Open Access / Parallel publishing How to add visibility of your research? Marja-Leena Harjuniemi (January 2014) Contents of the presentation • Definitions of OA and parallel publishing What? Why? How? • Why open availability? Why parallel publishing? • Benefits • Common concerns – and clarifications • How to do in practice? Adding the file Open Access/Parallel publishing (January 2014) 2 Open Access : Definition • Open Access publishing is a form of publishing that promotes free distribution of scholarly information. • A scholarly publication is freely available when the scholarly community and the general public can read it free of charge or any restrictions in the Internet. Photo: Credit to jscreationzs Open Access/Parallel publishing (January 2014) http://www.freedigitalphotos.net/images/view_photog.php?photogid=1152 3 Why open access? • Research made with public money is not open to public • Articles are being published in extremely expensive scientific journals, which are not open to public • Not even universities can’t afford to subscribe all journals they would need • Lots of people would benefit from the results of science, but are not able to access it Open Access/Parallel publishing (January 2014) Limited access to research prevents global development 4 Open research  Impact  Benefits  Welfare • Adds the visibility of the research • Adds the impact of the research • Economical benefits; creates innovations, • Medical benefits • Humanitarian perspective • Educational benefits • Benefits for the “ordinary people”, companies, poor countries, etc. Open Access/Parallel Publishing (January 2014) 5 Mandated at many universities • Many universities either require or recommend open publishing • Many funders (82) require it too; f.ex. Wellcome Trust, NHS • EU, The White House • Many countries have national OA policies; UK, Netherlands, Denmark, Norway, Sweden, etc. Many funders require. National OA policies. • Not, however, Finland – yet Open Access/Parallel publishing (January 2014) 6 Open Access/Parallel publishing (January 2014) 7 This slide made by Carl-Christian Burh, EC http://www.slideshare.net/ccbuhr/open-science-at-the-european-commission 6 Open Access/Parallel publishing (January 2014) 8 This slide made by Carl-Christian Burh, EC http://www.slideshare.net/ccbuhr/open-science-at-the-european-commission Funded by the ERC or FP7? https://www.openaire.eu/en/open-access/open-access-in-fp7 OA at the University of Jyväskylä • First (from the beginning of 2011) there was a recommendation: • “Researchers should save also the full text files of their articles (or final draft versions of those) in TUTKA at the same time while recording the relating metadata.” • The recommendation was not efficient • A new, a bit stronger, policy since the spring 2013: Open Access/Parallel publishing (January 2014) The University requires parallel OA publishing of the articles whenever that is possible. 10 Several ways to OA Make the work accessible on your own website 2. Deposit the work in a subject-based repository (e.g. arXiv, CiteSeer, etc.) 1. Publish in an OA Journal 4. Publish with optional Paid Option (hybrid journals) 3. 5. Place the work (or final draft version of it) in an institutional repository Open Access/Parallel Publishing (January 2014) Subject to license (So called Green OA) Subject to a charge, APC (Golden OA) Free of charge. Subject to licence, BUT the library takes care of checking them. (Green OA) 11 Parallel publishing / Self archiving • Parallel publishing means that university scholars, having already published their articles in printed scientific journals, also publish them in the open digital repository of their own university (JYX at the JU) ORIGINAL JOURNAL + FINAL DRAFT VERSION OF THE ARTICLE  IN THE REPOSITORY *) orAccess/Parallel in most cases so called final Open Publishing (January 2014)draft versions of them 12 Final draft -version (aka Post-print) • Final draft is the version after peerreviewing. • The version where content is final, but layout is not • Maybe no page numbers, etc. • Most publishers do allow to deposit this version ”In terms of content it is the same as Publisher’s final PDF, but in terms of layout it is not.” • Also called ’post-print’ ‘Post’ refers to peer-review: Post-print = after peer-review Pre-print = before peer-review Open Access/Parallel Publishing (January 2014) 13 Common conserns : Not allowed? • According to SHERPA/RoMEO database 70 % of the publishers do allow some form of self-archiving. • There may be conditions though (version, embargo) • Publishers are (pretty) positive Parallel publishing is allowed a lot more often than researchers usually think because of the Impact Factor : the more citations, the bigger IF Open Access and Parallel Publishing (January 2014) http://www.sherpa.ac.uk/romeo 14 Other concerns : publishing channel and expenses • Do we have to start to publish only in OA journals? • No, that is not the meaning at all. • You can continue to publish where ever you want. • Who pays? • Parallel publishing is free of charge • There is no author fees, nor any other fees Open Access and Parallel Publishing (January 2014) 15 Other concerns : Workload? • Takes time and effort? • As the library takes care of the permission clarifications researchers need only save the files of their articles (or final draft versions of them) in TUTKA Open Access and Parallel Publishing (January 2014) The whole process should take only a couple of minutes per eprint. 16 How to proceed? (NB. Till the end of March) Inform your co-writers about the self-archiving. (Just a correct inquiry, whether JYX-archiving is ok for your colleagues. A verbal inquiry is sufficient.) 2. Attach the final draft version of the article in the TUTKA record. 1. That is all. • The file will automatically move on to JYX workflow. • Repository services will take care of the rest, Open Access and Parallel Publishing (January 2014) 17 Scroll the screen A new function has appeared. You are able to add the file now. The Process TUTKA A researcher adds the file Inbox  Closed area  Permission checkings  Setting embargos  If everything is OK  JYX JYX Open area. Articles can be found via search engines. Forthcoming: From the beginning of April • Starting from April 2014 library will record all publications to TUTKA. • Starting from April, researchers notify library of their publications and the Library completes and enters the information to TUTKA. • There is no need for the researchers to record their publications into TUTKA. • The researchers are still responsible for notifying library of their publications. Open Access and Parallel Publishing (January 2014) 23 Thank you! More information: http://openaccess.jyu.fi/en © Creative Commons