Appendix Section 11 –Reports, Querries and Scope
11.1 How to Access nVision Reports
Your fiscal management software is a powerful tool providing you with significant informaiton to
help you mange your council. To get the most out of this tool serveral reports have been
developed to provide you with access to your council’s fiscal data. These reports will provide
you with greater flexibility in use of this data.
PeopleSoft reports come in two different forms: nVision Reports and Queries.
Accessing nVision Reports
1
Follow this Bread Crumbs string.
2
3
Enter your Business Unit which is
“L” and your Council Number Ex:
L123.
Click on Search.
The following window will open.
Select a report by click on
the report.
Reports available here:
Statement of Financial Position (Summary & Detail)
Statement of Operation (Summary & Detail)
(Both Comparative and Standard)
Statement of Changes in Net Assets
Working Trail Balance
Budget Analysis (Summary & Detail)
Restricted Funds Report
GL Account Listing
You will see some reports have the word Scope attached this
will allow the printing of reports for specific project codes or
groups as defined by the Council Project Tree. We will look at
how to include Scope later in this section.
App 11-1
After you have selected your report the follow window will appear.
1. Check your date.
2. Click Run Report.
3. You do not have to change any other settings.
1
2
Check your date to see if it
is the reporting date you
want.
Click Run Report
After you click Run Report the follow window will appear.
1
PSNT
3
2
1. Click on drop down menu “Server Name”
2. Click on PSNT.
3. Click “OK.”
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After clicking on “OK” you will return to the nVision Report window. At this point you have
some options you can use to see how your report is processing or how to view your report. In
these instructions we will call them options.
•
•
•
•
Option 1 Process Monitor
Option 2 Report Manager
Option 3 Navigate to other PeopleSoft window and return
Option 4 Logout and return later.
11.1.2 Option 1 – Process Monitor
Click on Process Monitor.
1
After you click on Process Monitor the following window will appear.
Click “Refresh” button
to update Run Status.
Note your Report is queued to
run.
Note Run Status & Distribution
Status.
When status is “Success and Posted
click here.
App 11-3
After clicking on “Go back to Report Request” you will return to The nVision Report Request
window.
Click on “Report Manager.”
When you click on “Report Manager” the following window will open.
Click on Report Name.
Clicking on the Report Name will open the following window.
Click on Report ID.
Clicking on the Report ID will open the following window.
Click on “Open” the report will open Excel.
App 11-4
11.1.3 Option 2 - Report Manager
Select your report from report menu. See page one of this section to see how to select report.
Check your date to see if it
is the reporting date you
want.
Click Run Report
Select your Server Name.
1
PSNT
2
3
1. Click on drop down menu “Server Name”
2. Click on PSNT.
3. Click “OK.”
After clicking on “Go back to Report Request” you will return to the nVision Report Request
window.
Click on “Report Manager.”
App 11-5
This window will open.
This window will open.
Click on the report you want. You may not see your report
immediately because it has to process and post to the server.
You may want to click on refresh.
Click on the Report ID
This window will open.
Click on “Open” the report will open Excel.
11.1.4 Option 3 Navigate to other PeopleSoft window and return later.
Use the steps in Option 2 if you do not close The Report Request Window. See Option 4 if you
closed The Report Request Window.
11.1.5 Option 4 Logout and return later.
Follow this Bread Crumbs String
Click on “Reporting Manager”
App 11-6
Click on Reporting Manager will open the following window.
Click on the report wanted
The following window will open.
Click on the Report ID
Click on “Open” the report will open Excel.
You may see this
window open has you
move between windows
and as windows open
please click on “Cancel”
to continue.
App 11-7
11.2 How to Run a Query
Queries are used to extract unique information form PeopleSoft data that can be printed, or
exported to Microsoft Excel for further analysis and manipulation. To run queries use the
following Bread Crumbs string.
1.
2.
3.
4.
Main Menu
Reporting Tools
Query
Query Viewer
The following window will open.
If you are not sure about which query or
queries to run type LC_ in the “Begins with”
box and all queries available to local councils
will be listed.
Has you can see there are 101
queries that are available to run
and more are being develop.
Select a query by click on it. HTML is the fast way to view a query you can always download the
results to an Excel spreadsheet if you would like. When you select a query the following window
opens.
1
3
Click
“View
Results
2
Enter the year or
period in which
you want to work
in.
Enter your Business
Unit which is “L” and
your Council
Number Ex: L123
Here is a sample of a query.
App 11-8
11.3 Defining Scope for a Group of Projects from the Project Tree:
(May print combined or individual reports.)
This will likely be the most common usage of Scope. You can create Scope Definition that is
named it such a way that you know it is from Projects Tree Node such as "Camps-All" or "DayCamps" or “Harry Brown” for staff responsibility etc. Remember that Scope Definitions can
easily be changed or deleted at any time. Likewise the detail of the Project Tree can be modified
and thus change the values a Scope Definition will apply to reports.
Create the Scope Definition ID.
We will review here how to create a new Scope Definition using the Tree Nodes.
With this option you can print the reports for each individual Project Code or you may select to
print a combined report for all the Project Codes in the tree node(s) selected.
Navigate using the breadcrumb string on the right and add a new value. Here we use the name
“Camps-All” and will pick a tree node that includes all camping operations for the council.
In this example, we use "Selected Tree Nodes" for a combined report.
Next we will indicate the tree name where our grouping of projects is located. This will always be
LXXX Projects (using your business unit) and should be available on the dropdown list.
App 11-9
Then you will select from a drop-down list the Selected Value to use in this report.
App 11-10
11.3.2 Defining a Scope for Individual Reporting from Tree Nodes:
To create a Scope Definition for individual reports the create process is the same except for the
variations highlighted below. Here we will use the “Detail-Selected Parents” specification which
will then produce a single report for each of the projects found under the tree node.
Again, remember to save your work.
App 11-11
11.3.3 Defining Scope for a Single Project or List of Projects: (Prints individual Reports only)
Follow the breadcrumb trail below and fill in the screen as in the sample. The name “Any-Project”
could indicate a single project, or a list. NOTE: If you desire, you can create a Scope Definition for
single projects that you use often such as "Camp-311" or "Camp-312” - (Ten characters allowed.)
Fill in the next screen as below using “Selected Detail Values” and “PROJECT_ID_VW” as shown.
App 11-12
11.3.4 Printing an nVision Report using Scope
Reminder: Scope is designed for the following reports:
•
•
•
•
Project Management Report - summary format.
Detailed Project Management - detailed format.
Budget Analysis – summary format.
Budget Analysis – detailed format.
To print a report using Scope, navigate to "Define Report Request" and select the report:
App 11-13
Once you click on the link "Scope and Delivery Templates", you will see the following screen:
There are two important fields here to manage:
"Report Scope" - Use the drop-down list to select the desired Scope you have previously
defined.
• “Content Description Template” should be changed from the default to %SFV% this will label the
report for easy identification in the “Report Manger”.
Run the report as normal.
•
NOTE: If you save the “Report Request ID” with this Scope definition, it will be there for the next time
you use that report request ID.
App 11-14
Finding Reports on the Report Manager
Combination reports will have the name of the tree node selected like this:
Single reports will have the Project ID number like this:
11.3.5 Send Reports by Email Option:
As with any nVision Report the report can be directly sent by email from PeopleSoft to employees or key
volunteers.
Then click on “Distribution”
App 11-15
Then complete the following screen as needed.
Now you may run the report by clicking on the final OK to send it to the server. Multiple reports will
produce one e-mail for each report. They will be produced and distributed as an attached Excel® file.
App 11-16
11.4 List of useful Queries
Query
LC_1099_VENDORS
Description
List of 1099 Vendors
LC_1099_VENDORS_VOUCHERS
List of Vouchers that are 1099
LC_1099_VNDR_TIN_NUMBERS
List of Vendors by Tax ID
LC_1099_WITHHOLD_INFORMATION
Shows withholding information if applicable
LC_ACTUAL_SPREADSHEET
Actual Spreadsheet-Fiscal Year
LC_ACTUAL_SPREADSHEET_FIS_YR
Actual Spreadsheet-Fiscal Year
LC_ACTUAL_SPREADSHEET_TESTING
Actual Spreadsheet-Fiscal Year
LC_ALL_JOURNAL_DETAILS
Detail All Journals for Date
LC_ALL_JOURNAL_DETAILS_M
Detail All Journals for Date
LC_ALO_JOURNAL_DETAILS
LC_AM_COST_INFORMATION
(AM-Asset Management Journal)
Detail of Allocation Journals /Date
LC_AM_JOURNAL_DETAILS
Detail of AM Journals for date
LC_AP_ACCOUNTING_ENTRIES
Details of Account Payable Journal
LC_AP_DISTRIBUTED_TO_GL
AP Vouchers Distributed to GL
LC_AP_PAYMENT_JOURNAL_DETAILS
Detail of AP Payments
LC_AP_VOUCHER_JOURNAL_DETAILS
Detail of AP Journals for date
LC_ASSETS_BY_UNIT_AND_PROJ
List My Projects Assets
LC_ASSET_ACCOUNT_BALANCES
Asset Reconciliation Report
LC_ASSET_ACCT_ENTRIES_NOT_JRNL
Asset Account Entries
LC_ASSET_CONFIGURATION
List of Asset Profile Detail
Provide a List of Asset by Cost
App 11-17
LC_ASSET_COST_ROWS
Asset Cost Rows
LC_ASSET_DEPRECIATION_ROWS
Asset Depreciation Rows
LC_ASSET_INSURANCE_BY_COMPANY
Asset Insurance
LC_ASSET_NET_BOOK_VALUE
Asset Net Book Value
LC_ASSET_OPEN_TRANS_ROWS
Asset Open Transactions
LC_BSA_GL_PROJECT_DESCR
List of Projects by Number and Description
LC_BUDGET_FISCAL_YR
Budget Spreadsheet - Fiscal Year
LC_BUDGET_SINGLE_PERIOD
Budget for a Period/Fiscal Year
LC_BUDGET_SPREADSHEET_FIS_YR
Budget Spreadsheet - Fiscal Year
LC_CHART_OF_ACCOUNTS
Chart of Accounts
LC_CJ_JOURNAL_DETAILS
Detail of CJ Journals for Date
LC_COMBOS_LOOKUP_BY_ACCOUNT
Combos by Accounts
LC_COMBOS_LOOKUP_BY_PROJECT
Combos by Project
LC_CR_JOURNAL_DETAILS
Detail of CR Journals for Date
LC_GJ_JOURNAL_DETAILS
Detail of GJ Journals for Date
LC_GLIMPORT
Valid accounts for SellWise
LC_JOURNALS_BY_CHARTFIELDS
Journal Details - Full Chart Field String
LC_JOURNALS_BY_PD
Journal List by Specify Period
LC_JOURNALS_BY_PROJ
Journal Details w/ Project Prompt
LC_JOURNAL_DETAILS
Detail Journal List by Specify Period
App 11-18
LC_JTE_DATA
LC-JTE Data Query
LC_LEDGER_DATA_BY_PD
Ledger Data by Specify Period
LC_LEDGER_DATA_BY_PD_PROMPT
Detail by Complete Chart Field for a Specify
Period
LC_LEDGER_REVIEW
Ledger Detail by Business Unit – Complete
Chart Field for Specify Period
LC_MAIL_MERGER_VENDORS
For Mail Merge - Vendor Address with Short
Name and Number
LC_MJ_JOURNAL_DETAILS
Detail of Membership Journal for Specify
Date
LC_MYBSA
FOS & Indirect Support by Period
LC_MYBSA_FINFACTS
Finance Facts by Account by Period
LC_MYBSA_FUN
Fundraising & Revenue by Account by
Specify Period
LC_MYBSA_FUN_BUDGET
Budget Fundraising & Revenue by Account
by Specify Period
LC_MYBSA_FUN_DIRECT_SUPPORT
Total Direct Support by Specify Period Totals
LC_MYBSA_FUN_DIRECT_SUPP_BUDG
Budget Total Direct Support by Specify
Period Totals
LC_MYBSA_FUN_SUMMARY
Summary Total of All Income Year to Date
LC_MYBSA_FUN_SUPPORT_REVEUNE
Total of Revenue by Class
LC_PAS_JOURNALS
Membership Journal
LC_PAYCYCLE_REGISTER
Check Register by Pay Cycle
LC_POSTED_DETAIL_BY_ACCOUNT
Detail All Journals by Chart Field
(Fund-Account-Project-Class)
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LC_POSTED_DETAIL_BY_DATE
Detail All Journals for Specify Date Range
LC_POSTED_DETAIL_BY_PROJECT
Detail All Journals for Project for Specify
Date Range
LC_POSTED_JOURNALS_BY_PD
Posted Detail Listing for Business Unit for
Specify Date Range
LC_PRE_CHECK_WRITING_LIST
Data for Pre-Check Writing Report
LC_PROJECT_LEDGER_TOTAL
Detail Ledger for a Project for Year to Date
LC_PROJECT_STATUSES
View Project by Status – Deferred or
Nondeferred
LC_PROJECT_STATUS_W_PROMPT
View Status by Individual Project for all of
the Business Unit
LC_PROJ_BECOMING_NONDEFERRED
Projects Moving to Nondeferral
LC_PROJ_JAN_DEFERRED
Projects Deferred In January
LC_PROJ_NOW_DEFERRED
Projects Currently Deferred
LC_PR_JOURNAL_DETAILS
Detail of Pay Roll Journals for Specify Date
LC_SELLWISE_JOURNALS
Detail Sellwise Journal Entries
LC_TIME_STUDY_PERCENT
Time Study Percentages
LC_TP_JOURNAL_DETAILS
Detail of Trading Post Journals for Specify
Date Range
LC_TRIAL_BALANCE
Trial Balance
LC_UNPAID_VOUCHERS
Vouchers Not Paid By Council
LC_UNPOSTED_JOURNALS_BY_PD
Journals Not Yet Posted by Per
LC_VENDOR_CHANGE_LOG
Vendor Change Log
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LC_VENDOR_HISTORY
Vendor History Report
LC_VNDR_ADDRESS_BY_LC
Vendor Address by LC
LC_VOUCHERS_CANCELLED
Vouchers Cancelled by Business Unit
LC_VOUCHERS_NOT_PAID
Vouchers not yet paid by Business Unit
LC_VOUCHERS_SELECTEDFORPAYMENT
Vouchers Selected for Payment
LC_VOUCHERS_W_PYMNT_INFO
Voucher Details & Payment Info
LC_VOUCHERS_W_PYMNT_INFO_TST
Voucher details & Payment Info
App 11-21