How to Guide 2011 How to prepare Standard Mail with How to Prepare Standard Mail using MAILERS+4 Table of Contents Welcome to Direct-Mail Marketing with MAILERS+4...................................................... 1 Step 1 — What You Need to Get Started.......................................................................... 2 Obtain a Bulk Mail Permit Determine Payment Type Database Files Step 2 — Designing Your Mailpiece................................................................................. 3 Making Your Mailpiece Automation Compatible Step 3 — Cleaning Your List Before You Mail.................................................................. 5 Maintaining Accurate Addresses Step 4 — Presorting For Postal Discounts..................................................................... 8 Step 5 — Forms You’ll Need to Take to the Post Office.................................................. 9 Postal Forms and Reports Automation Qualification Report Postage Statement Non-Automation Qualification Report Step 6 — Printing the Required Tray Tags for Containers........................................... 11 Step 7 — Printing Your Address Labels........................................................................ 12 Formatting Addresses Correctly Using Proper Type Style Step 8 — Putting Labels on the Mailpiece.................................................................... 14 Mailpiece Clear Zones Address Labels Step 9 — Assembling Your Mailpieces Into Containers............................................... 15 First - Label Trays Second - Prepare Automation Sorts Third - Prepare Non-Automation Sorts Step 10 - Taking It All to the Post Office........................................................................ 17 Verification & Acceptance of Mail Sources of Postal Information Where to Find More Information.................................................................................... 18 i Copyright Information in this document is subject to change without notice. Companies, names, and data used in examples herein are fictitious unless otherwise noted. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Melissa Data Corporation. This document and the software it describes are furnished under a license agreement, and may be used or copied only in accordance with the terms of the license agreement. Copyright © 2011 by Melissa Data Corporation. All rights reserved. Information in this document is subject to change without notice. Melissa Data Corporation assumes no responsibility or liability for any errors, omissions, or inaccuracies that may appear in this document. Trademarks Windows is a registered trademark of Microsoft Corp. The following names are registered trademarks of Melissa Data Corporation®: Address Object; AddressPlus; ListWare; MAILERS+4; Presort Object; ZIP+USA; Melissa Data and the Melissa Data logo. Melissa Data is a nonexclusive NCOALink Interface Distributor and Full Service Provider Licensee of the USPS. The prices for NCOALink processing are not established or controlled by the USPS. Melissa Data receives weekly NCOALink updates. DSF2 processing is performed by a nonexclusive licensee of the United States Postal Service. The following trademarks are owned by the United States Postal Service®: ACS; CASS; CASS Certified; DMM; DPV; DSF2; eLOT; First-Class; First-Class Mail; Intelligent Mail; IM barcode; LACSLink; NCOALink; PAVE; PLANET Code; Post Office; POSTNET; Standard Mail; SuiteLink; United States Postal Service; USPS; ZIP; ZIP Code; and ZIP + 4. To view PAVE Gold Presort categories: MelissaData.com/pave. Melissa Data is a nonexclusive NCOA Licensee of Canada Post and SERP Certified. The following trademark is owned by Canada Post Corporation®: NCOA. MELISSA DATA CORPORATION 22382 Avenida Empresa Rancho Santa Margarita, CA 92688 Phone: (800) MELISSA (1-800-635-4772) Fax: 949-589-5211 E-mail: [email protected] Internet: www.MelissaData.com For the most recent version of this document, visit http://www.melissadata.com/tech/mailers+4.htm Document Code: MP4STG Revision Number: 110126.099 Last Update: January 26, 2011 ii Welcome to Direct-Mail Marketing with MAILERS+4 Direct Mail enhances all other marketing campaigns. Every piece of mail you send represents an opportunity for you to conduct additional business with a customer or prospect. Direct, or advertising mail, can be precisely aimed, tested, and measured. It is a very efficient, low-cost way to enter a market to determine whether there is any interest in your products and services without a big capital investment. You’ll get the greatest return on your investment mailing at Standard Mail® over First-Class Mail® because of the discounts offered for sharing the workload. When you do some of the processing and sorting, it saves the Postal Service time and money. They pass those savings on to you in the form of postage discounts. This manual provides you with a checklist of the steps necessary to process a mailing for the automation and non-automation Standard Mail discounts possible using MAILERS+4. It includes a list of important elements required to get you started as a direct mailer, from mailpiece design for postal automation compatibility, to properly packaging the mailpieces in their containers and taking them to the post office. Will my mailing qualify for Standard Mail postage rates? Yes, if you have… ✔ Sales or promotional messages ✔ Form letters ✔ At least 200 sorted, addressed pieces (or 50 lbs.) all the same size, shape and weight ✔ Mailpieces that weigh less than 16 oz. No, if you have… ✔ ✔ ✔ ✔ Personal letters Bills, invoices or statements Contracts Valuables or currency Good luck with your direct-mail marketing initiative. If you need further assistance, please call on our customer service or technical support staff at 1‑800‑MELISSA (635-4772.) MAILERS+4 offers you a double benefit: it is a powerful program that processes your mailing for the best discounts possible; and it is a unique program that can enhance your database for an efficient, successful direct marketing campaign. Additional Resources DMM 201.3 QSG 240a, 240b, 240c 1 Step 1 — What You Need to Get Started Checklist: Determine Payment Type ❏ Obtain a Bulk Mail Permit from your local post office. ❏ Determine payment type and obtain authorization from the post office. ❏ Get materials and supplies from the post office, including rubber bands, trays and sleeves. ❏ Purchase tie straps. ❏ Pick up any books or pamphlets including the Quick Service Guide (http://pe.usps. com). ❏ Obtain a mailing list or sales leads that target your market. You must have a valid mailing permit before you can mail at presorted postage rates. You’ll pay a fee when you apply and when you renew the permit every 12 months. Your post office can tell you how much the fee is. How to Apply - complete and turn in the application: Form 3615, Mailing Permit Application and Customer Profile. When you apply for your permit, you will need to know which postage payment method you want to use. Payment Types and Requirements 2 Form 3615 Other (Yearly fee) Fees If you want your mailing to look more personalized, use precanceled stamps. Meter Using a postage meter is a convenient way to pay for postage. Meters are leased from authorized manufacturers. Imprint You can have permit imprint information—called an indicia— printed in the upper right corner of the mailpiece. Database Files Obtain a Bulk Mail Permit Precanceled Stamps Other Forms Stamps X Imprint X X Meter X 3601-A To process a mailing using MAILERS+4, you will need a database file. You can open the file directly into MAILERS+4, or create a new one from scratch. Data Entry Using MAILERS+4 1 Click Database > Create . 2 Select the preset Quick: Common Fields and click OK to create an empty data structure. Save the empty database in an appropriate location. 3 Select the Format Fields button. Click AutoFormat and then OK to format the fields in your new database. 4 Click Tools > Data Entry > Design View. A data entry template will appear. Save and close the template. 5 Click Database > Append. Enter the names and addresses of your mailing list and click Save after each record. Step 2 — Designing Your Mailpiece Checklist: ❏ Verify your mailpiece qualifies for automation compatibility. ❏ Measure your mailpiece to determine if it qualifies for letter or flat rates. How to Measure Your Mailpiece The length is the edge that runs parallel to the lines of the delivery address. The height is the perpendicular edge. H H Address Address The size of your mailpiece will determine the rates available to you. The major processing categories of Standard Mail (A) include letters or cards and flats. All the pieces in your mailing must be the same size, shape, and weight. Making Your Mailpiece Automation Compatible Making your mailpiece automation-compatible is important. Automated equipment can process mail quickly and more efficiently than manual operations can, allowing the Postal Service to set lower rates for these pieces and increase delivery time. Your automation-compatible mailpiece should: ✔ Meet size and weight standards. ✔ The aspect ratio (length divided by height) is between 1.3 and 2.5 to 1. ✔ Be made of good quality white or lightcolored paper. ✔ Contain no sharp items including staples. ✔ Contain no bulky items larger than 1/4” thick. ✔ Be sealed securely with wafer tabs if applicable. ✔ Be readable by automation equipment. L L Self-Mailers and Booklets Mailpieces that are designed to be mailed without envelopes are called self‑mailers or booklets. For these pieces to claim letter automation rates, their open edges need to be fastened together. This prevents an open edge from jamming the high-speed processing equipment. One of the easiest ways to keep the edges together is to use tabs or wafer seals, but you can also use tape or glue. Remember, staples are not permitted. The placement of the tabs depends on the weight (thickness) of the paper. Spine For detailed instuctions on using tab or wafer seals see QSG 201b and DMM 201.3.14 3 Letters Although the post office allows letter mail to be a maximum of 11.5” in length, to ensure accurate and efficient processing, the USPS recommends your letter size mailpiece be less than 10.5” in length. Cards Thickness, stiffness, and tear strength are the most important machinability characteristics for cards. Be sure to use at least a 75 pound card stock with a minimum thickness of 0.007”. Minimum and Maximum Sizes Use the following chart as a guide when designing your mailpiece. Be aware of the differences between letter mail and flat mail, and check with the USPS regarding the differences in postage rates. For example, if you design a newsletter as an 8.5 x 11” piece, then you will pay flat rates. If you fold the newsletter in half as an 8.5 x 5” self-mailer, you will pay lower letter rates. This booklet will describe how to process and mail letter size pieces in more detail. Letters/Cards Length: Height: Thickness: Weight: Min Max 5” 11 1/2” 3 1/2” 6 1/8” 0.007” 0.25” up to 3.5 ounces. Some restrictions apply, verify with your post office. Automation letters must maintain an aspect ratio (height ÷ width) between 1.3 and 2.5. Additional Resources DMM 101, 201.3 QSG 201a, 201b, 301a 4 Flats Min Max Length: 11 1/2” 15” Height: 6 1/8” 12” Thickness: 0.25” 0.75” Weight: less than 13 ounces One dimension must exceed at least one of the minimums. Notice 3-A, Letter-Size Mail Dimensional Standards Template Step 3 — Cleaning Your List Before You Mail Checklist: ❏ Standardize addresses and add ZIP+4 Codes according to USPS requirements. ❏ Perform NCOALink processing within 95 days of mailing. ❏ Remove costly duplicate records. ❏ Print CASS Form 3553, sign and date it. Maintaining Accurate Addresses Cost-effective, consistent, and timely delivery of every mailpiece depends on an accurate address that is complete and correct in all its elements. An incomplete or inaccurate address needs additional handling, including manual processing, which can delay delivery and increase cost. Verifying Addresses Using MAILERS+4 MAILERS+4 makes the process of standardizing addresses and adding ZIP + 4® codes simple and easy. 1 Click the Address Check button. Select appropriate options for this mailing, and click Go. 2 MAILERS+4 verifies your addresses against the USPS National Database and displays the results. 3 Select Resolve Addresses and highlight the address you want to resolve. 4 Click Resolve. Here you can edit the address and search the database for possible matches. 5 Find and highlight the listing that matches the Range, Directional, and Street Name for your record. CASS Form 3553 Address Hygiene The addresses in an automation-rate mailing must be matched using a CASS-certified process within 95 days before the mailing date. MAILERS+4 Address Check does this process for you. The USPS requires that 100% of your automated mailing be CASS processed. CASS™ A. Software This form may be generated as the output of address matching processing using CASS-Certified™ software in conjunction with current USPS® address database files. Any facsimile must contain the same information in the same format as the printed form Summary Report See DMM Section 708 for more information 1. CASS Certified Company Name 2. CASS Certified Software Name & Version 3. Configuration 4. Z4Change Certified Company Name 5. Z4Change Certified Software Name & Version 6. Configuration 7. DirectDPV Certified Company Name 8. DirectDPV Certified Software Name & Version 9. Configuration 10. eLOT Certified Company Name 11. eLOT Certified Software Name & Version 12. Configuration 1. MASS Certified Company Name 2. MASS Certified Software Name, Version & Model No. 3. Configuration Melissa Data AddressObject version 8.70.00.L Melissa Data STD AddressObject version 8.70.00.L STD 4. MLOCR Serial No. B. List 3. Date of Database Product Used 2. Date List Processed 1. List Processor's Name Ray Melissa a. Master File a. ZIP + 4 File b. Z4Change b. Z4Change c. DirectDPV c. DirectDPV d. eLOT d. eLOT e. CRIS e. CRIS 5. Number of Lists 6. Total Records Submitted for Processing 01/29/2008 01/15/2008 01/29/2008 4. List Name or ID No.(If using ID No., number must start with ID#) SanClemDPV2008.dbf 01/15/2008 1 2566 C. Output Output Rating 1. Total Coded a. ZIP+4/DPV Confirmed 2566 2. Validation Period From Output Rating To 01/29/2008 07/27/2008 b. Z4Change Processed From c. DirectDPV To D. Mailer I certify that the mailing submitted with this form has been coded (as indicated above) using CASS-certified software meeting all of the requirements listed in DMM Section 708. 1. Mailer's Signature 2. Date Signed 1. Total Coded d. 5-Digit Coded 2566 e. CRRT Coded 2566 f. eLOT Assigned 2566 2. Validation Period From To 01/29/2008 01/28/2009 From To From To 01/29/2008 04/28/2008 01/29/2008 04/28/2008 3. Name and Address of Mailer Ray Melissa Melissa Data Corp. 22382 Avenida Empresa Rancho Santa Margarita, CA 92688-2112 E. Qualitative Statistical Summary (QSS) For Informational Purposes Only: QSS is solely made available for the list processor's review and analysis. This information is not to be considered by the Postal Service personnel in determining rate eligibility under any circumstances. See reverse for a detailed explanation. High Rise Default 0 High Rise Exact 272 RR Default RR Exact 0 LacsLink 0 0 EWS SuiteLink 0 Private Notice: For information regarding our Privacy Policy, visit www.usps.gov. PS Form 3553 , March 2007 Facsimile This form available on the web at www.usps.com/forms/allforms.htm 5 6 Click Replace to resolve the error, replace the address data in your list, and add the ZIP + 4 Code. 7 When you are finished resolving addresses, click on Close. 8 Click CASS (Form 3553) and complete the on-screen information. 9 Select CASS Print and your CASS Form 3553 is ready for you to take to the post office. Address Change and Correction Services National Change of Address (NCOALink) is an optional move update service that lets you update your database with the most current forwarding information (for individuals, families, and businesses that have moved) before you mail. Approximately 15% of the people in your database move every year. Update your records with NCOALink move-update service from Melissa Data and catch all the movers in your database. What about addresses that cannot be standardized, or do not have a ZIP + 4 Code? Direct mailers have three choices when addresses cannot be resolved (coded.) 1 Do not mail to those people. Depending on your mailing initiative, it may not be necessary to mail to them. 2 Send the mailpiece at a higher non‑automation rate. The MAILERS+4 presort will separate the addresses accordingly. 3 You can attach a stamp and mail it at First-Class single piece rate. Preparing Your List for Servicing Using MAILERS+4 1 Click Services > Change of Address. 2 MAILERS+4 will launch the ListWare application 3 Select applicable payment options. 2 Format the required fields and start processing your list. 3 ListWare will assemble and compress your list. Send the compressed file to Melissa Data via ListWare or using FTP, e-mail, or regular mail. 4 Update your original list with the returned data. Melissa Data will notify you via e-mail or telephone when your file is ready for return. Average turnaround is 24 hours. Additional Resources DMM 602, 708.3 Pub 28 Postal Addressing Standards QSG 601 User’s Guide Chapter 7 6 Checking Your List for Duplicate Records It is estimated that 10% of every list has duplicate records. Run Duplicate Check to mark and/or remove costly duplicates. Identifying Duplicate Records Using MAILERS+4 1 Click the Duplicate Check button. 2 Select the search criteria that you want MAILERS+4 to use to find the duplicate records and click Go. MAILERS+4 will process and compile the duplicate records. 3 View the duplicates on screen for editing, or Print out the results report for future attention. 4 To edit records, or mark records for deletion, refer to the User’s Manual. How do I remove duplicate records from my list? When you run duplicate check and select “Mark records for deletion” MAILERS+4 will only flag the duplicate records. In order to permanently remove them: 1 Click the Browse button to verify the marked records. (Indicated by the checkbox.) 2 Go to Database > Pack and select “deleted” records. 3 This will permanently remove the records from your list. It is recommended to make a backup before selecting Pack. 4 Running Pack will invalidate your CASS form. Make sure you print your CASS form before packing, or you will need to run Address Check again. 7 Step 4 — Presorting For Postal Discounts Sortation Categories You can receive a larger discount on postage if you share the work of processing the mail. When you do some of the preparation and sortation, it saves the Postal Service time and money and they pass the savings on to you. To receive automation rates, addresses must be CASS verfied, have a ZIP + 4 Code, and labels must be barcoded. To receive non-automation rates, addresses must have a valid 5-digit ZIP Code™, presorted packages must be rubberbanded, and addresses do not need to be CASS verified. Miscellaneous pieces are known as residuals when the addresses have an invalid ZIP Code, no ZIP™ at all, or have international addresses. How do I accurately measure my mailpiece? 1 Take 10-20 assembled mailpieces (including labels, inserts, and rubberbands) and flatten them by hand and release. 2 Measure the height of the stack to the nearest 1/8 inch and enter this amount as the thickness. 3 Weigh the same 10 pieces to the nearest 0.0001 pound or 0.1 ounce and enter this amount as the weight. 4 Enter in the height and width of the piece. 5 MAILERS+4 will do the calculations per piece and enter this information on the postage statement. 8 Presort For Postal Discounts Using MAILERS+4 1 Click the Presort button. 2 Select {– New Mailing –} and click Next>>. 3 Fill in Post Office of Mailing information. (This is where you obtained your bulk permit.) You should Save as Default if this is the primary post office you use for bulk mailings. 4 Mark your selections for Mail Class, Mail Piece Type and Rate Type. 5 The information you place in the Sample Size and Weight screen is very important for accurate tray sortations and weight rates. Enter the information as accurately as possible and choose Next >>. 6 Complete the Postage Statement Information including the permit holder and payment type. Click Next >>. 7 The Suggested Mailings listing will show you what Presort levels your list may qualify for, and what levels it will attempt to sort to, in descending order from the lowest rate. Now click Go to initiate presorting. Step 5 — Forms You’ll Need to Take to the Post Office Checklist: ❏ Review the Qualification Report and Postage Statement and make a copy for your records. ❏ Prepare to pay the amount of postage due on the Postage Statement. ❏ Sign the Postage Statement certifying you are in accordance with all USPS rules and regulations. Printing Postal Forms Using MAILERS+4 After running Presort, the Mailing Results Summary screen will show you the following: Postal Forms and Reports Documentation must be generated by PAVE certified software like MAILERS+4. PAVE certified means that MAILERS+4 meets the USPS standard of excellence for presort software. Certification at the Gold level is your guarantee that MAILERS+4 surpassed the standard qualification criteria for presorting and accuracy that includes Standard Mail, First‑Class, and Periodicals. • The rate levels your mailing qualified for after presorting. • The number of pieces and cost at each rate. • Your Total Cost and Savings of the mailing compared to single piece FirstClass postage. Click Next >>. 2 Print the Qualification Report for all of the presorted mailings listed. Highlight one mailing at a time (ie: STD Automation Letters), select Qualification Report and click Print. 3 Select Postage Report>>, highlight the qualified mailings you want to mail and then Print to get the required Postage Statement. 4 Click Finish. 9 1 525 549 A208 1 A442 1 526 550 A233 1 A460 1 527 551 A283 1 A530 1 528 552 A294 1 A580 1 4 52 55 9 A330 A590 2 2 531 558 A400 A630 1 4 532 564 A442 A720 1 6 533 566 A460 A786 1 2 534 569 A530 A800 1 3 535 584 A580 A820 1 15 536 597 A590 A836 2 13 538 622 A630 A840 2 25 540 658 A720 A852 1 5 36 541 67 A786 A856 1 17 542 .0 A800 A890 5 Corp71 Data 7890 547 744 A820 A900 ssa 35 1 34 123456 2008 : Meli 548 772 A836 A902 1 Mailer Mail ID: 28 2/5/ 5 : 1 54 81 07 te 9 of A840 A9 Da 1 43ge 1 0.82 I4 550 Pa A910 A852 1 70.0 5 551 ion 97.Report82 A913 A856 1 US 1 Entr nn:83 1 t Vers g PS Qualif 552 A917 y: in A8 2 ic Presor Ru 90 RS ation Re M CA 92 6 Sort To83 l 554 ta2 68 port A920 A900 4 rt 1 File : St 5 dard Ma 8 MB 83an 558 n Repo A923 A902 6 nC icatio 3 IL : Sa 0lemDPV il, DMM 245. MA 564 AB 50 A926 ERS+484 2008.dbf 7 A907 Qualif 2 Rates 5 2 1 uild 84 245.7 50(B 688 566 : USPS 3B A930 1764) A910 3 Report RSM CA 92 Mail, DMM 2 6 5 84 Tray 52 569 Mailer: 5B A936 A913 Entry: Standard PV2008.dbf Meliss 15 Tr7 6ay 84 p 52 40 #4 ou 500 A9 A917 Data Co 584 Gr Tray Sort: SanClemD 1764) Mail ID a 13 1 Si 7 52ze 1 .7 st : 25 A9 Tray De52 A920 12345678rp59 Tray File: 4 (Build Lvl 8 84 527 S+ Date36 622 1 1 24 ZIP Gr A956 A9 : 2/5/20 90 ou 23 p Tray ZIP MAILER 2 1 9 -2 32 08 6 52 67 -65 2 92 Pr A9 -Pa De l A9 es 17ge 1 of 8 st 26 ort Vers 3DGS Lv Tray 1 0 1531 6 6 ---70 1 67 io 92 92 -A9 n A9 ze 35 Ra 7. ay 30 3DGS Si tes 70.00.I 5 926 Tr 2 5B 7 532 80 710 3 926 525 92 A9 -----A9 92 34 # 36 6 3DGS 926 3B 1 2 533 0 17 744 A9 A183 A9 92 2 28 -----AB 40 6 MAAD 3DGS Runn77 1 534 in2 901 g A170 MB A9 92 1 43 -----1 52 7 50 90 0 1 1 To81 535 ta5 l A189 A1 A917 -----2 9 56 MAAD 1 1 6 53 824 A200 A1 A970 2 Pieces 1 67 24 1 ---0 538 505 82 0 A208 A1 A989 3 -----6 70 -2 0 -5 54 33 50 831 Totals 52 A2 ---A2 A900 1 80 0 -----541 522 83 -------- 2 5 A283 A2 A908 1 3 83 Totals ---------2 525 322 83 Rate Su --1--------54 6 A294 A233 ) 1 --7 5 ------ mmary -------54 git(5B Su 520 847 84 Automatimmar1y 7 A330 -------A283 1 2 Rate tion 5-Di git(3B) on 5 ) ---5-Digit(548 00 52 AB 84 Au ma Di 8 A4 2 to s( to A2 3ma 1 94 4 Au ti 5B 1 Di 9 Letter tion 54) -----526 0 84 AADC Au on 39 A442 gi A3 t( 2 30 Automa tomation (MB) 1 3B)0 525 1on -----Pieces Au 537 84 AADC Mi tomati A460 1 A400 Lett55s( Rate -----1 AADC 0 551 AB) Mixed 532 TOTAL xed Ra1te(MB) er A530 -----A442 0 321 AADC 2 1 552 537 84 -----A580 525 3 A460 1 TOTAL 1 ---554 53 A590 -4 A530 0 1 2 8 55 535 A630 322 A580 1 4 564 536 A720 847 A590 2 6 566 538 A786 A630 2 2 569 540 A800 A720 1 3 584 54 A820 1 A786 1 15 597 542 A836 A800 5 13 622 547 A840 A820 1 25 658 548 A852 A8 1 36 5 36 67 549 A856 A840 1 17 710 550 A890 A852 1 35 744 551 A900 A856 1 34 772 552 A902 A890 2 5 28 81 07 A9 554 A900 4 43 824 A910 558 A902 6 9 825 A913 564 A907 2 1 831 A917 566 A910 3 6 832 A920 56 9 A9 15 13 1 835 A923 584 A917 13 840 A926 597 Standard 3Mail A920 25 5 842 A930 622 A9 36 2 6 23 Check box at left if prices are populated in this section. 84 A936 658 Standard Mail Part K 4 A926 17 847 A940 Customized MarketMail 675 A930 35 1 Check box at left if prices are populated in this section. A952 710 H Pieces 3.3 oz. (0.2063 lbs.) or84less A936 34 7 Standard Mail Part A956 744 Carrier Route Letters A940 28 322 A967 -----77 A952 43 Postage 2 Check box at left if prices are in this section. 0 No. of populated Pieces Total Part C A970 ------Price 815 A956 9 lbs.) or less 5 oz. (0.2063 523.3 A980 -----824 Standard Mail Parcels 0 Letters A967 1 K1 $0.460 -A983 825 ----Entry Price Category PriceCheck box at leftA9 Pieces in this section. Total Postage 6 if 70 pricesNo. areofpopulated --To 83 Part B ----Parcels 1 tals Machinable A9 1 80 832 Automation Flats --------H1 Saturation $0.182 Standard Mail Part K Total A983 ----None 3 -------835 Rate Su Pieces ----box 5 Price Piece Amount No. Pieces Pounds ---0 mm --Or ary Check at -left if prices areofpopulated in thisPound section. Pounds -None High Density 0.193 Entry AutoH2 Total Postage 840 -----Part A -ma -Post Office: NotePrice Mail Arrival Affixed Date-& -Time X 2 ti -Category Pieces Subtotal Price Subtotal -5 on -Check box at left if prices are populated in 84 this2section. ---United States Postal Service Flats 3.3 oz. (0.2063 52 lbs.) or less Auto ---Digit(5B Part L (Do Not 5Round-Stamp) mati 4 0 ------ Automation Letters on ) None Basic 0.262 3-Digi -----0 846 AADCH3 Totals ---------$0.879 0.990 t(3B Repositionable Notes AuNDC 1 2 None Price 525 Entry PriceC1 Category Total Postage -----32 Pieces 847 AADC Mi tomation Lett )No. of Pieces ------ mmary 5B) ------ If using RPNs,0all pieces in mailing must include H4 xeDNDC Saturation ers( Su Price includes charge for RPN, it does not include applicable postage charges. RPNs 847 None TO Mixed d Rate(M 1.279 Digit( Letters AB) only0.148 3.3 oz. (0.2063 lbs.) or less ) C2 NDC 0.990 RatePermit TAL -----0 322 B) of Individual on 5- Name t(3B Name and Address of Telephone$0.346 Name and Address or AddressAB and B1 None 5-Digit ) Telephone tiHolder's giand ma Di s( to 84 3-525 Au Emailti 7 Organization High for Which Mailing is Prepared ---Mailing Agent (If other Address, H5 Density 0.159 on If Any Letter Entry949-586-5200 Price Category than Price No. ofDNDC Pieces Total Postage 0.775 Price -----C3 DNDC 0.418 5-Digit 0.440holder) (If other than permit Automa tomation (MB) Price Category No. of Pieces Total Postage B2 Nonepermit holder) 3-Digit 0 AuMelissa te Ra Ray 32 H6 DNDC Basic 0.228 AADC d 2 A1 None 5-Digit $0.233 1786 416.138 0.775 $0.015 MixeAvenida Empresa C4 0.879 L1 Letters and Flats 22382 B3 None ADC DNDC 0.486 NDC 847 AADC L CA 92688 H7 DSCF Saturation 0.139 RSM, , 0.251 TOTA A2 None 3-Digit 610 , 153.110 0.566 C5 DSCF 5-Digit 0.440 B4 None Mixed ADC 0.496 Part L Total H8 DSCF High Density 0.150 CAPS Cust. Ref. No. C6 DDU 5-Digit 0.440 0.370 A3 None AADC 0.253 B5 DNDC 5-Digit 0.312 Customer No. Customer No. Customer No. H9 333 DSCF Basic 0.219 89.910 C7 Nonbarcoded Surcharge 0.070 A4 Processing None Category Mixed AADC Mailing 0.270 Post Office of Mailing Federal Agency0.384 Cost Code Statement Seq.Extra No. No. & Services Type of Containers B6 DNDC Date 3-Digit SAN CLEMENTE For affixed postage mailings as described in DMM 443, compute and enter the price for each piece in the Amount Affixed column, Letters CMM 5-Digit 4/8/2010 A5 xDNDC 0.199 CA 92673 Sacks B7 DNDC ADC by No. of 0.452 Check box at left if prices are populated in this section. Flats NFM multiply Pieces total the column. Weight of a single-piece Total Pieces Lettersand Over 3.3inoz. upTotal toPart oz. SLetter Trays 4 3.5 1 ft. Parcels - Machinable Permit Imprint A6 DNDC 3-Digit Extra Services 7 B8 DNDC0.217 Mixed ADC 0.462 2 ft. Letter Trays Or Amount Parcels - Irregular Type of Price Piece No. of Pieces Pound Pounds Precanceled Stamps Part C Total 3025 Entry Pounds Total Postage Letters - Paid as Nonauto Flats Postage 0 Trays 0 ____ 9 ____ 3 ____ 8 pounds Items mailedEMM withLetter Extra Services must meet the mailing standards for the extra service. ____ . ____ Category Price Affixed Pieces Subtotal Price Subtotal A7 DNDC AADC x Metered B9 DSCF0.219 5-Digit 0.303 Automation Qualification Report Non-Automation Qualification Report Note: The Qualification Report, Postage Statement, and CASS Report (pg. 5) is required by the USPS and must accompany your mailing to the post office. The Mailing Summary and Presort Parameters reports are for your personal reference. Postage Statement Mailer Postage Statement—Standard Mail Mailing CR Letters - Paid as CR Flats A8 Permit # A9 DNDC Mixed AADC 0.236 For Mail Enclosed WithinB10 Another DSCF Class Bound Printed Matter 5-Digit Library Mail Media Mail DSCF B11 DSCF0.190 For Automation Pieces, Enter Date For Carrier Route Pieces, Enter Date A10 ofDSCF of Address Matching and Coding Address Matching3-Digit and Coding Flat Trays H10 None Saturation Pallets$0.056 On Total Weight 3-Digit If Sacked, Based D150.375 X Part Other 283.594 125 pcs lbs. both None H11 High 0.059 S1 Density Letters ADCNonautomation 0.443 Periodicals Parcel Post $0.609 No. of Pieces CheckFee box at left if prices are populated in this section. 0.649 For pieces bearing a simplified address enter date For Carrier Route Pieces, Enter Date of H12 None Basic 0.118 Machinable Letters 3.3 oz. (0.2063 lbs.) or S2 0.208 of delivery statistics file less or alternative method Carrier Route Sequencing Total Postage 0.696 Entry Price Category Price No. of Pieces Total Postage DNDC Saturation 0.446 ___ ___ / ___ ___ S3/ ___ ___ ___ ___ 0.056 247 63.232 D1 None Piece AADC Price OrDNDC Amount $0.256 No. Pieces H14 High Density 0.059Pound S4 of Delivery Confirmation (electronic only) Pounds Entry Pounds Total0.486 Postage Category Price Affixed Pieces Subtotal Price Subtotal Letters Over 3.3 Oz. upNCOA to 3.5 49 13.377 D2 Method None Multiple Mixed OneCode n/a Alternative Address Format FASTforward Ancillary Service Endorsement Link oz. ACS Alternative H15 AADC DNDC ACS 0.273 Basic 0.118 0.533 S5 Insurance (bulk only) B12 NonePiece Or 5-Digit $0.196 Pieces $0.725 Price Amount Pound Pounds D3 DNDCNo. ofH16 AADC 0.222 0.401 EntryX A Pounds 0.056 Total Postage S6 Parts Completed (Select all that apply) B C X D E F G H I J K DSCF L S Saturation Category Affixed Pieces Price Subtotal B13 NonePrice 3-Digit 0.268 Subtotal 0.725 D4 DNDC Mixed AADC 0.239 H17 High 0.059 0.441 S7 Density Restricted Delivery $4.50 735.767 Postage (Add DSCF Parts Totals) A12 None 5-Digit $0.083 Total $0.725 B14 None ADC 0.336 0.725 D5 metered DSCF AADC 0.213 Price at Which Postage Affixed (Check one) Complete if the mailing includes pieces bearing or precanceled stamps. H18 DSCF Basic 0.118 0.488 S8 None 3-Digit 0.101 0.725 704.825 Correct x Lowest A13 Neither 3025 __________ pcs. x $ _________ . _________= Postage Affixed B15 None Mixed 0.233 ADC 0.346 0.725 S9lbs.) or less Nonmachinable Letters 3.3 oz. (0.2063 A14 NoneNet Postage AADC 0.103 5-Digit 0.725 For affixed postage mailings as described 0.562 in DMM 243, compute and enter the price for each piece in the Amount Affixed column, 30.942 B16 Due DNDC 0.196 (Subtract postage affixed from total postage) multiply by No. of Pieces and total in the Total column. S10 Return Receipt for Merchandise * 3.80 Entry Price Category Price No. of Pieces Total Postage A15 None Mixed AADC 0.725 B17 DNDC0.120 3-Digit 0.268 0.562 Additional Postage Payment (State reason) S11 D6 None 5-Digit $0.330 A16 payment DNDC to net postage 5-Digit 0.562 For postage affixed add additional due; DNDC0.083 B18 0.336 0.562 Standard Mail Carrier Route Letters Subtotal (Lines H1-H18) H19 Total ADC Adjusted Postage Affixed S12 for permit imprint add additional payment to total postage. D7 None 3-Digit 0.447 A17 DNDC 3-Digit 0.562 B19 DNDC0.101 Mixed ADC 0.346 0.562 Postmaster: Report Total Postage in S13 AIC 130 Total Adjusted Permit (Permit Imprint Only) D8 Postage None ADC Imprint 0.491 A18 DNDC AADC 0.562 B20 DSCF0.103 5-Digit 0.196 0.517 parcels only The mailer's signature certifies acceptance of liability for and agreement to pay any revenue deficiencies assessed on this mailing, subject to* appeal. If an agent signs this D9 Mixed 0.578 form, the agent certifies thatA19 he or she is authorized to signAADC on behalf of the mailer and that theNone mailer is bound by Service theADC certification and agrees to pay any deficiencies. In DNDC Mixed 0.120 0.562 Full Intelligent Mail Option B21 DSCF 3-Digit 0.268 0.517 addition, agents may be liable for any deficiencies resulting from matters within their responsibility, knowledge, or control. The mailer hereby certifies that all information Part S Total D10documentation 5-Digit 0.296 DNDC comply furnished on this form is accurate, that the mail and0.083 the supporting with all postal standards and the mailing qualifies for the A20 truthful, DSCFand complete; 5-Digit 0.517 H20 Number of Pieces that Comply_________ x $0.001 = B22 DSCF ADC 0.336 0.517 Flats Over ___ 3.3 Oz./ ___ but___ less than ___ ___ / __ __ / ___ ___ ___ ___ __ ___ / ___ ___ / ___ ___ ___ ___ ___ / ___ ___16 ___oz. ___H13 A11 DSCF AADC 0.210 Certification USPS Use Postage Move Update Method: prices and fees claimed; and that the mailing does not contain any matter prohibited by law or postal regulation. I understand that anyone who furnishes false or misleading information on this form or who omits information requested on this form mayD11 be subject to criminal and/or civil penalties, including DNDC 3-Digit 0.413fines and imprisonment. A21 DSCF A22 DSCF Signature of Mailer or Agent Printed Name of Mailer or Agent Signing Form ____ ____ . ____ ____ ____ ____ pound Telephone Total Weight D15 DSCF 3-Digit 0.404 PS Form 2010 (Page 11 of 11) PSN 7530-09-000-9936 3602-R11 Standard Automation Letters Subtotal (Lines, March A1-A22) Full Service Intelligent Option Mail ADC D16MailDSCF 0.448 Round Stamp (Required) Number Date Mail Released. To be completed in B24 Total Postage of Pieces that Comply_________ x $0.001 = PS Form 3602-R, March 2010 (Page 8 of 11) Full Service Intelligent Mail Option Part D Total Presort Verification Performed? (Check One) Yes No PS Form 3602-R , March (Page 4 ofComply_________ 11) A24 Number of2010 Pieces that x $0.001 = I CERTIFY that this mailing has been inspected Part B Total (Line B23 minus Contact Date Mailer Notified concerning: (1) eligibility for postage prices claimed; (2) proper preparation (and presort where required); (3) proper completion of postage statement; By (Initials) Time PS Form (Page 3 of 11) AM PSN 7530-07-000-6210 Part A Total (Line A23 minus A24) 659.158 3602-R3, March 2010 (4) payment of annual fee; and PM (5) sufficient funds on deposit (if required) USPS Employee's Signature Print USPS Employee's Name PS Form 3602-R, March 2010 (Page 2 of 11) PS Form 3602-R1, March 2010 (Page 1 of 11) PSN 7530-07-000-6209 This form and mailing standards available on Postal Explorer at pe.usps.com. Presort Object (Build 1567) Presort Version 9.00.00.K 10 USPS Use Only To be completed in A23 mailer's entries? If yes, reason: non-PostalOne! sites non-PostalOne! sites Total Pieces USPS Use Only 3-Digit 0.101 mailings as described in DMM 343, compute 0.517 and enter the price for each piece in the Amount Affixed column, For affixed postage Privacy Notice: Forthe information regarding our Privacy Policy visit www.usps.com. multiply by No. of Pieces total in Total column. D12 and DNDC ADC 0.457 AADC 0.103 0.517 Part H Total (Line H19 minus H20) D13 243, DNDC ADC the price 0.544 For affixed postage mailings as described in DMM computeMixed and enter for each piece in the Amount Affixed column, multiply by No. of PiecesB23 and total in the Total column. Standard Weight of a Single Piece Are postage figures at left adjusted D14 DSCFfrom 5-Digit 0.287 Mail Automation Flats Subtotal (Lines B1-B22) No Yes 76.609 B24) Additional Resources Form 3600 Postage Statement User’s Guide Chapter 9 Step 6 — Printing the Required Tray Tags for Containers Checklist: Tray Tag Information ❏ Ensure tray tags are printed on correct paper stock, color, and size. ❏ Verify barcodes are not truncated when torn apart, if using pre-perforated paper. Destination Line - shows the city, state, and ZIP Code (3 or 5 digits) of the destination postal facility. When required, the destination facility prefix (for example, “ADC”) is used. Content Line - shows the mail class, processing category, and other information required. Office of Mailing - shows the origin or entry post office. Printing Tray Tags Using MAILERS+4 1 While still on the Presort Reports screen, select Tray and Sack. 2. Click Print. 92672 SAN CLEMENTE CA STD LTR 5D BC RSM CA 92688 123456789 Destination Line Content Line Office of Mailing SAN CLEMENTE CA STD LTR 5D BC 92672 RSM CA 92688 123456789 92672 926725421 123456789 000018 RSM CA 92688 123456789 926725421 123456789 000028 SAN CLEMENTE CA STD LTR 5D BC 92672 RSM CA 92688 123456789 92672 SAN CLEMENTE CA STD LTR 5D BC RSM CA 92688 123456789 92672 926 RSM CA 92688 SANTA 123456789 ANA CA STD LTR BC SCHEME RSM CA 92688 123456789 926735421 123456789 000048 SAN CLEMENTE CA STD LTR 5D BC RSM CASANTA 92688 123456789 ANA CA STD LTR BC SCHEME 92673 926 RSM CA 92688 123456789 926725421 123456789 000038 926735421 123456789 000048 926005431 123456789 000058 SANTA ANAMXD CA LOS ANGELES CA STD LTR BC SCHEME STD LTR BC WKG 92673 926725421 123456789 000028 926725421 123456789 000038 SAN CLEMENTE CA STD LTR 5D BC SAN CLEMENTE CA STD LTR 5D BC RSM CA 92688 123456789 926725421 123456789 000018 926 901 RSM CA 92688 RSM 123456789 CA 92688 123456789 Additional Resources DMM 245 User’s Guide Chapter 9 SAN CLEMENTE CA STD LTR 5D BC 926005431 123456789 000068 SANTA ANA CA STD LTR BC SCHEME 926 RSM CA 92688 123456789 901005461 123456789 000078 926005431 123456789 000058 MXD LOS ANGELES CA STD LTR BC WKG RSM CA 92688 123456789 926005431 123456789 000068 901 11 Step 7 — Printing Your Address Labels Checklist: Using Proper Type Style ❏ Verify the data on the label is printed according to USPS guidelines. ❏ Verify automation barcodes are not truncated and have the correct number of bars. In order for your addresses to be easily read by OCR’s be sure to use the following guidelines. ✔ Use simple sans serif type (like Arial) with uniform thickness. ✔ No bold, italic, extended or condensed type styles. ✔ Point size between 10-12 points. ✔ No kerning, overlapping of characters, or words too close together. ✔ Address block cannot be skewed more than 5 degrees. Be careful when attaching labels. ✔ Using uppercase characters throughout Formatting Addresses Correctly Format your label, keeping in mind the optical character reader (OCR) scans an address from the bottom of the mailpiece to the top. The Postal Service will deliver the mail to the address designated on the delivery address line, which is always the line immediately above the city, state, and ZIP + 4 line. ✔ ✔ ✔ ✔ the address block is preferred, but initial or title caps are acceptable. No punctuation. Left-justify every line in the address block. Use two-letter state abbreviations. Use one space between the city and state, two spaces between the state and ZIP + 4 code. RICHARD SCHECHNER SCHECHNER Engineering Corp Ste 36 77 Massachusetts Ave Cambridge MA 02139-4301 What are the Elements of an Address Label? **************5-DIGIT 02139 RICHARD SCHECHNER 77 Massachusetts Ave Ste 36 Cambridge MA 02139-4301 City, State, ZIP + 4 Delivery Address Suite / Apartment Company Name / Attention Optional Endorsement Line Intelligent Mail™ Barcode POSTNET™ Barcode 12 Do I need an Optional Endorsement Line? An Optional Endorsement Line can save you time and money. Instead of applying stickers, MAILERS+4 will print the endorsement information on the address label to make packaging easier. Printing Address Labels Using MAILERS+4 1 Click the Print Address Labels button. 2 Select the appropriate label description from the list by highlighting it. (i.e. Avery 5161) Select Next >>. 3 At the Template tab, create a new template. Place the appropriate fields for your label design by double-clicking the Field Names. Save your template and click Next >>. 4 Select the following Sequence commands: Presort Order, Normal Sequence, All Pages and click Next >>. 5 3 X A = 5-DIGIT 12345 = 3-DIGIT 123 = MXD ADC 123 = ALL FOR ADC 123 5 Select the following Presort Options: The mailings from the Job List you wish to mail, print the Endorsement Line on all pieces, and a Header Label between tray changes. Select Next >>. 6 Select a compatible printer driver from the listing. Selecting Windows Driver is best for small ink jet and laser printers and will use your default printer in the Windows Control Panel. Select Next >>. 7 Click Preview to verify your labels will print as expected, and click Print to start printing labels. Additional Resources Pub. 28 Postal Addressing Standards Notice 67 Automation Template DMM 602, 708 QSG 708 User’s Guide Chapter 10 13 Step 8 — Putting Labels on the Mailpiece Checklist: ❏ Peel labels in order from left to right. ❏ Keep labels and mailpieces in the same order as the Qualification Report. ❏ Place labels in the proper location—with less than five degree skew—on the mailpiece. ❏ Ensure OCR readability according to USPS guidelines. Mailpiece Clear Zones Several places on the address side of a mailpiece are reserved for addressing and related information only. Always have your post office check the validity of your mailpiece before applying labels. OCR Read Area - Extraneous (non‑address) printing in the OCR read area can cause the rejection of the mailpiece. Be sure to have at least 1/2” all the way around the label. You may place non‑address printing such as company logos, advertising, and die cuts within the OCR read area only if you position this printing so that the lowest point is above the delivery address line. Return Address - The return address must be above the OCR read area and should be printed in a type size smaller than the type size used in the delivery address. Barcode Clear Zone - To ensure that the barcode is readable by barcode sorters, the barcode clear zone must be clear of all printing, markings, and colored borders. Address Labels Be sure to use address labels that are at least 3.25” long to ensure proper fit of the barcode. When applying labels to your mailpiece, be sure to place the label on straight within the OCR read area so there is less than a five degree skew. IGIT *********5-D ************ Joe Brown et 123 Main Stre A 12345 US re Anywhe 5º Additional Resources DMM 708.4 QSG 201a, 601 14 Step 9 — Assembling Your Mailpieces Into Containers Checklist: ❏ Insert barcoded tray tags into holders. ❏ Place mailpieces into trays according to the Qualification Report. ❏ Sleeve and strap appropriate trays. 92672 SAN CLEMENTE CA STD LTR 5D BC SAN CLEMENTE CA STD LTR 5D BC RSM CA 92688 123456789 RSM CA 92688 123456789 Back 926725421 123456789 000028 926725421 123456789 000018 92672 SAN CLEMENTE CA STD LTR 5D BC Front SAN CLEMENTE CA STD LTR 5D BC RSM CA 92688 123456789 RSM CA 92688 123456789 926735421 123456789 0000 926725421 123456789 000038 926 SANTA ANA CA STD LTR BC SCHEME Trays usually come in 1-foot and 2-foot lengths. Look at the Qualification Report in the “Tray Size” column to determine which 901 to use. RSM CA 92688 123456789 First - Label Trays Place a tray tag securely in the label holder on each tray. Do not tape labels onto trays or label holders. Do not make handwritten changes to preprinted barcoded labels—the machines read only the barcode. Second - Prepare Automation Sorts It is easiest to start assembling the automated pieces first because packaging is not allowed. Since the endorsement line reflects each tray, match up pieces to the “Tray Zip” and “Tray Level” categories on the Qualification Report and place the mailpieces into the tray. Pieces in full trays should not be rubberbanded. **************** 5-DIGIT 92672 Joe Brown 123 Main Street San Clemente, CA 92672 SANTA ANA CA STD LTR BC SCHEME RSM CA 92688 123456789 926005431 123456789 00 926005431 123456789 000058 MXD LOS ANGELES CA STD LTR BC WKG RSM CA 92688 123456789 When placing pieces or packages into trays, make sure the addresses face the front of the tray. 901005461 123456789 000078 Report: USPS Qualification Report Entry: RSM CA 92688 Sort: Standard Mail, DMM 245.7 File: SanClemDPV2008.dbf MAILERS+4 (Build 1764) Tray # Tray Size Tray Lvl Tray ZIP 1 2 3 4 5 6 2 2 2 2 2 1 5DG 5DG 5DG 5DG 3DGS 3DGS 92672 92672 92672 92673 926 926 7 2 MAAD Mailer: Melissa Data Corp. Mail ID: 1234567890 Date: 2/6/2008 Page 1 of 1 Presort Version 7.70.00.I Group Dest 5B 92672 92672 92672 92673 926 926 927 901 A117 A170 A189 A200 A208 A233 A283 A294 A330 A400 A442 A460 A530 A580 A590 A630 A720 A786 A800 A820 A836 A840 A852 A856 A890 A900 A902 A907 A910 A913 A917 A920 A923 A926 A930 A936 A940 A952 A956 A967 A970 A980 CLEMENTE A983 CA 500 500 375 286 MB Running Total 1 1 1 1 2 1 1 1 1 1 2 2 1 1 5 1 1 1 1 1 2 4 6 2 3 15 13 25 36 17 35 34 28 43 9 1 6 1 3 5 2 4 CA1 500 1000 1375 1661 2161 2217 2241 2242 2243 2244 2245 2247 2248 2249 2250 2251 2252 2254 2256 2257 2258 2263 2264 2265 2266 2267 2268 2270 2274 2280 2282 2285 2300 2313 2338 2374 2391 2426 2460 2488 2531 2540 2541 2547 2548 2551 2556 2558 2562 2563 -----Pieces 1661 580 0 322 2563 1661 ------ 580 RSM CA 92688 0 123456789 322 ---------------- 2563 ------ 926725421 123456789 000018 SAN CLEMENTE CA STD LTR 5D BC 92672 92673 SAN CLEMENTE CA STD LTR 5D BC RSM CA 92688 123456789 926725421 123456789 000038 RSM CA 92688 123456789 SAN CLEMENTE STD LTR 5D BC 926725421 123456789 000028 92672 RSM CA 92688 123456789 SANTA ANA CA STD LTR BC SCHEME AB 500 56 24 92672 SAN STD LTR 5D BC Totals RSM CA 92688 123456789 ---------------------------------------Rate Summary Automation 5-Digit(5B) Automation 3-Digit(3B) AADC Automation Letters(AB) AADC Mixed Rate(MB) TOTAL Rates 3B 926735421 123456789 000048 926 SANTA ANA CA STD LTR BC SCHEME RSM CA 92688 123456789 15 926 Report: USPS Qualification Report Entry: RSM CA 92688 Sort: Standard Mail, DMM 245.5 File: SanClemDPV2008.dbf MAILERS+4 (Build 1764) Tray # Tray Size 1 2 3 4 5 6 7 2 2 2 2 1 1 2 Tray Lvl 3ORG 3ORG 3ORG 3ORG 3ORG 3ORG MAAD Mailer: Melissa Data Corp. Mail ID: 1234567890 Date: 2/5/2008 Page 1 of 1 Presort Version 7.70.00.I Tray ZIP Pkg Dest Rates AD 926 926 926 926 926 927 901 926 926 926 926 926 927 A117 A170 A189 A200 A208 A233 A283 A294 A330 A400 A442 A460 A530 A580 A590 A630 A720 A786 A800 A820 A836 A840 A852 A856 A890 A900 A902 A907 A910 A913 A917 A920 A923 A926 A930 A936 A940 A952 A956 A967 A970 A980 A983 500 500 500 500 217 24 MD Running Total 1 1 1 1 2 1 1 1 1 1 2 2 1 1 5 1 1 1 1 1 2 4 6 2 3 15 13 25 36 17 35 34 28 43 9 1 6 1 3 5 2 4 1 500 1000 1500 2000 2217 2241 2242 2243 2244 2245 2247 2248 2249 2250 2251 2252 2254 2256 2257 2258 2263 2264 2265 2266 2267 2268 2270 2274 2280 2282 2285 2300 2313 2338 2374 2391 2426 2460 2488 2531 2540 2541 2547 2548 2551 2556 2558 2562 2563 322 ------ 2563 ------ ******************3-DIGIT 926 Joe Brown 123 Main Street Anywhere USA 12345 Totals ----------------------------------------Rate Summary 5-Digit (5D) 3-Digit (3D) ADC (AD) MADC (MD) TOTAL Reg. Nonauto. 2241 -----Pieces 0 0 2241 322 2563 Third - Prepare Non-Automation Sorts Next, assemble the package-based non‑automation mailing. Now, the endorsement line reflects packages, not trays. These non-barcoded pieces must be rubberbanded according to the groupings, “Package Destination,” on the Qualification Report and then placed in the corresponding trays. SANTA ANA CA STD LTR 3D MACH 926 RSM CA 92688 123456789 SANTA ANA CA STD LTR 3D MACH 926005551 123456789 000018 SANTA ANA CA STD LTR 3D MACH 926005551 123456789 000028 926 RSM CA 92688 123456789 SANTA ANA CA STD LTR 3D MACH How do I rubberband packages? If your package is 1”-6” thick, place the first rubberband lengthwise, and the second rubberband around the height. If your package is less than 1” thick, only place one rubberband around the height. 926005551 123456789 000048 926 RSM CA 92688 123456789 SANTA ANA CA STD LTR 3D MACH RSM CA 92688 123456789 Fourth - Sleeve & Strap Trays Sleeve all the trays and strap non-local trays for transport. Strapping MXD LOS ANGELES CA is not required STD LTR for MACH WKG trays going to your local post office. See your Business Mail Entry Unit (BMEU) manager for details. 926005551 123456789 000058 927005551 123456789 000068 901 RSM CA 92688 123456789 901005601 123456789 000078 Additional Resources DMM 243.5, 343.5, 443.5, 301.3, 245.5 QSG 240a, 240b, 240c 16 926 RSM CA 92688 123456789 926005551 123456789 000038 SANTA ANA CA STD LTR 3D MACH 926 RSM CA 92688 123456789 927 Step 10 - Taking It All to the Post Office Sources of Postal Information Checklist: ❏ ❏ ❏ ❏ ❏ ❏ ❏ Business Mail Entry Unit (BMEU) Signed CASS Form 3553. Signed Postage Statement. Name of Unit Manager Extension Additional Contact Extension Printed Qualification Reports. Sleeved and strapped trays. Payment ready. Deposit mail early in the day. Address Pick up extra supplies. Telephone Number Verification & Acceptance of Mail All presorted mailings are deposited at their designated Business Mail Entry Unit (BMEU) or drop points with completed, accurate postage statements. Business mail acceptance clerks will make sure your mail is properly prepared so that the Postal Service can efficiently process and deliver it. They will check your mailing for correct postage payment, correct endorsements, proper addressing, and the contents’ eligibility for the class of mail indicated. They will also check to see whether the mail is properly sorted and barcoded. If problems are discovered with the preparation of your mailing, you may correct the errors, or pay additional postage to compensate the Postal Service for the errors found. Remember, the BMEU acceptance staff is there to help you. They want your mailing to be a success. Using Standard Mail for direct mail advertising is an effective way to reach clients, potential customers, members, friends, and other businesses. Telephone Number (Account Balance Information) Hours of Operation Postal Business Center (PBC) Address Telephone Number Hours of Operation 22382 Avenida Empresa Rancho Santa Margarita, CA 92688-2112 800-635-4772 Office Hours: Mon - Fri 8 AM - 5 PM PST Tech Support: Mon - Fri 6 AM - 5 PM PST 17 Where to Find More Information Throughout this guide, you may want to reference the USPS Quick Service Guide (Pub. 95) for more information. You can get this free guide from your Network Distribution Center. Be sure to jot down the information of your local Business Mail Entry Unit at your local post office or the nearest Postal Business Center. Our technical support staff is always available to answer your questions regarding MAILERS+4 or postal regulations. Feel free to give us a call at 1-800-MELISSA. At the bottom of most pages are resources for additional information. Most of these documents can be found in: • Domestic Mail Manual (DMM) • Quick Service Guide (QSG) • MAILERS+4 User’s Manual • Postal Explorer (pe.usps.gov) Additional Resources Notice 67 Automation Template DMM 602, 708.4 QSG 240a User’s Guide Chapter 7 18
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