Overview Why EVault Software for Financial Services Companies? Key Benefits: • Central control • Ease of use EVault is trusted by hundreds of financial services companies globally. Since 1997, i365 has delivered easy-to-use, complete solutions that control costs and keep data secure, compliant, and easy to manage and recover. Seamless scalability ensures protection as your data grows. • Immediate recovery • Secure and compliant • Cost-effective Financial services customer references American National Bank Bank of the West Clarington Funds Naugatuck Savings Bank OptimumBank Peoples First Community Bank Parnassus Investments 100 Percent Disaster Recovery Among your peers who have suffered disasters, many chose EVault so they can say, “Never again.” You get the fastest, most reliable online backup and recovery available. In addition, our Professional Services team can help you devise and test emergency procedures and conduct training based on your specific needs. If disaster strikes, you’re covered. Central Control and Brilliant Simplicity Everything is easy, from setup and scheduling to reporting and restores. That includes offices across the hall or across the country, using EVault’s Web CentralControl interface. So it’s easy to satisfy your company’s data retention policies. You also control costs—no more productivity lost needlessly to the restore process. You also get EVault’s passionate support from expert insiders, at no cost—24/7 for critical issues. Certified, Compliant Security and Privacy EVault makes it easy to comply with regulatory requirements, including the GrammLeach-Bliley Act. FIPS-approved, 256-bit AES encryption shields data in transit and in storage, and there’s no “back door” to let anyone view protected information, not even i365. There are no tapes or physical transport involved—EVault disk-to-disk backup technology eliminates human error. Broad Platform Support You can use EVault Software in nearly any combination of platforms and applications including Windows, Novell NetWare, Linux, Sun Solaris, HP-UX, IBM AIX, IBM System i, VMware, Microsoft SharePoint, Microsoft Exchange, Microsoft SQL Server, Microsoft Cluster Services, and Oracle. For more information on data protection, disaster recovery and off-site backup contact: 800-871-3663 | [email protected] | www.ctnetworks.net White Paper Compliance for Health Care Organizations EVault® disk-to-disk backup and recovery technology, coupled with consulting and educational services, provides you with data protection that helps ensure compliance with the Health Insurance Portability and Accountability Act (HIPAA). High Performance Backup and Recovery The increasing complexity of your IT environment, especially the hyper-growth of data and applications, makes it essential that your backup and recovery system is at once high performing, easy to configure, and easy to use. EVault provides that in a unified solution that integrates with your systems seamlessly and scales readily as you grow. EVault backs up your core systems, networked environments, and mobile devices wherever they are, and no matter how complex. Secure Processes EVault is SAS 70 Type II certified. An annual audit and resulting report certifies our adherence to industry standards for physical security and internal controls for safeguarding data. If you back up to one of our nine top-tier data centers, you can provide documentation about this to an auditor or examiner. HIPAA Compliance Using EVault To comply with HIPAA, your organization must securely back up data, retain disclosures, provide physical and technical safeguards, and ensure disaster recovery. The EVault data protection platform simplifies this, with uncompromising performance, simplicity and a comprehensive breadth of application and platform support. That’s why more than 30,000 customers trust EVault. HIPAA Implications for Data Retentions Addressed Policies and Procedures Offsite Storage Data Availability Security and Privacy Retentions Documented backup and recovery plan Patent-pending delta-processing technology enables high-performance WAN/LAN backup and recovery and optimizes storage Immediate file and folder-level recovery End-to-end NIST-certified AES encryption Policy-based automated retentions may be set based on your needs Emergency contingency planning Log reports Disaster Recovery testing File search to support regulatory audits Disaster recovery strategies and specialized services SAS 70 Type II certified, Tier III and IV data centers Disk-based storage— no tape-based risk File-level archiving Email and IM backup and archiving White Paper Compliance for Health Care Organizations HIPAA Compliance Checklist Rule on Security Standards: Administrative Safeguards Data Backup and Disaster Recovery Covered entities are responsible for backing up their data and establishing disaster recovery procedures. A contingency plan should be in place for responding to emergencies. Privacy Rule: Retention of Disclosures Covered health care entities must keep track of disclosures of Protected Health Information (PHI) for a period of six years. This includes any part of a patient’s medical record or payment history. Rule on Security Standards: Administrative Safeguards Access to Records Access to Electronic Protected Health Information (EPHI) must be restricted to only those employees who need it to complete their job function. Rule on Security Standards: Administrative Safeguards Outsourcing Covered entities that outsource some of their business processes to a third party must ensure that their vendors also have a framework in place to comply with HIPAA requirements. Rule on Security Standards: Physical Safeguards Access to equipment containing health information should be carefully controlled and monitored, based on facility security plans, maintenance records, and visitor sign-in and escorts. Rule on Security Standards: Technical Safeguards When information flows over open networks, some form of encryption must be utilized. EVault Software and EVault SaaS provide for secure, reliable online data protection. Tape-based risk is eliminated. You never lose you data. ✓ ✓ ✓ ✓ ✓ ✓ EVault Professional Services consultants help you develop a data protection strategy that assures you meet compliance requirements. This information is documented and delivered in a comprehensive data protection plan. EVault Software and EVault SaaS create a safe and secure secondary copy of patient data. Even after a system failure or site disaster, your organization will be able to retrieve patient documentation upon request. EVault technology includes encryption in storage, as well as during transmission. Original versions of documents, once backed up, cannot be accessed except by authorized personnel. Data is encrypted before it leaves the firewall and remains that way. Not even i365 can access your organization’s information. EVault is SAS 70 Type II certified. An annual audit and resulting report certifies our adherence to industry standards for physical security and internal controls for safeguarding data. We can provide documentation about this should your organization be audited or examined. i365 data centers are all provisioned Type III and IV, and are SAS 70 Type II certified. Our offsite data centers meet the highest industry standards for security and data availability. Access is strictly limited and enforced. EVault AES encryption technology is NIST certified. It meets or exceeds all regulatory requirements including HIPAA. For more information on data protection, disaster recovery and off-site backup contact: 800-871-3663 | [email protected] | www.ctnetworks.net
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