HOWTOPLANYOUR
OWNEVENTFOROI
Osteogenesis Imperfecta Foundation
TABLE OF CONTENTS
Thank You! Page 3
Ways to Get Involved Page 4
• Blue Jeans for Better Bones
• Unbreakable Spirit Walk for OI
• Unbreakable Spirit Dinner
Page 5
Page 6
Page 7
OI Foundation Support Page 8
• Event Marketing
• Sample Documents
Page 9
Page 10
Getting Started Page 11
• Recruit Volunteers/Attract Supporters
Page 12
Next Steps Page 13
• How your event can raise money. • Event Logistics Page 14
Page 15
Call to Action! Page 16
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THANK YOU!
On behalf of everyone at the Osteogenesis Imperfecta Foundation (OIF), thank you for taking the first step to enabling the foundation to make productive strides towards “improving the quality of life for individuals affected by OI…” Your support will play a vital role in….
Increasing Awareness
Providing Vital Information and Resources
Funding Research Programs
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WAYS TO GET INVOLVED
Consider doing one of the following….
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Blue Jeans for Better Bones Unbreakable Spirit Walk for OI
Rummage Sale for OI
Unbreakable Spirit Dinner for OI
Birdies and Bogies for Better Bones Golf Outing
Posting OI Awareness Week Fliers
Securing a City or State Proclamation 4
BLUE JEANS FOR BETTER BONES
Blue Jeans for Better Bones can be organized in 3 quick and easy steps!
• Select a location, i.e. your place of business, school, or organization • Select an agreed upon donation amount, $3, $5, or $10 • Choose a day – wear blue jeans, have fun and spread awareness! • Stickers and wristbands are available!
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UNBREAKABLE SPIRIT WALK FOR OI
An Unbreakable Spirit Walk‐N‐Wheel is a fun and easy way to involve the larger community. •
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Promotes fitness
Fun for the entire family Reach high income goals
Involve local businesses 6
UNBREAKABLE SPIRIT DINNER
An Unbreakable Spirit Dinner is a great way to bring people together and can take a variety of forms…
• Dinner party at home
• Spaghetti or chili dinner at a church
• A larger affair at a public venue
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SUPPORT FROM THE OI FOUNDATION
You are not alone! The OIF will provide a variety of resources to ensure your event is a success! Event Marketing
Sample Documents
Promotional Materials One‐on‐One Support
• Webpage
• Emails
• Newsletter
• Online Calendar
• Checklist
• Sponsor Letter
• Auction/Raffle Donation Forms
• BJBB Stickers
• Fliers
• Table Top Display and/or Banner
• Wristbands to sell
• T‐Shirts for walks
• Event Planning Guidelines
• Help and advice via email and phone
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EVENT MARKETING
Webpage
• Event Calendar
• Donation Page/Form
Emails
• Local Email Announcements
• Monthly E‐News (Space permitting) Newsletter
• Quarterly Newsletter
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SAMPLE DOCUMENTS
Auction/Raffle Item Donation Form
Sample Event Checklist
Getting Started
_____ Reserve location, and set date & time.
_____ Recruit planning volunteers.
_____ Brainstorm activities; Dream Big!
_____ Meet with key volunteers regularly.
Location considerations
_____ Is the location accessible to people with disabilities? (walking areas, restrooms)
_____ Will event date conflict with school graduations, holiday weekends, etc.,?
_____ Apply for permit, or fill out application
_____ Communicate with OI Foundation office about any reservation fee. Quick Budget
_____Research and estimate event expenses
_____ Determine which expenses can be donated or eliminated.
_____ Brainstorm income sources
_____ Set up a chart to record income and expenses, as they occur
Promotion
_____ Start with people you know, and then, people they know.
_____ Involve community groups! (Church, school, Chamber of Commerce, etc.,) _____ E‐mail campaign (people you know)
_____ Contact local newspaper, TV stations
_____ Use free community calendars (cable, newspapers, magazines, radio stations)
_____ E‐announcement, Breakthrough, etc.,
Other preparations
_____ Visit and map out a site plan.
_____ Find a security person for the registration area (local police or volunteer)
_____ Sound system arrangements ‐ Donated?
_____ Face painting, raffles, other activities?
_____ Invite special guests.
_____ Recruit & instruct event day volunteers.
_____ Box up “day of” supplies in advance.
_____ Make a “day of event” checklist.
This event is being held to raise money for osteogenesis imperfecta (OI), a genetic disorder that causes a person’s bones to break very easily, sometimes for no apparent reason. Revenues will be donated to the Osteogenesis Imperfecta Foundation, whose mission is to improve the quality of life for individuals affected by OI through research to find treatments and a cure, education, awareness, and mutual support. The Osteogenesis Imperfecta Foundation is a 501(c)(3) nonprofit organization, and your gift is fully tax deductible as allowed by law. Please keep a copy of this form as your receipt.
Name:
Address:
City: State:
Daytime Phone:
E‐mail address:
Website:
Zip:
Donated Item:
Description of item:
Estimated Value:
Please check ONE of the following:
I have given the item(s) directly to an event volunteer.
Name of volunteer I have enclosed the item with this form and am sending both to the address below.
Event Name
c/o Volunteer name
Address
City, State Zip I will ship the item at a later time to the address above.
I would like to make a cash contribution instead. My check, made out to the Osteogenesis Imperfecta Foundation in the amount of $__________, is enclosed.
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Sample Item Donation Form
GETTING STARTED
Choose Your Event
Select a Date
Pick a Location
Recruit Volunteers/Attract Supporters
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RECRUIT VOLUNTEERS/
ATTRACT SUPPORTERS
Reach out to friends, family, and co‐workers
E‐mail viral campaign Ask sponsors and auction donors to walk or support event
Social Media (i.e. Facebook, Twitter, etc.) Free Media (store windows, community calendars, press releases, etc.)
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NEXT STEPS…..
Ways Your Event Can Raise Money
Event Logistics
Wrapping Up/Thank You’s
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WAYS YOUR EVENT CAN RAISE MONEY!
Ticket sales, event registrations, or donations raised by participants (paper and online) Sponsorships
Raffle and/or Silent Auction Items
Donation Jars
Matching gifts from each donor’s employer
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EVENT LOGISITICS
Depending on your event, you may have a schedule like the example below from an “Unbreakable Spirit Walk for OI”. 9:00AM
• Registration
• Raffle, Kid’s Activities, T‐Shirt Distribution
10:00AM
• Brief Program
• Welcome & Remarks, Thank Sponsors, Group Stretch
10:20AM
• Walk Begins
10:45AM
• Deejay and Speakers
• Donated Water and Pizza Distributed 12:45PM
• Raffle Winners Announced
• Kid’s Activities Continue…
1:30PM
• Event Ends
• Clean‐Up
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CALL TO ACTION
Next Steps
Questions?
OIF Contact
• Development Coordinator Melissa Bonardi at [email protected]
or 800‐981‐2663.
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