital Projects
Building Structures
• Old Traffic Engineering Building
Renovation for Facilities Maintenance
Construction Estimate: $480,000
• Copans Road Maintenance Facilities
Various facility improvements
FTA funds for the Transportation
Department
Planning stages
Construction Estimate: $5.9 million
37
Water & Wastewater
Greg Balicki, P.E., Director
Water & Wastewater Engineering
Division
38
Capital Projects
Water & Wastewater
General Professional Consultant Services
– Engineering Studies
Estimated fees: $2,500,000
Awarded: August 2013
Project Description: Continuing contract for
studies, planning, & reports (2 year period with 31 year renewals) $200,000 maximum per study;
$500,000 annual cumulative fees
39
Capital Projects
Water & Wastewater
North Regional Wastewater Treatment
Plant - Steel Structure Replacement
Construction Estimate: $500,000
Awarded: August 2013
Project Description: Demolition of belt press
building
40
Capital Projects
Water & Wastewater
North Regional Wastewater Treatment Plant Capacity Improvements
Construction Estimate: $34 Million
Awarded: August 2013
North Regional Wastewater Treatment Plant Reclaimed Water Facility Expansion
Construction Estimate: $46 Million
Advertisement Closed:
November 2013
Project Description: Expansion of the reclaimed water
facility at the NRWWTP from 10 to 24 MGD
41
Capital Projects
Water & Wastewater
Master Pump Station Improvements
Construction Estimate:
$17 Million
Anticipated Award:
December 2013
Project Description: 7 locations with varying scopes;
electrical & instrumentation upgrades, pumping,
piping and structure modifications, inline booster
conversion, and general site improvements
42
Capital Projects
Water & Wastewater
General Professional Consultant Services –
Professional Engineering Services
1) Distribution and Collection
2) Water Treatment
3) Wastewater Treatment.
Anticipated Award Dates:
Dec 2013 – March 2014
Project Description: Continuing contract for engineering
construction related services, (2 year period with 3- 1
year renewals)
Estimated Fees: $5,000,000
$2,000,000 Construction
$200,000 Professional service fee
$1,000,000 Annual cumulative fees
43
Capital Projects
Water & Wastewater
North Regional Wastewater Treatment Plant Facilities Improvements
Construction Estimate: $45 Million
Anticipated Award: February 2014
Electrical Load Center
Construction Estimate: $6 Million
Advertisement Closed: December 2,
2013
Fine Bubble Conversion Modules A, B & D
Construction Estimate: $19 Million
Advertisement Closes: December 2013
44
Capital Projects
Water & Wastewater Services
District 1-A2 Water Storage Tank, District 3A
Water Storage Tank
Construction Estimate: $7 Million
Anticipated Advertisement:
Early 2015
(Construction Inspection only)
Project Description: D1-A2: new 1.5 MG storage tank
and pump station w/VFD, emergency power; 3A Facility:
new 3.5 MG storage tank, piping modifications, electrical
& instrumentation upgrades, demolition of existing WTP
45
Roadway Projects
Richard Tornese, P.E., Director
Highway Construction &
Engineering Division
46
Capital Projects
Roadway Projects
Wiles Road (Rock Island Road to SR7)
Estimated construction cost: $10 million.
Anticipated Advertisement: 2nd quarter 2014 (CEI)
Project Description: Construction Engineering &
Inspection (CEI) services associated with the
reconstruction of Wiles Road from four to six lanes for
approximately one mile; along with drainage, sidewalk,
bicycle lanes, lighting, signalization, landscaping and
irrigation improvements.
47
Capital Projects
Roadway Projects
Wiles Road (Riverside Drive to Rock Island Road)
Estimated construction cost: $10 million.
Anticipated Advertisement: 2nd quarter 2014 (Design)
Project Description: Design services associated with the
reconstruction of Wiles Road from four to six lanes for
approximately one mile; along with drainage, sidewalk,
bicycle lanes, lighting, signalization, landscaping and
irrigation improvements.
48
Capital Projects
Roadway Projects
Pine Island Road (Nova Drive to I-595)
Estimated construction cost: $7 million
Anticipated Advertisement: 3rd quarter 2014
(CEI)
Project Description: Construction Engineering
& Inspection (CEI) services associated with the
reconstruction of Pine Island Road from four to
six lanes for approximately one mile; along with
drainage, sidewalk, bicycle lanes, signalization,
landscaping and irrigation improvements.
49
Capital Projects
Traffic Engineering
Design-Build Construction Project Each Year
Estimated Cost: $5 million
Anticipated Advertisement: One project advertised
each fiscal year 2015-2018.
Project Description: Provide professional
engineering design and construction installation
services associated with 15 signalized
intersections. The project will convert span-wire
supported signals to mast arm supported signals.
50
Capital Projects
Traffic Engineering
Continuing Engineering Services
Estimated Fee: $1.0 million per year for 5
years
Anticipated Advertisement: Fiscal year
2014
Project Description: Professional
engineering design, implementation, and
CEI services associated with multiple
projects, including mast arm conversions,
school flashers, fiber network
improvements, roadway improvements,
etc.
51
Capital Projects
Traffic Engineering
School Zone Flasher Upgrade Project – CEI
Services
Estimated Construction Cost: $.3
Anticipated Advertisement: One project
advertised in fiscal year 2014
Project Description: Professional engineering CEI
services associated with a predetermined list of
Broward County schools. The project will include
the conversion of existing non-flashing groundmounted signs to flashing solar ground-mounted
signs and conversion of overhead span-wire
flashers to mast arm solar flashers.
52
Capital Projects
Traffic Engineering
Software, Data Collection, and Database
Compilation Services
Estimated Construction Cost: $.750
Anticipated Advertisement: One project
advertised in fiscal year 2014
Project Description: Software and Professional
engineering services associated with fiber tracking
for Broward County’s traffic signal network
53
Capital Projects
Parks
Design-Build Tradewinds Park North
Improvement Project
Estimated Construction Cost: $7 million
Anticipated Advertisement: One project
advertised in fiscal year 2014
Project Description: Sewer and drainage; farm
area improvements including barn and corrals;
admin/services building with parking lot;
roadway overlay as needed and other
miscellaneous items.
54
Questions and Comments
55